FA Art & Art Show Handbook 13-14

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Art Show Guide &Handbook2013-2014The Socorro Independent School District does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs,activities or employment. SISD adheres to all Title VI Regulations prohibiting discrimination, the Age Discrimination in Employment Act of 1967,as amended, section 504 of the Rehabilitation Act and the Americans with Disabilities Act. The following person has been designated to handleinquiries regarding the foregoing:1

013- ‐201421ARTINFORMATION22KILN SAFETY POWER POINT PRESENTATION23RESOURCES27TEC33.08128CHAPTER 76. EXTRACURRICULAR ACTIVITIES SUBCHAPTER AA. COMMISSIONER'S CODEOFCONDUCT- ‐- ‐SOCORROISD34BOOSTERCLUBS36FORMS442

DEPARTMENT CONTACT INFORMATIONDon Rominsky, Director of Fine Arts(915) 937-0436dromin@sisd.netCecil Crabtree, Assistant Director of Fine Arts(915) 937-0439ccrabt@sisd.netMargie Monje, Administrative Assistant(915) 937-0438mmonje01@sisd.netNorma Salcido, Secretary of Fine Arts(915) 937-0435nsalci01@sisd.net3

Socorro Independent School DistrictStudent Art Judging and Show2013-20144

Student Art Show Information The Socorro Independent School District Student Art Show is an art competition open to all Socorro ISD students inPre-kindergarten through 12th grades.The district’s high schools will host this competition in rotation:o 13 - 14 Eastlake High Schoolo 14 - 15 El Dorado High Schoolo 15 – 16 Montwood High Schoolo 16 – 17 America High Schoolo 17 – 18 Socorro High Schoolo 18 – 19 Pebble Hills High SchoolEntrants must be enrolled at a disrict campus during the 2013-2014 school year.Entries are due at Eastlake High School Gym between 3:30 - 6:00 p. m. April 25, 2014.Friday, April 25, 2014 - Procedure All schools will deliver all entries to the foyer of the large gym at Eastlake High School.Entries must be organized in the order that they are listed on the Excel inventory sheet and all entry forms musthave the bar code from sisdart.com.After your art work is accepted, please put your art work next to the proper sign to be set out for judging. There willbe students there to assist you but it is your responsibilityto ensure the work is in the proper category.We will need help to arrange the art work for judging after 5:00 p.m. Three groups of Art Teachers/Representativeswill be needed on Friday, April 25, 2014, to supervise and set-up for judging. Please volunteer for an area whereyour art work is NOT being judged.Judging Judging will start at 8:30 a.m. on Saturday April 26, 2014, in the gyms at Eastlake High School.A small group of teachers from each age level (elementary – middle – high school) are asked to be there at 8:30a.m. to start picking up work and recording competition results. Please email Don Rominsky dromin@sisd.net if youare willing to volunteer.All art teachers and art representatives need to be present after 10:30 a.m. Teachers will be assigned specificcategories and specific grade levels to pick up, package winners or record results. Assignments will be made onFriday you deliver your art work. Everyone please insure that art work is picked immediately after the judging.At no time are you to interfer with any of the judging or talk to the judges while your age group is beingjudged.Art Show/FairThe winning student artwork will be on display for the week of May 9th thru the 17th . On Saturday May 17, 2014 studentsand parents will be invited to come to the District Service Center to view artwork and receive their medals. An invitations and evite template will be avaiable after art judging in April to be used for inviting students, parents,and campus administrators. Art Teachers and Art Representatives should plan to be present on Friday, May 9, 2014, to help set up the show. It5

