RESPONSIVE STRATEGIC SOURCING FOR SERVICES (RS3) OFFICE
RESPONSIVE STRATEGIC SOURCING FOR SERVICES(RS3)OFFICECustomer GuidebookMay 20191
Responsive Strategic Sourcing for ServicesMISSIONTo provide Federal and State government agencies and organizations worldclass contract administrative service support and procurement services fortheir Command, Control, Communications, Computers, Intelligence,Surveillance and Reconnaissance (C4ISR) and knowledge basedprofessional engineering services mission requirements.Responsive Strategic Sourcing for ServicesContractRS3 is a Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ)Performance Based Services Contract that provides customized best valuesolutions to a diverse group of organizations that span the spectrum of C4ISRmission requirements throughout the world.RS3 has a 37.4B ceiling with a five-year base ordering period and five-yearoptional ordering period.RS3’s primary service areas include Engineering; Research, Development,Test and Evaluation (RDT&E); Logistics; Acquisition and Strategic Planning;Education and Training Services.2
Table of ContentsRS3 Contract and Customer Support Benefits . 5C4ISR Support Services Available . 6RS3 Prime Contractors Overview . 10How to Use RS3 Customer Guidebook. 11Section 1: The RS3 Process . 11Process Overview . 12Acquisition Timelines . 13Phase 1: Pre-Award Activities . 13Step 1: Registration. 13Step 2: Documentation . 18Required Documentation . 19Documents Required for Every Task Order . 20Documents Required When Applicable. 20Downloadable Pre-acquisition Package Checklist and Templates . 21Completing Documentation Instructions . 21The Performance Work Statement (PWS) . 21The Independent Government Cost Estimate (IGCE) . 23The RS3 Capabilities Statement . .25The Approval to Use the RS3 Contract .251. Request for Services Contract Approval (RSCA) (Army only) . 252. The Economy Act - Interagency Acquisition . 26The Inherently Governmental Memorandum . 26COR and POC Information Form . 27COR Organizational Conflict of Interest (OCI) Statement . 27The Quality Assurance Surveillance Plan (QASP) . 28DD Form 254 Contract Security Classification Specification (CSCS) . 29Justification for Period of Performance (PoP) Greater than 12 months . 32Unique Reference Documents . 32Letter of Offer and Acceptance (Only Applies to Foreign Military Sales (FMS)Requirements) . 33Theatre Business Clearance (TBC) . 34Government Furnished Equipment (GFE) . 343
Government Furnished Property (GFP) Attachment . 35Funding Documentation . 36Availability of Funds Memorandum . 36Military Interdepartmental Purchase Request (MIPR) . 36The DD Form 1144 Support Agreement. 38RS3 Contract Administrative Service Support Cost. 38Step 3: Technical Evaluations . 39The Technical Evaluation (TE) . 39Phase 2: Post-Award Activities . 40Step 4: Kick-off Meeting. 40Duties Typically Performed by the COR during the Kick-off Meeting . 40Step 5: Task Execution . 41Duties Typically Performed by the COR During Task Execution . 41Step 6: Task Order Closeout . 43Section 2: The Contracting Officer Representative (COR) . 43COR Certification, Refresher Training and Responsibilities . 44Section 3. Databases and Resources . 47Contractor Performance Assessment Reporting System (CPARS) . 47Synchronized Pre-deployment and Operational Tracker (SPOT). 48Enterprise Contractor Manpower Reporting Application (ECMRA) . 48Contracting Officers Representative Tracking Tool (CORT) Tool . 48Wide Area Work Flow (WAWF) Procurement Integrated Enterprise Environment(PIEE) e-Business Suite Invoice, Receipt, Acceptance, and Property Transfer(iRAPT) . 50Federal Awardee Performance and Integrity Information System (FAPIIS) . 50Acquisition Requirements Roadmap Tool (ARRT) Suite . 51Foreign Clearance Resources . 52Department of Defense Foreign Clearance Guide (FCG) . 52Status of Forces Agreement (SOFA) . 52Country Specific Helpful Resources. 53RS3 Contract Types . 53Commonly Used Acronyms. 55RS3 Program and Contract Office Contact Information. 584
RS3 CONTRACT AND CUSTOMER SUPPORT BENEFITS Best value solutions Extended ordering period No restrictive labor categories On-ramping and off-rampingcapabilities Flexibility, contract type andevaluation criteria determinedby customer requirements Experienced knowledgeablecompanies Support for worldwidegovernment C4ISRrequirements RS3 Office serves as a base ofoperations to supportcustomers and contractors Quarterly reviews withcustomers to ensure ACC-APGis providing the highest qualitylevel of support Program Management Reviews(PMRs) to ensure allopportunities and concerns arediscussed in an open forum RS3 Office engineering supportto assist customer withdevelopment of customertechnical requirementsdocuments Templates and sampledocuments to assist customersin creating the requirementspackages necessary to supportmission requirements ACC-APG procurementcoordinator, contract specialist,and contracting officer willsupport customer requirementsfrom package development topost award administration. Streamlined processes andprocedures which meet fullcompliance with all acquisitionregulations and requirements5
