Creating Order Sets In EClinicalWorks EHR

Creating Order Sets to include patienteducation in eClinicalWorks EHROrder Sets including patient educationOrder Sets in eClinicalWorks EHR provide simultaneous ordering of all necessary componentsassociated with effective clinical care such as lab tests, x-rays, and medications. Order Sets areefficient for the provider and can lead to better care.Order Sets can be used for immunizations to help ensure patients receive all appropriaterecommended immunizations, complete the series for multi-dose immunizations, and receive theappropriate patient education information such as the Vaccine Information Statement (VIS) andinformation on why series completion is important.Benefits of patient education as anOrder Set componentOrder Sets can help providers to remember to orderall the necessary components of an immunization,including related patient education.Consideration:User privileges to create Order Sets may be limited toselect users with specific security privileges or subjectto practice business policies.If you have further technical questions, consult yourinternal or external Electronic Health Record (EHR)support resources.This guideprovides a highlevel overview of how tocreate an Order Set, completewith patient education, withineClincialWorks EHR. Thisoverview is designed to provideguidance for you, yourpractice's EHR champion,or IT staff.Please note that this guide was created basedupon eClinicalWorks EHR version 11. Screensand features may change as new softwareversions are released.This guide is for informational purposesonly and is not intended to replace detailedinstructions provided to you by yourinternal or external EHR support resources.The information in this guide is subject tochange without notice. GSK makes no claimsor warranties about the applicability orappropriateness of this information.1

Creating Order Sets to include patienteducation in eClinicalWorks EHROrder Sets for immunizations and patient educationTo add an immunization to an Order Set-To create a new Order Set or to modify an existing one, select the EMR menu item in the mainmenu barFile Patient Schedule EMR Billing Reports CCD Fax Tools Community Meaningful UseeClinicalWorksLock HelpProgress Notes-EMR BillingSelect Order Set Administration from theFile Patient Schedule EMR10dropdown menuAlertseClinicalWorksReports CCD FaxToolsCommunity Meaningful UseImmunizations/Therapeutic InjectionsVitalsLabs, DI & ProceduresMiscellaneous Configuration OptionsFlowsheetsFlowsheet ManagerRx GroupseCW Visit CodesSpecialty FormsBubble Sheet DesignerQuestionnaire DesignerPhysical Examination CPT AssociationChief Complaints and HPI AssociationOrder Set AdministrationCDSSPQRS2

Creating Order Sets to include patienteducation in eClinicalWorks EHR---The Order SetMaintenance screendisplays. Here, newOrder Sets can becreated or existingOrder Sets can bemodified by adding ordeleting itemsTo add animmunization to anexisting Order Set,search for the desiredOrder Set using theSearch for OrderSets fieldSelect the Order SetORDER SET:Search for Order SetsORDER SET:Immunization ScreeningNewCopyUpdateDeleteQUICK ORDERSET:NOMEASURE:DIAGNOSES (TRIGGER):PRACTICE ADMINISTRATORDIAGNOSES (LINKED):AGE: (TRIGGER): All AgeGENDER (TRIGGER): rowseFormulationDispenseLabsBrowseDiagnostic eBrowseSmart FormsNameDeleteAppointmentsDeleteAddAuditc - CAdd Follow-UpPhysician EducationReferralsAddPatient EducationPDFAddSavePDFAddSaveWEB REFERENCEAddSaveWEB REFERENCEAddSaveMessageORDER SET:Search for Order SetsORDER SET:Adult Well VisitCardio: Hypertension PanelCardio: Memory Loss PanelDIAGNOSES (TRIGGER):Cardio: New vascular ptDIAGNOSES (LINKED):Cardo: Palpitations PanelCardio:Pre Cath TestingAll AgeAGE: (TRIGGER):Cardio: Samson: TestsGENDER (TRIGGER): UnknownCardio: Slim: CTA Female3

