Ontario Ministry Of The Environment Wastewater System (MEWS)
Ontario Ministry of the EnvironmentWastewater System (MEWS)USER GUIDEfor industrial officers and staffMEWS Version 2March 2010Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSWe welcome your feedbackWe have used our best efforts to produce a guide that will help you becomefamiliar and comfortable with the MEWS application. Changes will be madeperiodically to the information contained in this guide and will be incorporated inlater editions. In case of discrepancies between the MEWS guide and other guidesand checklists, the official documents such as acts and regulations will prevail.We welcome your comments about this guide, its organization or subjectmatter. Please send your comments directly to:Wastewater Data Management UnitMinistry of the EnvironmentEnvironmental Monitoring and Reporting Branch125 Resources RoadToronto, Ontario M9P 3V6For user account issues and system access issues, please contact the MEWSProgram Officer at (807) 475-1570 or toll free (in Ontario) at 1-800-875-7772.Please direct any other correspondence regarding reporting of data to thedistrict office of the Ministry of the Environment, Senior Environmental Officer.A listing of Ministry district offices is viewable from the Ministry website atwww.ene.gov.on.ca.MEWS Industrial User GuideCopyright 2010 Ontario Ministry of the EnvironmentMEWS Version 2 March 20103Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSTable of Contents1. Introduction72. Before you get started8a. Computer requirementsb. User prerequisites883. Logging in to MEWS9a. Obtaining a MEWS user accountb. MEWS user rolesc. Connecting to MEWSd. What to do if you cannot access the MEWS site9910104. Getting started12a. Accept the legal disclaimerb. Check your company profilec. Choose your taskd. Notification tabe. Use Discharge Data tab for day-to-day operationsf. Use Reports tab to generate reportsg. Use Administration tab for contact information121314151617185. Managing your account19a. Changing your passwordEntering old and new passwordsSaving a new passwordb. Maintaining contact information for the MinistryRetrieving the contact informationEditing the contact informationSaving contact information modificationsCanceling modifications to contact information19192122242426266. Specifying an inactive control point27a. Specifying an inactive control pointb. Editing an inactive control point time periodc. Deleting an inactive control point time periodd. Submitting quarterly data with all control points inactive7. Discharge data: entering sample results35a. Understanding the Discharge Data Sample Results pageb. Entering new discharge dataSelecting available regulationMEWS Version 2 March 2010427313334394344Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSEntering the sample codeEntering the sample commentsEntering result values454546Significant Digits46Entering Flow value49Entering Values with Multiple Components (like pH)50Entering Results over two days51Entering Pass or Fail for Acute Lethality51Entering DISDAY value52Low level data reporting53Other direct wastewater: metal mining sectorEntering remarks for result valueEntering a comment for a resultTagging parameters as no data recordedFlagging all parameters when no effluent is dischargedSaving result values to the sample discharge recordCanceling data entryDeleting result valuesc. Editing sample resultsd. Deleting an existing sample discharge record8. Industrial data upload (XML)5455575959626263646668a. Getting startedb. Uploading XML discharge fileFile processing – Extracting XML files from the ZIP fileFile processing – Extracting discharges data from the XML filesc. Previously uploaded XML data file searchd. Discharge XML data file listinge. Deleting a sample created by an XML uploadf. Deleting an XML fileg. Re-uploading an XML fileh. Using an XML template from your CPF686972747779808082839. Displaying and printing discharges reports84a. Tips for retrieving reportsReviewing and saving the reportPrinting the reportReviewing the calculation error logPrinting the calculation error logAutomatic data calculationb. Generating the Summary Discharges Reportc. Generating the Detail Discharges Report8587888990919293MEWS Version 2 March 20105Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSd. Generating the Daily Plant Loading Reporte. Generating the Daily Pipe Loading Reportf. Generating the Limit Check Reportg. Generating the Company Profile Reporth. Generating the Outlier Statistics Reporti. Generating the Value Review Report10. Submitting industrial data9899100101103104106QuarterlyMonthly/Othera. Filling out the Data Submission Formb. Submitting quarterly industrial datac. Confirming your submissiond. Requesting an unlock of data for resubmissione. Reviewing sample data after submission10610910911111211811811. Logging out of MEWS120Appendix A: Legal disclaimer for MEWS122Appendix B: XML file Content126MEWS Version 