Hunterdon County Educational Service Commission (“HCESC .

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Notice to BiddersHunterdon County Educational Service Commission (“HCESC”) conducts and acts as a Lead Agentto a voluntary Co-operative Pricing System consisting of 265 and growing Members under number34HUNCCP. Sealed bids will be received and opened on September 21, 2016 at 10:30 A.M.prevailing time in the offices of the HCESC, Cooperative Purchasing Department, 37 HoffmansCrossing Road, Califon, NJ 07830 for:HVAC Services #HCESC-SER-10AOn an “as needed” basisSpecifications and instructions to bidders may be obtained at the HCESC Cooperative Pricingwebsite at as well as the Cooperative Purchasing Department, 37Hoffmans Crossing Road, Califon, NJ 07830 between the hours of 8 A.M and 2 P.M. All bidaddenda will be issued on the website. Therefore, all interested respondents should check thewebsite from now through bid opening. It is the sole responsibility of the respondent to beknowledgeable of all addenda related to this procurement.Bids must be submitted in a sealed envelope and distinctly marked with the name of the bidder,category bid on, date and time of bid. If the envelope is placed in a mailer, it must be distinctlymarked. Bids must be delivered or mailed to the Hunterdon County ESC, 37 Hoffmans CrossingRoad, Califon, NJ 07830 and received by September 21, 2016 at 10:30 A.M.Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.Corinne SteinmetzSBA/BSHVAC Services #SER-10ASystem Identifier 34HUNCCPPage 1

Hunterdon County Educational Services CommissionCooperative PurchasingNJ State Approved Cooperative Pricing System#34 HUNCCPIntroductionThe Hunterdon County Educational Services Commission (HCESC) is a cooperativecurrently consisting of 400, and growing, local municipalities, public schools,vocational/charter schools, colleges and other quasi-public entities throughout theState of New Jersey. Contracts issued through the cooperative have the potential togenerate considerable business since Members that utilize these bids have the abilityto issue purchase orders for any amount without the necessity to prepare their ownbids or obtain quotes. The HCESC cooperative generated over 35.9 million dollars insales in 2015. The HCESC is dedicated to the objective of providing our members withan established sourcing partnership with selected manufacturer(s), authorized dealersand vendors. The power of cooperative purchasing enables HCESC to issuecompetitive solicitations and contracts for its members on a wide variety of productsand services.All bidders must be qualified by the Department of the Treasury, Division of PropertyManagement and Construction, pursuant to N.J.S.A. 18A:18A-27-33 and shall submitwith his bid a Prequalification Affidavit, a copy of a valid and active Notice ofClassification and a certified copy of a Total Amount of Uncompleted Contracts Form.For further details, visit Failure to include a valid andactive pre-qualification/classification letter may result in the bid being rejected as nonresponsive to the bid requirements. Failure to include a valid uncompleted contractsform shall be cause for rejection of the bid.In addition, all bidders must possess a valid Public Works Contractor RegistrationCertificate at the time of the bid opening.HVAC Services #SER-10ASystem Identifier 34HUNCCPPage 2

