UGA’s Guide To Getting Started With Zoom

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UGA’s Guide to Getting Started with ZoomGetting Started:If you only need to Join a meeting you do not need to setup your Zoom Account.Zoom Web Portal: This should be completed before you follow anyof the following instructions.Go to the UGA Zoom Homepage, Click “Sign In”, and enter your UGA MYID andpassword. This will create your Zoom AccountAfter you have clicked on “Sign In” within the uga.zoom.us web portal you can download and installthe Zoom Desktop Client.Before you can host a meeting with Zoom, you can install the Zoom Desktop Client software for yourcomputer/device. Start by downloading Zoom onto your personal device. Download the “Client forMeetings” and follow the prompts to open Zoom.Table of Contents1. Login and Setup2. Scheduling a Zoom Meeting3. Meeting Controls4. Join from a Room System5. Join from a Zoom Room6. A Few Last Things2345561

Log In and Set UpZoom Web Portal:Go to the UGA Zoom Homepage, Click “Sign In”, and enter your UGA MYID and password. This will createyour Zoom AccountUpon sign in, you will be taken to your Profile page.Highlights of this page are: Setting your avatar (persists through all Zoom Applications). Edit your Personal Meeting IDo This is your personal dedicated virtual room. You can use it at any time or scheduleit for future use.After configuring your profile, we recommend going to the Meeting Settings tab to configure yourpreferences based on how you would like to conduct meetings. Please visit this link for moreinformation about Meeting Settings: 6143-MyMeeting-SettingsZoom Desktop Client:1. Once the Zoom Client for Meetings is installed, click the Sign In button2. Click “Sign In with SSO”2

3. Enter “UGA” when prompted for the company domain4. Enter in your UGA myID and password on the login screenYou now have the Zoom client for Meetings installed. Best practice is to have Zoom start when yourcomputer boots up. About Settings On Windows, go to the Zoom client and click on “Settings” at the top right. Click on Generaland then check the box that says “Start Zoom when I start Windows”.On Mac, right-click the Zoom app in the Dock, select Options Open at Login.Scheduling a Zoom MeetingZoom offers you several ways to schedule your meetings. Scheduling with ZoomWeb Portal1.2.3.4.Log in to uga.zoom.usClick “Schedule a Meeting” in the top navigation barInput details for the meeting and click “Save”You can then copy the URL or Invitation or add to your calendar with available plug in3

Zoom Desktop Client1. Click “Schedule” button on the Zoom App2. Input details for the meeting and click “Save”3. You can then copy the URL or Invitation or add to your calendar with available plug inOutlook Plugin(This will require access Administrator Privileges on your computer)1.2.3.4.5.Download the Zoom Outlook plugin from zoom.us/downloadsCreate a New Meeting in OutlookClick “Add Zoom Meeting”Input Zoom Details for the meeting and click “Continue”Update invitation details and hit “Send”Details on additional features for scheduled meetings can be found here: Alternative HostScheduling PrivilegeMeet Now-vs-Schedule MeetingsMeeting ControlsAudioWhen starting/joining a meeting, you can join the audio by phone or computer. Choose “Join Audio by Computer” to connect your computers mic and speakers to the ZoomMeeting. You can test you Audio sources by using the “Test Computer Audio” link when joining. Choose “Phone Call” and dial the number provided. Enter in the Meeting ID and make sure toinput the “Participant ID”Clicking on the Mic icon will let you mute and unmute your audio once connected.VideoAccess Video settings before or during a meeting by clicking on the “Settings” icon on your ZoomDesktop Application. On the Video tab you can preview and change you camera source via the downarrow.Clicking on the Video icon will let you start and stop your video feed.InviteDuring a meeting, click “Invite” to send meeting information to more participants by email, Zoom chat,phone, or room system.Manage ParticipantsWhen hosting a Zoom meeting, you have additional controls available to help manage your participants.Attendees can only view the other participants.4

Share Screen1. Click Share Screen2. Choose to share your; desktop, specific application, whiteboard, camera feed3. All participants in your meeting can share their screen4. During screen sharing you and your attendees can use the Annotation tools for drawing,pointing, highlighting, etc.Chat1. Click “Chat” to start an in meeting message with participants in the meeting2. The dropdown on the chat window will allow you to message Everyone, or a specific participantRecordAs a host you can record the meeting to your local machine.1. Click on the “Record” icon in the toolbar2. Choose to record to the Local machine3. Recording will process once the meeting endsJoin from a Room SystemWith Zoom, you can join meetings from you existing H.323/SIP room systems1. On the room video conferencing systems panel, dial the following address:meet@zoomcrc.com2. Enter # followed by the ‘Meeting ID’, then # again on the welcome screen. If you are the host,please makes sure to enter in the ‘Host Key” when promptedJoin from a Zoom RoomWith Zoom Rooms, you can host and join meetings from your equipped conference rooms and huddlespaces.Schedule a Zoom Room1. Open your Outlook Calendar2. Search for room resources that are available at desired time3. Select and schedule the roomJoin a scheduled Zoom Meeting1. Open “Meeting List” tab on the Zoom Room controller2. Click “Start Meeting” for the correct meeting and time to startStart an instant meeting1. Open the “Meet Now” tab on the Zoom Room controller2. Search for and Invite other Zoom users in your account3. Click “Meet Now”Join a non-scheduled meeting1. Open the “Join” tab on the Zoom Room controller2. Enter in meeting ID and click “join”5

Share your screen in a Zoom Room1. If you are a Zoom user you can use the Screen Share icon on your desktop client2. Or, click “Share Screen” on the Zoom Room controller3. Follow instructions to either share via Airplay or share.zoom.usA Few Last ThingsBefore the Meeting:oooTest your Audio and Video- Make sure to choose the correct audio and video sourcesHave the content you intend to share prepared ahead of timeClose applications that have pop upsHosting A Meeting:ooooMute your mic if others are presenting/speakingUse “Gallery View” for smaller group/team meetingsShare your screen- Share specific Applications to control displayed content- Use “New Share” to seamlessly transition between shared applications.Use the Annotation tools to grab and direct attentionTurn the camera on!oooPut your webcam at eye level or higher – experiment for best anglesUse the gestures and mannerisms that you would typically use in personMake Eye Contact - Try to look at your webcam versus the screenHere are some great resources from our Knowledge Base to take a deeper dive into using Zoom. Watch the Getting Started VideosJoin our Weekly Zoom Meetings and Webinar training6

If you require technical assistance, please call us at 888-799-9666 (option 2) or if the matter is less urgent,fill out a Support Request here: https://support.zoom.us/hc/en-us/requests/new7

UGA’s Guide to Getting Started with Zoom . Getting Started: If you only need to Join a meeting you do not need to setup your Zoom Account. Zoom Web Portal This should: be completed before you follow any of the following instructions. Go to the . UGA Zoom Homepage, Click “Sign In”, and enter your MYID UGA and password.

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