Board Of Trustees Meeting April 4, 2011 - San Jacinto College

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Board of TrusteesMeetingApril 4, 2011

April 1, 2011NOTICE OF MEETINGBOARD OF TRUSTEESSAN JACINTO COMMUNITY COLLEGE DISTRICTThe Board of Trustees of the San Jacinto College Community District will meet at 5:30 p.m.,Monday, April 4, 2011, in Room 201 of the Thomas S. Sewell District AdministrationBuilding, 4624 Fairmont Parkway, Pasadena, Texas.BOARD WORKSHOPAGENDAI.Voluntary Separation and Severance PlanII.Legislative UpdateIII.4620 Fairmont Pkwy - UpdateIV.DinnerV.Trustee InstituteVI.Election UpdateVII.General DiscussionCertification as to Posting or Giving of NoticeOn this day, April 1, 2011, this notice was posted on a bulletin board located at a place convenient tothe public in the central administrative office of the San Jacinto Community College District, 4624Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to the publicupon request.Dr. Brenda Hellyer, Ed.D.

April 1, 2011NOTICE OF MEETINGBOARD OF TRUSTEESSAN JACINTO COMMUNITY COLLEGE DISTRICTThe Board of Trustees of the San Jacinto College Community District will meet at 7:00 p.m.,Monday, April 4, 2011, in Room 104 of the Thomas S. Sewell District AdministrationBuilding, 4624 Fairmont Parkway, Pasadena, Texas.BOARD MEETINGAGENDAI.II.Call the meeting to orderInvocation and Pledge to the FlagIII.Special Announcements, Recognitions, Introductions, and PresentationsCheck presentation to the San Jacinto College FoundationMitch Schacterfrom the Houston Pilots Anchor Watch FoundationIV.Student Success PresentationFall 2010 and Spring 2011 Data HighlightV.VI.George GonzálezCommunications to the Board of TrusteesHearing of such citizens or groups of citizens desiring to be heard before theBoardInformative reports to the BoardA. San Jacinto College Financial StatementB. Capital Improvement ProgramC. San Jacinto College Foundation Financial StatementACTION ITEMSVII.VIII.IX.X.Consideration of Approval of Amendment to the 2010-2011 BudgetFor Restricted Revenue and Expenses Relating to Federal and State GrantsConsideration of Approval of HonorariaConsideration of Approval of Memorandum of Understanding with PasadenaIndependent School District to Establish an Early College High SchoolConsideration of Approval of Memorandum of Understanding with Clear CreekISD to Operate the Clear Horizons Early College High SchoolXI.Consideration of Approval of an Order of Cancellation for the San JacintoCommunity College District Trustees ElectionXII.Consideration of Approval to Sell Surplus Real Estate Located at FairmontParkway and Federal RoadXIII.Consideration of Approval of the Voluntary Separation and Severance Plan andApprove Modifications to Select Human Resource Policies and Guidelines

XIV.Consideration of Approval to Modify Certain Nursing Program Incidental FeesPURCHASING REQUESTSXV.Consideration of Construction RequestsCONSENT AGENDA(Any item placed on the consent agenda shall be removed and taken up as a separatematter, if so requested by any member of the Board, otherwise all items will be voted onwith one (1) motion.)A.Approval of the Minutes for the March 7th Board Meeting and BoardWorkshopB.Approval of the Budget TransfersC.Approval of Personnel RecommendationsD.Approval of the Affiliation AgreementsE.Next Regularly Scheduled MeetingItems for Discussion/Possible Action (continued)(Items removed from the Consent Agenda, will be considered at this time)Reports from the Board Committees (when applicable)XVI.AdjournmentThe Board of Trustees may at any time prior to adjournment, in accordance with Sections 551.001, etseq. of the Texas Government Code move into Closed Session under the following provision(s) of theACT:Section 551.071 – Consultation with AttorneySection 551.072 – Deliberation Regarding Real PropertySection 551.073 – Deliberation Regarding Prospective GiftsSection 551.074 – Personnel MattersSection 551.076 – Deliberation Regarding Security DevicesSection 551.086 – Economic Development NegotiationsCertification as to Posting or Giving of NoticeOn this day, April 1, 2011, this notice was posted on a bulletin board located at a place convenient tothe public in the central administrative office of the San Jacinto Community College District, 4624Fairmont Parkway, Pasadena, Texas, the college’s website, and is readily accessible to the publicupon request.Brenda Hellyer, Ed.D.