C4ISR SUPPORT SERVICES AVAILABLEThe following list of RS3 services is not all inclusive. For questions regarding whether yourorganization’s proposed contract action is within the RS3 Contract scope, please contactthe RS3 Office.Acquisition and Strategic PlanningAcquisition PlanningAccountingAdministrative SupportBudget AnalysisBudget Documentation SupportContract PlanningCost Analysis and EstimatingFinancial AdviceFinancial and Performance AuditsFinancial PlanningHuman Resources SupportLiaison SupportOperations Management and SupportPlanning, Programming, Budgeting andExecution (PPBE) Process SupportPolicy and Regulation DevelopmentPresentation SupportProgram Analysis, Planning, Audits andEvaluationProgram/Budget Scheduling and PlanningProgram ManagementPublic Affairs SupportNetwork AdministrationRisk Management SupportSecurity SupportStrategic PlanningTechnical Advice and AssistanceTechnical Requirements DevelopmentEducation and TrainingComputer System TrainingCustomized Business TrainingDevelopment of Training ManualsElectronic Training ApplicationsLogistics TrainingMobile Training FacilitiesNew Equipment TrainingPersonal Computer Based TrainingSchool House TrainingSoftware TrainingSystem FieldingSystem InstallationSystem Operation and MaintenanceSystem OverhaulSystem RepairSystems Engineering TrainingTraining AidsTraining DevicesTraining DocumentationTraining EquipmentTraining FacilitiesTraining Policies/Procedures/ProcessesTraining ProvisioningTraining ServicesTraining SimulatorsTraining SoftwareTraining Studies, Analysis, Assessmentsand ReviewsTraining System DeploymentTraining TechniquesWeb Based Training6
EngineeringAdvanced Technology Pilots and TrialsAnalysis of Alternative (AoA) StudiesAugmented/Virtual RealityBaseline (Configuration) ManagementC4ISR Labs Support ServicesCloud ComputingCommand and Control on the Move (C2OTM)Common Computing EnvironmentCommunications EngineeringConfiguration ManagementContinual Process ImprovementCyber Security and Information AssuranceData AnalyticsData ManagementDesign and Development of Mounting Fixturesand AssembliesDesign Documentation and Technical DataDisplay TechnologyDocument Preparation and ReviewEngineering Process ImprovementFailure AnalysisFielding, Deployment, and Sustainment of C4ISRWeapon System Prototypes/End ItemsForeign Military Sales (FMS) SupportGesture TechnologyHuman Factor EngineeringIndependent Verification and ValidationIntegrationInteroperabilityKnowledge EngineeringLife Cycle ManagementManufacturing Development and Hardware SupportManufacturing EngineeringManufacturing Readiness Level (MRL) AssessmentsModeling and SimulationMulti-model Interface TechnologyNetwork EngineeringNeuro TechnologiesOperation and Maintenance or Direct Support ofC4ISRPlatform Installation and IntegrationPower (Wireless)Power ilityProgram ProtectionPrototyping and Fabrication SupportQuality AssuranceQuality EngineeringRadar and Radio EngineeringRisk ManagementSensor EngineeringSoftware EngineeringSoftware Independent Verification and ValidationSoftware Infrastructure and ApplicationsDevelopment and IntegrationSoftware Requirements and SpecificationsSpeech RecognitionSystem DesignSystem Effectiveness and AnalysisSystem Engineering and AnalysisSystem IntegrationSystem Security and Information AssuranceSystems or PlatformsTactical Data ExchangeTechnical Data ManagementTechnical DocumentationTechnical PlanningTechnical Studies, Analysis, Assessments andReviewsTechnical Subject Matter Expert (SME) SupportTechnology InsertionTest and EvaluationUser Interface Modalities7