takes all day from approximately 8:30 am - 3:30 pm. It is the responsibility of the campus to arrange and pay for asubstitue teacher for this day. Art teachers and campus representatives must plan to be present on Saturday, May 17, 2014, to help pass outawards and supervise displays. A schedule will be organized on May 9th. Each of you will be assigned to work theawards tables or assisting in the show for one hour periods. The district art show open house will start at 10:00 AM and close at 1:00 PM. All art teachers and artrepresentatives must be present at 1:00 PM to retrive art work and clean up the show.Art DisplaysWinning Student artwork will be on display for the week of May 9th thru the 17th at the Socorro Diststrct Service Center onRojas Drive. During this display week a group of two dimensional pieces will be chosen to be displayed at the DistrictService Center for the following year. Before the judging, a student may decline to have their work considered for thisdisplay.DivisionsGroup IGroup IIGroup IIIGroup IVGroup VGroup VIGroup VIIGroup VIIIGrades Pre K-KGrades 1st & 2ndGrades 3rd & 4thGrades 5th & 6thGrades 7th & 8thHigh School Art I StudentsHigh School Advanced StudentsOpen entries consisting of Special Education StudentsNumber of Entries Per DivisionGroup I - IV:Group V:Group VI-VII:Group VIII:Pre K through 6th grade schools will be allowed three (3) entries per category per division.Middle Schools will be allowed up to three (3) entries per category per teacher.High Schools will be allowed up to six (6) entries per category per teacher.Each Teacher/Campus Coordinator will be allowes four entries total.Number of Entries per Studentü A student will be limited to two (2) entries.6

CategoriesMedium or ProcessPaintingAll painting media, tempera, acrylics, mixed media, oils, and watercolors.DrawingAll graphic media except printmakingDesign2-Dimensional arrangement of the elements and principles of design.PrintmakingSculptureRelief prints, intaglio, silkscreen, monoprints, etc.All media including ceramics using additive/subtractive process. No dioramas, social studies, orscience projects. No soft or oil based clay.Mixed MediaInterrupted plane in two or more media. Must hang on the wall and may be up to 4” in depth.Include paper collage in this category. Do not include works with combinations of drawing orpainting media. These should be submitted in either the drawing or painting categories accordingto the most dominant media.CraftsTextiles: Batik, weaving, stitchery, macrame, rugs, wall-hanging (mounting optional)Pottery: Hand formed or wheel thrown ceramic articlesJewelry: Body ornaments, soft jewelry or enamelsComputer Graphics/PhotographyDo not use clip art or published images. For all computer works, please identify programs used.Write this information next to the category. If the work is not printed, you will need to supply acomputer and software with the work ready to be viewed.Preparation of Entries for Competition1.The campus representative will organize a campus show and organize judging of entries to determinewhich work will compete in the district art show. The entries are not to be ranked for the district show.2.Mat or mount all flat entries, with the exception of textiles. Use white or colored railroad board, mat board,or poster board. Do Not Mat Work On Construction Paper. Pastels must sprayed with fixative. Work that is wet,sticky or glass covered will not be accepted.3.The entry must be backed. The back of the art work can not be exposed. Cardboard, tag board or matboard may be used to back work. Make sure backing is attached and can support the weight of work.4.Please use boxes for three-dimensional entries. If you plan on leaving boxes, please label each box withname of the school in large letters. Please bring additional boxes to take art work back to your campus or pack forstorage and display at the District Service Center.5.All Copyright laws are in effect. Please keep in mind that when you and your student sign the entry blank,you are testifying that the work is original and that in no form is copied from any other sources. The act ofCopying the work of another artist in part or in whole and passing it off as one’s own is illegal.6. COMPLETE ENTRY ON LINE: sisdart.comType in information for each entry.Print entry forms using the same website. Only these forms with a contest bar code will be acceptedfor the district show.Print an excel sheet of your complete list of entries and bring it with you to enter work.7

7.Check each student entry blank carefully to see if all the information has been provided and a parent hassigned the permission portion before attaching it to the item. This permission will extend to the Sierra ProvidenceEast Art for Your Health show.8.Securely attach the upper portion of the entry blank to the lower back side of the item so that it goes in thesame direction as the work will be viewed. Glue stick, packing or other tape should be used. Art work havingthe student entry form paper clipped to the work will not be accepted.9.For three-dimensional entries, paste the upper part of the entry black to a piece of light-weight cardboardand tag the entry.10.The completed excel sheet from sisdart.com is due to the Fine Arts office by 4:00 pm Wednesday April 23,2014.11.All entries are to be delivered at the same time. No entries will be accepted after 6:00 pm on Friday April25, 2014.DisclaimerArt is subject to loss, damage and/or theft. Every precaution will be taken to protect the work. However, we cannot beresponsible for art submitted. It is recommended that each art work have the students name and school writen on the backof the piece. Please be sure that each entry has a parent signature.School CodesHigh SchoolsCodeName of School001002003004005008010Socorro HSMontwood HSKeys AcademyAmericas High SchoolEl Dorado HSEastlake HSEl Dorado 9th Grade CenterMiddle SchoolsCodeName of School041042043044045046047048049Socorro MSSalvado H. Sanchez MSWilliam D. Slider MSWalter E. Clarke MSMontwood MSJohn O. Ensor MSSun Ridge MSRafael Hernando III MSManuel R Puentes MSElementary SchoolsCodeName of School101102Robert R. Rojas ESH.D. Hilley ES8

