Annual Report - Western Cape

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Annual Report2017/181

Table of ContentsPART A: GENERAL INFORMATION1.DEPARTMENT GENERAL INFORMATION . 62.LIST OF ABBREVIATIONS/ACRONYMS . 73.FOREWORD BY THE PREMIER . 144.REPORT OF THE ACCOUNTING OFFICER . 164.1 Overview of the operations of the Department . 164.2 Overview of the financial results of the Department . 18164.3 Fruitless and wasteful expenditure . 19164.4 Future plans of the Department . 19164.5 Public-private partnerships. 20164.6 Discontinued activities/activities to be discontinued . 204.7 New or proposed activities . 214.8 Supply chain management . 214.9 Gifts and donations received in kind from non-related parties . 214.10 Exemptions and deviations received from the National Treasury . 214.11 Events after the reporting date . 214.12 Other . 215.STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT . 226.STRATEGIC OVERVIEW . 236.1 Vision . 236.2 Mission . 236.3 Values . 237.LEGISLATIVE AND OTHER MANDATES . 247.1 Constitutional mandates. 247.2 Legislative mandates . 258.ORGANISATIONAL STRUCTURE . 269.ENTITIES REPORTING TO THE PREMIER . 30Department of the Premier: Annual Report 2017/181

PART B: PERFORMANCE INFORMATION1.AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES . 342.OVERVIEW OF DEPARTMENTAL PERFORMANCE . 342.1 Service Delivery Environment . 342.2 Service Delivery Improvement Plan . 372.3 Organisational environment. 492.4 Key policy developments and legislative changes. 513.STRATEGIC OUTCOME-ORIENTED GOALS . 524.PERFORMANCE INFORMATION BY PROGRAMME . 574.1 Programme 1: Executive Support (Administration) . 574.2 Programme 2: Provincial Strategic Management . 624.3 Programme 3: People Management . 684.4 Programme 4: Centre for e-Innovation . 804.5 Programme 5: Corporate Assurance . 865.TRANSFER PAYMENTS . 945.1 Transfer payments to public entities: . 945.2 Transfer payments to all organisations other than public entities . 946.CONDITIONAL GRANTS . 976.1 Conditional grants and earmarked funds paid . 976.2 Conditional grants and earmarked funds received . 977.DONOR FUNDS . 1037.1 Donor funds received . 1038.CAPITAL INVESTMENT . 1038.1 Capital investment, maintenance and asset management plan . 103PART C: GOVERNANCE21.INTRODUCTION . 1062.RISK MANAGEMENT . 1063.FRAUD AND CORRUPTION . 1074.MINIMISING CONFLICT OF INTEREST . 1085.CODE OF CONDUCT . 1096.HEALTH SAFETY AND ENVIRONMENTAL ISSUES . 1097.PORTFOLIO COMMITTEES . 1128.SCOPA RESOLUTIONS . 1139.PRIOR MODIFICATIONS TO AUDIT REPORTS . 116Department of the Premier: Annual Report 2017/18

10.INTERNAL CONTROL UNIT . 11611.INTERNAL AUDIT AND AUDIT COMMITTEES . 11612.AUDIT COMMITTEE REPORT . 118116PART D: HUMAN RESOURCE MANAGEMENT1.INTRODUCTION . 1242.STATUS OF PEOPLE MANAGEMENT AT THE DEPARTMENT . 1242.1 Departmental Workforce Planning . 1241252.2 Employee Performance Management . 1252.3 Employee wellness . 1252.4 People Management Monitoring . 1253.PEOPLE MANAGEMENT OVERSIGHT STATISTICS . 1263.1 Personnel-related expenditure. 1263.2 Employment and vacancies . 1293.3 Job evaluation . 1303.4 Employment changes . 1313.5 Employment equity . 1353.6. Signing of performance agreements by SMS members . 1413.7 Filling of SMS posts . 1423.8 Employee performance . 1443.9 Foreign workers . 1473.10 Leave utilisation for the period 1 January 2017 to 31 December 2017 . 1483.11 Health promotion programmes, including HIV and AIDS . 1503.12 Labour relations . 1543.13 Skills development . 1563.14 Injury on duty . 1583.15 Utilisation of consultants .1589159PART E: FINANCIAL INFORMATION1.REPORT OF THE AUDITOR-GENERAL . 1061662.ANNUAL FINANCIAL STATEMENTS . 10672.172ANNEXURES . 243242Department of the Premier: Annual Report 2017/183

PART A: GENERAL INFORMATIONPART A4Department of the Premier: Annual Report 2017/18

