Seminaries And Institutes Of Religion Policy Manual Excerpts

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Seminaries and Institutes of ReligionPolicy Manual ExcerptsStake Institute Teachers 2018, 2019 by Intellectual Reserve, Inc. All rights reserved. Version: 7/18. PD60007005 000. Printed in the USA

ContentsContents. iInformation Management . 1Data Privacy . 1General Privacy Guidelines . 1Potential Student Information . 1Enrollment Information . 2Adapted Programs Information . 2Priesthood Leader and Church Organizational Information. 2Confidentiality and Privacy . 3Copyrighted Materials . 3Use of Copyrighted Materials . 3Distribution of Copyrighted Materials. 4Institute of Religion . 5Introduction . 5Establishing Institute of Religion Programs. 5Stake and Campus Institute Programs . 5Stake Institute Programs. 5Campus Institute Programs. 6Institute Advisory Council (IAC) . 6Institute of Religion Operations. 6Enrollment . 6LDS Young Adults and Institute Enrollment . 6Non-LDS Young Adults and Institute Enrollment . 7Stake and Ward Potential . 7Program Potential . 7Enrolled Students . 8Student Attendance . 8Student Leaders and Organizations . 8Institute Class Officers . 8Institute Student Council (ISC) . 8Student Activities . 9Stake Institute Activities . 9Music at Student Activities . 9Use of Other Copyrighted Materials at Student Activities . 9Fund-Raising Activities . 9Collection of Fees for Dances and Other Activities . 9Institute Courses . 9Course Catalog—Two-Credit Courses . 9Course Catalog—Quarter System . 11Course Catalog—One-Credit Courses . 11Adult Religion Classes . 13Ongoing Activity Programs. 13Institute Choir Courses . 13Materials . 13Institute Class Requirements . 14Credit and Grading . 14Repeated Courses. 14Grading. 15Institute Credit . 15Auditing Classes . 15Dropping Classes (for programs using WISE) . 15Transferable Credit . 15Grade Reports. 15i

Student Recognition and Graduation . 15Diplomas and Certificates . 16Ecclesiastical Endorsement. 16Printed Graduation Programs . 16Enrollment and Completion Reports—Closing Terms . 17Curriculum . 18S&I Curriculum Materials. 18Course Materials . 18Students with Disabilities . 18Adapted Institute Course Curriculum . 18Local Curriculum Materials . 18Teaching Correct Doctrine . 19Curriculum-Related Materials on the Internet. 19Using Wisdom in Lesson Preparation . 19Proper Decorum in Sacred Matters . 20Doctrinal Issues . 20Media . 20S&I Media . 20Other Church Media . 20S&I-Approved Media. 21Other Media . 21Stake Seminary and Institute of Religion Teachers and Stake Seminary Supervisors . 22Appointment and Release. 22Dress and Grooming Standards . 22Training. 23Stake Seminary and Institute of Religion Teachers . 23Stake Seminary Supervisors . 23Reimbursement . 23Classroom Expenses. 23Travel . 23ii

Stake Institute Teachers (United States)Information ManagementDATA PRIVACYThe records of the Church and Seminaries and Institutes of Religion (S&I) contain confidentialinformation, whether on paper, in computers, or in other electronic media. It is theresponsibility of each employee, stake seminary and institute of religion teacher, or S&Imissionary to protect that confidential information by handling, storing, and disposing of theinformation in an appropriate manner. Confidential information may be defined as anyinformation that may jeopardize a person’s identity or personal dealings when obtained byunauthorized sources.General Privacy Guidelines Confidential information available through the Church or S&I is to be used for S&Ibusiness-related purposes only. Such information should never be shared with anyonethat has not been authorized beyond the scope listed herein to have access to it and isnot to be used for personal, political, commercial, or advertising purposes.Confidential information may not be given to individuals, agencies, or third parties thatmay be conducting research or surveys. S&I personnel should not provide priesthoodleaders with lists of individuals in wards and stakes outside of the priesthood leader’sstewardship. These leaders have processes in place to obtain this information throughauthorized Church systems. Any request for confidential information must be directedto the assistant administrator responsible for your area.Printed reports that contain confidential information or directories must be shreddedbefore being discarded. Electronic media that contains or has contained confidentialinformation must be deleted, erased, or made unreadable before it is discarded.All requests from the news media for confidential information must be directed to thelocal Church Public Affairs’ representative.Usernames and passwords should be kept confidential and should not be shared withanyone.Potential Student InformationThe recruitment of potential students is a primary business operation for S&I. Personalinformation about students must be protected. If an instructor requests that student leadersassist in contacting potential students, a printed list of the names, addresses, and/or phonenumbers may be shared for this purpose. Any questions or concerns about sharing potentialstudent information should be directed to Information Services in the central office.Printed seminary and institute recruitment lists should only contain the student’s name,address, phone number, and email address. No other information should be included on thesereports.1Information Management