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San Jacinto College FoundationStatement of Financial PositionAs of February 28, 2011ASSETSCurrent AssetsChecking/SavingsGeneral FundOther FundsTotal Checking/Savings Accounts ReceivableScholarship ReceivablesSpecial Events ReceivablesAllowanceDiscountsTotal Accounts Receivable23,2609,770(3,428)(199)29,403Other Current AssetsSJC Foundation InvestmentsTotal Other Current Assets5,154,1885,154,188Total Current AssetsTOTAL ASSETSLIABILITIES & EQUITYLiabilitiesCurrent LiabilitiesAccounts PayableEvent PayableGrants PayablePrograms PayableScholarships PayableStudent Success PayablesTotal Accounts Payable1,344,8221,344,8226,528,413 6,528,413 20,08315,74391,675393,05065,933586,484Total Current Liabilities586,484Total Liabilities586,484EquityNet AssetsNet IncomeTotal Equity5,303,422638,5085,941,929TOTAL LIABILITIES & EQUITY 6,528,413

San Jacinto College FoundationStatement of ActivitiesFor the Period of July 1 to February 282011Ordinary Income/ExpenseIncomeContributionsTotal Income ExpenseGrants AwardedPrograms SponsoredScholarships AwardedStudent Success InitiativesTotal Expense783,158783,1582010 16,444448,29953,144517,887916,576916,576 Change t Ordinary Income265,271(126,455)391,726Other Income/ExpenseOther IncomeDonation IncomeFundraising EventsInvestment IncomeTotal Other 302,10017,8259,8421,70011,542373,237503,189Other ExpenseBad DebtFoundation ExpensesManagement ExpenseSponsorship ExpensesSuspenseTotal Other ExpenseNet Other IncomeNet Income 638,508 376,7345185,335304006,283(129,952) 261,774

February 1 - February 28, 2011Contributions Over 1000DonorAmigas Latinas for College Inc.Bank of AmericaPamela BettsFrost National BankGalena Park RotaryWayne HuseMcDaniel Charitable FoundationJohn P McGovern FoundationProject Grad HoustonSmart Scholarship Funding GroupRobert and Johana ThomasTulsa Community FoundationAmount 2,500 10,491 15,000 1,875 1,000 1,000 1,000 5,000 1,000 1,552 1,000 2,500FundScholarships In/OutScholarships In/OutNew Computer Related TechnologyScholarships In/OutScholarships In/OutWayne Huse ScholarshipScholarships In/OutMcGovern FoundationScholarships In/OutScholarships In/OutRobert and Johana Thomas ScholarshipScholarships In/OutAndrews Kurth LLPBay ArchitectsPamela BettsMelvin CowartDurotechFacility Programming & ConsultingHTS Inc. ConsultantsJ E Dunn South CentralThompson & Horton LLPBay Architects 2,500 5,000 2,000 3,000 1,000 1,000 1,000 5,000 5,000 1,6002011 Promise For Their Future2011 Promise For Their Future2011 Promise For Their Future2011 Promise For Their Future2011 Promise For Their Future2011 Promise For Their Future2011 Promise For Their Future2011 Promise For Their Future2011 Promise For Their Future2010 Golf TournamentEmployee ContributionsVariousVariousVarious 1,375 516 1002010 Golf TournamentPromise For Their FutureMemorials

Action Item “VII “Regular Board Meeting April 4, 2011Consideration of Approval of Amendment to the 2010-2011 Budgetfor Restricted Revenue and Expenses Relating to Federal and State GrantsADMINISTRATION RECOMMENDATION/REPORTThe Chancellor recommends that the Board of Trustees approve an amendment to the 20102011 budget for restricted revenue and expenses related to grants.BACKGROUNDFederal, state, and local grant activity is ongoing as amendments to currently active grants areprocessed and new grants are awarded. In order to fund the objectives of the grants, grantoperating budgets must be established in a timely manner. This request for a budget amendmentreflects the additions to restricted revenues and restricted expenses as a result of amendmentsand new awards received during the month of March 2011.IMPACT OF THIS ACTIONApproval of the budget amendment will allow the College’s staff to implement the programs inaccordance with the requirements of the additionally funded award amounts.BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)Restricted revenues and restricted expenses will each be increased by 530,029 so the netimpact on the College budget is zero.MONITORING AND REPORTING TIMELINEThe Office of Grants Management provides continuous monitoring of grant operations, whichare included in the annual financial report to the Board of Trustees.ATTACHMENTSAttachment 1- Budget Amendments 04-04-11Attachment 2- Grant Detail 04-04-11RESOURCE PERSONNELKen LynnKelly Chapman Simons281.998.6306 kenneth.lynn@sjcd.edu281.998.6123 kelly.simons@sjcd.edu

