Louisville District 2019 Military VA . - United States Army

GREAT LAKES AND OHIO RIVER DIVISIONCONSTRUCTION ROUNDTABLECOL Antoinette GantCommander, Louisville DistrictLinda Murphy, PEDeputy District Engineer, Louisville District5 - 6 December 2019

LOUISVILLE DISTRICTAGENDA MILITARY PROGRAMS Military RegionReserve Program – Army Reserve and Air Force ReserveSpecial Skills, Lessons Learned, and TipsProjected Workload VETERANS ADMINISTRATION PROGRAM VA OverviewConstruction Facilities & Management (CFM) ProjectsVHA/VISN OverviewVISN Current and Pending WorkNational Cemetery Administration (NCA) Overview RISK MANAGEMENTFile Name22

DISTRICTS WITH MILITARY MISSIONDISTRICTCDRDDELouisvilleCOL GantLinda MurphyPOC NamePOC #Military Pgm Hans Probst(502) 315-6809Reserve Pgm Cristie Mitchell(502) 315-63193

4LRL GEOGRAPHIC MILITARY PROGRAM

5ARMY RESERVE – NATIONAL PROGRAM MANAGER

6AIR FORCE RESERVE – NATIONAL PgM MANAGER

MILITARY AND VA MISSION/PROGRAMSPECIALTY SKILLS HVAC SystemsMechanical SystemsControlsFull Building CommissioningAirfield PavementsFuels SystemsAccess Control PointsBuilding RenovationBuilding FoundationsBuilding EnvelopFile Name77

MILITARY AND VA MISSION/PROGRAMLESSONS LEARNED Schedules – Preliminary; Initial; Monthly UpdatesDOR Supporting DB ContractManage SubcontractsContractor Quality Control Mechanical, HVAC, Controls, Electrical Specialty Construction Submittal Quality Commissioning – Follow specs. Start early to fully comply Red Zone to Pre-final and Final Inspections, and Turnover –Required Deliverables. Follow specs.File Name88

MILITARY AND VA MISSION/PROGRAMTIPS Detail Bidder Inquiries Attract and Retain High Quality Support File Name PM, Superintendent, CQC, Schedulers Subcontractors TradesPM with authority on site (or frequently on site)Pre-construction submittals per contractPartnership and Service Mentality“Unnecessary” Government RequirementsAlternate Delivery Methods99

MILITARY PROGRAMS PROJECTED WORKFile Name1010

MILITARY PROGRAMS PROJECTED WORKFile Name1111

MILITARY PROGRAMS PROJECTED WORKFile Name1212

MILITARY PROGRAM (RESERVE) PROJECTED WORKFile Name1313

DISTRICTS WITH VA MISSION14DISTRICT CDRDDEPOC NamePOC #LouisvilleCOL GantLinda MurphyMatt Lowe(502) 315-6877ChicagoCOL Reisinger Steve FisherDave Bucaro(312) 846-5583BuffaloLTC TothGerry DiPaola (716) 849-4228Dave Romano

VETERANS AFFAIRS VA Overview Construction Facilities & Management (CFM) Overview VHA/VISN Overview Current Projects Pending Projects National Cemetery Administration (NCA) OverviewFile Name1515

VETERANS AFFAIRS OVERVIEWFile Name1616

VETERANS AFFAIRS – CFM PROJECTSFile Name1717

VHA/VISN OVERVIEWFile Name1818

19VISN – CURRENT WORKProject NameUSACE PMNotesHines VA Hospital-Replace Water Mains, Phase 3 - Part B,and Reconfigure Missouri Parking Lot 5M LRLStacey Purifoy-Jones (502) 315-6846 stacey.purifoyjones@usace.army.milHines VA Hospital- Information Technology Center (HITC)Power Updates - Energy Survey - Generator ParallelControls, Storage Tank, Fuel System Replacement 1M-2MLRLMarcus Doddridge (502) 315-7082marcus.a.doddridge@usace.army.milHines VA Hospital-Replace Air Handling Units in Building217 2M-3MLRLStacey Purifoy-Jones (502) 315-6846 stacey.purifoyjones@usace.army.milHNCJosh Ulrich (256) 895-1228 Joshua.J.Ulrich@usace.army.mil Construction Support.Edward Hines VA Hospital- Facade ProjectHines VA Hospital- Relocate CRAC Units - Building Fenceand Gate Replacement - Parking Lot and Sidewalks 1M-2MLRLMarcus Doddridge (502) 315-7082marcus.a.doddridge@usace.army.milMilwaukee VA Medical Center-Replace (3) BoilersBuilding 112 100KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milUSACE Services: QA/QC inspections, and design and construction reviews of 18submittals.Milwaukee VA Medical Center-Renovate 8A forOutpatient Clinics 100KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milUSACE Services: Expertise and Construction QA/QC inspections of utilities systems for 8hours for 10 site visits total over 12 months.Milwaukee VA Medical Center-Scoping Services toDemolish building 45 100KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milUSACE Services: Scope DevelopmentFile Name19

VISN – CURRENT WORK (CONT.)Project NameUSACE PMNotesUpgrade Plumbing for Legionella Prevention 100KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milUSACE Services: Design and BCOE reviews.Repair Bldg 6 Exterior Wall 100KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milUSACE Services: Design and BCOE reviews.Upgrade Electrical Area 1 100KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milUSACE Services: Design and BCOE reviews.Demolition of Bld 45 P&S 100K-500KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milUSACA Services: Scope (P&S) Development 500K-1MLRLMarcus Doddridge (502) 315-7082marcus.a.doddridge@usace.army.mil 100KLRLMarcus Doddridge (502) 315-7082marcus.a.doddridge@usace.army.milHines ITC DDC Design 100K-500KLRLMarcus Doddridge (502) 315-7082marcus.a.doddridge@usace.army.milHines ITC McCook Feeder Design 100K-500KLRLMarcus Doddridge (502) 315-7082marcus.a.doddridge@usace.army.milHines Information Technology Center (HITC) Master PlanVHI Triage EffortFile Name2020