GENERAL INFORMATIONDepartment of the Premier: Annual Report 2017/185

1.DEPARTMENT GENERAL INFORMATIONFULL NAME:Department of the PremierPHYSICAL ADDRESS:Room 1-571st Floor15 Wale StreetCape TownPOSTAL ADDRESS:P.O. Box 659Cape Town80016TELEPHONE NUMBER/S:021 483 6032FAX NUMBER:021 483 3300EMAIL ADDRESS:Premier.Premier@westerncape.gov.zaWEBSITE ADDRESS:www.westerncape.gov.zaDepartment of the Premier: Annual Report 2017/18

2.LIST OF ABBREVIATIONS/ACRONYMSAFSAnnual Financial StatementsAGSAAuditor-General of South AfricaAPPAnnual Performance PlanAPRMAfrica Peer Review MechanismBACBid Adjudication CommitteeBBBEEBroad-based Black Economic EmpowermentBCPBusiness Continuity PlanBECBid Evaluation CommitteeBIBusiness IntelligenceBPIABatho Pele Impact AssessmentBPIANBatho Pele Impact Assessment NetworkBPOBusiness Process OptimisationBRICSBrazil, Russia, India, China and South AfricaBSCBid Specification CommitteeCAPEXCapital ExpenditureCCPWCPCoordinating Chamber of the PSCBCCDChief DirectorCEICentre for E-InnovationCFOChief Financial OfficerCGROCorporate Governance Review and OutlookCHECCape Higher Education ConsortiumCOBITControl Objectives for Information and Related TechnologyCOECompensation of EmployeesCOCTCity of Cape TownCOMAFCommunication of an Audit FindingCOTSCommercial Off-the-ShelfDepartment of the Premier: Annual Report 2017/187

8COGTACooperative Governance and Traditional AffairsCSCCorporate Services CentreCTPCape Town PartnershipDCASDepartment of Cultural Affairs and SportDDGDeputy Director-GeneralDEDATDepartment of Economic Development and TourismDERDirectorate Employee RelationsDERMDirectorate Enterprise Risk ManagementDGSDigital Government StrategyDOCSDepartment of Community SafetyDOTPDepartment of the PremierDORADivision of Revenue ActDPMEDepartment of Planning Monitoring and EvaluationDPSADepartment of Public Service and AdministrationDSDDepartment of Social DevelopmentDSUDelivery Support UnitDTPWDepartment of Transport and Public WorksECMElectronic Content ManagementEDPEconomic Development PartnershipEEEmployment EquityEHWEmployee Health and WellnessEPDExecutive Projects DashboardEPMEnterprise Project ManagementERMEnterprise Risk ManagementEXCOExecutive CommitteeEUEuropean UnionFIFAFédération Internationale de Football AssociationFGROFinancial Governance Review and OutlookFMPPIFramework for Managing Programme Performance InformationDepartment of the Premier: Annual Report 2017/18

FOSADForum of South-African Directors-GeneralFSDFrontline Service DeliveryGCISGovernment Communication and Information SystemGEPFGovernment Employee Pension FundGIAMAGovernment Immovable Asset Management ActGISGeographic Information SystemGITOGovernment Information Technology OfficerGMTGovernment Motor TransportGOVCOMGovernance CommitteeGPSGrowth Potential of Towns StudyGPSSBCGeneral Public Service Sectoral Bargaining CouncilGWMEGovernment-wide Monitoring and EvaluationHBPHout Bay PartnershipHCMHuman Capital ManagementHODHead of DepartmentHRHuman ResourcesHRDHuman Resource DevelopmentHRMHuman Resource ManagementHRMHealth Risk ManagerICASIndependent Counselling Advisory ServicesICTInformation & Communication TechnologyIFMSIntegrated Financial Management SystemIGCIntergovernmental CommitteeILSFIndividual-Linked Savings FacilityIMSInformation Management SystemIMLCInstitutional Management and Labour CommitteeIODInjury on DutyIRFInternational Relations ForumIRSInternational Relations StrategyDepartment of the Premier: Annual Report 2017/189

