A. Roll Call
Community Redevelopment AgencyTuesday, February 9, 2021 at 5:00 PMBrannon Center, 105 South Riverside Drive, New Smyrna Beach, Florida 32168** Please wear a mask to protect yourself and others during the meeting **1.CALL TO ORDERA. Roll Call2.PUBLIC PARTICIPATION3.CONSENT AGENDA4.OLD BUSINESS5.NEW BUSINESS5.AConsider the approval of the US 1/Historic Westside CommunityRedevelopment Agency (CRA) Grant Programs.5.BConsider the approval of the Duss Street Streetscape Project.6.REPORTS AND COMMUNICATIONS7.ADJOURNMENTThere is a EnerGov Software Demo beginning at 5:45 PM. Assistant City Manager,The City of New Smyrna BeachFebruary 9, 2021
Brian Fields, will conduct the demonstration.Pursuant to Florida Statutes 286.0105, if an individual decides to appeal any decision made by the board, agency orcommission of the City of New Smyrna Beach with respect to any matter considered at this meeting, a record of theproceedings will be required and the individual will need to ensure that a verbatim transcript of the proceedings is made,which record includes the testimony and evidence upon which the appeal is based. Such person must provide a methodfor recording the proceedings.In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of theseproceedings should contact the City Clerk’s office in person or by mail at 210 Sams Avenue, New Smyrna Beach, Florida32168, (386) 410-2630, prior to the meeting.The City of New Smyrna BeachFebruary 9, 2021
THE CITY OF NEW SMYRNA BEACH - CRA/ECONOMIC DEVELOPMENTCONSIDER THE APPROVAL OF THE US 1/HISTORIC WESTSIDE COMMUNITYREDEVELOPMENT AGENCY (CRA) GRANT PROGRAMS.February 9, 2021Background:It is the intent of the New Smyrna Beach US 1 Community Redevelopment Agency (the"CRA"), under Part III Community Redevelopment Act, Chapter 163, Florida Statutes, toprovide assistance to owners or tenants of property located within the communityredevelopment area in order to further the purposes of the CRA redevelopment plan byimproving the visual and aesthetic appearance of structures and properties located inthat area. Such assistance for external aesthetic improvements will be in the form of afinancial reimbursement grants to qualified owners and/or tenants who apply to the CRAfor such assistance.The purpose of the grant programs is to establish the policies and procedures to befollowed by the City/CRA in considering applications. The proposed programs include asmall and large scale Commercial Façade/Property Improvement Grant and an AdaptiveRe-use Opportunity Grant. If approved, the grants would encourage public and privateinvestment by implementing certain redevelopment strategies outlined in the CRAMaster Plan and would meet four primary objectives of the adopted CRA Master Plan.Goal 1: Construct/Improve public facilities and infrastructureGoal 2: Adopt Smart growth strategies for land use and developmentThis goal is achieved by directing development toward existing infrastructure, adapt andreuse buildings, and engage in urban infill to meet development needs.Goal 3: Provide value-added financial strategies by incorporating institutional practicesthat facilitate or expedite various aspects of development projects.This goal is achieved by creating and expanding a business development program to aid,expand, or retain existing businesses and promote new business opportunities.Goal 4: Establish compatible industries adjacent to commercial and residential districts.This goal is achieved in two ways. First, improving the commercial and industrial land usecompatibility with nearby residential. Second, providing infrastructure improvement andbusiness support services which will assist in attracting and retaining businesses withinthe targeted industrial and business zones.
