Engagement CS Getting Started
ENGAGEMENT CSGetting Startedversion 2015.x.x
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Contents1 Welcome! . 1Installing the application and completing some initial setup steps .2Learning about Windows .2Learning about Engagement CS .2About this guide .3Where to begin .42 Application Overview . 5Engagement CS application features .5Menu commands .10Toolbar .13Engagement CS workspace .15Workflow elements in Engagement CS .183 Engagement Setup . 19Overview of the setup dialogs .19Launching the application for the first time .22Setting up group privileges for Engagement CS users (required) .22Setting up staff for Engagement CS users .25Customizing signoff types.27Opening Engagement CS.29Setting up user preferences in Engagement CS .29Setting up engagement properties .34Setting up an engagement client in CSA .46Engagement CS Getting Startediii
ContentsCreating a new engagement .474 Engagement Processing Overview . 51Inserting an engagement document .51Integrating with Excel and Word .53Assigning workpaper properties .55Working with CSA trial balance data .59Working with cash flow worksheets .62Working with review notes .63Generating and printing diagnostic reports .68Scanning a document into Engagement CS .72Printing to Engagement CS from other CS Professional Suiteapplications or from Windows-based applications .73Wrapping up the engagement .74Sending the engagement to FileCabinet CS .76Sending the engagement to File/Email .76Sending the engagement to GoFileRoom .77Rolling forward the engagement .78Archiving engagements .795 Staff Collaboration . 81Using the multi-staff feature.81Using the send / receive feature .83Synchronizing engagement data .92Appendix: Keyboard Shortcuts . 95ivEngagement CS Getting Started
1Welcome!This guide is designed to introduce you to the concepts, terminology, andfeatures of the Engagement CS and the Creative Solutions Accounting (CSA) platform within the CS Professional Suite Accounting Productssoftware, so you can process client data efficiently and accurately.Fully integrated with Trial Balance CS, Engagement CS offersadvanced reporting and diagnostic features and a completely paperlessengagement process. From compilation and review to audit, it provides arobust, flexible, and secure environment in which to perform all yourengagements. Microsoft Windows (Vista or higher) standard interfaceand menus lessen the learning curve for your employees.Licensed users of Engagement CS enjoy the full benefits of using thefollowing CSA applications. Trial Balance CS. The timesaving features of Trial Balance CSmake it ideal for handling engagements with maximum efficiency. Itenables you to switch the basis for your financial statements fromcash to accrual, tax, book, and more. Financial Reporter module. Makes it easy to design customfinancial statements, footnotes, and charts or graphs. It also allowsyou to choose collation sequences and quantities for standardreports, customized financial statements, and transmittal letters, andto set up customized report profiles that include all reports andstatements that you run for each client.Engagement CS also includes complete integration with PPC’sCheckpoint Tools (including PPC’s SMART Practice Aids and PPC’sWorkpapers, and PPC’s Reference Library – now known as PPC’sInteractive Disclosure Libraries ), and other guidance tools available inMicrosoft Word or Excel format.Engagement CS Getting Started1
Welcome!Installing the application and completing someinitial setup stepsFor detailed instructions on installing the application, please refer to theCS Professional Suite Accounting Products Installation and ProgramEssentials guide, which you received with your application. You can viewor print this guide in Portable Document Format (PDF) by searching onInstallation and Program Essentials guide (PDF) from the Search fieldin any CSA topic in the Help & How-To Center.Note: This guide also includes details on using the application’s helptopics, on setting up CS Connect, and on setting up administrativeinformation and user preferences.Learning about WindowsThis guide assumes that you are already familiar with using MicrosoftWindows and its conventions. To view help on using your Windowsoperating system, click the Start button in the Windows taskbar andchoose Help and Support.Learning about Engagement CS2 CSA and Engagement CS help topics. The comprehensive helptopics in our Help & How-To Center provide the primarydocumentation for learning about and using CSA (includingTrial Balance CS and Engagement CS). The help topics includeinformation about features, data-entry windows, and procedures, aswell as links to conversion guides and other special-topic guides,show-me videos, FAQs, troubleshooting tips, and much more. Formore information about using the help, refer to the chapter entitled“Getting Help” in the CS Professional Suite Accounting ProductsInstallation and Program Essentials guide. Engagement CS Getting Started guide. This guide provides anoverview of the features available in Engagement CS. Engagement CS Tutorial. It is strongly recommended that youcomplete the exercises in the tutorial after you have read theEngagement CS Getting Started guide. The tutorial takes you brieflythrough some of the main processing steps in Engagement CSEngagement CS Getting Started