2 March 20106Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWS1. IntroductionThe Ontario Ministry of the Environment Wastewater System (MEWS) is a webbased application designed for the monitoring and reporting of wastewater fromcompanies discharging into Ontario waterways.The Ontario Ministry of the Environment’s Effluent Monitoring and EffluentLimits Regulations—and other legal instruments such as Certificates ofApproval—under the Environmental Protection Act of Ontario (the EPA),require designated dischargers of wastewater who discharge directly to waterbodies in Ontario to sample their wastewater discharge, analyze the wastewaterdischarge samples, and report data to the Ministry based on the results of theanalysis of the samples, as well as to ensure that the quality and quantity ofwastewater discharge comply with the regulated limit.Pre-approved users are permitted entry to the secure MEWS website and cangain access to their discharge data. Users interact with the MEWS website usingInternet browsers and the World Wide Web.The MEWS web site supports the following primary business functions: capturing and storing industrial wastewater discharge information for atleast 4 years; maintaining company and Ministry contact information; maintaining individual user passwords on the web site; calculating Industrial Summary Data; generating online discharges reports; submitting discharge data to the Ministry at the end of a reporting periodin an electronic format as required by the regulations.This guide is prepared to help you use the MEWS website and to explain howthe above functions work.MEWS Version 2 March 20107Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWS2. Before you get startedBefore you can start using MEWS, you need specific hardware and software, aswell as basic computer skills.a. Computer requirementsThe following are the minimum recommended software and hardware computerrequirements to connect to the MEWS application: Netscape Communicator 6.0 or Internet Explorer 6.0 (recommended browserversions are very important as you will likely experience problems withearlier versions); VGA monitor with resolution set to 600 x 800 (1024 x 768 recommended)and Font Size set to Normal (96 DPI); Network connection to the Internet (recommended high speed internetconnection; dial-up connection not recommended, but if used, recommendusing only during periods when MEWS usage is likely to be low, such as earlymorning, weekends, and up to 15 days prior to the next quarterly submissiondeadline); Adobe Acrobat Reader (minimum version 5.0).HINT: Allow pop-ups on your browser for MEWS. This option is foundin the Tools menu of your web browser.b. User prerequisitesTo navigate effectively through the MEWS web site, users should have a basicunderstanding of: Operating systems such as Microsoft Windows (NT/2000/XP/Vista/2007) orApple Macintosh (Mac OS 10.0 or later); Computer and mouse operations; Internet browser operations (clicking on links, viewing content).NOTE: Internal company policy may place constraints on your webbrowser. If you have difficulties accessing the MEWS website,contact your IT department.MEWS Version 2 March 20108Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWS3. Logging in to MEWSThis section explains how to locate MEWS on the Internet, obtain a MEWSaccount, log in to the system, and handle some common access problems.a. Obtaining a MEWS user accountContact the MEWS Program Officer to obtain a user account for the MEWSapplication. MEWS user accounts are provided to employees of industrialwastewater dischargers who are legally required to monitor and report on theirdischarges. MEWS accounts are not provided to third-party consultants forliability reasons. A discharger must have at least one Industrial Officer account,and may have more than one of each type of account—the account-holder isresponsible for the proper use of the account, as detailed in the Disclaimer (seeAppendix A).b. MEWS user rolesMEWS Version 2 March 2010Outlier StatisticsValue ReviewChange My PasswordMaintain ContactXCompany ProfileXLimit CheckXDaily Pipe LoadingINDUSTRIALSTAFFDaily Plant LoadingXDetail DischargeXUser RoleSummary DischargeXView /FunctionAccessibleAdministrationInactive Control PointIndustrial Data Upload (XML)INDUSTRIALOFFICERMEWSDischarge ReportSubmit Industrial DataIndustrial Data EntryDischarge DataView and Delete Notification MessagesTabNotificationThe MEWS application is designed for two user roles: Industrial Officer andIndustrial Staff. Each system user is designated as one of these user roles and isthereby limited to viewing items or performing functions associated with thatspecific user role. The following table identifies the MEWS views and functionsaccessible by each user role.XXXXXXXXXXXXXXXXXXXXXXX9Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSc. Connecting to MEWSTo access the MEWS application, you will need an Internet connection andfamiliarity