EDI FOR AMAZON VENDOR CENTRAL - B2BGateway

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“YOUR GLOBALEDI NETWORK”EDI FOR AMAZONVENDORCENTRALB2BGATEWAYOCTOBER 05, 2016NORTH AMERICA // 1 (401) 491-9595EUROPE // 353 (0) 61 708533AUSTRALIA // 61 2 8003 7584

1.2.3.4.5.6.7.8.9.10.11.12.13.About B2BGatewayWhat is EDI?EDI standards & protocolsWhere does EDI fit into the marketplace?Amazon EDI RequirementsAmazon Divisions and WorldwideAmazon Seller Central Vs. Amazon Vendor CentralHow to Setup a B2BGateway Amazon EDI AccountAmazon Routing Requirements EDI 753 &754Client PortalCustomer ServiceQuestions & AnswersContact Us.TODAY’S AGENDA & PRESENTERS.Roger LeydenDirector of Global BusinessDevelopmentHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAYAggie GrabowskaDigital MarketingExecutive

ABOUT B2BGATEWAYB2BGateway has been doing EDI since 1999, offering EDI and supply chain integrationsolutions to thousands of clients across the globe.invoicesprocessed permonthHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY25,000 tradingpartnerrelationships.1999 30billion

WHAT IS EDI? IT SOUNDS SIMPLE .EDI (Electronic Data Interchange) is defined as the structured transmission of data betweenorganizations by electronic means. It is used to transfer electronic business documents suchas Purchase Orders, Invoices, Advance Shipping Notices (ASNs), and many more from onecomputer system to another, i.e. from one trading partner to another trading partner.TRADINGPARTNERTRADINGPARTNERHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY

LET’S START AT THE BASICSWhether your organization is implementing EDI on your own terms to introduce bestbusiness practice or you are implementing EDI to meet a Trading Partnersrequirement's, the following must be considered:. EDI Standards (X12, EDIFACT, XML .) EDI Communication Protocols (VAN, AS2, FTP ) Integration with ERPProtocolsHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.EDI is not an out of the box solution.

EDI STANDARDSEDIFACT Developed by the UnitedNations (UN) in 1986Tradacoms Developed by the UnitedKingdom Retail Sector in 1982 Most popular EDI transaction setoutside of N. America. Mostlyused in Europe &Far East Had been most popular EDITransaction Set in UK but isnow being over taken byEDIFACTTransaction sets given names.PO ORDERS, Invoice INVOIC,etc. Still used today by UK retailersbut is slowly being phased outand replaced by EDIFACTsubset Eancom Most popular EDI transactionset in North America Transaction sets given numericvalues, e.g. PO 850, Invoice 810 etc. Multiple standards within X12,4010, 4030, 5010 etc. .Multiple standards withinEDIFACT. Most popular currentstandard is D96AHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.ANSI X12 Developed by AmericanNational Standards Institute(ANSI) in 1979

