DEFENSE LOGISTICS MANAGEMENT SYSTEM VOLUME 2 SUPPLY .
DLM 4000.25, Volume 2DEFENSE LOGISTICS MANAGEMENT SYSTEMVOLUME 2SUPPLY STANDARDSAND PROCEDURESJune 13, 2012DEPUTY ASSISTANT SECRETARY OF DEFENSE(SUPPLY CHAIN INTEGRATION)
OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE3000 DEFENSE PENTAGONWASHINGTON, DC 20301-3000SUSTAINMENTDLM 4000.25, Volume 2, November 26, 2019Change 13DEFENSE LOGISTICS MANAGEMENT STANDARDSVOLUME 2, SUPPLY STANDARDS AND PROCEDURESCHANGE 13I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2,June 13, 2012, is published by direction of the Deputy Assistant Secretary of Defense forLogistics under the authority of DoD Instruction (DoDI) 4140.01, “DoD Supply ChainMateriel Management Policy,” December 14, 2011. Unless otherwise noted, revised text inthe manual is identified by bold, italicized print. Exceptions are when an entire chapter orappendix is replaced, a new one added, or an administrative update is made. Administrativeupdates in Change 13 include, but are not limited to, the following: Office names andsymbols that have changed are updated (e.g., ODASD(Logistics)). The name of the MaterialSafety Data Sheet (MSDS) is updated to Safety Data Sheet (SDS). Abbreviations such asetc., e.g., and i.e. are incorporated inside the parentheses. Occurrences of “shall” are changedto “will” per the current style guide for DoD issuances. References to “(DLA) TransactionServices” are changed to “Defense Automatic Addressing System (DAAS)” and “DLALogistics Information Services” to “Logistics Information Services”. In addition, minortypographical and similar editing errors in previous versions have been corrected.II. This change includes Approved Defense Logistics Management Standards (DLMS)Change (ADC) published by Enterprise Business Standards Office memorandum:A. ADC 1066B dated March 21, 2019. Updates DoD WebSDR processing to limitchanges to input made to the Owner/Manager/Source of Supply data entered on the originalSDR submissions. Revises Chapter 17 Supply Discrepancy Reporting and Appendix 7.28Supply Discrepancy Report Relevant Data Elements.B. ADC 1227B dated February 12, 2019. Revises the DLMS 832Nimplementation convention (IC) to clarify when Air Force CICPs should use certain dataelements. Revises DLMS IC 832N; No changes to the DLMS manual.C. ADC 1236 May 16, 2019. Revises reconsideration request procedures inChapter 17 and replaces the term “customer” with “submitter” to support all SDR documenttypes. Updates the DLMS 842A/W implementation convention (IC) to reflect the correctterm and clarify it can be used for all SDR Document Type Codes. Implements new edit forWebSDR direct online application input and SDR transactions to reject any SDR using ReplyCode 504 for other than SDR Document Type Code 7 or R or in conjunction with any otherreply code. Removes business rules regarding Air Force Security Assistance Command(AFSAC) historical SDR procedures. Revises Chapter 17, Supply Discrepancy Reportingand Appendix 7.28, Supply Discrepancy Report Relevant Data Elements. Revises the DLMSIC 842A/W IC.
D. ADC 1276 dated March 21, 2019. Documents ownership and routing changespertaining to Army Life Cycle Management Command/Program Manager (LCMC/PM) andLCMC/Army Working Capital Fund (AWCF) materiel stored in DLA Distribution Centers insupport of Army Total Package Fielding (TPF). Supports the Army/DLA coordinatedagreement to synchronize inventory between DLA DSS and Army LMP during FY18. Thetransition of this inventory to the appropriate owner RIC occurred in February 2019. RevisesChapter 17, Supply Discrepancy Reporting.E. ADC 1323 dated May 3, 2019. Updates DLA Disposition Services andComponent procedures to authorize use of the receipt reversals process in response to anincorrect receipt or in support of a supply discrepancy report (SDR) after receipt. Appendix7.32 identifies the authorized reasons for reversal codes. The reason for reversal codes willalso provide an audit trail for the resolution of discrepant receipts when using reversal codes.Revises Appendix 7.32 Reason for Reversal Codes, and Chapter 16 Disposition Services.F. ADC 1326 dated March 25, 2019. Revises DLMS 947I Inventory AdjustmentIC to authorize use of purpose code in a dual inventory adjustment when changing thecondition of an item. Allows Army to segregate materiel by purpose code. No changes tothe DLMS manual; Revises DLMS IC 947I Inventory Adjustment IC.G. ADC 1330 dated March 22, 2019. Revises the MRA Report to include anoption to download the complete list of transactions by Component (all DoDAACs) where anMRA was not received (CONUS/OCONUS). This applies to the MRA type 02 DirectVendor Delivery, MRA type 36 Stock Shipment, and MRA type 37 Direct Vendor Deliveryand Stock Shipment Reports. Revises Chapter 10 Materiel Receipt Acknowledgement.H. ADC 1345 dated March 21, 2019. Converts four Federal EDI ImplementationConventions (ICs) to DLMS ICs and reposts them to the DLMS IC section of the EBSOWebsite. Revises Federal ICs: 856 Advance Ship Notice, 857 Shipment and Billing Notice,861 Acceptance Report, and 997 Functional acknowledgement. No Changes to the DLMSmanual.I. ADC 1346 dated June 18, 2019. (Administrative Change) Part of a series ofDLMS changes to align DLM 4000.25.1, MILSTRIP and DLM 4000.25-2, MILSTRAP,with the companion procedures in DLM 4000.25, supporting the ongoing effort to sunset theMILSTRIP and MILSTRAP manuals. Moves MILSTRAP Appendices 1, 2, and 3 to DLMSAppendices 1, 2, and 3, and moves MILSTRIP Appendices 1, 2, and 3 to DLMS Appendices6, 7, and 8.
