Royal Port Pirie Yacht Club Hire AgreementBookings for Private HireEveryone is welcome to submit written requests for hire of the Royal Port Pirie Yacht ClubPremises.The contact persons for questions and information are:Event CoordinatorRoyal Port Pirie Yacht ClubPO Box 116Port Pirie SA 5540Primary Contact0439437470Secondary Contact 0438924916Email: info@royalportpirieyachtclub.org.auPlease read the Royal Port Pirie Yacht Club Conditions of Hire and the following InstructionsCarefully.The Hire Process.oDownload the hire agreement conditions form and the Hire Agreement Form fromthe RPPYC web page,oRead the terms and conditions,oThe applicant is to fill out and sign the first section of the application form and theform to be submitted to the RPPYC for consideration by email.oBookings will normally be approved within 24hrs. If there is a requirement to varythe Terms and Conditions the approvals may be delayed.oThe 250 Bond will need to be paid to secure the booking after the RPPYC hire hasbeen agreed. This is to be paid online.oA tax invoice will be issued and a receipt can be provided on request.oThe hire fee is to be finalised (paid) 7 days prior to the commencement of the hire.This shall be paid into the Royal Port Pirie Yacht Club Bank Account.Page 1Royal Port Pirie Yacht Club Hire Terms and Conditions-Private
Royal Port Pirie Yacht Club Hire AgreementVenue Hire Details for Private HireNormal Costs 1 day or night function 330.00Venue Bond and Booking Conformation 250.00Other types of hire can be negotiated by filling out the Royal Port Pirie Yacht Club Hire ApplicationForm and submitting to the RPPYC for consideration.All private hall hiring’s attract a Bond of 250.00 which will be reimbursed following a satisfactoryinspection of the premises by a Committee Member at the completion of the hire. Any damage willforfeit the bond and any costs for repairs will be passed onto the hirer. This shall be paid into theRoyal Port Pirie Yacht Club Bank Account.The bond may be waved for special hires by the RPPYC general committee.The bonds will be repaid (bank transfer) after the event, subject to a satisfactory venue inspection.The payment of the 250 Bond is required to confirm the booking. The hire fee must be finalised atleast 7 days prior to the hire. This shall be paid into the Royal Port Pirie Yacht Club Bank Account.Additional Costs.The RPPYC will charge additional cost for hires if the RPPYC sets up, is involved with catering orcleaning after the event.Term of HireThe RPPYC Private Hire is for a 24-hour period normally commencing at 10:00am. This can be variedby agreement.RPPYC Use of ClubroomDuring the Sailing Season -October to Easter on Saturdays the RPPYC normally require access tofacilitate the running of races and junior trainingWe normally require use of a small section of the back room in the morning and again in theafternoon and will have tidied up and left the clubroom by 6:00pm. This is a condition of hire andthere will be joint use during this period. During these periods the Toilets Areas will be being used asa changing and showering facility.Booking ConfirmationFor booking conformation, the Bond is required to be paid to confirm the booking. This shall be paidinto the Royal Port Pirie Yacht Club Bank AccountThe Royal Port Pirie Yacht Club and must be paid all moneys at least 7 days prior to the event. Thisshall be paid into the Royal Port Pirie Yacht Club Bank Account.Page 2Royal Port Pirie Yacht Club Hire Terms and Conditions-Private
Royal Port Pirie Yacht Club Hire AgreementWESTPAC Account No: 197189 BSB: 035-071 Account Name: ROYAL PORT PIRIE YACHT CLUB INCCancellationA cancellation fee of 50 will be charged if the cancellation is within 4 weeks of the hire. This will bededucted from the Bond.Use of FacilityYou will be allowed to use the venue floor space, bar, kitchen and toilets during the hire period.Chairs must not be stacked.No Alcohol can be consumed outside the building.The premises must be kept clean and tidy and in good condition the premises must be left that wayat the end of the hire.You must not allow anything to be done which might be nuisance to or damage the premises or theequipment of the club or the owners or occupiers of any other property in the neighbourhood, orwhich might adversely affect the insurance of the club.You must cover and reimburse the club for any losses they incur as a result of you using thepremises, including any claim made against the club by you, anyone connected with you, or anyonewho attends the premises as a result of your use of it.If the Premises is to be used for dancing, then you must prepare the floor appropriately. Beforedoing this, you must obtain approval from the club who may require you to return the floor as itwas.If you want to serve alcohol on the premises, then you must first get approval from the RPPYCGeneral Committee and if relevant the Port Pirie Regional Council. You must obtain any LiquorLicence permits that are necessary. Copies of the relevant licences obtained must be submitted tothe club prior to the use of the premises.You must not interfere with the premises or interfere or take any RPPYC equipment.You must let a member or members of the club conduct inspections at a reasonable time to checkwhat you are doing.Access/KeysKeys will be supplied prior to the hiring and must be returned the day of the hire or the dayimmediately following the hire.Safety and Security orientation will be discussed when the key is passed on.Loss of the key will incur a cost of 50.00Page 3Royal Port Pirie Yacht Club Hire Terms and Conditions-Private