1122123124125126127128129O’Shea Keleher ESCampestre ESHorizon Heights ESVista del Sol ESHueco ESMyrtle Cooper ESEscontrias ECCEscontrias ESBenito Martinez ESSierra Visata ESHelen Ball ESElfida P. Chavez ESJane Hambric PK-8Ernesto Serna PK-8Lujan-Chavez ESDesert Wind PK-8Loma Verde ESBill Sybert PK-8Paso del Norte K-8John Drugan PK-8Hurshel Antwine ESDr. Sue Shook ESSgt. Roberto Ituarte ESChester E Jordan ESJames P Butler ESEligible EntriesEach entry must have been created by a student in grades Pre K-12 while attending a school in the Socorro IndependentSchool District, and must meet the following conditions. Be the work of a single student. Have been completed during the 2013-2014 school year. Have been accomplished under the supervision of the homeroom teacher or the art teacher signing theentry blank. In other words—no art work done outside of the classroom will be accepted Conform to all rules and regulations including matting, size, weight, and preparation. Entry blank must have parent signature.Ineligible EntriesAn entry will be ineligible if it: presents a display problem or falls apartis the work of a student who has moved from the district prior to the exhibition deadline.is an obvious copy, uses dittos, or is in violation of copyright laws.has an improperly completed entry blank.is improperly matted.is a diorama, social studies project, science fair project or has been constructed from oil based soft clay.Correct Form with parent signature is not on art work.Size and Weight Restrictions Size of flat entries including mat may not exceed 36 inches square.Weight of sculpture and craft entries may not exceed 20 pounds. (No height limit)9

Very small, delicate, fragile or multi-piece entries, with the exception of jewelry items, should not be enteredbecause they present exhibiting problems.AwardsThe art work chosen for district display will remain on display throughout the year. That artwork will be returned to thestudents in May, 2012. If for any reason those student winners chose not to have his/her art displayed, they are to contacttheir art teacher so their artwork can be returned to them.(4) First Place:(4) Second Place:(4) Third Place:Medal with Blue RibbonMedal with Red RibbonMedal with White RibbonCertificates:Certificates will be avaiable at the end of the April 26th judging and are intended for all studentswho had worked judged.JudgingWork will be judged on:a. Elements and principles of design, composition, form and content.b. Originalityc. Skillful use of the mediumd. The style of expression may be realistic, abstract or expressive.Procedure:In the first round of judging each juror will select four art works from each group in each division. Thetwelve entries will be judged a second time to establish 1st, 2nd, and 3rd places. Jurors will select 12 pieces of art work from the open division. The jurors will select four pieces for 1stplace with the remaining eight pieces receiving a second place. Group Projects1. A group project is one that has been completed by two or more individuals, a maximum of 12 individuals will beallowed.2. The individual students are to work collaboratively with all phases of the project; design, development, creation, anddisplaying of project. Caution individual student’s work tied together by a common base or mat board does notqualify as a group project.3. The project should be presented in a portfolio/photo journal format. This will allow the students to show thedevelopment of the project. The winners can be display the journals at the art show.4. Another method of presentation is a matted photograph accompanied by a letter. The letter will explain the project,as well where it can be seen in person.5. Only two entries per teacher.6. Middle School, High School, and High School Advanced will be judged as a single division.7. Plaques will be awarded to the winning schools and medals are awarded to the individual students.10