EDI STANDARDSEDIFACT – ORDERS (PURCHASE ORDER)TRADACOMS – ORDHDR (PURCHASE ORDER)ISA*00**00**08*925485US00 *08*472103RI*141106*1211*:*00501*850011160*0*P* EF*IA*472103030FOB*CC*OR*CHICAGO 21DTM*063*20150128PID*S*08*VI*FLTD5*O****RETAIL LINK/ BBN9*L1*SPECIAL INSTRUCTIONSMTX**NO PRETICKETMTX** IF MULTIPLEDESTINATIONS HAVEMTX**THE SAME SHIP DATE, PLEASE SHIP TO FURTHESTDESTINATIONMTX**FIRST AND CLOSEST DESTINATIONSLAST.MTX**CALL FOR DELIVERY APPOINTMENT 48 HOURS IN ADVANCE.MTX** SUPPLIER WILL SHIP ALLMTX**MERCHANDISE IN ACCORDANCE WITHTHE CURRENTSHIPPING ANDUNB UNOA:3 5000119000006:14 5088942150030:14 110513:0510 360949 ORDERSUNH 1 ORDERS:D:96A:UN:EAN008BGM 220 LM73553272001 T 9DTM 137:20110513:102DTM 64:20110515:102NAD DP 5000119007353::9 BALLYMUN PBLLOC 7 5000119007353::9NAD SE 5088942150030::9 OLD IRISH CREAMERY CHEDDARNAD BY 5000119000006::9 TESCO STORES LTDLIN 1 05391517715644:ENPIA 1 9629668:IN:92IMD F TU:::OAK SMOKED CHED 200GQTY 21:82.000QTY 59:12.000LIN 2 05391517715651:ENPIA 1 9629743:IN:92IMD F TU:::CHEDDAR WITH CHILLI 200GQTY 21:81.000QTY 59:12.000LIN 3 05391517715736:ENPIA 1 9629766:IN:92IMD F TU:::CHEDDAR WITH CRANBERRIESQTY 21:81.000QTY 59:12.000STX ANAA:1 5000167000003:UK LTD 5088942150038:SUPPLIERPLC 120208:170512 ZZ0014 ORDHDR BMHD 1 ORDHDR:9TYP 0430 NEW-ORDERSSDT 5088942150038:987654 SUPPLIER PLC THEFACTORY:ANYSTREET:ANYTOWN:ANYSHIRE:AN1 9ZZCDT 5000167000003 BOOTS UK LTD BEAUTY & P.CARE:1 THANERD:NOTTINGHAM NG90 1BSFIL 5 1 940601MTR 6MHD 2 ORDERS:9CLO 5000167100301:D82ORD Q8521073::940601 NOLD 1 5012345000015 5012345100012 :1364537 12 100 54000 TOOTHBRUSH FIRMOLD 2 5012345000022 5012345100029 :1364541 12 100 54000 TOOTHBRUSH MEDOTR 2MTR 7MHD 3 ORDERS:9CLO 5000167100301:D82ORD Q8521086::940601 NOLD 1 5012345000046 5012345100043 :1364595 12 50 54000 TOOTHBRUSH SOFTOTR 1MTR 6MHD 4 ORDTLR:9OFT 2MTR 3MHD 5 ORDHDR:9.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.ANSI X12 – 850 (PURCHASE ORDER)

POPULAR EDI COMMUNICATION PROTOCOLSAS2: Applicability Statement 2 is a specification about how to transport data securely and reliably over theInternet. Security is achieved by using digital certificates and encryption. AS2 is one of the most popularmethods for transporting data, especially EDI data over the Internet.FTP: File Transfer Protocol is the commonly usedprotocol for exchanging files over the Internet. FTPby itself does not provide the security needed fordocument exchange with other companies over theInternet. More secure options sFTP or FTPS may bepreferred.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.VAN: The VAN (value-added network) is simply a secure network where EDI documents can be exchangedbetween a business and its trading partners. An organization will be provided with a mailbox. Documentsare sent and received from there and the organization checks the mailbox periodically to retrieve itsdocuments.

EDI INTEGRATION.Your organization must decide whether youwant to integrate your EDI solution withyour ERP/ Accounting Software or you wanta ‘Stand Alone’ web-based portal solution.Full integration will remove theneed to re-key data, thus in turnreducing errors and overhead.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY

SO LET’S PUT ALL THAT TOGETHER Each trading partner specifies their required communication method and which documentsthey require to complete EDI transactions. This can make the EDI process very complex asillustrated below.AS2ServerAS2SoftwareX-12 nSoftwareMailboxSetupMailboxFeesX-12 areSoftwareCredentialX-12 EncryptionSoftwareSoftwareCertificateX-12 Ver.3040MappingToolsConsultantFeesHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY

wareAS2SoftwareX-12 tionSoftwareSoftwareCertificateX-12 Ver.4040X-12 Ver.4010X-12 eesConsultantFeesConsultantFeesHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.B2BGATEWAY MAKES IT EASY

