Minutes Of The Meeting Of The Executive Committee

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1Minutes of the Meeting of the Board of DirectorsUnited Way of Northeast Mississippi11:30 a.m., Wednesday, September 4, 2019Members Present: Brandi Abbott, Jesse Bandre, Tyler Basil, Rodger Brown, Jeff Cox, BethDavis, Hilary Hamblin, Shane Hooper, Jeff King, Neal McCoy, Bentley Nolan, Buzzy Mize, EvieStorey, Mike Webb, Aaron Washington, Eddie Wright and David WilsonMembers Absent: Stewart McMillan and Greg PirkleStaff Present: Melinda Tidwell, Mary Ann Plasencia, Mattie Mize, Mike Mitchell, Russ Wilson,Robin McKinney and Cara WatersChairman Jeff King called the meeting to order and Jeff Cox gave the invocation.Mission Moment. Lisa with The Children’s Advocacy Center, which is a part of FamilyResource Center, stated they serve 13 counties in our area. When a child comes to the centerthey are interviewed by a forensic interviewer to obtain any information and evidence to use in acourt case. The staff at the center then provide support to the child and their family as theynavigate through the judicial system which is commonly a two-year process. The center seesapproximately 300 children per year with half attending a grand jury. The center has 3 licensedtherapists on staff. Services are provided free to the children and their families. The Children’sAdvocacy Center receives funding through the Victims of Crime Act and United Way fundsprovide match money.Approval of Consent Agenda. Jeff King, Chairman, stated everyone received the minutesprior to the meeting for review. Mr. King asked if no changes were needed then the minuteswould be approved.Financial Reports. Cara Waters reported we have collected 62% of 18/19 pledges comparedto 58% of 17/18 pledges at this time last year. We are by 4% due to having no bad debt on the50K. On the Statement of Financial Position, we are 63K behind on our pledges receivable dueto the pending reimbursements of our grants. Ms. Waters stated on the Functional OperatingExpense we are over budget on a few line items with the main one being the 50K giveawaywhich we had not originally budgeted. Ms. Waters reported the Statement of Financial Incomeand Expense we show a decrease in our net assets due to us receiving the NMMC’s campaignreport in September rather than October of last year which effected our net assets released.Develop Enhanced Resource Development EffortsCampaign Report. Buzzy Mize stated CEO calls are wrapping up. The next cabinet meetingwill be held next Tuesday and the cabinet is looking for opportunities to increase our number ofemployee campaigns.Leadership Giving. Mattie Mize, Director of Donor Engagement, reported the first leadershipletter is expected to go out very soon. In the letter donors will be given the opportunity toparticipate in a step-up program. The program allows the donor to be recognized as aleadership but they are able to spread the commitment over a three-year period. Ms. Mizestated a Leadership Reception will be held on September 26th from 6:00-7:30 p.m. at ParkHeights and invited everyone to attend.

2Refine Our Value Proposition and BrandCommunication Report. Robin McKinney, Communications Director, presented acommunication plan for the 2019/2020 campaign and the NMMC campaign video. Ms.McKinney stated we will continue to focus on digital marketing which incorporates geo fencing.We have added a check box on our pledge forms that would enable us to identify retirees. Ms.McKinney encouraged all Board members to vote for us on the State Farm grant opportunity.Ms. McKinney reported we raised 30K for back to school supplies and delivered those suppliesto 60 schools.Refine Allocations Process.Community Impact. Mary Ann Plasencia, Community Impact Director reported 59organizations have submitted phase one of the application. Two new organizations submittedapplications with those being First Choice for Women and the Tishomingo County CommunityCoalition. All applications were submitted on time however Ms. Plasencia is finding that severalof the applications are not correct. Ms. Plasencia plans to inform those organizations who needto make corrections to their application and reopen the website so they can make thosecorrections.Investment Committee Report. Eddie Wright, Investment Chair, stated the investmentcommittee meets quarterly to review our investment strategies. We maintain a long terminvestment strategy. Mr. Wright reported we have been able to regain in the first and secondquarter what was lost in the fourth quarter of 2018. Mr. Wright stated we are a little behindwhere we would like to be in our long term strategy goal. Hardy Reed will be replacing a fundthat has been underperforming that has a higher cost with one that is a lower cost with a betterreturn.Executive Session.Rodger Brown, HR Chair, presented the 2020 Salary Ranges and the 2020 Salary IncreaseGuide. Mr. Brown stated he reviewed other metro 3 size United Ways and local industries forcomparison. Jessie Bandre made a motion to accept both plans with Eddie Wright seconding.The motion carried.With no further business, the meeting was adjourned.Neal McCoy, Secretary-Treasurer