21VISN – PENDING WORKProject NameUSACE PMNotesMilw VA Hospital-Correct Mental Health DomiciliarySafety and FCA Deficiencies 20-30KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milExpect Design Award to AE in 2nd QTR FY19.Milw VA Hospital-Renovate 7AN for GI/GU andProcedure Clinic 20-30KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milExpect Design Award to AE in 3rd QTR FY19. May need USACE review from 4th QTR FY19in FY20.Milw VA Hospital-Renovate and Expand Dialysis Clinic 20-30KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milExpect Design Award to AE in 3rd QTR FY19. May need USACE review from 4th QTR FY19in FY20.Milw VA Hospital-Construct Women's Clinic 20-30KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milExpect Design Award to AE in 4th QTR FY19. Will need USACE review in FY20.Milw VA Hospital-Construct Radiation Suite 20-30KLRCKirston Buczak (312) 846-5552Kirston.A.Buczak@usace.army.milWill need construction inspection assistance. VA developing procurement documents.File Name21

NATIONAL CEMETERY OVERVIEW 8 Kentucky Cemetery Tree Surveys and Management Plans Indianapolis ColumbariumFile Name2222

RISK MANAGEMENTFile Name2323

24RISK – EARLY IDENTIFICATION OF RISK & MANAGEMENTMITIGATION – PDRI/CSRA; Establish Management Guidelines for Contingency:Project Definition Rating Index (PDRI)– Leverage the PDRI score sheet to generate the risk register (guide the discussion)Set expectations and management approach for potential high level of contingency from the CSRA results/modeloutput– Balance scope requirements with cost contingency– Design to target– Management during design– Identification of options– Schedule contingencyDevelopment of two versions of CSRA model– Pre-award assesses all risks– At time of Award bid and escalation risks are realized, therefore removed from the model have project execution risk for contingency request at award

25RISK – IMPROPER UTILIZATION OF THE RISK REGISTERMITIGATION – Commitment By All Stakeholders/Joint Risk Register Development:Utilized during design reviewsReviewed after every design meetingComments input into DrChecks with Item # designation/referenceMitigation language in design documents, engagement with ACO for project to reviewIdentification of permit risksIdentification of NEPA exposure

26RISK – FAILURE TO IDENTIFY DESIGN ERRORSMITIGATION – Coordination and Thorough Pre-Design Review Meetings:Design Manager conducts with the reviewers – open discussion of potential risksIdentify approved deviations/waiversDelegated designs– Identify during review– Verify appropriatenessMeans and methods– Identify during review and discuss risk of incorporation (check plans and specs)– Verify appropriatenessSet expectation for BIM clash detection review

27RISK – AMBIGUITY, UNKNOWN APPROVAL AUTHORITYMITIGATION – Development of Matrices:Examination of NEPA document and early coordination of utility requirements to develop and maintain PermitMatrixDesign development and coordination to identify unique Authorities Having Jurisdiction (AHJ) for project decisionand inspection/approval during construction– Fire Protection Authority Having Jurisdiction (AHJ)– Authority for system design requirements and security elements– AHJ for mandatory safety inspection and occupancy approvalCommunication matrix to delineate responsibilities for design, procurement, installation and commissioning ofinfrastructure (e.g. pieces of communication/low voltage systems).Identification of where you may incorporate / reference the matrices into the contract documents

28RISK – LACK OF COMPETITION DUE TO PERCEIVED RISKMITIGATION – Pre-proposal Meetings/Industry Days:Provide a forum to allow forming of joint ventures / team / partnershipsInclude a Site Visit to identify important and complex features of workIdentify Delegated Designs – ensure bidders understand their responsibilitiesAddress Submittal Register and unique submittal requirementsIdentify Brand Name Specifications / Sole SourceArticulate expectation of coordination of complete systems / features across all disciplines (i.e. BIM expectations)Occurs before procurement integrity rules impose limitations on information disseminated

POINTS OF CONTACT CONTRACTING – Louisville DistrictMisty Bock, Deputy Chief (502) 315-7454, Misty.D.Bock@usace.army.milApril Judd, Military Branch, (502) 315-7403, April.C.Judd@usace.army.milEmily Moore, Reserve Branch, (502) 315-6181, Emily.A.Moore@usace.army.milMichael Hutchens, VA Division, (502) 315-6180, Michael.D.Hutchens@usace.army.mil SMALL BUSINESS – Louisville DistrictCrystal M. Harbin, Deputy for SB, (502) 315-6111, Crystal.M.Harbin@usace.army.milFile Name2929

30Questions/Comments?30

LRL GEOGRAPHIC MILITARY PROGRAM. 5 ARMY RESERVE – NATIONAL PROGRAM MANAGER. 6 AIR FORCE RESERVE – NATIONAL PgM MANAGER. . April.C.Judd@usace.army.mil Emily Moore, Reserve Branch, (502) 315- 6181, Emily.A.Moore@usace.army.mil Michael Hutchens, VA Division, (502) 315- 6180, Michael.D.Hutchens@usace.army.mil SMALL BUSINESS – Louisville .