WHERE DOES EDI FIT INTO THE MARKETPLACE?846(ONLINE RETAILER)(FACTORY)855846810 – Invoice820 – Payment Remittance Advice.846850.850810810852852 – Product Activity Data852820(BOX STORE RETAILER)846850 – Outgoing PO / Incoming SO810846 – Inventory Inquiry846820855 – P.O. Acknowledgement856 – Advanced Ship Notice860 – Purchase Order Change940 – Warehouse Ship Order945 – Warehouse Ship Advice(SHOPPING CART)(FINANCIAL INSTITUTION)3PL(THIRD PARTY LOGISTICS)HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY

GS1-128 LABELSGS1-128 labels are an outer label affixed to each carton and/or palletand provide information about a particular shipment. This label willalert the trading partner about shipment information such as who thevendor / supplier is, carton content, store ship to location, etc., and is amix of both human readable as well as scan able information.The GS1-128 label on every carton is scanned at its destination location(e.g. trading partner central warehouse) and information usually is tiedto an Advance Ship Notice (ASN) that has already been transmitted viaEDI to the trading partner from the supplier.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.In today’s business environment, GS1-128 (formerly known as UCC-128)labels have become a necessary part of the criteria for large formatretailers in automating the supply chain with their suppliers.

Amazon has many different sites: Amazon (Vendor Central) Amazon Drop Ship Amazon AMTU (Seller Central) International Amazon - Amazon.ca, Amazon.mx,Amazon.co.uk, Amazon.de to name but a few.Each Amazon site requires a unique connection or setup.Suppliers trading with Amazon may be required to transact from the following ANSI X12 v.4010 EDI documents (note EDIFACT transaction sets will be required by Amazon EU divisions):EDI 753 - Request for Routing InstructionsEDI 754 - Routing InstructionsEDI 810 - InvoiceEDI 846 - Inventory Advice/UpdateEDI 850 - Purchase OrderEDI 852 – Product Activity DataEDI 855 - PO AcknowledgementEDI 856 – Advance Ship NoticeEDI 860 – PO Change RequestEDI 865 – PO Change SellerGS1/UCC-128 LabelsPreferred Communication: AS2HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.AMAZON’S EDI REQUIREMENTS

DivisionCountryFormatProtocolAmazon.comUSAANSI X12AS2Amazon AMTUNorth AmericaFlat FilesHTTPAmazon.caCanadaANSI X12AS2Amazon.co.ukUnited KingdomEDIFACTAS2.Amazon.deGermanyEDIFACTAS2Amazon Drop ShipNorth AmericaANSI CTAS2Amazon MWSMarketplace WebServicesANSI X12AS2Amazon.mxMexicoANSI X12AS2HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.AMAZON DIVISIONS AND WORLDWIDE

Seller CentralVendor Central Anyone can sell Invite only Quick Payment 90 day payment. More control over inventory andpricing Potential for much larger volume Doesn’t allow A content Allows A content Potential for higher margins Amazon Vine Program, Subscribe &Save and other Marketing Programs Sponsored Product Ads Less control over prices Control over listings and inventoryshipments Amazon can decide it’s overstockedand return items to vendorsHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.AMAZON SELLER CENTRAL VS. VENDOR CENTRAL

.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY

HOW TO SETUP A B2BGATEWAY EDI AMAZON ACCOUNTWhen in production, B2BGateway uses an AS2 connection topull orders from Amazon and push them into your AccountingSoftware/ERP. Likewise all returning documents to Amazonare sent over AS2.All of the document transmissions happen behind the scenesand setting up the integration requires testing andcommunication through AVC’s portal. All testing with Amazonwill be carried out by B2BGateway on your organization’sbehalf.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.After signing up as a B2BGateway client, B2BGateway will useyour Amazon Vendor Central (AVC) username and password toaccess the testing portal.