10ITInformation TechnologyKPAKey Performance AreaLANLocal Area NetworkLBCLibrary Business CornersLGMTECLocal Government Medium-term Expenditure CommitteeLPLearning ProgrammeMAYMayor’s Advancement of YouthM&EMonitoring and EvaluationMEAPManagement Efficiency and Alignment ProjectMECMember of Executive CouncilMGROMunicipal Governance Review and OutlookMISSMinimum Information Security StandardsMOAMemorandum of AgreementMITSMaintenance, Innovation, Termination and SuccessionMODMass Participation Opportunity Access and Growth CentresMOUMemorandum of UnderstandingMPATManagement Performance Assessment ToolMPSAMinister of Public Service and AdministrationMTECMedium-term Expenditure CommitteeMTEFMedium-term Expenditure FrameworkMTSFMedium-term Strategic FrameworkNDPNational Development PlanNGONon-governmental OrganisationNPONot for Profit OrganisationNQFNational Qualifications FrameworkNSGNational School of GovernmentNTNational TreasuryODOrganisation DevelopmentODAOverseas Development AssistanceDepartment of the Premier: Annual Report 2017/18

OHSOccupational Health and SafetyOHSAOccupational Health and Safety ActOPEXOperational ExpenditurePAAPublic Audit ActPAYPremier’s Advancement of YouthPACProvincial Assessment CentrePCPersonal ComputerPCFPremier’s Co-ordinating ForumPERMISPerformance Management Information SystemPESTELPolitical, Economic, Social, Technological, Environmental and LegalPEROProvincial Economic Review and OutlookPFMAPublic Finance Management ActPFSProvincial Forensic ServicesPGMTECProvincial Government Medium-term Expenditure CommitteePILIRPolicy on Incapacity Leave and Ill-health RetirementPMPeople ManagementPMPPeople Management PracticesPOAProgramme of ActionPOPIAProtection of Personal Information ActPSAPublic Servants AssociationPSCBCPublic Service Co-ordinating Bargaining CouncilPSDFProvincial Spatial Development FrameworkPSGProvincial Strategic GoalPSG-MTECProvincial Strategic Goal-Medium Term Expenditure CommitteePSRMFPublic Sector Risk Management FrameworkPSOProvincial Strategic ObjectivePSPProvincial Strategic PlanPTProvincial TreasuryPTEPeople Training and EmpowermentDepartment of the Premier: Annual Report 2017/1811

12PTIProvincial Training InstitutePTMProvincial Top ManagementPTMSProvincial Transversal Management SystemPWDGProvince-wide Data GovernancePWMESProvincial-wide Monitoring and Evaluation SystemQPRQuarterly Performance ReportRBMEResults-based Monitoring and EvaluationRFIRequest for InformationRIARegulatory Impact AssessmentRLSRegional Leaders SummitSASouth AfricaSALGASouth African Local Government AssociationSAPSystems Applications ProductsSAQASouth African Qualifications AuthoritySASSASouth African Social Security AgencySAPSSouth African Police ServicesSCMSupply Chain ManagementSDGSustainable Development GoalsSCOPAStanding Committee on Public AccountsSDIPService Delivery Improvement PlanSHESafety, Health and EnvironmentSHERQSafety Health Environment Risk and Quality ManagementSITAState Information Technology AgencySLAService Level AgreementSMMESmall, Medium and Micro EnterprisesSMIStrategic Management InformationSMSSenior Management ServiceSPStrategic PlanSQLStructured Query LanguageDepartment of the Premier: Annual Report 2017/18

STATS SAStatistics South AfricaSWOTStrengths, Weaknesses, Opportunities and ThreatsTACTechnical Assistance UnitTRTreasury RegulationsUNDPUnited Nations Development ProgrammeUSAUnited States of AmericaVOIPVoice over Internet ProtocolVPUUViolence Prevention through Urban UpgradingWANWide Area NetworkWCEDWestern Cape Education DepartmentWCGWestern Cape GovernmentWG3Work Group 3WILWork-integrated LearningWOSAWhole of Society ApproachDepartment of the Premier: Annual Report 2017/1813

3.FOREWORD BY THE PREMIERThe annual review process that culminates in thedepartmental Annual Report creates space for reflection on departmental performance over the review period, especially in view of progress made towards the Departmental five-year strategic goalsand objectives. For the year under review the Department’s performance reflects steady progresstowar

1. DEPARTMENT GENERAL INFORMATION FULL NAME: Department of the Premier PHYSICAL ADDRESS: Room 1-57 1st Floor 15 Wale Street Cape Town POSTAL ADDRESS: P.O. Box 659 Cape Town 8001 TELEPHONE NUMBER/S: 021 483 6032 FAX NUMBER: 021 483 3300 EMAIL ADDRESS: Premier.Premier@westerncape.gov.za WEBSITE ADDRESS: www.westerncape.gov.za 6 Department of the Premier: Annual Report 2017/18

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