SAN JACINTO COLLEGE DISTRICTFederal, State, and Local Grant AmendmentsApril 4, 2011FundOrg.National Aeronautics and Space Administration Strategic Education Alliance Grant (Additional Funds) (Modification 11)Federal Grant Revenue21432656700Contracted Svs - Grant Subrecipient 0945AmountDebit(Credit)(345,094)345,094 Department of Health and Human Services / Texas Education Agency /University of Texas Health Science Center - Texas School Ready Program (TSR)(Additional Funds)Federal Grant Revenue53930556700554100110000PT - 56700650000460920-(362)3584-Houston Endowment/Houston Community College – Houston Pathways Initiative (HPI) (Additional Funds)Local Grant Revenue57300256700554300110000(184,573)Non-Instr Labor - 4100460913185PT - InstitutionalPT - Extra Service 567006500004609132,708Computer Supplies - Consumable573002567007113104609139,500Operating Supplies - 2567007200004609134,730Contracted Services5730025670073100046091320,400Contract Svcs-Indirect Cost/Grants5730025670073150062090916,779Lease - Supplies573002567007317504609132,000S/A Departmental Scholarships T&F5730025670075100952023550S/A - Tuition & Fees - In District5730025670075111152023525,000S/A - Stipends5730025670075114052023560,000Net Increase (Decrease) Note: Credits to revenues are increases and credits to expenses are decreases.Conversely, debits to revenue are decreases and debits to expenses are increases.Attachment 1-Budget Amendments 04-04-11-

April 04, 2011 Board Book – Grant Amendments Detail ListNational Aeronautics and Space Administration - Strategic Education Alliance (SEA) Grant(Additional Funds) (Modification 10)The San Jacinto College Aerospace & Biotechnology Academy is the prime recipient for thisfive-year cooperative agreement. The Academy is responsible for staffing, fiscal, and programmanagement of the five program areas: Reduced Gravity Student Flight Program, MinorityResearch & Education Program, Education Information Technology: IT Projects Planning,Higher Education Student Programs, and Texas Aerospace Scholars. This action funds theNational Community Aerospace Scholars program (CAS) for 2011. Universities Space ResearchAssociation, a sub-recipient of San Jacinto College, implements the CAS program at threelocations: Johnson Space Center, Marshall Space Flight Center, and the Jet Propulsion Lab.Houston Endowment/Houston Community College – Houston Pathways Initiative (HPI)(Additional Funds)Texas educational leaders recognize that over 90 percent of new jobs that will be available tostudents in this century require some form of postsecondary education. This grant will helpcoordinate college readiness and success plans with strategies for persistence and timelygraduation included in the Texas Higher Education Coordinating Board’s “Closing the Gaps”plan. The initiative will also enhance the existing work of Achieving the Dream, an initiativedesigned to increase academic success for at-risk students. The Houston Endowment, Inc., fundsthe HPI and HCC is appointed as the fiscal agent. The purpose of the initiative is to develop andshare a database that tracks students’ academic progress across institutional levels, from prekindergarten through elementary, middle and high school, and on through college. SJC willcollaborate with the Channelview, Pasadena, Deer Park, LaPorte, Sheldon, Clear Creek andGalena Park Independent School Districts.Department of Health and Human Services / Texas Education Agency / University of TexasHealth Science Center - Texas School Ready Program (TSR)(Additional Funds)The purpose of the grant is to implement a cohesive service model to dramatically improve earlyliteracy, language, math and social development for preschool eligible children; to provide highquality early childhood education programs that coordinate Pre-kindergarten resources amongpublic school districts, Head Start programs, and childcare providers; and to assist preschoolchildren in achieving school readiness and successful transition into Kindergarten. TheChildren’s Learning Institute (CLI) at the University of Texas Health Science Center, Houston,is the technical assistance provider for these grants and will assist SJCD with the implementationof program components, as required. This action is to defray the costs of training.Attachment 2 – Grant Detail – 04-04-11

Action Item “VIII”Regular Board Meeting April 4, 2011Consideration of Approval of HonorariaADMINISTRATION RECOMMENDATION/REPORTThe Chancellor recommends that the Board of Trustees approve honoraria in the amount of 2,000.BACKGROUNDAccording to the Policy Manual, Policy IV-E-14: Policy on Honoraria – the College may payan honorarium to full-time employees for appropriate scholarly accomplishments, includingbut not limited to books written and published by a commercial publisher other than SanJacinto College District.IMPACT OF THIS ACTIONThis will continue the College’s recognition and support of outstanding faculty achievementand professional development.The honoraria requested are for David LeMaster and Ken Luce.David LeMaster, Central Campus, English Professor: 750 for three short play scripts 500 for an art exhibit of three pieces at the Art Alliance Center in Clear Lake, August 26October 7, 2010 250 for a photography exhibit entitled Light-Born at the Art Alliance Center in Clear Lake,June 3-30, 2010Ken Luce, North Campus, Art Professor: 500 for an art exhibit of two pieces at William Reaves Fine Art Gallery entitledTrotter and Luce, Expanding the Boundaries of Texas AbstractionBUDGET INFORMATIONIncluded in 2010 - 2011 budget.MONITORING AND REPORTING TIMELINEN/AATTACHMENTSN/ARESOURCE PERSONNELStephen Trncak281-998-6348steve.trncak@sjcd.edu