SISD Fine ArtsDepartment Information11

BudgetEach department – band, choir, orchestra, flags, theater, drill team, mariachi - have a small amount budgetedthrough the fine arts office. In all cases, this money is designated as general supplies that are specific to yourprogram and is to be used for items such as music, mouthpieces, bows, and other accessories for the designatedgroup that we do not inventory. This budget cannot be used for instruments, anything that can beclassified as furniture, technical or audio equipment, or classroom supplies that are provided for everyother teacher on campus. The budgeted amount for each program is listed in the campus budget that has beenreceived by the campus principal.The procedure for spending the monies will be as follows:1. The teacher will check the bid list for the proper vendor to use for any desired item.2. The teacher will then give the appropriate information to the proper person on each campus to enter inthe computer. Information that your campus budget clerk must follow have is as follows: Vendor Description of items requested Cost of each item Projected total cost Bid number Item number on Bid3. Please remind each person that the fine arts office must approve the items and to please put the campusnumber followed by FA (i.e. 001FA for Socorro High School) as the approval code. We will check foropen requisition then print the requisition, check the balance in the account, be sure it is appropriateequipment for this account is being ordered, and approve requisitions. Once requisitions have beenconverted to purchase orders they are sent to the campus. It is the responsibility of each teacherto follow through with their campus budget clerk and get a copy of the requisition from them.Once I have approved the requisition this office no longer has anything to do with campusallocated funds.4. The department doesn’t approve limited purchase orders. All fine arts purchases must be placed onregular purchase orders.5. Once items are received, the teacher will turn in the signed invoice to the proper campus clerkwho will then submit it for payment. Be sure to keep a copy for your records in case this is lost.6. Bid lists can be obtained on line at www.sisd.net.7. If items are delivered to the fine arts office, we will receive them in the computer. The director will becontacted to pick up items at the department as soon as they are received.8. All monies not spent by January 15th will be lost unless written justification can be given to thefine arts department.9. Fine Arts monies cannot be used for any material that is normally purchased for the regular classroomteacher. i.e.paper, pens, etc.10. Do not use Fine Arts monies for items from the warehouse, print shop, or Office Depot.12

Inventory ProceduresInventory Safeguard ProcedureAll unused equipment is to be kept in a secured, locked area at all times.This inventory must be checkedand verified every nine weeks of the school year. A campus plan must be in place to haveequipment secured and monitored at all timesProgram Equipment - Beginning of YearThe director will be sent an electronic copy of the inventory for their discipline and campus. He/She will reviewthe inventory checking for accuracy and the program location of all equipment. A signed hard copy ofthe verified inventory is due to the Fine Arts office by September 6th, and will beforwarded to the district’s Department of Business Services. Remember: Directors are responsible forconfirmed equipment assigned to them.Program Equipment—Mid YearTraditional Middle School (6, 7, & 8) inventories will take place the last week of January through the first weekof February. These are scheduled through the fixed asset auditors and teachers will be notified as soon as theschedule is made available to the Fine Arts Department.Program Equipment – End of YearEach director will be sent an electronic copy of their inventory which will be used to get ready for a district ordirector generated inventory.Some programs with be physically inventoried by the district’s Department of Business Services. Thosedirectors will be responsible to prepare equipment for the end of year inventory. This inventory will take placefrom May 15th thru May 30th. It is recommended that the director be available to answer any questions and toassist in the inventory. No instruments will be accepted by the Fine Arts office for repairs after May 1st untilthe campus inventory is completed. All equipment listed on the physical inventory must be present on thecampus for this audit.In most programs the director will be responsible to take an inventory of their disciplines equipment. Eachdirector is asked to:ü Use the comment area of the inventory for; tag replacement, note of police report number for stoleninstruments or loss of instrument. (this area is not for condition of equipment)ü Highlight any instrument that is missing.ü Note any new, donated, or unlisted instruments on the blank form included in your inventory.ü Print your complete name on the first page of your inventory initial each page and sign the last page.ü Please check off each instrument as you verify its location.ü Do not delete any entries on the electronic copy use the comment section to inform the auditors thestatus of the equipment.13

ü Return a hard copy of your inventory to the Fine Arts office and a corrected electronic copy toXXXXXXXXXXXXXXEquipment Transfer An Asset Transfer Form (ATF) must be completed for the permanent transfer of assets betweenschools or departments. Instructions on accessing and completing the form are included.o Go to www.my.sisd.net, select departments, FINANACIAL SERVICES, fixed assets, and fixedasset forms.o Selec

The district art show open house will start at 10:00 AM and close at 1:00 PM. All art teachers and art representatives must be present at 1:00 PM to retrive art work and clean up the show. Art Displays Winning Student artwork will be on display for the thweek of May 9 thru the 17th at the Socorro Diststrct Service Center on Rojas Drive.

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