Findings:Staff recommends approval of the US 1/Historic Westside Community RedevelopmentAgency (CRA) Grant Programs.Fiscal Analysis:The proposed budget for the US 1/Historic Westside CRA Commercial Facade/PropertyImprovement Grant Programs is 500,000 (already approved by Resolution # 02-20).Small Scale Commercial Facade/Property Improvement Grant Program is 100,000.Large Scale Commercial Facade/Property Improvement Grant Program is 400,000.The proposed budget for the Adaptive Re-Use Opportunity Grant Program is 250,000(Source: CRA Economic Development and Community Redevelopment FundingAssistance).Strategic Plan Item:YesStaff Report Created By: Christopher EdwardsAttachments:Revised CRA Project Budget Summary.pdfDraft CRA Grant Program Criteria VC Edits1.13.21.pdf
US 1/Historic Westside Community Redevelopment Agency (CRA) Specific and Amended Projects’ Budget Summary Page 1 of 3CRA Project NameCRA Project DescriptionCRA Project Statusas of 11/23/2020CRA ProjectBudget AllocationUS 1 Median LandscapingProjectPart of the Florida Dept. ofTransportation (FDOT)Landscape Grant Project.Includes the CRA’s US 1corridor from 10th St. toIndustrial Way. 200,000Estimated total project cost is 681,200: 481,200FDOT Landscape Grant 200,000City Share funded by CRA 681, 200( 50,000 for design cost, 100,000 forCEI, and 50,000 for contingency).Duss Street StreetscapeProjectHistoric Westside areaproject that meets theMaster Plan objective # 4.The project proposes toprovide pedestrian, parking,lighting, and privateproperty improvements forthe segment of right-of-waybetween Jefferson St. andWashington Street.The project aestheticallyenhance exterior fencing ofthe Howell Black HistoryMuseum Shotgun HouseExhibit at Pettis Park.City CommissionApproved in 2018,CRA will fund 100%of the city’smatchingrequirement in2021Amended projectthat needs CRABoard Approval 70,000Estimated total project costs is 70,000.Funding requestreceived fromHowell Museum’sExecutive Directorwith quotes oncost of the project.UnderConstruction 10,000Estimated total project cost is 10,000Other notes:CRA funds have already been used tocomplete the Museum’s roof and exteriorfence. 10,000Estimated total project cost is 140,000 93,460CDBG 36,540General Funds 10,000CRA 140,000TotalMary S. Howell BlackHistory Museum ProjectPettis Park Basketball CourtRedevelopment ProjectThe project consists ofdemolishing and replacingtwo existing non-standardbasketball courts in PettisPark with one high schoolregulation basketball courtand two youth sized courts.CRA ProjectBudget Allocation Notes
US 1/Historic Westside Community Redevelopment Agency (CRA) Specific and Amended Projects’ Budget Summary Page 2 of 3CRA Project NameUS 1/Historic WestsideFaçade and PropertyImprovement GrantsNew Smyrna Beach HousingAuthority HousingDevelopment on DimmickStreet (Phase 2)New Smyrna Beach HousingAuthority (NSBHA)Greenlawn Terrace andEnterprise HomesDemolition and DispositionHUD ProjectJefferson Street Parking LotProjectCRA Project DescriptionCRA Project Statusas of 11/23/2020CRA ProjectBudget AllocationPart of Master PlanObjective # 3 (Pg.20) thatprovides value addedfinancial strategies byincorporating institutionalpractices that facilitate andexpedite various aspects ofdevelopment projects.Part of the Fourth InterlocalAgreement between theCity, CRA, and DevelopmentCorp., the CRA is obligatedto reimburse the cost ofinfrastructure and otherconstruction-related capitalimprovement costs.The NSBHA/CRA project willfund the demolition anddisposition of the GreenlawnTerrace and EnterpriseHomes Sites.Needs CRA BoardApproval 500,000Estimated total project cost is 500,000CRA BoardApproved onNovember 17,2020 143,000Estimated total project costs is 143,000 75,000 Phase 2 Duplex Development 68,000 Road Paving Project 143,000Per the 4th Interlocal Agreement, noadministrative or operational costs willbe reimbursed.CRA Board & CityCommissionApproved 425,625Estimated total project cost is 425,625 205,625 approved on 9/11/19 220,000 approved during FY19/20 425,625The project constructs apublic parking lot at thecorner of Jefferson and DussSt. D & W Paving, Inc. has beenCRA Board and CityCommissionApprovedNovember 17,2020 282,607Estimated total project costs is 282,607 250,000 CRA original budgeted amount 32,607 Project’s contingency amount 282,607awarded the project forconstruction.CRA ProjectBudget Allocation NotesD&W Paving, Inc. bid 264,707.73 on theproject.