Welcome! Financial Reporter Tutorial. This document provides sampleexercises for creating and printing financial statements. If you havepurchased Engagement CS, you also have a printed copy of thisdocument. Training and consulting services. We offer training courses andconsulting services for Engagement CS. For complete details, pleasevisit the Training section of our website atcs.thomsonreuters.com/training. Annual Users’ Conference. Thomson Reuters hosts an annualconference. We offer workshops for users of CS Professional Suiteapplications at all levels of experience. For details, visit our websiteat cs.thomsonreuters.com.About this guideThis getting started guide provides an overview of the features availablein the application, a section that describes tasks involved in setting up anengagement, and an overview of the main engagement processingfunctions in the application. Details about each of the followingengagement processing steps are discussed in this guide. Setting up the engagement environment prior to processing data foryour own clients. Processing engagement client data and engagement workflow. Collaborating with other engagement staff, including tasks such asthe following.Engagement CS Getting Started3
Welcome!Where to beginPlease read the CS Professional Suite Accounting Products Installationand Program Essentials guide for detailed instructions on installing thesoftware, checking your monitor settings, setting up CS Connect, andusing the CSA help.After you install CS Professional Suite Accounting Products application,please read each section of this getting started guide and follow all of thesteps. As you are working, use the context-sensitive help topics fordetails about each field or option, and open the Help & How-To Center toaccess more complete information on using the application.Once you are familiar with the Engagement CS features, menucommands, and toolbars, we strongly recommend that you takeadvantage of the setup examples in the Engagement CS Tutorial.4Engagement CS Getting Started
2Application OverviewThis section of the getting started guide provides a brief overview of themain features of Engagement CS, as well as features in CSA that arespecifically related to Engagement CS.Engagement CS application featuresEasy to use, with professional resultsWith the multi-staff feature enabled in the application, individual staffmembers have the ability to work in the Master Client Data (MCD) at thesame time as other staff members when they are connected to acommon network.Alternatively, they can send documents and receive them on a separateworkstation or laptop for work on the Local Client Data (LCD). When staffmember(s) have completed their work, they can send the updatedengagement documents to a common network location, and the masterengagement then receives those documents.You can use the synchronize feature as another way of updating theMCD and the LCD without having to send/receive documents on aregular basis.When you are licensed for FileCabinet CS and have it installed, you caneasily store engagements that have been finalized and are ready forarchiving for a completely paperless office.Engagement CS Getting Started5
Engagement Processing OverviewIntegration with other CSA productsEngagement CS is fully integrated with Trial Balance CS and theFinancial Reporter module to provide you with a flexible and secureenvironment in which to prepare engagements. You can add, modify, ordelete journal entries (if you have been assigned the privileges to do so).Staff members who are assigned the trial balance can perform thefollowing tasks. Open the trial balance in the Engagement CS workspace. Set up grouping schedules, tickmarks, balance definitions, andadditional amounts in CSA. Move a CSA financial statement, transmittal letter, or report into theengagement. Create an indirect or direct cash flow worksheet to analyze accountbalances.Integration with Microsoft Word and ExcelYou can launch Microsoft Word and Excel workpapers within or outsideof the Engagement CS workspace to take advantage of the integratedmenus that enable you to insert the following. Formulas using CSA trial balance data. Workpaper links. Staff ID and date when a procedure is completed. Tickmarks. Multiple formulas. Signoffs. Text variables.In addition, you can recalculate amounts in a Word or Excel workpaperas updates are made to the linked engagement client in CSA.6Engagement CS Getting Started
Engagement Processing OverviewPaperless engagementYou can use Engagement CS to organize and file all your currentlyactive engagement documentation in one location.Security setup in CSA The staff in charge of the engagement can define groups on theGroups tab of the Setup System Configuration Administrationdialog in CSA. You can set up each group by a staff in charge toperform specific tasks within engagements. The staff in charge mayalso override task assignments on an engagement-by-engagementbasis. The staff in charge of the engagement can set up individual staffmembers with password access on the Staff tab of the Setup System Configuration Administration dialog in CSA.Guidance aidsEngagement CS works in conjunction with the following industrystandard guidance aids (if you have the appropriate products installed). Practitioner’s Publishing Company’s (PPC’s) Checkpoint Tools PPC’s Practice Aids PPC’s Workpapers PPC’s SMART Practice Aids PPC’s Reference Library (now known as PPC’s InteractiveDisclosure Libraries) Any other guidance available in Microsoft Word or Excel formatReview notesYou can easily add review notes to individual workpapers, folders, andengagements that can be viewed in the Notes window of theEngagement CS workspace. A reviewer or another staff memberassigned to the engagement team can review, reply to, and clear thesenotes at a later time.Engagement CS Getting Started7