with a browser application such as Internet Explorer. The followingsteps describe the process of connecting to the MEWS.From your Desktop:1. Start your web browser of choice.2. In the “Location/Address” box of the web browser, type thefollowing: http://www.mewsontario.ca3. Press the Enter key.The MEWS Log-on page will appear as illustrated below (Figure 1). Type in youruser name and password to access the system.FIGURE 1d. What to do if you cannot access the MEWS siteYour workstation must be properly configured to access the Internet beforeattempting to gain access to the MEWS web site.If you type http://www.mewsontario.ca you may receive any of thefollowing error messages:Cannot open the Internet site www.mewsontario.ca orA connection with the server could not be established orUnable to locate the server www.mewsontario.caMEWS Version 2 March 201010Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSIf so, please perform one of the following actions: Make sure that you are connected to the Internet. Check that your internetconnection is established, and you can access other web sites. Re-type http://www.mewsontario.ca and try accessing the site again.If you still cannot access the MEWS site after a reasonable time, contact theMEWS Program Officer.NOTE: Internal company policy may place constraints on your webbrowser. Confirm with your IT department that access to the MEWSwebsite is not restricted.MEWS Version 2 March 201011Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWS4. Getting starteda. Accept the legal disclaimerA legal disclaimer will be displayed the first time you log into the MEWS system—see Figure 2. (We have reproduced this disclaimer in Appendix A.) It explainsthat MEWS is a public service by the Ministry of the Environment. TheGovernment of Ontario assumes no responsibility and you should verify theinformation from other sources prior to making decisions or acting upon it. Thisnotification is displayed once. To proceed, click the “I Acknowledge theseConditions of Use” button.FIGURE 2MEWS Version 2 March 201012Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSb. Check your company profileThe MEWS home page contains four tabs—“Notification”, “Discharge Data”,“Reports” and “Administration”—and normally defaults to the “Notification” tab.However, when you first log in, MEWS defaults to the “Reports” tab and theCompany Profile Report page; this page is also the default display following anyrecustomization of your Company Profile File (CPF) (see Figure 3). Review yourcompany profile before starting (see Figure 74 for an example), and report anyerrors to your Ministry district office.FIGURE 3The MEWS discharge data entry application requires that reportingparameters such as flow and chemical substances are customized in a CPF. ThisCompany Profile is “active” for a defined period of time. The Industrial DataEntry screen is driven by the customization in the CPF. The Ministry customizesthe Company Profile based on the regulatory requirements (such as reportingparameters and schedules). The shortest CPF period is one calendar month and itmust start on the beginning of the month. A maximum of three CPF’s may beactive within a given quarterly reporting period. When you enter a particularsample date, the system will search and select the appropriate CPF.Before you begin entry of data resulting from the analysis of wastewaterdischarge samples, please verify that the Ministry has created a valid activeCompany Profile for the quarterly sampling period in question. To do this,download the Company Profile Report to assist in the verification (details inSection 9).NOTE: When the Ministry uploads a new CPF to MEWS, a notificationis presented when you log in (see Figure 4). This notification isdisplayed once. To proceed, click the “I Acknowledge” button.MEWS Version 2 March 201013Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSFIGURE 4c. Choose your taskThe MEWS home page contains four tabs—“Notification”, “Discharge Data”,“Reports” and “Administration”—and defaults to the “Notification” tab. You maychoose any of these four tabs. Each one is explained briefly below. You can findmore details of all four tabs and their modules in other sections of this guide.NOTE: The MEWS system “times out” after 20 minutes of inactivity.Your session will be disconnected and the system will ask you to login again. Any changes that were not saved prior to the time-outdisconnection will be lost.MEWS Version 2 March 201014Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSd. Notification tabThe Notification tab provides a listing of notices posted by the MOE (see Figure5). These notices are displayed in reverse chronology (latest at the top). Thedischarger should consult the notices for important information on the use ofMEWS, or for reporting issues specific to your worksite.FIGURE 5The following function is available:FunctionDescriptionDeleteClick on “delete” beside a