Hunterdon County Educational Services Commission MembersBergen County – AAllendale BOEEnglewood BOEMahwah BOENorthern Highlands BOERidgewood BOEWyckoff BOEBergen County Special ServicesCresskill BOEGlen Rock, Borough ofMidland Park BOEParamus BOERiver Vale BOEHillsdale, Borough ofBergen County TechnicalSchoolRutherford BOELittle Ferry, Borough ofBergenfield BOEAlpine BOECloster BOENorth Bergen BOERochelle Park BOEEast Rutherford BOELittle Ferry BOEEmerson BOELeonia BOENew Milford BOEPark Ridge BOEWaldwick BOEHackensack BOECarlstadt BOECaldwell-West Caldwell BOEBelleville BOEEast Orange, City ofNewark Prepatory CharterSchoolPaulo Freire Charter SchoolMillburn BOENorth Star Academy CharterSchoolPeople’s Prepatory CharterSchoolWest Orange BOEEast Orange CommunityCharter SchoolMontclair BOENutley BOEWood-Ridge BOETeaneck BOEHo-Ho-Kus BOEPascack Valley Regional BOETenafly BOEElmwood Park BOENorthvale BOEDumont BOEMoonachie BOEHasbrouck Heights BOETeaneck, Township ofWashington, Township ofOradell BOESaddle Brook BOERamsey BOEEnglewood Cliffs BOESaddle River BOEUpper Saddle River BOERidgefield BOEEssex County – BUniversity Heights CharterSchoolEast Orange BOESouth Orange-Maplewood BOEWest Essex Regional BOERoseville Community CharterSchoolBurch Charter SchoolPhilips Academy Charter School Montclair, Township ofSpirit Prep Charter SchoolThe Children’s InstituteEssex Fells BOEMaplewood, Township ofHudson County – CBeloved Community CharterSchoolHoboken Dual LanguageCharter SchoolLearning Community CharterSchoolWeehawken BOEBayonne BOESecaucus, Town ofHVAC Services #SER-10AElysian Charter SchoolJersey City BOEEthical Community CharterSchoolJersey City, City ofUnion City BOEKearny BOEWeehawken, Town ofHarrison BOEHoboken BOESecaucus BOESystem Identifier 34HUNCCPPage 3

Hunterdon County Educational Services Commission MembersPassaic County – DLittle Falls BOEPaterson BOEWayne BOEPassaic County CommunityCollegeTotowa BOEPassaic BOEWest Milford BOEClifton Public LibraryPaterson Charter School forScience & TechnologyPompton Lakes BOEWanaque BOEUnion County – EBerkeley Heights BOENew Providence BOESpringfield, Township ofKent Place SchoolScotch Plains-Fanwood BOEUnion County VocationalTechnical SchoolBerkeley Heights Public LibraryRahway BOEUnion, County ofTownship of Union BOESpringfield BOEMorris-Union JointureCommissionClark BOERoselle BOEWestfield BOESummit BOEUnion County ESCCresthaven Academy CharterSchoolAlpha BOEFrelinghuysen Township BOEGreenwich Township BOEHope Township BOEMansfield Township BOEPhillipsburg BOEWarren County TechnicalSchoolWashington Borough BOEBelvidere BOEFranklin Township BOEHackettstown BOEKnowlton Township BOENorth Warren Regional BOEPohatcong Township BOEWarren Hills Regional BOENewton BOEVernon Township BOELenape Valley Regional BOEHamburg BOEFredon Township BOEStanhope BOESussex County ESCFranklin Borough BOESparta BOEHigh Point BOEWarren County – FAllamuchy BOEBlairstown BOEGreat Meadows BOEHarmony Township BOELopatcong Township BOEOxford Township BOEWarren County SpecialServicesWarren Township BOEWarren, County ofWashington Township BOESussex County – GGreen Township BOEStillwater Township BOEKittatinny Regional BOEByram, Township ofByram Township BOEFrankford Township BOEHVAC Services #SER-10ASystem Identifier 34HUNCCPPage 4