Engagement Processing OverviewSend / Receive featuresMultiple staff members who have been added to the engagement andassigned workpapers can use Engagement CS to send documents out ofand back in to the Master Client Data when working in the Local ClientData. This method also enables staff to reassign and send documents toother staff members in the field.Multi-staff featureEngagement CS enables more than one staff member to work in theMaster Client Data at the same time. In addition, this feature provides analternative method for sending and receiving selected workpapers to theLocal Client Data.SynchronizationYou can use the synchronize feature to update the Master Client Dataand staff members’ Local Client Data on-the-fly, without sending /receiving documents from the master or local client engagement.Storage of multiple file typesYou can store virtually any type of file can be stored with an engagementand/or placed inside a workpaper. You can view and/or edit Word andExcel workpapers from within Engagement CS. (You can edit other filesin their own applications.)Wrap upYou can take advantage of the Wrap Up wizard in Engagement CS toclear / delete review notes, review signoffs, and finalize all yourengagement documents and workpapers.Roll forwardWhen you decide to roll forward the current engagement, you canchoose to include engagement items such as programs, checklists,workpapers, and other practice aids. The roll forward process creates anew engagement, updates the technical content, and replaces selecteddocuments to prepare your engagement environment for the next year.8Engagement CS Getting Started
Engagement Processing OverviewSend engagement to file / emailYou can create a PDF version of the engagement and save it to alocation on your local drive or network location or as an emailattachment.Send engagement to FileCabinet CSYou can take advantage of the CS Professional Suite AccountingProducts integration capabilities by storing the final version of yourengagements to FileCabinet CS (if you are a licensed user of FileCabinetCS and have it installed).Send engagement to GoFileRoomYou can take advantage of Engagement CS’s integration withGoFileRoom software to store the final version of your engagements (ifyou are a licensed user of GoFileRoom and have it installed).Archive engagementsYou can use the archive engagements feature to securely storeengagements that you no longer need to view in the engagementworkspace. This feature also allows you to restore a copy of the archivedengagement and delete the existing archives.Engagement CS Getting Started9
Engagement Processing OverviewMenu commandsEach of the headings in the menu bar that appears at the top of the mainwindow contains a pull-down menu of commands that causeEngagement CS to perform a specific function, such as opening aparticular window or dialog. Note that some of the menus are dynamic —that is, the commands may differdepending on where you are inthe application.The name of each menuincludes one underlined letter.To open a particular pull-downmenu and see its commands,you may do either of thefollowing: Click the menu name withthe left mouse button.OR Press the ALT key plus theunderlined letter in the menuname. For example, to openthe File menu (shown here),press ALT F.By displaying the commands ofeach of the pull-down menus,you can get an overview of themain features inEngagement CS. Note that whenyou place the mouse pointerover a menu command, a shortdescription of that command appears at the left edge of the status bar (atthe bottom of the CSA main window).10Engagement CS Getting Started
Engagement Processing OverviewWhen Engagement CS is licensed and installed with the CSAapplication, the menu bar includes commands to perform the functionslisted in the following table.MenuFunctionsFileAdding a new document, folder, or engagement; opening andclosing an engagement client; accessing client properties orengagement properties; printing; viewing notes or workpaperdiagnostic reports; consolidating clients; rolling forward theengagement; changing the period to process; sendingengagements to file, FileCabinet CS (when licensed), orGoFileRoom (when licensed); creating, restoring or deletingarchives; processing unfiled workpapers; adding new clients;saving clients with a new ID; renaming clients: and deletingclients; backing up or restoring data; accessing CS Connect;exiting to CSA; exiting from CSA entirely.Edit(Available commands are specific to the active window.)Copying or pasting a document; renaming a folder orengagement; deleting a document; editing workpaperproperties; signing off workpapers; opening a document in theengagement workspace or launching it in Word or Excel(depending on the document selected); adding a new reviewnote or editing