Notice to delete the Notice after youhave read it and / or saved it (see below).The discharger may wish to save Notices for future reference. This may beaccomplished by selecting the Notice (use your mouse to highlight the Notice)and using the browser’s Copy feature (under the Edit tab), then Paste the Noticeinto a separate word processing document.A Notice that is posted by the MOE while a user is displaying the Notificationpage will not appear to this user; however, it will appear once the user has eitherrefreshed the page (using the browser’s Refresh button) or has returned to theNotification page from another tab.The Notification tab screen will show only the page title when a user has nomessages.MEWS Version 2 March 201015Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSe. Use Discharge Data tab for day-to-day operationsThe Discharge Data tab provides four modules where day-to-day operations willbe performed (see Figure 6). To activate a module, simply click on it.FIGURE 6ModuleFunction1Industrial Data EntryTo perform entry and editing of sample comments, resultvalues, value remark codes and result comments. Find details inSection 7 of this Guide.2Industrial Data Upload(XML)To upload data results through the use of the XML file format(an alternative to Industrial Data Entry). Find details in Section8 of this Guide.3Submit Industrial DataTo submit industrial data to the Ministry. After uploading and /or data entry of the regulatory discharge data has beencompleted, this data is required to be submitted to theMinistry. Find details in Section 10 this Guide.NOTE: The Submit Industrial Datamodule is only available to IndustrialOfficers.4Inactive Control PointMEWS Version 2 March 2010To specify a period of inactivity for one or more control points.If a specific control point has a period of inactivity, thisinformation may be entered into MEWS in this module. Finddetails in Section 6 of this Guide.16Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSf. Use Reports tab to generate reportsThe Reports tab (see Figure 7) provides eight online discharges reports:FIGURE 7ReportFunction1Summary DischargesLists all summary values calculated by MEWS, based on the sampleresult values you entered.2Detail DischargesLists all values you entered and all values calculated by MEWS.3Daily Plant LoadingLists all loading values calculated by MEWS for the plant.4Daily Pipe LoadingLists all loading values calculated by MEWS for each samplelocation (pipe).5Limit CheckAlso called the “Summary of Non-Compliance Report”, lists valuesin non-compliance with Ministry requirements. Limit exceedancesmust be reported as soon as reasonably possible to your localMinistry district office.6Company ProfileProvides details of the worksite sample locations and monitoringand reporting requirements.7Outlier StatisticsAlso called the “Value Outliers Report for Concentration andLoading”, lists sample result values that fall outside the normalexpected results—for data quality review only.8Value ReviewAlso called the “Incomplete Data Entry Report”, lists allparameters not reported for each day that a sample is required—for data quality review only.To select a report, simply click on it. Details of these reports are in Section 9of this guide.MEWS Version 2 March 201017Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWSg. Use Administration tab for contact informationThe Administration tab (see Figure 8) has two modules that allow you to changeyour password and manage contact information. To activate a module, simplyclick on it.FIGURE 8ModuleFunction1Change My PasswordAllows you to change your MEWS website log-in password asrequired.2Maintain ContactWork Site and Ministry contact information is maintained here.The work site contact entered here will be used as defaults forthe quarterly industrial data submission to the Ministry.For details on the Administration tab, see Section 5, “Managing youraccount.”MEWS Version 2 March 201018Manual Revised March 2010
Ontario Ministry of the EnvironmentIndustrial User Guide—MEWS5. Managing your accountBefore getting started with MEWS business, you need to change your passwordand check your contact information with the Ministry. You do this through theAdministration tab, which has two modules: Change My Password and MaintainContact (see Figure 9).FIGURE 9a. Changing your passwordYou will be provided with an initial user name and password by the Ministry. Wehighly recommend that you change your password the first time you log on. Afteryou click on the Change My Password module
The Ontario Ministry of the Environment Wastewater System (MEWS) is a web-based application designed for the monitoring and reporting of wastewater from companies discharging into Ontario waterways. The Ontario Ministry of the Environment’s Effluent Monitoring and Effluent Limits Regulations —and other legal instruments such as Certificates of
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