Creating Order Sets to include patienteducation in eClinicalWorks EHR-Once the Order Set is open, select the Update buttonNOQUICK ORDER SET:YESOKCancelSearch for Order SetsORDER SET:NewAdult Well VisitDIAGNOSES (TRIGGER):CopyUpdateDeletePRACTICE ADMINISTRATORDisplay Labs/DI based onDIAGNOSES (LINKED):QUICK ORDERNOSET:MEASURE:Show AllShow Favorite Lab Companies OnlyAGE: (TRIGGER): All AgeGENDER (TRIGGER): Unknown-The Order Set displays in edit mode. Scroll down to the Immunizations section and select theBrowse button to search for the desired immunizationImmunizationsName-BrowseDeleteDoseThe Immunization Details window displays showing a list of available immunizationsXImmunization DetailsAllMy FavoritesActiveFindAdmin of Flu Vaccine (Medicine)Admin of Hep B (Medicine)Admin of Pneumococcal (Medicine)Meningococcal Group B VaccineDT (diptheria tetanus)DT (diptheria/tetanus/ acellular pertus:DTaP / HIBDTap-IPV-Hib-HepBFlu Mist (Influenza Nasal Spray)HPV VaccineHPV VaccineHINI Injectable 36 mos (use 0.25ml IfHINI Nasal Mist (for 2 years and order)Hepatitis A VaccineHep A vaccine, Adult IMHepatitis A Vaccine Pes/AdolHepatitis B (Adult)Hepatitis B ped/adol (3 dose schedule)HIB (PRP-OMP, 3 dose schedule)HIB (PRP-T, 4 dose schedule)Immunization Admin 1 Inj ( 8yrs old)Immunization Admin Each Additional x1NewProduct XVaccination Given in PastNYVisit dateDoseDose NumberStatusReason0Lot Number—LocationPrevious NextVFCGiven ByManufacturerExp. DateVFCCommentsMe Clr ClrGiven Date/TimeRouteVIS Given DatePending06/07/2019Date on VIS Document the doseBillableCounselingSave and NewOKCancel4

Creating Order Sets to include patienteducation in eClinicalWorks EHR--The desired immunization can bechosen from the list, or a search can berun to narrow the choices by typing inthe Find boxImmunization DetailsAllSelect OK to save-To add a new Order Set foran immunization click New inthe Order Set Maintenancescreen and the followingsteps will be the same asadding an immunization toan existing Order Set.ActiveProduct XProduct XVaccination Given in PastProduct XOnce the immunization is chosen,additional details such as Dose, LotNumber, Location, Route, etc, can beadded-My FavoritesFindVisit dateDoseDose Number0Lot NumberProduct XVaccination Given in PastVisit dateNY2019-06-07- ESTVISITDoseDose NumberStatusReason0Lot Number—LocationVFCGiven ByMe Clr ClrGiven Date/TimeRouteManufacturerExp. DateVFCVIS Given DatePending06/07/2019Date on VIS Document the doseCommentsBillableCounselingSave and NewOKCancel5

Creating Order Sets to include patienteducation in eClinicalWorks EHRTo add an immunization prescription to an Order SetTo add an immunization as a prescription, with the Order Set open for updating, scroll to the Rxsection and select the Browse buttonRxNameStrengthProduct enseDelete-In the Select Rx window, search for the desired immunization by typing in the Find box-Once the immunization is found, select it, and click the OK button at the bottom to add theimmunization to the Order Set as a prescriptionSelect RxTypeRxFindXMedispanRx Real Time SearchShow Discontinued DrugsStarts WithProduct XDosage eq.DurationDisp RefillAWPas directed IntramuscularPlease type in the find boxSelected RxNameRemoveStrengthFormulationProduct X NewAdd CustomSuspensionTakeRouteFreq.DurationDisp RefillAWPas directed IntramuscularOKAdd to CancelTo add patient educationTo add patient education documents to an Order Set, with the Order Set open for updating, scrollto the Patient Education section-ImmunizationsNameBrowseDoseSmart FormsDeleteAddNameDeleteProduct XAppointmentsAdd Follow-UpPhysician EducationReferralsAddPatient EducationPDFAddSavePDFAddSaveWEB REFERENCEAddSaveWEB REFERENCEAddSave6

Creating Order Sets to include patienteducation in eClinicalWorks EHR-Patient education can be added as a PDF or as a web-based document. To add a patienteducation document to the Order Set, click the Add button next to the type of document to beadded (PDF or Web)Patient Education-PDFAddSaveWEB REFERENCEAddSaveAfter clicking the Add button for a PDF document, a browse window displays. Select thedesired documentOpenXComputerOrganizeECWNew FolderMusicDt (Diphtheria Tetanus)PicturesDTap / HIBVideosProduct XComputerOSDisk (C:)DVD RW Drive (D:) Scanner CDPatient Education Documents-To add a Web-based document, click theAdd button to the left of Web Reference-Enter the URL (web address) of the desireddocument-Click Save to add the documents to theOrder Set-Patient education materials can be printedor sent to the patient’s portal via securemessagingAll trademarks are the property of their respective owners. 2020 GSK or licensor.September 2020Produced in the USA.Please enter the URL:SaveCancelPatient EducationPDFProduct XWEB c 7

1 Creating Order Sets to include patient education in eClinicalWorks EHR Order Sets in eClinicalWorks EHR provide simultaneous ordering of all necessary components associated with effective clinical care such as lab tests, x-rays, and medications.