WORKING WITH 856754860810 – INVOICE856 – ADVANCE SHIP NOTICE850 – OUTGOING PO / INCOMING SO753 – REQUEST FOR ROUTING855 – PURCHASE ORDER ACKNOWLEDGEMENT754 – ROUTING INSTRUCTIONS860 – PURCHASE ORDER CHANGE REQUEST846 – INVENTORY INQUIRY/ADVICEGS1 – 128 LABELSHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAYGS1 – 128LABEL

HOW TO SETUP A B2BGATEWAY EDI AMAZON ACCOUNTHOW DOES IT WORK?Once B2BGateway has the username, password and required iteminformation, we will build the required data maps in order to do the datatranslations so that the original Purchase Order from Amazon will goautomatically into your Accounting Software/ERP as a Sales Order.As well as all required EDI documents, B2BGateway can also set upoptional documents like the Product Activity Data (852) and InventoryAdvice (846) and so on if your organization so chooses.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.WHAT IS NEEDED BY B2BGATEWAY?B2BGateway needs all the item information that you may want to use on the test scenarios. Asall testing and production communication is confined to the Vendor Central portal,B2BGateway does not have any direct contact with Amazon via email or phone.

HOW TO SETUP A B2BGATEWAY EDI AMAZON ACCOUNT.ADDITIONAL INFORMATION:Once the test invoice is approved, you will be asked to submit EDI invoices via B2BGateway aswell as the hard copies to Amazon until Amazon asks you to discontinue the hardcopies.ADVANCE SHIP NOTICEADVANCE SHIP NOTICEPURCHASE ORDERSALES ORDERINVOICEINVOICEP. O.P. O.ACKNOWLEDGEMENTACKNOWLEDGEMENTHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY

AMAZON’S ROUTING REQUIREMENTS (EDI 753 & 754).For Amazon suppliers it is mandatory to create a routing request in Amazon Vendor Centralafter the supplier confirms the Purchase Order. The supplier has to provide the pick up date,time, number of cartons, weight and volume of the consignment. This is called the routingrequest in Amazon Vendor Central.Amazon provides routingprocess through EDI forits EDI enabled vendors.EDI enabled vendors cansend a routing request through EDI 753 and get a routing confirmation through EDI 754.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY

AMAZON’S ROUTING REQUIREMENTS (EDI 753 & 754)AMAZON EDI 753 ROUTING REQUEST Customer Purchase Order Number –This is the Purchase Order numberfrom Amazon and it should beincluded in the routing request. Number of Pallets/Cartons and totalweight of the consignment. Total volume in cubic feet. Address identifier. Pick up Date & Time: When theconsignment will be ready. Supplier Reference Number – This is aunique reference number for thesupplier. When Amazon sends back arouting confirmation through EDI754, it will include this uniquereference number so that supplierscan match in their system.The main components of an EDI 753 routingrequest areHOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY

AMAZON EDI 754 ROUTING CONFIRMATION Amazon will send a routing confirmationthrough EDI 754. The main components of EDI754 are:. Supplier Reference Number – This isthe same reference number that thesupplier sent in EDI 753. Amazon Reference Number (ARN) –This is the unique identifier providedby Amazon. When supplier submits ashipment advise (ASN) they shoulduse this reference number.Carrier Name – Amazon will assign acarrier based on the weight/volumeand its negotiated rate with carriers.For large consignments Amazon willassign LTL (Less than truck load)carriers like Con-way, Central FreightLines or small freight carriers like UPS,FEDEX.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.AMAZON’S ROUTING REQUIREMENTS (EDI 753 & 754)

.MANAGE YOUR AMAZON EDI ACCOUNT WITH B2BGATEWAY CLIENT PORTAL.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY

CLIENT PORTAL FEATURES Business Intelligence such as Most Active Trading Partners, Documents Processed Per Day,Trading Partner Relationships Progress. View and update company information. Contact support. View Trading Partners Status and add new Trading Partners. Reprocess EDI documents. Login to Cross Reference and WSS. View reports such as Transaction, Exception and/or Custom Reports.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.In the Client Portal clients can view and manage their EDI relationships. Features include:

CUSTOMER SERVICEAvailable Support Setup phase dedicated project managerwith trading partner liaison executive toensure we meet all current tradingpartner requirements. Rapid Response Support Team availablefor when issues need immediateattention. Support is available 24/7 all year longand in your time zone. These support features areincluded in the monthly feeat no extra cost.B2BGateway has been providing excellentcustomer service to all of our clients and wewill continue to do so in the future.B2BGateway has developed two new teams tohelp clients with setting up and maintainingtheir trading partner relationships.The teams consist of a dedicated Setup Teamfor the setup phase of the relationship andthereafter the Rapid Response Team (RRT) isavailable for any ongoing requests the clientmay have during the lifetime of therelationship.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY24/7

Meet Customer Requirements: EDI users are able to meet thesupply contract requirements of all major Online and BoxStore Retailers. Integrate with 3PL’s EDI users are able to communicateeffectively and efficiently with their outsourced third partylogistics providers (3PL). GS1-128 Labels B2BGateway can support the outer case GS1128 barcode labels and Packing Slips that may be required bytrading partners. CommerceHub B2BGateway can automate the flow of databetween Online Retailer Hubs such as CommerceHub andVendorNet Full Communication Integration B2BGateway is a completecommunications hub can work with all data formats such asXML, CSV as well as the traditional EDI formats and standards. Customization B2BGateway can customize solutions to meetthe individual users needs.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY.ADVANTAGES OF B2BGATEWAY EDI

.Questions Anyone?Please open your WebEx Chat Box to send a question.HOW TO USE EDI TO TRADE WITH AMAZONPRESENTED BY: B2BGATEWAY

THANK YOU FOR WATCHINGCall USA: 1 401 491 9595 (USA)Call Europe:Call Australia:Web:Email: 353 61 708533 (EU) 61 28003 7584 (AU)www.B2BGateway.NetSales@B2BGateway.Net

4010 EDI documents (note EDIFACT transaction sets will be required by Amazon EU divisions): EDI 753 - Request for Routing Instructions EDI 855 - PO Acknowledgement EDI 754 - Routing Instructions EDI 856 –Advance Ship Notice EDI 810 - Invoice EDI 860 –PO Change Request EDI 846 - Inventory Advice/Update EDI 865 –PO Change Seller

Related Documents:

4010 EDI documents (note EDIFACT transaction sets will be required by Amazon EU divisions): EDI 753 - Request for Routing Instructions EDI 855 - PO Acknowledgement EDI 754 - Routing Instructions EDI 856 – Advance Ship Notice EDI 810 - Invoice EDI 860 – PO Change Request

collection of EDI data is received in a batch. The batch of EDI data includes a plurality of EDI documents and each of the plurality of EDI documents has at least one EDI transaction corresponding to a transaction type. The EDI transactions included in the EDI documents are identified by decoding the received EDI data according to EDI standards.

1. What is EDI? 2. What is the 'Omni-hannel' 3. Omni-Channel EDI solutions 4. Where does EDI fit into the marketplace? 5. Third Party Logistics (3PL) EDI 6. Online Retailers and CommerceHub EDI 7. eCommerce Platform EDI 8. B2BGateway EDI and QuickBooks Online 9. Pricing 10. Customer Service 11. B2BGateway Fact Sheet & Trading Partners 12 .

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EDI 997 document. EDI 856 Advance Shipping Notice Indicates whether the vendor sends advance shipping notices (an EDI 856 document) that signals to Ace that they have shipped product on our purchase orders. EDI 810 Invoice Indicates whether the vendor electronically transmits their invoices to Ace via an EDI 810 document. Electronics Funds Transfer

MAPPING Involves transforming an EDI document into another format (such as XML, a flat file, a delimited file, etc.) TRANSLATION The process of accepting in bound EDI data, or preparing an outbound file for transmission COMMUNICATIONS Refers to the transmission of the EDI transaction Accepted. The EDI message conforms to all agreed upon EDI .

TrueCommerce EDI Buyer's Guide As supply chains become more complex, EDI offers the technology . and provides all the components required for EDI, such as mapping, translation, and connectivity to trading partners. . h EDI 940 - Warehouse Shipping Order h EDI 945 - Warehouse Shipping Advice h EDI 997 - Functional Acknowledgement

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