LogisticsAnalysis and Recommendation of SupportEquipmentCertification SupportConfiguration ManagementDemilitarization and Disposal Planning,Analysis and DocumentationDeployment LogisticsDepot MaintenanceDepot Maintenance Planning, Analysisand DocumentationFielding, Deployment, and Sustainment ofC4ISR Weapon SystemsFleet ManagementInactivation and DisposalIntegrated Logistics Support (ILS)Life Cycle SustainmentLogistical Studies and EvaluationsLogistical Database, Website andSoftware Development and SupportLogistics DemonstrationsLogistics DesignLogistics Document DistributionLogistics Document Preparation and ReviewLogistics Management and Support ServicesLogistics Operations and MaintenanceLogistics Operations SupportLogistics OptimizationLogistics Studies, Analysis, Assessments andReviewsLogistics Subject Matter Expert (SME) SupportMaintainability Studies and EvaluationsMaintenance FacilitiesMaintenance Support ServicesPackaging, Marking, Handling, Storage, andShipping SupportPainting, Coating, Sealing and Preservation SupportProperty Documentation and Transfer of EquipmentRepair and AlterationReset ReadinessSecurity SupportSpecial ToolsSupply Chain Management and ProvisioningSupport EquipmentSupportability Analysis and ImplementationTechnical Data ManagementTechnical Manual DevelopmentTechnical Manual DistributionTechnology and Industrial Base AnalysisTest Range SupportTransportation, Storage, and Facilities SupportValue Chain ManagementWarehouse Management and SupportWarranty Support8
RDT&EAdvanced Technology Development andDemonstrationsApplied ResearchBreadboard Design and FabricationCoalition Interoperability and ExperimentationDevelopmental Test SupportDrawing and DesignEvaluation of Technology ApplicationsExperimentation and CertificationExploratory Research and ExperimentationHardware/Software DemonstrationsHardware/Software DevelopmentHuman Cognition/Artificial Intelligence (AI)InstrumentationKnowledge ManagementLaboratory OutfittingLaboratory SupportLiterature SearchesManufacturing Technology ImprovementsModeling and SimulationNon-Destructive TestingOperational Test SupportOperations Research and Systems AnalysisPrototyping and Fabrication SupportRDT&E Document Preparation and ReviewRDT&E Documentation Support ServicesRDT&E Studies, Analysis, Assessments and ReviewsReliability Test SupportRisk IdentificationSensor Research and DevelopmentSoftware DevelopmentSubject Matter Expert SupportSystem Integration Laboratory (SIL) SupportSystem Integration Test SupportSystem Interoperability Test SupportTechnical Demonstration PrototypesTechnology Readiness Level (TRL) AssessmentsTest Range SupportTestbed SupportUser Test SupportVoice and Data Networks9
RS3 Prime Contractor OverviewThe Responsive Strategic Sourcing for Services (RS3) Contract was awarded to 55 PrimeContractors on 15 May 2017 as part of Phase 1 source selection and 201 PrimeContractors on 18 May 2018 as part of Phase II source selection.1. Access the RS3 Prime Contractor List on the RS3 Customer Home Page (Figure 4,Page 18, select the RS3 Customer Templates and Documents Page, HelpfulResources Folder).To access the RS3 Office SharePoint Site, you will need a valid DoDCommon Access Card (CAC).2. Mission Partners can also access the RS3 Prime Contractor List provided on theACC-APG RS3 Office Public Page /RS3/3. Download the free RS3 mobile app on a smart phone or another mobile device.a. Mobile operating systems have app stores online where you can download andinstall apps.b. Scan the Quick Response Code below and you will be redirected to youroperating systems preferred app store.QR CodeComing Soon10
How to Use the RS3 Customer GuidebookThe RS3 Customer Guidebook has been developed to help customers utilizing the RS3Contracting Office to award their task order. If you are a first-time customer, you will find itmost helpful to review the Guidebook from beginning to end. To facilitate accessingGuidebook information, a number of visual conventions (graphics features have beenincorporated throughout.A “grayscale” background highlights all the requirements you mustcomplete, which are presented in a two-column format. The left-handcolumn lists the steps in the relevant part of the process, and the righthand column provides important additional information requirements to“Keep in Mind” – that should help you complete the activity correctly.As you read the Guidebook, you will always know an action is required on your partwhen you see a section with a “grayscale” background.“Grayscale”Background“Helpful Hints” provides practical “advice” and “insight” to help youexecute a process step or complete a required document. “Helpful Hints”typically are placed before instructions for performing a task or completinga document.The “Caution” sign is used to alert you to a condition that must be metbefore you can proceed to the next step in the process. “Caution” signsusually appear after instructions.Remember“Remember” text emphasizes a key point typically made in theinstructional portion of the Guidebook. In most cases, “Remember”reminders are provided after instructions.Section 1: The RS3 ProcessProcess OverviewThe RS3 contracting and support process is designed to provide the RS3 customer withcradle to grave information and support from ACC-APG to assist customers through allprocesses and requirements needed for a successful task order award as well as supportthrough closeout of the task order. Provided below is an overview of each step. Figure 111