Hunterdon County Educational Services Commission MembersMorris County – HButler BOEFlorham Park BOEMontville Township BOESchool District of the ChathamsDenville Township BOEMorris School DistrictMorris Hills Regional BOERoxbury Township BOEDover BOEHanover Park BOEChester BOEJefferson Township BOEMount Olive BOEWest Morris Regional BOEMine Hill Township BOEMountain Lakes BOENetcong BOEWashington Township BOERiverdale BOECounty College of MorrisMadison BOEPequannock Township BOEWharton BOERandolph Township BOEEast Hanover Township BOEParsippany-Troy Hills BOEMorris, County ofBoonton Township BOEBranchburg Township BOEFranklin Township BOEHillsborough BOEBound Brook BOEBridgewater-Raritan RegionalBOEMontgomery, Township ofSomerset Hills Regional BOESouth Bound Brook BOEWatchung Hills Regional BOEGreen Brook Township BOESomerset, County ofWarren Township BOEBound Brook, Borough ofMontgomery Township BOESomerset County – IBernards Township BOEBranchburg, Township ofSomerset County VocationalTechnical SchoolSomerville BOEWatchung BOESomerset County ESCHunterdon County – JAlexandria Township BOECalifon BOEClinton, Town ofDelaware, Township ofFlemington LibraryFrenchtown BOEHigh Bridge BOEHolland, Township ofHunterdon County PolytechLambertville BOELebanon Township BOENorth Hunterdon-VoorheesRegional BOESouth Hunterdon Regional BOETewksbury Township BOEWest Amwell, Township ofHVAC Services #SER-10ABethlehem Township BOEClinton Borough BOEClinton, Township ofDelaware Valley Regional BOEFlemington-Raritan RegionalBOEHampton BOEHigh Bridge, Borough ofHunterdon Central RegionalBOEKingwood Township BOELambertville, Borough ofMilford BOEReadington Township BOEBloomsbury Borough BOEClinton Township BOEDelaware Township BOEEast Amwell Township BOEFranklin Township BOESt. Paul’s Christian SchoolUnion Township BOEStockton Borough BOEWest Amwell Township BOESystem Identifier 34HUNCCPHampton, Borough ofHolland Township BOEHunterdon County ESCKingwood, Township ofLebanon Borough BOEMilford LibraryReadington, Township ofPage 5

Hunterdon County Educational Services Commission MembersMercer County – KEwing Township BOEHopewell Valley Regional BOEMercer County TechnicalSchoolTrenton BOETrenton, City ofEast Windsor Regional BOEHamilton Township BOELawrence Township BOEPace Charter SchoolHamilton, Township ofMercer County Special ServicesPrinceton Charter SchoolVillage Charter SchoolPrinceton BOEInternational Charter School ofTrentonWest Windsor-Plainsboro BOEPrinceton, Town/Township ofPrinceton Public LibraryEdison, Township ofSouth Plainfield BOEOld Bridge Township BOESouth Brunswick BOEEdison BOENorth Brunswick BOEHighland Park BOEWoodbridge Township BOESayreville BOECarteret BOEJamesburg BOEBurlington County Institute ofTechnologyBeverly BOEMoorestown Township BOEDelanco Township BOERiverside Township BOEMedford Township BOEBurlington County SpecialServicesBordentown Regional BOERancocas Valley Regional BOEMaple Shade BOETabernacle BOENorthern Burlington CountyRegional BOEBay Head, Borough ofBrick Township BOEPlumsted BOELacey Township BOEJackson Township BOEPoint Pleasant BOECentral Regional BOEBarnegat Township BOEManchester Township BOEStafford Township BOEOcean Township BOEOcean County VocationalTechnical SchoolSouthern Regional BOESeaside Heights BOELittle Egg Harbor TownshipBOELakewood Township BOERobbinsville BOEMiddlesex County – LCranbury Township BOEMetuchen BOEWoodbridge, Township ofPiscataway BOEEast Brunswick, Township ofMiddlesex County CollegeBurlington County – MLumberton BOEMount Holly Township BOECinnaminson Township BOEBurlington, County ofEvesham Township BOEFlorence BOEOcean County – NCamden County – OCamden City BOEBlack Horse Pike Regional BOEWinslow Township BOEHVAC Services #SER-10AEastern Camden CountyRegional BOELeap Academy UniversityCharter SchoolPine Hills BOESystem Identifier 34HUNCCPHaddonfield BOELindenwold BOEFreedom Prep Charter SchoolPage 6

