Handbook For County Commissioners Of Oklahoma

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Handbook for CountyCommissioners of OklahomaTenth Edition - RevisedJanuary 2017

Published by:The County Training ProgramOklahoma Cooperative Extension ServiceOklahoma State UniversityStillwater, OklahomaEdited by the Association of County Commissioners Handbook Review Committee, the Oklahoma CooperativeExtension Service at Oklahoma State University, and the Office of the State Auditor and Inspector.This is a revision of the 2012 Handbook for County Commissioners of Oklahoma. Revisions have been made thatreflect changes in Oklahoma law since the 2012 version was produced.Funding for this revision was provided through the Office of the State Auditor and Inspector. The Office of theState Auditor and Inspector is not responsible for, nor does it necessarily subscribe to, any of the contents orconclusions that appear in this document.This handbook was prepared and produced by the County Training Program through the Cooperative ExtensionService of Oklahoma State University. Links to the web version have been deposited with the PublicationsClearinghouse of the Oklahoma Department of Libraries. 2017 Oklahoma State UniversityAll rights reserved.

Members of the Review Committee for the Tenth Editionof the Handbook for County Commissioners of OklahomaHandbook Review CommitteeAssociation of County Commissioners of OklahomaDavid Anderson, Canadian CountyCindy Bobbitt, Grant CountyRod Cleveland, Cleveland CountyMelissa Dennis, Pottawatomie CountyJustin Roberts, Pontotoc CountyKeith Schroder, Kingfisher CountyRay Vaughn, Oklahoma CountyAssociation of County Commissioners of Oklahoma Administrative OfficeDale Frech, Safety DirectorRandy Robinson, Transportation EngineerChris SchroederOffice of the State Auditor and InspectorCheryl Wilson, Management Services DivisionCounty Training Program, Oklahoma Cooperative Extension, Oklahoma State UniversityJudy Rudin, Local Government (Media) SpecialistNotie Lansford, Professor, Oklahoma Cooperative Extension Service

HANDBOOK FOR COUNTYCOMMISSIONERS OF OKLAHOMATable of ContentsPAGECHAPTER ONE .1-1County Government in Oklahoma . 1-1The County Government System in Oklahoma. 1-1Powers and Duties of County Government . 1-1Duties of County Officers . 1-2Elected County Officers . 1-2Non-Elected County Officers and Boards . 1-8CHAPTER TWO .2-1Sources of County Revenue . 2-1County Funds . 2-1The County General Fund . 2-1Cash Funds . 2-15CashFundAppropriations .2-17Capital Projects Funds . 2-17Special Assessment Funds . 2-18Audit Structure . 2-18Trust and Agency Funds . 2-19Other Sources of County Revenue . 2-19Funds for County Road and Bridge Construction and Maintenance . 2-19Table of ContentsTOC-1Handbook for County Commissioners of Oklahoma

CHAPTER THREE .3-1The County Budget process . 3-1Budget Preparation . 3-1The Purpose of a Budget . 3-2Forms Related to the Budget Process . 3-2Budget Submissions . 3-3County Budgets in Counties Where County Excise Boards are Responsible for the Budget . 3-3The County Excise Board . 3-3Abstract of Assessed Valuations . 3-8Who Submits Budgets . 3-9Budget Planning Conference . 3-9County Officers Annual Report . 3-9Role of Board of County Commissioners . 3-10Transfer of Appropriations . 3-12Supplemental and Additional Appropriations . 3-14Interfund Loans (Temporary Transfers) . 3-15Temporary Appropriations (Commissioner/Excise Board Budget Counties 3-16City or Town Budgets in Counties Where County Excise Boards are Responsible for the Budget . 3-16Statement of Estimate of Needs . 3-16School District Budgets in Counties Where County Excise Boards are Responsible for the Budget . 3-17County Budgets in Counties With County Budget Boards . 3-18The County Budget Board . 3-18The County Budget Act . 3-22Meetings . 3-22Report of Estimated Revenues and Expenses . 3-23Budget Preparation . 3-23Classifying Revenues and Expenditures . 3-24Public Hearings and Protests . 3-25Budget Adoption . 3-25County Excise Board’s Role . 3-26Amended Budget . 3-26Receiving Assistance and Audits . 3-27Office of the State Auditor and Inspector . 3-27The District Attorney . 3-27Understanding County Finances . 3-28Table of ContentsTOC-2Handbook for County Commissioners of Oklahoma

CHAPTER FOUR .4-1The County Accounting System . 4-1Generally Accepted Accounting Principles . 4-1Fund Accounting . 4-1County Bank Accounts . 4-4Official Depository Account . 4-4The General Account . 4-5CHAPTER FIVE .5-1Governmental Tort Claims Act . 5-1The Tort Claims Act in Oklahoma . 5-1Liability Insurance . 5-3Filing Claims . 5-3Determining Liability . 5-5Settling Claims . 5-8CHAPTER SIX .6-1Office of County Commissioner . 6-1Filing as a Candidate for County Commissioner . 6-2Filling the Office of County Commissioner . 6-3Term of Office . 6-3Conditions of Office . 6-4Vacancies . 6-4Resignations . 6-4Removal . 6-4Assuming the Office of County Commissioner . 6-5The Oath or Affirmation . 6-5Serving as County Commissioner .

Oklahoma State University Stillwater, Oklahoma Edited by the Association of County Commissioners Handbook Review Committee, the Oklahoma Cooperative Extension Service at Oklahoma State University, and the Office of the State Auditor and Inspector. This is Ha revision of the 2012 andbook for County missioners Okl homa. Revisions have been made that

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