Action Item “IX “Regular Board Meeting April 4, 2011Consideration of Approval of Memorandum of Understandingwith Pasadena Independent School District to Establish an Early College High SchoolADMINISTRATION RECOMMENDATION/REPORTThe Chancellor recommends that the Board of Trustees approve the Memorandum ofUnderstanding with Pasadena Independent School District to establish an Early College HighSchool serving grades 9 through 12 and providing concurrent enrollment for academic dualcredit college courses.BACKGROUNDFollowing discussions over the last few years regarding increased dual credit participation,Pasadena Independent School District (PISD) approached San Jacinto College (SJC) in fall2010 to collaborate on the opening of an Early College High School designed to initiallyserve the students of Pasadena High School. Soon after, SJC and PISD staff attended sitevisits to other Early College High School programs in Texas and began planning the featuresand expectations of that Pasadena Early College High School (PECHS). SJC and PISD arepreparing an application for submittal to the Texas Education Agency (TEA) for a fall 2011launch. One of the required documents for that application is a Memorandum ofUnderstanding (MOU) between the parties. The application is to be submitted to TEA byApril 15, 2011, and the MOU must be approved by both the PISD and SJC Boards ofTrustees.At capacity, the PECHS will serve up to 500 traditionally underserved students at no cost tothe student. These students include economically disadvantaged, first generation in college,and at-risk students who would not likely attend college. Through the PECHS program,these students will have the opportunity to earn up to 60 college credit hours resulting in anAssociate of Arts or Science degree by the time they graduate from high school. Classes forfreshmen and sophomores will be held at Pasadena High School in a wing of the school to bededicated to the PECHS. Students will take pre-advanced placement level high schoolcourses and two college courses each year. During their junior and senior years of highschool, students will travel to San Jacinto College Central campus to attend their collegecourses with other traditional college students.Staffing for the college sections will be met with current full-time faculty with no full-timefaculty added specifically for PECHS. Therefore, the cost to SJC is primarily the addition ofadjunct faculty or approved overloads as necessary to maintain the number of course sectionson the campus and at PECHS. The fiscal impact to the College over four years is projectedto be positive with the major cost being the addition of adjunct faculty as the programreaches full capacity as well as the funding for a full time educational planner. Theeducational planner is funded for the first year pending further review.

Action Item “IX “Regular Board Meeting April 4, 2011Consideration of Approval of Memorandum of Understandingwith Pasadena Independent School District to Establish an Early College High SchoolThe Dual Credit Office at Central Campus will act as liaison with PECHS administration andfacilitate access to SJC student support systems. Dr. Neil Matkin is the coordinating leaderfor SJC on the project.IMPACT OF THIS ACTIONApproval of the MOU provides an outline of the collaboration required between the SJC andPISD to create an Early College High School program to serve grades 9 through 12. Theprogram will be known as the Pasadena Early College High School (PECHS) which willprovide concurrent enrollment for academic dual credit college courses to traditionallyunderserved high school students in the PISD attendance zonesBUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)In the first year of operation, due to the beginning cohort of sixty (60) students, SJC operatesat a return of forty-six cents ( .46) for every dollar spent for an operational loss of 28,192.As the next cohort increases to full capacity of 100 to 125 students, SJC recognizes a returnof 1.05 for every dollar expended with a gain of 3,784 at the end of the second year. In thethird and fourth years, as PECHS is fully enrolled, SJC recognizes gains of 1.38 per dollarspent in year three ( 47,488) and 1.86 in year four ( 182,896). The four year average totalreturn per dollar spent is 1.45 with total positive revenue equaling 205,976.MONITORING AND REPORTING TIMELINENoneATTACHMENTSAttachment 1 - Memorandum of UnderstandingAttachment 2 - Enrollment Data and Financial AnalysisRESOURCE PERSONNELDr. Neil Matkin281.542.2000neil.matkin@sjcd.edu

Table 1:Enrolllment Data andd Financial Annalysis for SJCDDfor Paasadena Early CollegeCHigh Scchool Operatioon(2011-2015)MMetho

SAN JACINTO COMMUNITY COLLEGE DISTRICT The Board of Trustees of the San Jacinto College Community District will meet at 5:30 p.m., Monday, April 4, 2011, in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas. BOARD WORKSHOP AGENDA I. Voluntary Separation and Severance Plan II.

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