US 1/Historic Westside Community Redevelopment Agency (CRA) Specific and Amended Projects’ Budget Summary Page 3 of 3CRA Project NameCRA Project DescriptionCRA Project Statusas of 11/23/2020CRA ProjectBudget AllocationCRA Economic Development& CommunityRedevelopment ProjectFunding Assistance.Funding assistance would beutilized to supplement CRABoard Approved andAmended CRA EconomicDevelopment andCommunity RedevelopmentProjects.Amended projectthat needs CRABoard Approval 509,510CRA ProjectBudget Allocation NotesN/AFY 2020/2021 CRA Projects’ Budget Total 2, 150,742CRA 2020/2021 Budget Funding SourceCRA Approved Budget for FY 20/21 945,324Estimated CRA Fund Balance for FY 19/20 1,205,418 2,150, 742
NSB CRA GRANT PROGRAM EXECUTIVE SUMMARY Page 1 of 10COMMUNITY REDEVELOPMENT AGENCYCITY OF NEW SMYRNA BEACH210 SAMS AVENUENEW SMYRNA BEACH, FLORIDA 32168Overview of Proposed CRA Grant Programs 3 New CRA Grant Programs1. Adaptive Reuse Opportunity Grant New Program based on old CRA’s Opportunity Site GrantProgram Proposed Budget Allocation of 250,000(budget source: CRAContingency for CRA/Economic Development Projects- 509,510approved by Resolution 02-20)2. Small Scale Commercial Façade/Property Improvement Grant Proposed Budget Allocation of 100,0003. Large Scale Commercial Façade/Property Improvement Grant Proposed Budget Allocation of 400,000Adaptive Reuse Opportunity Grant StrategyPROPOSED BUDGET ALLOCATION 250,000 (budget source: CRA Contingency forCRA/Economic Development Projects- 509,510 approved by Resolution 02-20)-Proposes to identify CRA “underutilized” properties (throughout the CRA) asAdaptive Reuse Opportunity Grant SitesIncentivizes desired uses within CRAAdaptive Reuse Opportunity Grant Site Examples:Vacant commercial property next to Gary’s Transmission
NSB CRA GRANT PROGRAM EXECUTIVE SUMMARY Page 2 of 10Commercial buildings for Sale and Lease (next to Volusia County Building)Old gas station at corner of Washington/US 1--Provides funds to incentivize revitalization of the US 1 commercial propertieso No cap on the amount awardedEligible Propertieso Commercial or Industrial properties listed For Sale or Leaseo Can include vacant and existing buildingso Must be within the CRA boundary (within city limits)Eligible Property Useso Economic Development Strategic Plan Industries Aerospace Aviation Light Industry (including Manufacturing) Technology Creative Class, including High Tech Corporate Headquarters Professional Officeo Additional eligible property uses according Healthcare/Medical Office Retail Sales and Service Restaurant Hospitals Pharmacies Personal services
NSB CRA GRANT PROGRAM EXECUTIVE SUMMARY Page 3 of 10Proposed Adaptive Reuse Opportunity Grant Criteria--Site must be in a prominent location (having frontage on US 1 or in HistoricWestside)Must be a value-added project within the CRAEach grant awarded through a negotiated grant agreementAmount of award contingent upon scope of the project and includes requestssuch as:o Funds approved to renovate the exterior façade or property of an existingcommercially utilized propertyo Funds are granted on a reimbursement basis (following verification ofpayments and submittal of other documents such as Certificate ofOccupancy, Lien Releases etc.)o Grantee receives 50% of the documented expenditure for approved itemsin the project budget.In addition to grant funding, the agreements cover a list of other requirementso Proposed façade must comply with city land development regulationso Grant budgets are based on licensed contractor estimatesProperties must have the following:o A Phase 1 Environmental Site Assessmento A concurrency analysis to ensure that there is capacitiy in various serviceto accommodate the projecto A conceptual plan for the projecto Applicant information (experience, credentials etc.)o Extensive Financial analysis of the applicant’s capacity to execute theprojectProposed Adaptive Reuse Opportunity Process-Once application is submitted, staff and CRA Attorney