III. The list below identifies the chapters, appendices or other files from the manual that areadded or replaced by this change:Added or Replaced FilesAdded or Replaced FilesChange History PageTable of ContentsAppendix 1 (all files)Appendix 2 (all files)Appendix 3 (all filesAppendix 6 (all files)Appendix 7 (all files)Appendix 8 (all files)Chapter 10Chapter 16Chapter 17IV. This change is incorporated into the on-line DLM 4000.25 series of manuals and thePDF files containing the entire set of change files on the publications page of the EnterpriseBusiness Standards Office Website: www.dla.mil/does/dlms-pubs
OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE3000 DEFENSE PENTAGONWASHINGTON, DC 20301-3000SUSTAINMENTDLM 4000.25, Volume 2, April 2, 2019Change 12DEFENSE LOGISTICS MANAGEMENT STANDARDSVOLUME 2, SUPPLY STANDARDS AND PROCEDURESCHANGE 12I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2,June 13, 2012, is published by direction of the Deputy Assistant Secretary of Defense forLogistics under the authority of DoD Instruction (DoDI) 4140.01, “DoD Supply ChainMateriel Management Policy,” December 14, 2011. Unless otherwise noted, revised text inthe manual is identified by bold, italicized print. Exceptions are when an entire chapter orappendix is replaced, a new one added, or an administrative update is made. Administrativeupdates in Change 12 include, but are not limited to, the following: Office names andsymbols that have changed are updated (e.g., ODASD(Logistics)). Abbreviations such asetc., e.g., and i.e. are incorporated inside the parentheses. Occurrences of “shall” are changedto “will” per the current style guide for DoD issuances. References to “(DLA) TransactionServices” are changed to “Defense Automatic Addressing System (DAAS)” and “DLALogistics Information Services” to “Logistics Information Services”. In addition, minortypographical and similar editing errors in previous versions have been corrected.II. This change includes Approved Defense Logistics Management Standards (DLMS)Change (ADC) published by Enterprise Business Standards Office memorandum:A. ADC 1156A dated November 26, 2018. Adds two new data elements to theDLMS 511R Requisition transaction to allow DLA Disposition Services to transmit theSpecial Programs Hold Override Indicator and the Freeze Code. Adds a data element to theDLMS 940R Materiel Release transaction to enable transmission of FMS costs for DLADisposition Services and revises DLMS 856S Shipment Status transaction to identify theFMS Security Corporation Case Designator Code. Revises Chapter 16; Revises DLMS511R, DLMS 856S (4030), and DLMS 940R (4030).B. ADC 1188 dated December 26, 2018. Aligns DoD code names in the Type ofPack and Transportation Method/Type Code conversion guides with the USTRANSCOMReference Data Management (TRDM) registry code names, and maps the TRDM to X12code names. It also adds a new mapping for Tank Car to the Type of Pack conversion guide.This change updates the Unit of Materiel Measure (Unit of Issue/Purchase Unit) conversionguide to ensure DoD codes, other than those represented in the Federal Logistics InformationSystem (FLIS) as documented in Cataloging Data and Transaction Standards, Volume 10,Tables 53 and 81, have the name assigned by X12. Additional updates correct someerroneous mappings for DoD Codes. Revises Chapter 1.