Stake Institute Teachers (United States)Enrollment InformationInformation about students must be protected. No information about students should be givento any person other than their parents or legal guardians (if under 18 years old), currentpriesthood leaders, authorized S&I employees, stake seminary and institute of religion teachers,or S&I missionaries. Limited contact information (name, address, phone number, and/or emailaddress) may be shared when an instructor requests that student leaders assist in contactingother students (for example, for fellowshipping, assignments, devotionals, activities, and soforth). Any questions or concerns about sharing enrollment information should be directed toInformation Services in the central office. Information on students of other faiths should not be shared with anyone beyond theimmediate S&I program in which they are enrolled without the individual’s permission.Pictures of the students should not be published, shared, or used for any publicationother than the teacher’s picture class roll unless the institute student or the parents of aseminary student have given permission by accepting either the Institute RegistrationAgreement or the Seminary Registration Agreement.Personal information, such as Social Security numbers or other governmentidentification numbers, for students and stake seminary and institute of religion teachersshould never be collected outside of S&I applications.Enrollment or performance information of a student in class should never be sharedwith anyone that has not been authorized to have access to it.Summarized data, such as the total number of students enrolled, should be taken from theannual S&I report.Adapted Programs InformationThe policies under Confidentiality and Privacy in the Information Management Section of theS&I Policy Manual should be reviewed before requesting information about students inadapted S&I programs.Priesthood Leader and Church Organizational InformationInformation about priesthood leaders and the organization of the Church is owned by theChurch and not S&I. Although S&I employees, stake seminary and institute of religion teachers,and S&I missionaries have been granted permission to use this information for S&I businessrelated purposes, it does not grant permission to share the information with other parties.The website contains the complete data privacyagreement for priesthood leaders and Church organizations.Any questions or concerns about sharing priesthood leader information should be directed tothe Church Member and Leader Services’ office in the Church Office Building.Information obtained from the Church Directory of Organizations and Leaders (CDOL) is to beused for legitimate S&I business purposes only.Note: When it is necessary to contact a priesthood leader, it is recommended that this contact bemade at the priesthood leader’s home rather than contacting him at work.Information Management2

Stake Institute Teachers (United States)CONFIDENTIALITY AND PRIVACYTeachers are encouraged to know each student’s needs for success in the classroom. Sensitivestudent information (disabilities, family circumstances, health concerns, economic status, and soforth) is to be kept confidential and not discussed or shared with others outside of S&Iprograms without the written consent or approval of the individual or his or her parent orguardian. Confidential documents and records are to be kept by program administrators(seminary principals, institute directors, coordinators, and area directors) and not by individualteachers. Annually, confidential documents must be shredded before being discarded. If astudent or parent chooses to not provide updated information, existing documentation shouldbe destroyed one year after its initial creation. All confidential documents should be secured,under lock and key or in a password-protected database, by an S&I program administrator.Privacy rights are to be maintained at all times.When S&I personnel desire more specific information about a given student that is not alreadycontained in their student records, they should proceed in the following order:1. Request the information from the student directly.2. Request the information from the student’s parent or guardian.3. Request student information from other sources following the procedures listed in theRequesting Student Medical Information form (06246) located on the S&I intranet.COPYRIGHTED MATERIALSThere are inherent challenges and potential liabilities when using copyrighted audio, visual,and written materials. Copyrighted materials may be used in the classroom under certainconditions but cannot be distributed in any form to others unless approved through theappropriate process. Distributing copyrighted materials without the permission of thecopyright owner is illegal and dishonest and may open the Church and the individualemployee to unnecessary liability.Use of Copyrighted MaterialsS&I teachers and administrators may use copyrighted material in their individual classrooms aslong as the use of the material is in harmony with each of the following principles (foradditional information, see “Guidelines,” “The Use of Church-Produced Material,” and “Use ofNon-Church-Produced Material in sections 5.10.1–3 of Gospel Teaching and Learning: A Handbookfor Teachers and Leaders in Seminaries and Institutes of Religion ([2012], 72–74):The use of copyrighted material must: Help the students learn what is important. Directly contribute to the purpose of the lesson. Be used sparingly. Be worth the time it takes to prepare and present. Be appropriate and in keeping with Church standards.Copyrighted material, for example, should not be used if it: Is used as a time filler.3Information Management

Stake Institute Teachers (United States) Is merely used for entertainment purposes.Is controversial or sensational in nature.Contains undesirable or potentially offensive features.Comes from a questionable or inappropriate source.Classroom use of copyrighted materials includes all forms and types of face-to-facepresentations including but not limited to classrooms, assemblies, firesides, and inservicemeetings.If a question arises about whether or not the potential use of copyrighted materials is inharmony with the above principles, teachers should consult with their immediate supervisor. Ifnecessary, the immediate supervisor may contact the area director for a final decision.Distribution of Copyrighted MaterialsDistribution of copyrighted materials in any form requires the authorization of the ChurchCorrelation, Intellectual Property Division (IPD). (Distribution is defined as sharing copyrightedmaterial with anyone else, including students and S&I teachers and administrators.) Those whodistribute copyrighted materials without IPD authorization will be held personally liable.Unless otherwise noted, authorization has been given for distribution of excerpts from writtenChurch publications.The S&I Publishing Product Management Division has been given the responsibility by S&I towork with copyright owners in obtaining the necessary permissions and approvals. S&Iteachers and administrators are not to contact or negotiate with individual copyright owners.A Clearance to Distribute Copyrighted Materials form (00289SI) is available on the S&I websitefor use when requesting authorization prior to distributing copyrighted materials. This formmust be submitted through the appropriate S&I channels well in advance so that authorizationmight be obtained.Information Management4

