DEPARTMENT OF INFORMATION . - Assets.disi.unitn.it

DEPARTMENT OF INFORMATION ENGINEERING AND COMPUTER SCIENCEICT International Doctoral SchoolPHD STUDENTS UNTIL THE 28 CYCLEWhoPhD studentAdvisorWhatApplication for admission* to the finalexamination or for a one-yearextension.NEW RULES FOR PHD STUDENTS OF THE 29 CYCLEWhenBy 09 SeptemberWhoPhD studentWhatApplication for admission* to the finalexamination or for postponement of thethesis submission (12 months) by usingthe online systemBefore applying, the student mustdiscuss with his/her advisor. Theadvisor should agree with his/herstudent’s decisionBefore applying, the student mustdiscuss with his/her advisor. Theadvisor should agree with his/herstudent’s decision* For admission to the Final Exam, it is mandatoryto have undertaken at least one 3-month researchperiod abroad; except in the case of a writtenjustification for not doing so furnished by theAdvisor.* For admission to the Final Exam, it is mandatoryto have undertaken at least one 3-month researchperiod abroad; except in the case of a writtenjustification for not doing so furnished by theAdvisor.Submission of his/her evaluation on thethesis of his/her studentBy 15 OctoberAdvisorSubmission of his/her evaluation on thethesis of his/her student (form providedby the ICT School Secretariat)WhenBy 09 SeptemberBy 15 OctoberSuggestion of two referees the two referees may be part of the FinalExamination Committee as well. In this casethey may be reimbursed (only travel expenses)otherwise it is not possible. advisors should suggest referees who havealready confirmed their availability(see pg. 5 for details on how to choose bothreferees)1

For students who have applied for admission to the FE, the activities tobe accomplished are listed belowFor students who have applied for a one-year extension, all theactivities listed below are postponed to the following yearConsidering the advisor’s evaluation,admission of the PhD Student to theFinal ExaminationDoctoralSchoolCommitteeBy 31 October For students who have applied for admission to the FE, the activities to beaccomplished are listed belowFor students who have applied for postponement of the thesis submission (12months), all the activities listed below are postponed to the following yearDoctoralSchoolCommitteeConsidering the advisor’s evaluation,submission of an evaluation andappointment of two referees.By 31 OctoberIn case of negative evaluation the PhDstudent has to postpone the submissionof the thesis to the following yearAdvisor-Communication to the ICT SchoolSecretariat:- composition of the Final ExaminationCommittee;- date of the FE.No later than twomonths before thedate of the FinalExaminationPhD studentTo each referee transmission of:-the thesis-a report1 on the activities he/she hascarried out during the Doctoral Programand any publications.No later than 31 January(see pg. 5 for details on the composition of ation of the Final ExaminationCommitteeSubmission of an analytic evaluation byeach referee and consensual proposalof the public defense of the dissertation,or postponement for a period no longerthan six months in the case of majorrevision.Within 30 days fromwhen referees receivethe thesisNo later than 28FebruaryIn case of major revision Referees mayrequire postponement of the FE: 3 or 6months. PhD student can send the newversion of the thesis before thedeadline.PhD studentTransmission of:- the thesis to each member of the FEC- the abstract to the ICT SchoolSecretariat (advertisement PhDDefense on Facebook and on ICTAs soon as themembers of theFEC are madeavailablePhD studentIn the case of major revision, to eachreferee transmission of:- a new version of the thesis;- rebuttal letterBy the deadlineindicated by the referees(no later than sixmonths) – worst case by31 August1Report should contain:list of publicationsperiods spent abroad for study/research reasonsSummer/winter schools, Conferencesparticipation in research projectsotherTemplate provided by the ICT School Secretariat2

School and DISI website)FinalExaminationCommitteeJudgement.By 30 AprilRefereesSubmission of a new evaluationaccording to the changes made to thethesis by the PhD student.Within 30 days fromwhen referees receivethe thesisIn any case the PhD Student is admittedto the cation to the ICT SchoolSecretariat:- composition of the Final ExaminationCommittee;- date of the FE.No later than two monthsbefore the date of theFinal Examination(see pg. 5 for details on the composition of theCommittee)DoctoralSchoolCommitteeDesignation of the members of theFinal Examination CommitteesWithin 30 days from thereceipt of the reviewfrom the refereesAs soon as the membersof FEC are madeavailable (no later than 7days)---------------------------------PhD studentTransmission of:- the thesis to each member of theFEC;- the abstract to the ICT SchoolSecretariat (advertisement PhDDefense on Facebook and on ICTSchool and DISI inationCommitteeJudgement.In the case of negative judgement, thePhD student is expelled from theDoctoral Program.FEC receives the thesis from the PhD Studentand the latest Referees’ evaluation from theSecretariat3

DOCTOR EUROPAEUSAward of additional label of "Doctor Europaeus" upon fulfilment of the following requisites:1. positive judgement on the thesis by two referees from two higher education institutions of two European countries, other than the one where the doctoral thesis will bedefended;2. at least one member of the Final Examination Committee comes from a higher education institution in European countries, other than the one, where the doctoralthesis will be defended;3. period abroad of at least 3 months spent in another European country;4. the doctoral thesis must partly have been prepared as a result of a period of research of at least one trimester spent in another European country.Simultaneously with the application for the admission to the final examination (within 09 September), PhD student in accordance with his/her advisor submits the request forobtaining the "Doctor Europaeus" to the Secretariat ICT School and to Science & Technology - PhD Office.The Doctoral School Committee/Executive Committee will then approve the conferral of the label of "Doctor Europaeus"Information and form available at usDELIVERY OF THE DOCTORATE DIPLOMA on the day of PHD defenceNo later than 10 days before the day of the Final Examination: Upload of the thesis (.pdf) to: Unitn-eprints http://eprints-phd.biblio.unitn.it/ Submission of the disclaimer (via email will be accepted) to the relevant Doctorate Office as well as to the Secretariat.On the day of Final Examination: Submission of the Request of the Diploma to the SecretariatInformation and forms available at on-admittance-or-deadline-extension4

Referees Two experts selected among highly qualified tenured academic staff or tenured lecturers belonging to other institutes (NO UniTrento) The two referees may be part of the Final Examination Committee as well. In this case they may be reimbursed (only travel expenses) otherwise it is not possible. Advisors should suggest referees who have already confirmed their availabilityFinal Examination Committee (PHD STUDENTS UNTIL THE 28 CYCLE) Three tenured academic professors or researchers, no more than one can be from UniTrento; There can be up to two additional external experts, who can be professors/researchers or experts selected from universities and public and private research centres. The advisor cannot be part of the CommitteeFinal Examination Committee (PHD STUDENTS OF THE 29 CYCLE) Three members selected among tenured academic staff and/or researchers of Italian and foreign institutions, specialized in the topics of the dissertation. There can be up to two additional external experts, who can be professors/researchers or experts selected from universities and public and private research centres. The advisor cannot be part of the Committee5

the doctoral thesis must partly have been prepared as a result of a period of research of at least one trimester spent in another European country. Simultaneously with the application for the admission to the final examination (within 09 September), PhD student in accordance with his/her advisor submits the request for