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4United Way of Northeast MississippiStatement of Financial Position09/25/19As of August 31, 2019Aug 31, 19ASSETSCurrent AssetsChecking/Savings1,273,794.09Other Current Assets12000 · PREPAID EXPENSES13000 · PLEDGES RECEIVABLE 18-195,202.56834,503.9513050 · PLEDGES RECEIVABLE 19-20201,347.0013500 · ALLOWANCE FOR UNCOLLECTABLES16000 · INVENTORYTotal Other Current AssetsTotal Current AssetsFixed Assets18100 · FURNITURE, FIXTURES, COMPUTERS18150 · LEASEHOLD IMPROVEMENTS18200 · SOFTWARE18900 · RESERVE FOR DEPRECIATIONTotal Fixed AssetsTOTAL ASSETSLIABILITIES & EQUITYLiabilitiesCurrent LiabilitiesOther Current Liabilities20300 · FEDERAL INCOME TAX PAYABLE20350 · MISSISSIPPI STATE TAX PAYABLE20450 · EMPLOYEE PLEGE PAYABLE20550 · EMPLOYEE HEALTH INS PAYABLE20600 · 401K PAYABLE20650 · ACCURED COMPENSATIONTotal Other Current LiabilitiesTotal Current LiabilitiesTotal 617,273.1217,273.1217,273.12Equity30200 · PLEDGES-OFFSET FUND BALANCE30300 · UNCOLL ACC-OFFSET FUND BALANCE32000 · UNRESTRICTED NET ASSETS33000 · DONOR DESIGNATED NET ASSETS34000 · BOARD DESIG ENDOW NET ASSETSNet 175,390.53-497,690.72Total Equity2,106,260.67TOTAL LIABILITIES & EQUITY2,123,533.79Page 1

5United Way of Northeast MississippiStatement of Financial Income and ExpenseOctober 2018 through August 2019Oct '18 - Aug 19Ordinary Income/ExpenseIncome40100 · RECOVERIES PRIOR CAMPAIGN40200 · PLEDGES CURRENT CAMPAIGN40250 · NET ASSETS RELEASED17,891.381,407,126.637,153.6640400 · ALLOWANCE FOR UNCOLL INCOME-216,276.3340500 · FUTURE YEAR CAMPAIGN PLEDGES41000 · SERVICE FEES EARNED42000 · SPECIAL EVENTS43150 · SPONSORSHIPS44000 · INITIATIVE DONATIONS44600 · Meeting Income45000 · INTEREST 8.991,642.7445500 · DIVIDEND INCOME45600 · GAIN/LOSS ON ASSETS45800 · MISCELLANEOUS REVENUE46000 · ORGANIZATION GRANTS50000 · GOVERNMENT GRANTSTotal IncomeGross ProfitExpense62100 · CONTRACT SERVICES62110 · Accounting and Legal Fees62140 · Brokerage Fees62150 · Credit Card Processing FeesTotal 62100 · CONTRACT SERVICES62800 · FACILITIES AND EQUIPMENT62840 · Equip Rental and Maintenance62870 · Office Content Insurance62890 · Office RentTotal 62800 · FACILITIES AND EQUIPMENT65000 · OPERATIONS65020 · Postage, Mailing Service65030 · Printing and Copying65040 · Supplies65050 · Telephone65060 · Internet65070 · Data Maintenance Services65075 · Dues and Subscriptions65080 · D & O Liability Insurance65085 · Employee Fidelity BondTotal 65000 · OPERATIONS65100 · OTHER EXPENSES65120 · Awards65130 · Advertising Expense65140 · Giveaways/Donor Incentives65160 · Special Event Expenses65199 · Miscellaneous ExpenseTotal 65100 · OTHER EXPENSES65170 · Community 78.22100.21126,588.7642,174.50Page 1