Figure 1 RS3 Process Overview12
Acquisition TimelinesRequirement ValueUnder 25 Million 25- 50 Million 50- 100 Million 100- 250 MillionOver 250 MillionEstimated Time To Award*115 days155 days175 days200 daysTBD based on specific task order requirementsNote: The minimum task order award value: ( 5M for task orders scheduled for award bythe RS3 Office.)Time to award does not begin until Contracting Officer (KO) accepts the completedARP.*Several variables may impact these timelines such as additional questions or extensionsduring the solicitation phase, additional questions/negotiations/clarifications duringproposal evaluation, addressing review comments/questions, new fiscal yearrequirements, etc.Phase 1: Pre-Award ActivitiesStep 1: Registration1. To initiate a customer requirement, please login to the ACC-APG Home Page at the linkbelow. Be sure to close any open browser windows and open a new browser windowprior to accessing.ACC-APG Home Page: x2. To access the site, you will need a valid DoD Common Access Card (CAC). Whenaccessing the site, you will need to select your email certificate when prompted. Userswith a Personal Identity Verification (PIV) certificate will need to select their PIV insteadof their e-mail certificate. To find your PIV certificate, hover over your name and selectthe certificate that reads “Government PIV Authentication”.3. Once successfully logged in to the ACC-APG Home Page, hover mouse cursor over the"Customer" link in the menu bar then click "RS3 Office SharePoint Site" in the dropdown menu.4. In the RS3 Office SharePoint Site, select the “Create a RS3 Task Order Request” link(Figure 2, Page 14, RS3 Customer Guidebook, Create a RS3 Task Order Request).5. After you have finished filling out the “Create a RS3 Task Order Request” form and areready to submit, c
The RS3 Customer Guidebook has been developed to help customers utilizing the RS3 Contracting Office to award their task order. If you are a first-time customer, you will find it most helpful to review the Guidebook from beginning to end. To facilitate accessing Guidebook information, a number of visual conventions (graphics features have been
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Strategic Plan Strategic Sourcing Group . 8 . 3.2 Improve internal and external marketing of Strategic Sourcing services Without mandatory use of our strategically sourced contracts, marketing of our Strategic Sourcing services is imperative to our success. A detailed marketing plan
The Sourcing Process: Step by Step Making it Happen: Sourcing Steps Let's now take a walk through each step of the sourcing process: 1. Make/Design/Buy Analysis . RFX is a catch-all term in strategic sourcing that captures all references to Request for Information (RFI), Request for Proposal (RFP), Request for Quote (RFQ), and Request for
Global Sourcing Success Factors refer to the factors, which have the highest correlation with successful global sourcing, and are thus highly important to do right as to be successful in global sourcing. Global Sourcing Drivers refer to the benefits and advantages that can be gained from global sourcing.
for sourcing receipts: market-based sourcing or cost-of-performance sourcing. Market Sourcing Under market-based sourcing, receipts are sourced to the state where the ''benefit is received.''10 Although that rule is simply stated, it can present some complexities in application. For example, Georgia has sourcing regulations stating that re-
This eBook assumes that some important steps have occurred in preparation for your strategic sourcing initiative, steps that are critical for the success of the project. Notably among them . Development of your sourcing strategy is an important milestone in the sourcing process. A sourcing strategy includes the following elements: A list .
The Strategic Sourcing Model The six step Strategic Sourcing Model above links the entire process together from Data . specializing in one focus area. Performing steps 1 & 2 above would yield this . We’ve nearly completed a full 5S strategic sourcing exercise. All the steps have been taken to Sort, Standardize, .
The procurement functional area is composed of several modules: Purchasing, eProcurement, Strategic Sourcing, Procurement Contracts, and Receipts. A strategic sourcing event is the process of soliciting quotes and bids/proposals to establish contracts and/or purchase orders. Lesson 1: Summary 1 Understanding Strategic Sourcing 11