C. ADC 1225A dated November 5, 2018. Modifies the DLMS 527R MaterielReceipt Implementation Convention to allow Air Force Contractor Inventory Control Points(CICPs) to identify the moving average cost (MAC) and latest acquisition cost (LAC) in thesame receipt. Revises DLMS 527R IC.D. ADC 1280 dated December 26, 2018. Adds content from DLM 4000.25-1,MILSTRIP and DLM 4000.25-2, MILSTRAP, Chapter 1 “General Information” toappropriate areas in the DLMS Manual. Also adds content from MILSTRAP Chapter 2“MILSTRAP Features” to the DLMS Manual. Revises Chapter 1.E. ADC 1287 dated September 26, 2018. Increases the maximum length of theelements that convey the identifiers qualified by FQ Form Stock Number in the REFsegment, and MF Manufacturer’s Part Number in the N9 segment. Removes an unusedplanned DLMS enhancement that identified a Plant Equipment Number. Also, includesadministrative updates to remove several Federal notes from DLMS ICs affected by thischange. Updates DLMS ICs: 180M, 511M, 511R, 517G, 517M, 527D, 527R, 536L, 810L,812L, 812R, 830R, 830W, 824R, 846A, 846I, 846P, 846R, 856N (4010 & 4030), 856R (4010& 4030), 856S, 867D, 867I, 869A, 869C, 869F, 888A, 888I, 940R, 945A (4010 & 4030),and 947I (4010 & 4030).F. ADC 1302 dated November 5, 2018. Aligns DLM 4000.25-2 MILSTRAP,Appendix 2 code lists containing record positions in the code definitions with thecorresponding DLMS Supply transactions. Incorporates user-friendly cross referencesbetween legacy MILSTRAP and DLMS that will help DOD Components during theirtransition to become DLMS compliant.G. ADC 1316 dated November 15, 2018. Adds Purpose and Ownership Codes tothe DLMS 180M Materiel Returns Reporting Implementation Convention (IC) to support aNavy requirement for inclusion of this information for Security Risk Category (SRC) I and IIrequirements. Revises DLMS 180M IC.H. ADC 1318 dated November 15, 2018. Adds the project code data element to theDLMS 846R Location Reconciliation Request transaction to provide stratification ofinventory during reconciliation for Program Manager (PM)-owned stock maintained at DLADSS Unit Materiel Fielding Points (UMFP) and Global Combat Support System (GCSS)Army (Fielding Site) TPF locations. This change is primarily for intra-Army use and for thirdparty vendors who do business with the Army. Revises DLMS 846R IC.I. ADC 1322 dated December 26, 2018. Aligns DLM 4000.25-1 with thecompanion procedures in DLM 4000.25 Volume 2 to support the retirement of the DLM4000.25-1. Revises Chapter 4, Chapter 5, Chapter 8, and Chapter 11. Adds new Chapter 29.
III. The list below identifies the chapters, appendices or other files from the manual that areadded or replaced by this change:Added or Replaced FilesAdded or Replaced FilesChange History PageTable of ContentsChapter 1Chapter 4Chapter 5Chapter 8Chapter 11Chapter 16Chapter 29IV. This change is incorporated into the on-line DLM 4000.25 series of manuals and thePDF files containing the entire set of change files on the publications page of the EnterpriseBusiness Standards Office Website: www.dla.mil/does/dlms-pubs
OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE3000 DEFENSE PENTAGONWASHINGTON, DC 20301-3000SUSTAINMENTDLM 4000.25, Volume 2, October 9, 2018Change 11DEFENSE LOGISTICS MANAGEMENT STANDARDSVOLUME 2, SUPPLY STANDARDS AND PROCEDURESCHANGE 11I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2,June 13, 2012, is published by direction of the Deputy Assistant Secretary of Defense forLogistics under the authority of DoD Instruction (DoDI) 4140.01, “DoD Supply ChainMateriel Management Policy,” December 14, 2011. Unless otherwise noted, revised text inthe manual is identified by bold, italicized print. Exceptions are when an entire chapter orappendix is replaced, a new one added, or an administrative update is made. Administrativeupdates in Change 12 include the following: Abbreviations such as etc., e.g., and i.e. areincorporated inside the parentheses. Occurrences of “shall” are changed to “will” per thecurrent style guide for DoD issuances. References to “(DLA) Transaction Services” arechanged to “Defense Automatic Addressing System (DAAS)” and “DLA LogisticsInformation Services” to “Logistics Information Services”. In addition, minor typographicaland similar editing errors in previous versions, including changes previously approved inADCs 328 and ADC 1260 that had been inadvertently omitted, and an administrative updaterelated to the Withdrawal of ADC 33 have been corrected.II. This change includes Approved Defense Logistics Management Standards (DLMS)Change (ADC) published by Enterprise Business Standards Office memorandum:A. ADC 1161B dated June 6, 2018. Updates the DLMS 536L LogisticsReassignment Management Data to enable identification of the PIID associated with the basecontract number on Logistics Reassignment – Contract History Data transactions. Enables acapability removed during the transition to PIID numbering under ADC 1161A. Includingthe base contract number and the PIID call/order number(s) will help associate both dataelements for a complete contract history for an item being logistically reassigned. RevisesDLMS 536L.B. ADC 1181B dated April 6, 2018. Documents functional enhancements and addsrequired functionality to the existing SDR vendor noncompliance system exchange andbusiness rules between WebSDR and Supplier Performance Risk System (SPRS). RevisesChapter 17, and Appendices 7.28 and 8.56.C. ADC 1224A dated April 4, 2018. Makes additional changes to theimplementation convention tables not initially documented as intended under ADC 1224.All existing requirements documented in ADC 1224 will remain unchanged andimplementation efforts must take place accordingly. No change to the DLM manuals.Revises DLMS ICs 527R, 846P, 846R, 867I, 945A, and 947I.