negotiate a list of “ dealpoints” with the applicant that are then presented to the CRA Board for approvalOnce deal points are approved by the CRA Board, the CRA Attorney prepares agrant agreeement following the approved deal points. Subsequently, the CityCommission considers the grant agreement for approval.Proposed Small Scale Commercial Façade/Property Improvement Grant Program:PROPOSED BUDGET ALLOCATION: 100,000Eligibility CriteriaThe Commercial Façade/Property Improvement Grant Program is open to existingcommercial properties within the US 1/Historic Westside Community RedevelopmentArea. The program encourages business and property owners to improve their existingcommercial and business sites through exterior property improvements andlandscaping.
NSB CRA GRANT PROGRAM EXECUTIVE SUMMARY Page 4 of 10 1. Property must be within the boundaries of the Community RedevelopmentArea within city limits. 2. Must be a commercial property with a legally conforming use (i.e.professional office, service, retail, and manufacturing, light industrial). 3. Improvements funded through the program must adhere to the FloridaBuilding Code, City of New Smyrna Beach Land Development Regulations, andLandscape Regulations, and Volusia County environmental minimumstandards (Chapter 50 VCC). Where nonconformities exist due to sitelimitations, the goal shall be to bring the property into compliance. 4. Improvements must support the CRA’s Master Plan goals and objectives. 5. All applicants must possess a City of New Smyrna Beach Business TaxReceipt and a Volusia County Business Tax Receipt. 6. All applicants must be current with state, and local taxes and not have anyoutstanding tax liens imposed on the property. 7. All applicants (property owner or tenant) must not owe the city any money.Small Scale Commercial Façade/Property Improvement Grant Funding GuidelinesThe CRA is making available to eligible commercial properties within the US 1/HistoricWestside Community Redevelopment Area a grant award up to 50% of eligible projectcosts, with a 25,000 maximum to assist in small scale commercial façade, siteimprovements and landscaping. An agreement between the grantee and the US1/Historic Westside CRA must be signed that will guarantee that any materials installedpursuant to the grant will not be removed or negatively altered (as determined by theUS 1/HISTORIC WESTSIDE CRA) for five (5) years after installation, unless pre-approvedby the US 1/HISTORIC WESTSIDE CRA, and that it will be maintained in accordance withthe City of New Smyrna Beach’s Land Development Regulations and LandscapingRequirements.If these provisions are not met, the US 1/HISTORIC WESTSIDE CRA will have the right torequire a return of any funds disbursed. (Grantee, with interest). Additionally, no workis to be undertaken without written approval from the US 1/HISTORIC WESTSIDE CRA.The program will not reimburse a grantee for work previously done, or alreadyunderway prior to the US 1/HISTORIC WESTSIDE CRA board’s approval of the grant.Small Scale Property Improvement Grant Eligible ExpensesEligible expenses include; but are not limited to:o Licensed Professional Design Costs (applicable once constructioncommences)o Permitting cost associated with city codeso Parking Lot – including the development or improvement of off-streetprivate parking that provides a safe and pleasant environment forcustomers and/or clients and employees