Royal Port Pirie Yacht Club Hire AgreementResponsibilityConductConduct of any illegal activity on RPPYC premises is prohibited.Any activity likely to damage RPPYC property is not permitted.The hirer is responsible for the conduct of ALL people on the premises during the hire period.SecurityThe hirer is responsible for the premise’s general security during the hire period and must remain inattendance whilst the premises are in use.The Bar Door and Shutters must remain closed if the clubrooms are to be left unattended.All doors and windows (including bar security) are to be secured and all lights, air conditioners,heaters are to be turned off on vacating the premises.Damage to RPPYC PropertyAll damage to the RPPYC club property must be reported to a committee member within 24 hours.This is the responsibility of the hirer.The Bond will be forfeited is there is any damage. The cost of any damages will be passed onto thehirer.Clean UpAll cleaning is to be undertaken by the hirer unless agreed by RPPYCA minimum 100 fee will be charged to the hirer for any further clean up activity required followingthe hire of the premises and will be deducted from the bond.Non-Smoking VenueThe hirer is responsible to ensure there is no smoking on the premises at the RPPYC.Food Scraps and Left OversAll food and drink supplied by the hirer are to be removed.Bin liners will be supplied initially and must be removed when bins are emptied.All general rubbish created by the hirer must be removed and taken off the premises.DecorationsPermission for DecorationsPage 4Royal Port Pirie Yacht Club Hire Terms and Conditions-Private
Royal Port Pirie Yacht Club Hire AgreementThe hire shall obtain permission from the club representative before hanging any decoration. TheClub reserves the right of refusal.Securing of DecorationsThe hirer will only secure decorations with blue tack (or similar product)- Drawing pins and adhesivetape of any kind must not be used as this will damage the clubhouse.Any other type of fixings must be approved by a club representative.Breach of these conditions.Any breach of these conditions, thus resulting in damage to the club premises, will forfeit the bondand the costs will be passed onto the hirerSafetyLadders shall be used to hang approved decorations. Chairs and Tables must not be used.Bar StockRPPYC bar stock is the property of the Club and must not be used during the hire period.The hirer is responsible for acquiring their refreshments and are required to supply their own nonleaking tubs and eskies for cooling.There is normally one Bar Fridge available for the hirer.The hirer must supply their own bar personnel.A RPPYC barman may be supplied at an additional cost to the hirer.LicencesThe RPPYC holds a club licence for service of alcoholFor functions to be held on the premises by a hirer the RPPYC is required to suspend the licences forthe day of the hire at no cost to the hirer. The licences expire at midnight.The hirer must notify RPPYC 3 weeks in advance to enable to make the necessary arrangements.If the hirer is to make a charge of any kind (e.g., entry sale of liquor) or extend the time beyondmidnight (extension limited to 1:00am) a special licence shall be obtained from the Police Station bythe hirer (at the hirers cost) and shall be discussed at the booking confirmation. – (approximately 3weeks required by Liquor Licencing commission)Alcohol cannot be consumed outside the clubhousePage 5Royal Port Pirie Yacht Club Hire Terms and Conditions-Private
Royal Port Pirie Yacht Club Hire AgreementUse of Kitchen, Galley and UtensilsCooking Equipment can be used.There are 2 stoves, 1 hotplate and 1 refrigeratorPlates, and cutlery are not part of a normal hire.All equipment must remain on the RPPYC premises.Cooking Equipment is to be cleaned and put away clean.The chip cookers shall not be used.RPPYC refrigerated food products are the property of the club and must not be utilisedAll equipment shall remain on RPPYC premisesAll equipment must be put away clean and dryAll breakages must be reported to a club committee memberYou must abide by the conditions of the Royal Port Pirie Yacht ClubHire Agreement.Page 6Royal Port Pirie Yacht Club Hire Terms and Conditions-Private
Royal Port Pirie Yacht Club Hire AgreementRoyal Port Pirie Yacht Club Venue Hire Application FormName of Applicant .Private HireReason for hire Duration and Date of hire Phone Number Email Special Conditions Required (Cleaning, set up, Catering, e.c.t.) Hirer Bank Account Details for Refund of the Bond where applicable .Phone Number By signing the Royal Port Pirie Yacht Club Venue Hire Application Form, you become theresponsible person to ensure that all conditions of hire are met.I hereby have read and will abide by “Royal Port Pirie Yacht Club Hire Agreement “documentSignature Name (print) .Date Royal Port Pirie Bank Account DetailsRoyal Port Pirie Yacht Club Bank AccountWESTPAC Account No: 197189 BSB: 035-071 Account Name: ROYAL PORT PIRIE YACHT CLUB INCThis page is to be Emailed to :info@royalportpirieyachtclub.org.auPage 7Royal Port Pirie Yacht Club Hire Terms and Conditions-Private
Royal Port Pirie Yacht Club Hire AgreementOffice Use OnlyHire No .Hire For: .Date: Approved by RPPYC by on Cost Quote: .Bond Required: Special Conditions Agreed .Hirer notified on .Hirer agreed to continue with hire .on .Bond Paid on Hire Fee Paid - . on .Invoice sent on .Payment Received on .Receipt sent on .Key given to Hirer on . by .Key returned on . . to .Premises inspected on . by Comments.Bond Returned by . . on by . Page 8Royal Port Pirie Yacht Club Hire Terms and Conditions-Private
Other types of hire can be negotiated by filling out the Royal Port Pirie Yacht Club Hire Application Form and submitting to the RPPYC for consideration. All private hall hiring’s attract a Bond of 250.00 which will be reimbursed following a satisfactory
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2. Private hire driver’s licence - This authorises a driver to drive licensed vehicles to carry the passengers. 3. Private hire vehicle licence - This authorises a specific vehicle to be used for carrying the passengers. This guidance document outlines the procedure that must be followed in order to apply for a new private hire drivers .