University Of Washington Health & Safety Committees 2018 .

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University of WashingtonHealth & Safety Committees2018-2019 TermEnvironmental Health & Safety2/7/20181

Overview and Objectives Understand UW Health & Safety Committee (HSC) purposeUnderstand your responsibilities as a memberKnow what to expect from your committee meetingsKnow where to look and who to contact for information2/7/20182

Background No federal requirements forhealth safety committees Many states require themwithin their state OSHA(Occupational Safety & HealthAdministration) plans Some states are givenincentives to establishcommitteesStates with HSCrequirements2/7/2018States with HSCincentivesStates that mayrequire HSCsStates with noHSC requirements3

Purpose of Health & Safety Committees Participate in efforts to reduce illnesses and injuriesParticipate and engage employees and managementReview UW Accident Prevention PlanMeet compliance regulations (WAC 296-800-130)2/7/20184

University of Washington HSC Structure 10 Health & Safety Committees represent all departments,schools, organizations Each committee has an executive sponsor Meet monthly for at least one hour EH&S representative at each monthly meeting Elections held bi-annually (variance) Members comprised of elected, appointed, and Ex Officio’s2/7/20185

University of Washington HSC Structure123456789102/7/20186

University-Wide (U-Wide)Committee12345678910U-Wide Health and SafetyCommittee2/7/2018Environmental Health& SafetyRisk ManagementUnionsAttorney General’sOfficeTransportationServicesFacilities ServicesCapital Planning &DevelopmentFaculty Senate7

U-Wide Committee Structure Two members elected from each of the 10 health and safetycommittee’s University Wide Safety Partners (Ex Officio’s)UWPD, Facilities Services, Claims Services, Attorney General’s Office,and UW Emergency Management Union Representation Environmental Health & Safety2/7/20188

Organization and Communication FlowUniversity Department/School/OrganizationInformation inReport outOrganizational Health and Safety Committees12345678Report out910Information inUniversity-Wide Health and Safety Committee2/7/20189

HSC Distribution of Information New trainingsSerious injuries, accidents, and near missesAccident trendsChanges to UW Accident Prevention PlanPolicy Changes regarding safety2/7/201810

Committee Member Responsibilities Represent employee suggestions and concerns at monthlymeetings Communicate HSC activities and outreach messages torepresented employees Review annually UW Accident Prevention Plan and charters Review monthly accident reports and evaluate quality ofcorrective actions Attend monthly meetings2/7/201811

Chair Responsibilities Act as committee liaison with Executive Sponsor and EH&SConduct meetings following Robert’s Rules of OrderFill committee member vacancies as neededDocument attendanceRecord and post meeting minutes2/7/201812

EH&S Responsibilities Administer the accident reporting systemLiaison to Department of Labor & IndustriesAttend organizational committee meetingsFacilitate University-Wide Health and Safety Committeemeeting Report accident trends Be a resource to the committees Partner with committees to prevent accidents2/7/201813

Typical Committee Meeting Review accident and injury reports monthlyApprove meeting minutesProvide a U-Wide reportReport Outs from various Department GroupsPresentationsProject updatesRound table discussion2/7/201814

First Meeting of New Two-year Term Conducted by the out-going chair Committee tasks– Elect a new chair and co-chair/vice-chair– Elect U-Wide Committee representatives– Choose time, day, and location to meet Recommend monthly meeting schedule Must be 1 hour or less unless extended by vote2/7/201815

Accident Reporting Who does the reportingAnyone with a UW Net ID, employee or student What is reportedHazardous conditions, safety concerns, near misses,property damage or injuries When to reportAs soon as possible for most incidents. Notify EH&Simmediately at 206.543.7262 if the incidentinvolves a death or in-patient hospitalization, nonhospitalized amputation or loss of an eye(s)regardless of worker’s compensation coverage. How the report helps increase safetyThese reports help increase safety by generatinginvestigations which lead to corrective actions andfollow-up.2/7/201816

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Supervisor's Responsibility Evaluate the root cause Identify hazardous conditions or work practices to improve Identify a timeline for completion of corrective actions2/7/201819

Statistics4,0003,5003,0002,5002,0001,500UW Employee89%n 967UW ExcludingUW Medicine31%n 1,087UW Medicine69%n 2,4651,000500Student 6%02013 (N 3,146)2014 (N 3,193)2015 (N 3,507)UW Excluding UW MedicinePublic 5%2016 (N 3,552)UW Medicine350Near miss4%Incident - No Injury3%300250Property Damage8%200150100Injury 85%n 8212/7/2018500HSC-1HSC-2HSC-3Recordable InjuriesHSC-4HSC-6HSC-7HSC-8Non-Recordable InjuriesHSC-9HSC-1020

Advice for Effective Meetings Read the accident reports beforehand – prepare to talk about aconcern or question you have regarding one of the reports Share updates and/or concerns from your department relatedto safety Engage in discussions on how to improve safety related issuesin your represented departments Be respectful of everyone’s time and contributions2/7/201821

Regulations: Labor and Industries WAC 296-800-130 Safety Committees and Safety s/HTML/296-800-130.htm WAC 296-800-140 Accident Prevention /HTML/296-800-140.htm Permanent Variance (PV 99-11, FN 10 es.shtm2/7/201822

Regulations: University Policy APS 10.11 UW Health and Safety licies/APS/10.11.html Executive Order O/EO55.html2/7/201823

Online EH&S Resources Safety index.shtm OARS (Online Accident Reporting .shtm EH&S staff x.shtm2/7/201824

EH&S Staff ContactsAngelina Haggard, Accident Reporting System Administratorahaggard@uw.edu 206-221-3442Emma Corell, Accident Prevention Managerealder@uw.edu 206-221-2852Denise Bender, Assistant Director, Occupational Safety & Healthdb58@uw.edu 206-221-0368Jude Van Buren, Senior Director, Environmental Health & Safetyjudev@uw.edu 206 -616-41462/7/201825

Angelina Haggard, Accident Reporting System Administrator ahaggard@uw.edu 206-221-3442 Emma Corell, Accident Prevention Manager ealder@uw.edu 206-221-2852 Denise Bender, Assistant Director, Occupational Safety & Health db58@uw.edu 206-221-0368 Jude Van Buren, Senior Director, Environmental Health & Safety judev@uw.edu 206 -616-4146 2/7/2018 25

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