an existing review note; undoing the checkoutstatus of documents; undoing the Disconnect status of adocument; refreshing a document or all documents in theengagement; refreshing only outdated workpapers; finding aspecific document in the engagement.ViewSelecting toolbars (standard, page navigation) and windows(tree view, notes) and windows to display; filtering by folder andshowing all folders.TasksAssigning or opening the Trial Balance; adding or viewingjournal entries; performing tax reconciliations; checking outengagement documents to the Local Client Data; receivingchecked-in documents from the LCD; receiving checked-outdocuments from the Master Client Data and checking indocuments for the MCD; synchronizing data; disconnecting /reconnecting Excel or Word workpapers; wrapping up anengagement; accessing and retrieving the PPC ReferenceLibrary; accessing and retrieving PPC’s SMART Practice Aids;converting engagements from PPC’s Engagement Manager or ProSystem fx Engagement; accessing or releasing the TrialBalance; updating workpaper links.Engagement CS Getting Started11
Engagement Processing Overview 12MenuFunctionsUtilities Importing Fixed Assets CS journal entries; importing ASCII files, spreadsheets, QuickBooks account balances, PayrollJournal Entry XML import; creating a rounding journal entry; exporting to ProfitCents; sharing data and employeedemographic data across CSA products and between CSA andother CS Professional Suite products; transferring informationfrom one client to another; exporting reports to ASCII or DIF file;exporting client tax data via Lacerte, ProSystem fx, andProSeries; performing data conversion from PPC’s Engagement Manager, ProSystem fx Engagement, GoSystemAudit, GoSystem Fund, Workpapers Plus, ProSystem fx TrialBalance, AICPA Accountant’s Trial Balance; accessingFileCabinet CS (for a FileCabinet CS licensee).SetupSetting up and maintaining the Chart of Accounts; setting upand maintaining account groups, additional amounts; setting upand maintaining Tax Code Account Groupings; setting up andmaintaining Grouping Schedules; tickmarks, balancedefinitions; setting up and maintaining indirect / direct cash flowworksheets, prior year amounts; printing the Cash FlowAnalysis Report; transferring cash flow lines; setting up globalsystem configuration items such as, signoff types, GoFileRoom Index Mapping, staff/group privileges,administrative privileges (from the Administration dialog), andtext variables; setting up and maintaining user preferences inCreative Solutions Accounting and Engagement CS.WindowArranging the open windows in the CSA workspace; switchingbetween open data-entry windows.HelpOpening the Engagement CS help browser; opening PPC’sPractice Aid Manager help topics; accessing PPC’s OnlineLibrary; accessing PPC Checkpoint Tools; accessing CapitalConfirmation; removing temporary files; accessing the Repairdialog.TipsSome of the menu commands have corresponding buttons on theEngagement CS toolbar.Several of the most commonly used menu commands, such as NewDocument or Print, have special shortcut key combinations that allowyou to execute the command quickly from your keyboard. (For a listof these keyboard shortcuts, refer to “Appendix:Keyboard Shortcuts” at the end of this guide.)Engagement CS Getting Started
Engagement Processing OverviewToolbarThe toolbar buttons provide a quick, convenient method for executingcommon commands in Engagement CS. To perform an action using thetoolbar, simply click the appropriate button on the toolbar.If you let the mouse pointer pause for a moment over a toolbar button,you’ll see the “ToolTip” name for that button. The following tabledescribes each button on the toolbar.ButtonActionOpen Client. Opens the Open Engagement Client dialogwhere you can select a client from the list to open in theEngagement workspace.Engagement Properties. Opens the Engagement Propertiesdialog where you can modify existing properties for the currentengagement.New Folder. Opens the New Folder dialog, where you canenter a name for the new folder.New Document. Opens the Insert Engagement documentwizard.Shortcut key: CTRL N.Trial Balance. Opens the Trial Balance window in theengagement workspace.Journal Entries. Opens the Adjusting Journal Entries windowin the engagement workspace.Scan pages. Opens the Scan Images dialog (available onlywhen there is an active connection to a scanner) where youcan scan single or multiple pages into a single or multiple Worddocuments to be included in the current engagement.Print. Opens the Print dialog, which allows you to set a varietyof printing parameters.Shortcut key: CTRL PShow / Hide Notes. Displays or hides sticky notes.New notes. Opens the Review Notes dialog, which allows youto add a review note.Engagement CS Getting Started13