Hunterdon County Educational Services Commission MembersMonmouth County – PAsbury Park BOEHazlet BOEFreehold BOEBradley Beach BOEManasquan BOEHowell Township BOEMonmouth County VocationalSchoolFreehold Regional BOEMatawan-Aberdeen RegionalBOEManalapan-Englishtown BOETinton Falls BOEKeansburg BOEColts Neck Township BOETownship of Ocean BOEShrewsbury BOERumson-Fair Haven BOEMonmouth, County ofHighlands BOEAsbury Park, City ofHolmdel BOEUpper Freehold Regional BOEAllenhurst BOENeptune Township BOEMonmouth Regional BOEMonmouth Beach, Borough ofSwedesboro-Woolwich BOEDeptford Township BOEFranklin Township BOEPaulsboro BOEPitman BOEWestville BOEMillville Public Charter SchoolVineland Public Charter SchoolGloucester County – QWashington Township BOEClayton BOEGateway Regional BOECumberland County – RCumberland County TechnicalCenterBridgeton Public Charter SchoolCumberland County CollegeCape May County – SCape May City BOELower Township BOEWildwood BOEUpper Township BOEWest Cape May BOELower Cape May Regional BOEHamilton Township BOEFolsom BOEEgg Harbor Regional BOESomers Point BOEMargate City BOEBrigantine BOESalem Community CollegePittsgrove Township BOESalem County Special ServicesAtlantic County – TGreater Egg Harbor RegionalBOEBuena Regional BOEAtlantic City Community CharterSchoolSalem County – UPennsville BOESalem County VocationalTechnical SchoolHVAC Services #SER-10ASystem Identifier 34HUNCCPPage 7

Hunterdon County Educational Services CommissionGoals and ObjectivesThe Hunterdon County Educational Services Commission (HCESC) is looking for Contractorsto provide labor and materials for maintenance, repair and project work when directed by a Coop Member that wishes to participate, for any building or grounds at the contract prices on atime and materials basis for HVAC Services.The purpose of the bid and subsequent contract is to efficiently offer the Co-op Member andany additional participants a guaranteed rate, irrespective of the volume of orders or the size ofany one order or project.Submission of BidsBids are due at the HCESC Administrative Office, 37 Hoffmans Crossing Road, Califon, NJ07830 on or before September 21, 2016 at 10:30 A.M. and shall be submitted in a sealedenvelope and distinctly marked with the name and address of the bidder and the bid name aswell as the trade bid on. If the envelope is placed in a mailer that must be distinctly marked aswell. It is the bidder's responsibility to see that bids are presented to the BusinessAdministrator at the hour and place designated. Bids may be hand delivered or mailed;however, HCESC disclaims any responsibility for bids forwarded by regular or express mail.Late bids will not be considered and returned unopened.Vendor’s literature and/or pricing sheets will not be accepted in lieu of completing theproposal blank(s) as set forth in these specifications.HCESC reserves the right to postpone the date for presentation and opening of bids and willgive written notice of any such postponement to each prospective bidder as required by law.Bids must be signed in ink by the bidder; all quotations must be typed or written in ink. Thebidder, in ink, must initial any quotation showing any erasure alteration. Prices and totals areto be inserted in spaces provided.All forms shall be completed and attached to the bid proposal. BIDDER IS ALERTED TO THEBID DOCUMENT CHECK LIST PAGE.HVAC Services #SER-10ASystem Identifier 34HUNCCPPage 8

This Form Must Accompany Bid SubmissionBidders ChecklistHunterdon County Educational Services CommissionHVAC Services #SER-10ARequired w/BidXXXSubmitted w/BidRequired Evidence EEO/Affirmative Action Compliance NoticeQuestionnaire (Exhibit A & A14)XXXNon-Collusion Affidavit (Exhibit B & A16)XXXBidder’s Acknowledgement of Receipt of Addenda (to be completed ifAddenda are issued) (Exhibit C & A18)XXXStockholders Disclosure Certification (Exhibit D & A15)XXXStatement of Suspension of Debarment (Exhibit E & A35)XXXPolitical Contribution Disclosure Form (Exhibit F & A25)XXXBid Proposal Forms (Exhibit G & A5)XXXPrevailing Wage Certification Form (Exhibit H & A20)XXXAcceptance of Bid and Contract Award (Exhibit I & A33)XXXEquipment Certification Form (Exhibit J)XXXPrequalification Affidavit (Exhibit K & A22)XXXNotice of Classification (A22)XXXTotal Amount of Uncompleted Contracts (A22)XXXDisclosure of Investment Activities in Iran (A31)Required Prior to the Issuance of a Contract within 7 Days(It is preferred these documents be included with the bid submission, but not required)XXXXXXXXXXXXXXXInsurance Certificate naming Hunterdon County ESC as additional insured. (A10)W9 Form (A23)Affirmative Action Certificate or AA302 Form with proof of payment. (A14)Business Registration Certificate (A13)Public Works Contractor Registration Certificate (A21)This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not include allspecification requirements and does not relieve the bidder of the need to read and comply with the specifications.Name of Bidder:Authorized RepresentativeDate:Signature:Print Name:Title:HVAC Services #SER-10ASystem Identifier 34HUNCCPPage 9