6United Way of Northeast MississippiStatement of Financial Income and ExpenseOctober 2018 through August 2019Oct '18 - Aug 1966000 · COMPENSATION AND BENEFITS66100 · Salaries66200 · Health Insurance66300 · Disability Insurance66400 · Life Insurance66500 · Retirement-401K66600 · Staff Uniforms66700 · FICA Expense66800 · SUI Expense66900 · Workman's Comp Insurance66000 · COMPENSATION AND BENEFITS - OtherTotal 66000 · COMPENSATION AND BENEFITS68300 · TRAVEL, MEETINGS, TRAINING68310 · Conference/Training Staff68320 · Travel/Mileage68330 · Meeting Expense68300 · TRAVEL, MEETINGS, TRAINING - OtherTotal 68300 · TRAVEL, MEETINGS, TRAININGTotal ExpenseNet Ordinary IncomeNet 6829,383.46Page 2

7United Way of Northeast MississippiFunctional Operating ExpensesAugust oalitionReadFirst/Excelby 5VolunteerHubTotalCommunityServuceTOTALOct 18Oct 18Oct 18Oct 18Oct 18Oct 18Oct 18Oct 18Budget62110 · Accounting and Legal 00.000.0062140 · Brokerage 001,953.38( OverBudget)62100 · CONTRACT SERVICES62150 · Credit Card Processing FeesTotal 62100 · CONTRACT 5(7,310.97)62800 · FACILITIES AND EQUIPMENT62840 · Equip Rental and Maintenance62870 · Office Content Insurance62890 · Office RentTotal 62800 · FACILITIES AND EQUIPMENT65000 · OPERATIONS65020 · Postage, Mailing 10,977.653,666.6865030 · Printing and .9316,748.5212,650.33(4,098.19)65040 · 6,549.0913,021.799,624.99(3,396.80)65050 · 412,558.264,408.92(1,444.14)65060 · Internet65070 · Data Maintenance Services65075 · Dues and .072,821.557,631.746,187.6065080 · D & O Liability ,650.0065.0065085 · Employee Fidelity .6015,297.0267,855.1355,985.93(11,869.20)Total 65000 · OPERATIONS65100 · OTHER 35.6030,510.5022,916.67(7,593.83)65140 · Giveaways/Donor 898.8334,000.00(5,898.83)65160 · Special Event 6,000.00(49,878.22)65120 · Awards65130 · Advertising 41,458.13Total 65100 · OTHER ,725.23126,588.7669,975.01(56,613.75)65170 · Community 25,668.5042,174.5042,000.00(174.50)65199 · Miscellaneous Expense66000 · COMPENSATION AND BENEFITS66100 · 5)66200 · Health 11.8113,438.6544,118.8346,169.402,050.5766300 · Disability 43,429.564,262.76833.2066400 · Life 24.036,297.936,661.16363.2366500 · 00850.005,345.9225,091.2529,014.923,923.6766600 · Staff 24.0166700 · FICA 555.5310,566.3134,056.4634,374.06317.60311.3766800 · SUI 1.8466900 · Workman's Comp 835.077,662.95Total 66000 · COMPENSATION AND BENEFITS68300 · TRAVEL, MEETINGS, TRAINING68310 · Conference/Training .203,708.331,489.1368320 · .343,812.2210,063.099,058.34(1,004.75)68330 · Meeting ExpenseTotal 68300 · TRAVEL, MEETINGS, TRAININGTotal .08203,183.24867,094.57816,528.94-50,565.63Page 1 of 1