Engagement Processing OverviewButtonActionFilter. Opens the Filter dialog, which allows you to highlight afolder you want to filter. When you click the Done button, onlythat folder and its contents appear in the Tree View window.Show all Folders. Returns the Tree View window to theoriginal view, which displays all folders.Refresh Documents on Demand. When toggled on (pressed),you can open, update, and close workpapers multiple timeswithout invoking an automatic refresh of the workpapers withinthe engagement. Workpapers that are outdated appear withred text in the Tree View window until manually refreshed.When toggled off (not pressed), workpapers do not display asred text when they are outdated but refresh automatically whensaved and closed.PPC’s Reference Library. If appropriately licensed, opensPPC’s Reference Library (now known as Interactive DisclosureLibraries).FileCabinet CS. If appropriately licensed, opens FileCabinetCS, where you can store the final version of yourengagement(s) or other important documents and workpapers.Exit to CSA. Saves and closes the current engagement in theEngagement CS workspace and returns to CSA.SMART Practice Aids. If appropriately licensed, opensPPC’s SMART Practice Aids.First Page. Takes you to the first page of the document youare viewing.Previous Page. Takes you to the previous page of thedocument you are viewing.Next Page. Takes you to the next page of the document youare viewing.Last Page. Takes you to the last page of the document youare viewing.Zoom In. With each click, the object in the Document Viewwindow increases in size.Zoom Out. With each click, the object in the Document Viewwindow decreases in size.14Engagement CS Getting Started
Engagement Processing OverviewEngagement CS workspaceViewing and resizing windowsBy toggling the toolbar and window items on and off in the View menu,you can choose to display or hide these toolbars and windows. To view or hide an item, choose View and toggle on or off the toolbaror window you want to view or restore. You can also hide the Tree View window by clicking the in theupper-right corner. You can hide the Notes View window by clickingthe in the upper-left corner. Restore either window by choosingView and checking the window(s) you want to restore. You can adjust the width or height of the Notes View window or TreeView window by positioning the mouse pointer over the horizontal orvertical border. When the mouse pointer changes tohold the border and drag it to the size you want., click andTree View windowYou can use the Tree View window in Engagement CS to view all clientengagements, and to organize the folders and documents within eachengagement. Expand any portion of the tree view by clicking . Collapse any portion of the tree view by clicking View information about the workpaper, such as warnings, who theworkpaper is assigned to, number of review notes, and signoffinformation. You can also choose to view only those engagements or folders thatyou currently want to work with in the Tree-view window. ChooseEngagement CS Getting Started.15
Engagement Processing OverviewView Filter by Folder, highlight the folder you want to work with,and click OK. View only the folder you are working in by selecting it and clickingthe Filter button. Restore your view of all folders by clicking the Show all Foldersbutton.Notes View window16 Expand any portion of the Notes View window by clicking Collapse any portion of the Notes View window by clicking To modify a note, or to add / remove a sticky note from a document,highlight the note, right-click the Notes View window, and chooseEdit Note, Delete Note, Add Sticky Note, or Remove Sticky Note.Engagement CS Getting Started
Engagement Processing OverviewDocument View window propertiesThis window takes up any area in the workspace that is not occupied bythe Tree View and Notes View windows. Resizing the other windowsallows you to manipulate the size and position of the Document Viewwindow.To display a tab for each open document at the bottom of the DocumentView window, choose Setup User Preferences. On theEngagement CS tab mark the Use tabbed Window View checkbox.Engagement CS Getting Started17
Engagement Processing OverviewNote: You can use the Zoom Inand Zoom Outbuttons on theEngagement CS toolbar to enlarge or shrink the workpaper image in theengagement workspace.Workflow elements in Engagement CSThe following diagram illustrates the processes involved in creating,organizing, reviewing, and completing an engagement usingEngagement CS.Setup andPreparationRollForwardStore inFileCabinetCS orGoFileRoomWork alReportingWrap UpTaxIntegration18Engagement CS Getting Started
Engagement Processing Overview3Engagement SetupThis section of the Engagement CS Getting Started guide provides abrief overview of several of the main processing features inEngagement CS that are performed during the setup phase of theengagement.For additional information on how to use each feature, you can consultthe comprehensive Engagement CS help in the Help & How-To Center.From within Engagement CS, you can choose Help Help & How-To toopen the “Welcome to Engagement CS” topic. You can click the BrowseSubjects or Index links, as well as enter search terms in the search fieldat the top of any CSA help topic in the Help & How-To Center.Overview of the setup dialogsAccounting engagements are defined and configured with “buildingblocks” of information that individual staff members can work onseparately in the field and then check back in to or synchronize with theMaster Client Data for a cycle of review, re-assignment, final check-in,and wrap-u
Engagement CS also includes complete integration with PPC’s Checkpoint Tools (including PPC’s SMART Practice Aids and PPC’s Workpapers, and PPC’s Reference Library – now known as PPC’s Interactive Disclo
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