Stake Institute Teachers (United States)Institute of ReligionINTRODUCTIONInstitute of religion programs provide weekday religious instruction for young adults. Institutehelps young adults strengthen their commitment to Jesus Christ and gain guidance for life.Young adults who seek to apply truth learned from scriptures and modern prophets and sharelife experiences and their understanding of truth grow stronger while learning from the Spiritand others. Participation of individuals age 31 and older in institute is discouraged.ESTABLISHING INSTITUTE OF RELIGION PROGRAMSInstitute of religion programs are established under the direction of priesthood leaders andSeminaries and Institutes of Religion (S&I) personnel to meet the needs of young single adults.Stake and Campus Institute ProgramsWhere feasible, institute of religion classes should be made available for all young single adultsthrough stake or campus programs.Stake Institute ProgramsStake institute programs may be organized where existing campus institute classes are notreadily accessible. See “Institute Classes for Young Single Adults” (First Presidency letter,Apr. 21, 2011). These programs typically meet each week throughout the calendar year. Classesshould be organized into three terms of comparatively equal length. It is not necessary to have abreak between terms. Stakes may also combine to offer classes on a multi-stake level.A stake institute program is normally: Initiated at the request of the stake president.Taught in an existing Church facility.Taught by a stake institute teacher.o Supervised by an S&I coordinator.o The coordinator is to provide training for stake teachers.Budgeted for as follows:S&I Budget Responsibilities 5Institute manuals and teaching suppliesGraduation diplomasTravel expenses for stake teachers andother support personnel, as approved bythe stake presidentUse of materials and equipment in S&Iinstitute buildings Local Priesthood Budget ResponsibilitiesStudent activitiesNote: Stake priesthood leaders and young single adultactivities committees are responsible for young singleadult activities. Stakes may sponsor limited activitiesassociated with stake institute classes. These activitiesare funded through stake budgeted funds and notS&I budgeted funds.Institute of Religion

Stake Institute Teachers (United States)Campus Institute ProgramsCampus institute programs are independent of stake boundaries and are organized primarily toprovide classes for LDS students (ages 18–30) participating in post-secondary education at acampus. Young adults who are not currently enrolled in post-secondary education may alsoattend. Institute classes should be organized with a similar schedule as the adjacent campus byusing either the standard semester schedule (three terms per year) or the quarter systemschedule (with 4 terms per year). Campus programs may teach classes in multiple locations on asingle college or university campus. If there is a need for classes to be held on multipleuniversity or college campuses, then a separate program should be created for each location. Inrare exceptions, the associate administrator may approve establishing a campus program in alocation that is not adjacent to a college or university campus but that is a convenient gatheringplace for students enrolled in post-secondary education at multiple campuses.Institute Advisory CouncilIf an institute serves only one stake, the stake presidency is responsible for organizing theinstitute advisory council (IAC). Where an institute of religion serves more than one stake, anIAC is organized under the direction of the stake assigned by the Presidency of the Seventy.This IAC consists of a chairman (a member of the stake presidency of the assigned stake), theinstitute director, and a student council presidency. The IAC has the following responsibilities: Organize and direct the institute student council. Obtain a worthiness clearance for eachproposed council member and see that they are called, set apart, and released by orunder the direction of the chairman of the advisory council. When possible, ensure that young single adults and married students are represented onthe student council. Where the LDS Student Association (LDSSA) is organized, LDSSArepresentatives should also be included on the student council. Approve and correlate the annual student activity calendar (including any travel) anduse of budgeted funds for student activities in campus institute programs. No moneyshould be collected from students for activities or charged for institute merchandise(such as t-shirts).All stake institute program activities are under the direction of stake priesthood leaders andyoung single adult activities committees. Stakes may sponsor limited activities associated withstake institute classes. These activities are funded through stake funds and not S&I funds.INSTITUTE OF RELIGION OPERATIONSEnrollmentInstitute enrollment efforts include the process of working with priesthood leaders and parentsto identify all eligible students, determining program potential, completing registrationinformation, scheduling students into classes, and tracking attendance.LDS Young Adults and Institute EnrollmentAll young single adults who have not yet graduated from institute or a Church college oruniversity should be invited to enroll in institute. Other young adults are invited to attendaccording to their needs and interests. S&I personnel from the institute program assigned toInstitute of Religion6

Stake Institute Teachers (United States)work with the stake should work closely with priesthood and auxiliary leaders to encouragestudent enrollment. This should be a continual process th

Non-Church-Produced Material in sections 5.10.1–3 of Gospel Teaching and Learning: A Handbook for Teachers and Leaders in Seminaries and Institutes of Religion ([2012], 72–74): The use of copyrighted material must: Help the students learn what is important. Directly contribute to the purpose of the lesson. Be used sparingly.

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