NSB CRA GRANT PROGRAM EXECUTIVE SUMMARY Page 5 of 10o Public Right of Way improvements along a street and adjacent to theprivate development including paving, curb & gutters, storm drainagesystem, traffic signals, etc.o Landscaping (including plant materials, native plants, sod, shade treesetc.)o Dumpster enclosures (to enhance aesthetics) Screening or landscaping around such enclosureso Landscaping or masonry walls for buffering zones between nonresidential and residential properties.o Xeriscaping- to reduce or eliminate the need for irrigationo Sidewalks, bike paths, and bus stopso Exterior site lightingo Underground and above ground utility improvements such as: potablewater mains, sanitary sewer mains, irrigation lines, natural gas lines,electric utility lines, and stormwater drainage.Small Scale Property Improvement Grant Ineligible ExpensesThese items include but are not limited to: Installation of trash receptacles Replacement of existing materials and work associated with the City of NewSmyrna Beach Code of Ordinances, Landscape Maintenance Requirements arenot eligible either.A. The following exterior expenditures shall be eligible for Small Scale CommercialFaçade Grant Funds:1. Exterior Renovations – including, but not limited to: painting,pressure cleaning, structural repairs, replacing architectural details,removing incompatible additions, repairing or replacing windows,door trims, porches, storefronts, etc., on the front, side and rear ofbuildings facing public entrance areas2. Masonry work3. Stucco4. Electrical – any work directly related to the exterior of building orproperty such as window lighting, security lighting, or theillumination business or commercial signage5. Exterior commercial or business signage
NSB CRA GRANT PROGRAM EXECUTIVE SUMMARY Page 6 of 106. Awnings – including the removal of old awnings and the purchaseand installation of new appropriate awnings7. Roof replacement8. Screening – including the screening of trash receptacles, airconditioning units, and utility equipment or other unsightly objectsor areas with landscape material or in fencing material thatcompliments the building material9. Design Assistance – licensed professional design services related tostructural renovation10. Permit Fees – including any permitting fees that are required byCity Code11. Signage – Assisting the removal of non-conforming signs andreplacing with new, conforming signsB.The following exterior expenditures shall not be eligible for Small ScaleCommercial Facade Grant Funds:1. Improvements that would increase existing building footprint.2. Improvements made prior to grant approval3. Interior renovations4. Refinancing existing debts5. Non-fixed improvements6. Inventory/fixtures/equipment7. Sweat equity – i.e., payment for applicant’s own labor andperformance for renovation or new construction work.8. Business payroll9. General periodic maintenance10. Purchase of real propertyProposed LARGE Scale Commercial Façade/Property Improvement GrantProgram:
NSB CRA GRANT PROGRAM EXECUTIVE SUMMARY Page 7 of 10*****SAME GRANT CRITERIA AS SMALL SCALE, TOTAL BUDGETALLOCATION INCREASESPROPOSED BUDGET ALLOCATION: 400,000Eligibility CriteriaThe Commercial Façade/Property Improvement Grant Program is open to existingcommercial properties within the US 1/Historic Westside Community RedevelopmentArea. The program encourages business and property owners to improve their existingcommercial and business sites through exterior property improvements andlandscaping. 1. Property must be within the boundaries of the Community RedevelopmentArea within city limits. 2. Must be a commercial property with a legally conforming use (i.e.professional office, service, retail, and manufacturing, light industrial). 3. Improvements funded through the program must adhere to the FloridaBuilding Code, City of New Smyrna Beach Land Development Regulations, andLandscape Regulations, and Volusia County environmental minimumstandards (Chapter 50 VCC). Where nonconformities exist due to sitelimitations, the goal shall be to bring the property into compliance. 4. Improvements must support the CRA’s Master Plan goals and objectives. 5. All applicants must possess a City of New
US 1/Historic Westside Community Redevelopment Agency (CRA) Specific and Amended Projects’ udget Summary Page 3 of 3 FY 2020/2021 RA Projects’ udget Total 2, 150,742 CRA 2020/2021 Budget Funding Source CRA Approved Budget for FY 20/21 945,324 Estimated CRA Fund Balance for FY 19/20 1,205,418 2,150, 742
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