8Recap Report (Format C)Campaign Year:Structure Selected:Master/Checkoff Account:Report Format:20192019/CAMPAIGN MAP (226)Include subsidiaries outside the branch, grouping in parent's nodeAll Master/Checkoff accountsCCampaign Account:All Combined CampaignsNode#Accounts #AccountsTotalFinalGoal Is Node GoalOverride Goal/Projected From structure node setting:Roll up the overriding goal & proj to parent node:Include Final Campaigns:Include Unknown Campaigns:Include Partial Campaigns:Only accounts with outstanding CVTotal InTotal In% GoalFinalGain/Lossvs CVFinalTotal In%Chg CV2019/CAMPAIGN MAP (226)54031752,600,000 *764,04329.39%143,74644.88%Business (227)241622562,000 *243,38643.31%36,07640.42%Education (251)8222267,000 *197,10573.82%32,75635.94%Healthcare (235)13111551,000 *37,3326.78%9,25754.07%200382300,000 *36,70812.24%17,36889.8%Industry (231)2457695,000 *151,28721.77%24,77338.8%Non-Solicited (254)151159,000 *12,317136.85%11,5971,833.14%Nonprofits (241)121975,000 *55,97074.63%5,63620.67%Professionals (244)160246,000 *18,83340.94%2,86036.12%Public Service (248)93595,000 *11,10611.69%3,42390.06%1000.0%00.0%Individual Gifts (238)Temporarily Unassigned (266)0Yes/NoNoYesYesYesNoNotes: 1. A '*' on the 'Goal','Projected' column indicates the figure is partially or fully overriden from structure node setup. 2. The figures DO NOT include non-campaign dollars. 3. A ' ' in the percentage columns indicates an overflow.4. The 'Final Total In' is the 'Total In' of accounts/campaigns which are final or with 'Total In' 'CV'. The 'Final Gain/Loss vs CV' is the difference between their 'Total In' and 'CV'. The 'Final Total In %chg CV' equals the difference / CV X 100%.Prepared by: Andar/360, Fundraising Software. Copyright 1998, 2019 Andar Software Ltd. https://www.andarsoftware.com2019/10/01 01:17:02 PM - PRESIDENTPage 1

92019 Board of Directors12345678910111213141516171819Brandi AbbottJesse BandreTyler BasilRodger BrownJeff CoxBeth DavisHilary HamblinShane HooperJeff KingNeal McCoyStewart Brevard McMillanPaul "Buzzy" MizeBentley NolanGreg PirkleEvie StoreyAaron WashingtonMike WebbDavid WilsonEddie WrightService Year to be 1st Year of Year ofCountyBegan Re-elected 2nd Term Ineligibility2019202220222025 Itawamba2014201720172020 Lee2018202120212024 Union2000201820182021 Lee2009201820182021 Chickasaw2012201520152018 Tishomingo2017202020202023 Lee2015201820182021 Lee2011201420142017 Lee2017202020202023 Lee2019202220222025 Lee2019202220222025 Lee2019202220222025 Lee2014201720172020 Lee2019202220222025 Lee2019202220222025 Lee2017202020202023 Lee2018202120182021 Lee2014201720172020 Lee2020 PropsedChairman of the BoardChairman-ElectSecretary-TreasurerDavid WilsonNeal McCoyPast Chairman of the BoardCampaign CommitteeInvestments CommitteeCommunications CommitteeYoung LeadersCommunity ImpactStrategic PlanningAudit CommitteeJeff KingNeal McCoyRodger BrownEvie StoreyMike WebbBentley NolanTyler BasilHilary HamblinJeff CoxMike WebbProposed New Board MembersVernon RayfordLeon HayesKim HannaCarrie CogginJoe LowderJima SmithCathy FitzpatrickBeth HarrisonNMMC, LeePrentiss Co. Development, PrentissCity of Tupelo, LeeDept. of Human Services, LeeItawamba Community College, LeeMillcreek, PonotocRenasant Bank, LeeToyota, LeeGovernance CommitteeHuman Resource CommitteeMust rotate offUp for re-election

