Organizational Type 2 NPI Application Procedure

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Organizational Type 2 Electronic NPI ApplicationTo Begin the Application ProcessLog into the National Plan and Provider EnumerationSystem (NPPES) athttps://nppes.cms.hhs.gov Using your mouse selectNational Provider Identifier(NPI)

Initially you want to click “Apply Online for an NPI”In the future to view or make updates to your NPI data: click one of the following:Login – to view or update NPI dataCreate Login to View or Update your NPI Data- to create a User Id for an existing NPIPage 2 of 16Created by cmiles on 7/12/2006 2:21 PM

To begin completing online application,Click the “Begin Application Form” buttonPage 3 of 16Created by cmiles on 7/12/2006 2:21 PM

Select NPI User ID and Password Screen*Indicates Required Fields - refer to the NPI Type 2Application Requirements sheet*NPI User ID – must be 6-12 characters and unique withinthe NPI SystemStandard Response – Department/Specialty name*NPI Password - must be 6-12 characters, contain at leastone number, one letter, no special characters (this passwordcan be used repeatedly when completing NPI applications) create a unique secret password*Select Secret Question: this is the question that must beanswered in the event that your password is forgotten.Choose a question from the drop down list*Answer: provide an answer to the question that you willrememberSelect Entity Type Screen Select Type 2 for organization or groupPage 4 of 16Created by cmiles on 7/12/2006 2:21 PM

Organization Profile Page Screen* Indicates Required Fields – refer to theNPI Type 2 Application Requirements sheet*Organization Name – organization’s legal businessname used to file tax returns with the IRSEmployer Identification Number (EIN) – 9 digit EINassigned by the IRS (without dashes)Other Organization Name – if your organization orgroup uses or previously used another nameAuthorized Official For The OrganizationAn appointed official with the legal authority to makechanges and/or updates to the provider’s status and tocommit the provider to fully abide by the laws andregulation relation to the National Provider Identifier.*First and Last Name – enter first and last name ofthe authorized official for the organization*Title/Position – enter authorized official’stitle/position*Phone Number - enter 10-digit phone numberwithout dashesPage 5 of 16Created by cmiles on 7/12/2006 2:21 PM

Domestic Mailing Address Page Screen* Indicates Required Fields – refer to theNPI Type 2 Application Requirements sheet*Address Line 1 – required for NPPES to resolve anyissues that may arise during the application reviewStandard Response – Department’s lockbox address,phone and fax number to the Billing officeMailing Address Standardization Page ScreenIn order to ensure the optimum performance of thesystem; all domestic addresses are standardized.Ex: “Avenue” is changed to “Ave.”If NPPES verifies the address, standardization resultswill be displayedStandard ResponseChoose “Accept Standardized Address”- this willreplace your input with the standardized address.If you choose “Use Input Address” this will delay theenumeration process.Page 6 of 16Created by cmiles on 7/12/2006 2:21 PM

Practice Location Page Screen*Indicates Required Fields – refer to theNPI Type I Application Requirements sheet*Address Line 1 – provide information on the addressof the primary practice locationStandard Response – primary practice location, phoneand fax number to the Billing officePractice Location Standardization Page ScreenIf NPPES verifies the address, standardization resultswill be displayed.Standard ResponseChoose “Accept Standardized Address” button - thiswill replace your input with the standardized address.If you choose “Use Input Address” this will delay theenumeration process.Page 7 of 16Created by cmiles on 7/12/2006 2:21 PM

Other Identification Numbers Page ScreenProvide any provider identification or billing numberscurrently in use or formerly used by the provider Click “Add Identifier” buttonStandard Response Enter group’s Medicare PIN. Select Medicarefrom the “Type” drop down list, and then selectthe corresponding state from the“State” drop down list. Click the “Save” button to enter the identifierinto the system.After clicking the “Save” button you will be returned tothe Other Identification Numbers Page (displayed to theright), where the identification number you added willbe displayed in a table.Page 8 of 16Created by cmiles on 7/12/2006 2:21 PM

Taxonomy/License Page ScreenIndividual providers and organizations that renderhealth care services are required to indicate theirtaxonomy (codes designating the provider type,classification and specialization).Taxonomy selection is done in two steps – first at ahigh level (provider type) and second is at the detaillevel (area of specialization).Standard Response- A taxonomy code is required forall provider/specialty codes in which your provider billunder. Click the “Add Taxonomy” button Select “Group” from the Provider Type Codelisting, click the “Next” buttonPage 9 of 16Created by cmiles on 7/12/2006 2:21 PM

Select Taxonomy Page 2 Screen Select appropriate organization group practicetype from the listing Select a Provider Type Code from the listing,click the “Next” buttonPage 10 of 16Created by cmiles on 7/12/2006 2:21 PM

Enter state license information if applicable Click the “Save” buttonAfter you have made your taxonomy selection, a tablewill display the selected taxonomyPlease list the taxonomy code(s) listed in the table tothe right on the NPI Application Data ElementsTemplate.To remove a previously selected taxonomy, clickthe “Delete” button for that taxonomy to remove itfrom the system. Click the “Next” button to continueNote: A limit of 15 taxonomies can be added to anapplication.Page 11 of 16Created by cmiles on 7/12/2006 2:21 PM

Contact Person Page ScreenThe contact person is the person who will be contactedif any questions regarding the NPI application orchanges in the NPS data. This is the person who will benotified of your NPI assignment via email at the emailaddress that you provide on this page.*Indicates Required Fields – refer to theNPI Type 2 Application Requirements sheet*Contact information – name, phone number and emailaddress of credentialing liaison or billing director.Page 12 of 16Created by cmiles on 7/12/2006 2:21 PM

Certification Page ScreenBefore your application or change request is accepted,you will be required to read the certification statementand check the box to indicate that you accept the termsof the application. Click the “Submit” buttonThe next page will be the processing page whichcontains your tracking number.Be sure to print this page for your records as thetracking number will be required for allcorrespondence thereafter.Page 13 of 16Created by cmiles on 7/12/2006 2:21 PM

NPI Application Help ScreenThe expected response time from Web NPI applicationswill be between 24 hours and 5 days, assuming therewere no issues with the information submitted.If the contact person does not receive the provider’sNPI via email within 5 working days, please contactthe NPI Enumerator at 1-800-465-3203.Page 14 of 16Created by cmiles on 7/12/2006 2:21 PM

To View or Update Your NPI Data(pending completion of application process)Log into the National Plan and Provider EnumerationSystem (NPPES) websitehttps://nppes.cms.hhs.gov select the “National Provider Identifier(NPI)” frompage 1 select LoginThis screen will displayEnter the NPI User ID and Password that you initiallycreated for the provider that you are updating.After successfully logging in, the View/Modifyfunction allows the Self-Service User to navigate,browse or update NPI System data. Requests forreactivation or replacement, updates to SSN, ITIN andDOB fields are not permitted via the Self-Serviceinterface.Page 15 of 16Created by cmiles on 7/12/2006 2:21 PM

To View or Update NPI Data(After NPI has been received)Log into the National Plan and Provider EnumerationSystem (NPPES) websitehttps://nppes.cms.hhs.gov select the “National Provider Identifier(NPI)” frompage 1 select Create Login to View or Update your NPIDataThis screen will displayEnter the NPI number received for the organization thatyou are updating and other pertinent information.Page 16 of 16Created by cmiles on 7/12/2006 2:21 PM

taxonomy (codes designating the provider type, classification and specialization). Taxonomy selection is done in two steps – first at a high level (provider type) and second is at the detail level (area of specialization). Standard Response- A taxonomy code is required for all provider/specialty codes in which your provider bill under.

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