D. ADC 1227A dated June 15, 2018. Enables Contractor Inventory Control Points(CICPs) to provide MAC and LAC through cataloging data when the CICP is unable to makethe calculations at the time of receipt. No changes to the DLM 4000.25 manuals. RevisesDLMS IC 832N Catalog Data Support.E. ADC 1230A dated February 22, 2018. Include the DLMS 867I IssueTransaction and Associated Procedures for Air Force Government Furnished PropertyAccountability use. Extends the capability for Air Force Contractor Inventory Control Points(CICPs) to use a batch number, serial number, and unique item identifier (UII) in DLMS867I transmitted to the Air Force Property System of Record (APSR) as required for bearer,walk-through scenarios. Revises DLMS IC 867I.F. ADC 1241 dated December 7, 2017. Clarifies the procedures andresponsibilities of all parties to resolve nonreceipt SDRs for shipments through DLA CCPs.Overarching procedures are applicable to all Components; however, unique business rulesapplicable to General Services Administration (GSA)-directed shipments are included.Revises Chapter 17 and Appendix 7.28.G. ADC 1244 dated June 7, 2018. Defines procedures and establish a coordinatedimplementation to exchange item unique identification (IUID) and serialization data inaccordance with DODM 4140.01. Adds DLMS procedures to include serialization data in allDLMS balance-affecting transactions and selected additional transactions for UIT programs.Adds a new chapter titled “Procedures for Serially Managed Materiel Requiring OwnerVisibility”, and allows for expansion to other areas as ODASD Logistics and the DoD IUIDWorking group identify additional IUID requirements for serially managed materiel requiringowner visibility while physically located at DLA Distribution Centers. Revises Chapters 4,5, 6, 7, 11, 13, and 17. Deletes Chapter 19 and marks it "Reserved". Adds new Chapter 30.Revises Appendix 7.28. Revises DLMS ICs 527D, 527R, 842A/W, 842P, 842S/Q, 846P,846R, 856R, 856S, 945A (version 4030), and 947I (version 4030).H. ADC 1249 dated December 22, 2017. Revises business rules for documentnumber assignment for directed return of materiel stored in DLA Distribution Centers.Current procedures state that the original owner/manager providing SDR disposition for returnof discrepant materiel must direct the customer to use the original shipment document number.Revises Chapters 11, 17, and 24. Revises DLMS ICs 527D, 527R, 842A/R, and 856R.I. ADC 1250, dated March 1, 2018. Mandates synchronization of all ComponentSDR systems for identification of a duplicate SDR. This requirement applies to DODWebSDR and Component systems generating and receiving SDR transactions. RevisesChapter 17.J. ADC 1262 dated January 22, 2017. Allows storage sites to utilize variousphysical counts and formal inventories to satisfy the location survey requirement incombination with targeted complete annual location surveys. The change will also add theflexibility to apply resources to target critical inventories while maintaining a high inventoryaccuracy rate. Revises Chapter 6.