10UNITED WAY OF NE MS ADMINISTRATIVE BUDGET18/19BudgetIncome:Sponsorships 50,000Grants 92,500Annual Campaign 2,550,000Miscellaneous Income 7,000Interest and Investment Income 25,000Total Income 2,724,500Contract ServicesLegal/Accounting 11,200Brokerage Fees 10,000Credit Card Processing Fees 6,000Facilities and EquipmentEquipment Maintenance & Rental 6,000Office Content Insurance 850Rent 21,000OperationsPostage 4,000Printing Expense 13,800Supplies 10,500Telephone 7,500Internet 2,700Data Maintenance Services - Contracts 13,700Dues and Subscriptions 6,750Officers & Directors Liability Insurance 1,800Employee Fidelity Bond 325OtherAwards 5,500Advertising 25,000Campaign Giveaways 34,000Community Projects- B2SF & Food Boxes 42,000Special Events/Fundraisers 6,000Miscellaneous Office Expense 1,700Employee Compensation & BenefitsSalaries 492,299Health Insurance 50,501Disability Insurance 4,663Life Insurance 7,286401K/Retirement 31,741Staff Uniforms 500FICA Expense 37,500SUI Expense 962Workman's Compensation 1,850Travel, Meetings, TrainingConference & Training Staff 4,000Travel 9,900Meeting Expense 10,000TOTAL LINE ITEMSPercentage of Total Income 881,52718/19Actual19/20Proposed Inc/(Dec)vs. Actual(7,460)(668)4,170(266)(2,857)(7,081)% Inc/-Decvs. 57,460158,0682,595,83014,26627,8572,853,481 50,000157,4002,600,00014,00025,0002,846,400 11,2007,2145,440 11,4007,5005,500 200286602% 4% 1% 11,4007,5005,500 3,97564821,000 4,00065021,000 252-1% 0% 0% 2,10022511,000 1,1501304,500 4501001,800 10050800 10050800 11,47816,74913,3628,2692,8598,9977,6321,730385 10,30016,8508,9508,4002,90010,5007,6501,750425 0%1%10% 2,3002,2004,5002,8001,6504,6554,2001,750425 7,50014,0002,3002,8004503,750750 2502006508302001,1952,150 1001505001,000200300200 100150500550200300150 20131,01139,89942,17553,889100 3,20035,30040,00034,00060,500500 2,9994,290101(8,175)6,6114001492% 14%0%-19%12%400% 200200 3,00035,00040,00056,000200 472,27148,4213,8776,89226,51247635,5745701,520 520,96753,0004,5507,55034,89650039,5956501,685 11%14%11% 223,72621,0001,9003,05015,39550017,115350650 2,21910,2165,399 2,00010,3005,750 -10%1% 6% 1004,500 902,158 972,718 70,5608% CommunityImpact/Service (219)84351-13%0%0%-2% -10% 0%ResourceDevelopment50,000Sponsorships now included in campaign 57,900 43,500 56,0002,600,00014,00025,000Board meals, Agency Training, etc.100952,10050 Mailing fewer campaign letters150500 Volunteer Hub purchasing less supplies this year420200300200Based on increases in prior years350,891 12% 200 30,000 4,000 100131,68213,5001,2002,4009,87610,074100450 50,3495,2006009003,7763,85250200 42,9454,9002506003,2213,285501451,0007,000750 1,0001,000500 1,000-349,562 12%105,552 4%Will purchase plaques this year, didn't last yr due to surplus100 Implementation of SB365 and 50K GiveawayWill purchase less for B2SF4,500 50K Giveaway Proceeds and Volunteer Fair 37,500 2,870 50 120 2,400 Based on payroll50 Based on

prior to the meeting for review. Mr. King asked if no changes were needed then the minutes would be approved. Financial Reports. Cara Waters reported we have collected 62% of 18/19 pledges compared to 58% of 17/18 pledges at this time last year. We are by 4% due to having no bad debt on the 50K.

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