K. ADC 1267 dated June 4, 2018. Revised procedures to authorize the use ofDLMS 830D Demand Data Exchange (DDE) as the primary exchange method for reportingGDP between DoD Components. Authorizes DoD Components to use Legacy DocumentIdentifier Code (DIC) CDD as an alternative until they can fully implement use of the DLMS830D. Also revises DLMS 830D DDE projected supply plan procedures, authorizessubmission of 60 month plan periods using a 0 (zero) for those months with no plan data, andallows two (2) decimal positions in all quantity fields to include zeros at the end. RevisesChapter 2 and Appendix 7. Adds new AP 7.33. Revises DLMS IC 830D.L. ADC 1268 dated December 14, 2017. Updates WebSDR processing of contractinformation on SDRs to improve data retrieval from EDA. Provides capability to query bybase contract number and provides visibility of the base contract number in SDRmanagement reports. Clarification and expanded edits applicable to the contract number willsupport contractor performance evaluation. Also provides guidance and updates DLMSImplementation Conventions (ICs) to create PMRs, Receipts, and SDRs associated withcommercial returns shipped on a contract number with a secondary document number.Revises Chapter 17. Revises DLMS ICs, 527D, 527R, 842A/R, and 842A/W.M. ADC 1273 dated April 23, 2018. Updates DLA Distribution and Componentprocedures to authorize use of the SDR process to request a receipt reversal in response to areceipt and associated SDR submitted to the wrong owner. This process only applies toSDRs identifying that no matching prepositioned materiel receipt (PMR) was available forthe shipment and, as a result, the receiving activity inadvertently receipted the materiel to thewrong owner account in the DLA Distribution Standard System (DSS). The SDR reply willprovide an audit trail to resolve the discrepant receipt using receipt reversal and reprocessingof the receipt and SDR to the correct owner under DLMS/MILSTRAP and SDR procedures.Revises Chapters 13, 17, and Appendices 7.28 and 7.32. Revises DLMS IC 527R.N. ADC 1274 dated June 4, 2018. On April 18, 2017, the SCESC agreed to transferchairmans
DEFENSE LOGISTICS MANAGEMENT STANDARDS . VOLUME 2, SUPPLY STANDARDS ANDPROCEDURES . CHANGE 13 . I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2, June 13, 2012, is published by direction of the Deputy Assistant Secretary of Defense for Logistics under the authority of DoD Instruction (DoDI) 4140.01, “DoD Supply .
Research, Development, Test and Evaluation, Defense-Wide Defense Advanced Research Projects Agency Volume 1 Missile Defense Agency Volume 2 . Defense Contract Management Agency Volume 5 Defense Threat Reduction Agency Volume 5 The Joint Staff Volume 5 Defense Information Systems Agency Volume 5 Defense Technical Information Center Volume 5 .
Defense Advanced Research Projects Agency. Defense Commissary Agency. Defense Contract Audit Agency. Defense Contract Management Agency * Defense Finance and Accounting Service. Defense Health Agency * Defense Information Systems Agency * Defense Intelligence Agency * Defense Legal Services Agency. Defense Logistics Agency * Defense POW/MIA .
Defense Logistics Agency (DLA) is a defense agency under the U.S. Department of Defense (DoD) . The DLA Director reports to the Under Secretary of Defense for Acquisition, Technology and Logistics through the Deputy Under Secretary of Defense for Logistics and Materiel Readiness. DLA provides worldwide logistics support for
The Defense Logistics Management System (DLMS) manual is reissued as Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management System (DLMS), under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy . DLM 4000.25 is composed of multiple volumes, each supporting
DLM 4000.25, Volume 4, April 2, 2019 . Change 10 . DEFENSE LOGISTICS MANAGEMENT SYSTEM . VOLUME 4, MILITARY STANDARD BILLING SYSTEM -FINANCE . CHANGE 10 . I. This change to DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 4, April 11, 2012, is published by direction of the Deputy Assistant Secretary of
DLA Defense Logistics Agency . DLMS Defense Logistics Management Standards . DOD Department of Defense . DRRS Defense Readiness Reporting System . GCCS-J Global Command and Control System-Joint . GCSS-J Global Combat Support System-Joint . JOCG Joint Ordnance Commanders' Group . JOPES Joint Operation Planning and Execution System . LMP .
customers ofthe DoD supply system. The Defense Logistics Agency is the primary manager for procuring consumable hardware items. From FY 1996 through the first . 5 . months ofFY 1998, the Defense Logistics Agency used direct vendor delivery for . Management Comments. The Defense Logistics Agency agreed to consider the
Accounting Standard (IAS) terminology and requiring pre sentation in International Standard format. Approach – These qualifications were designed using Pearson’s Efficacy Framework. They were developed in line with World-Class Design principles giving students who successfully complete the qualifications the opportunity to acquire a good knowledge and understanding of the principles .