A. GENERAL REQUIREMENTSA1. Americans with Disabilities ActThe Contractor must comply with all provisions of the Americans with Disabilities Act (ADA),P.L. 101-336, in accordance with 42 U.S.C. S121 01 et seq.A2, Estimated ValueThe HCESC cooperative consists of over 400 local municipalities, public schools,vocational/charter schools, county colleges and other quasi-public entities that generated wellover 24 million dollars in sales in 2014. The sales and service volumes resulting from theseawarded contracts are contingent upon the marketing efforts of the winning bidders to theHunterdon ESC Cooperative Pricing Members.A3. PaymentMandatory “Net 30” payment terms will not be honored. Every effort will be made by the Co-opMembers to pay vendors and Contractors within thirty (30) to sixty (60) days provided the Coop Member receives the appropriate documentation including but not limited to:1) Signed Voucher2) InvoicesPayment will be rendered upon completion of services or delivery of full order to thesatisfaction of the Co-op Member unless otherwise agreed to by written contract or mandatedby law. The Co-op Member, at its discretion, may make partial payments. All payments aresubject to approval by the Co-op Member’s formal board at a public meeting. Payment may bedelayed from time to time depending on the Co-op Member’s meeting schedule.Public funds will be used to pay for goods delivered or services rendered only. Purchasers willnot pay penalties, service charges, late fees or interest on overdue bills. No employee isauthorized to sign a letter of credit or any other document that represents a legal commitmentto pay additional fees.InvoicesAll invoices created by the Contractor must clearly outline the goods provided or servicesrendered and the date(s) the goods/services were provided.All invoices must include the following information:1. Full name and address of the company2. Purchase order number from the Co-op Member3. Company’s invoice number that may be used as a reference4. Goods and services rendered.5. System identifier (34HUNCCP)6. HCESC bid name & number (HVAC Services #SER-10A)All invoices must be submitted within thirty (30) days of service and be directed to the attentionof the Co-op Member’s designated representative or, if no such representative is designated,the Co-op Member’s Business Administrator.HVAC Services #SER-10ASystem Identifier 34HUNCCPPage 10

A4. TaxesAs New Jersey governmental entities, the HCESC and its Co-op Members are exempt fromthe requirements under New Jersey state sales and use tax (N.J.S.A. 54:32B-1 et seq.) and donot pay any sales or use taxes. Bidders should note that they are expected to comply with theprovisions of said statute and the rules and regulations promulgated thereto to qualify them forexaminations and reference to any and all labor, services, materials and supplies furnished tothe Co-op Member. Contractors may not use the HCESC’s or the Co-op Member’s tax exemptstatus to purchase supplies, materials, service or equipment.A5. Bid Proposal FormAll bids are to be written in by typewriter or ink in a legible manner on the official Bid Proposalform. Any bid price showing any erasure or alteration must be initialed by the bidder in ink, atthe right margin next to the altered entry. Failure to initial any erasure or alteration may because to disqualify that particular bid entry. If the disqualified entry is a required one, the entirebid may be subject to rejection, so please fill out all entries with care.The Bid Proposal Form must be duly signed by the authorized representative of the companyin the appropriate space, at the end of the Bid Proposal Form. Failure to sign the Bid ProposalForm may be cause to disqualify the entire bid. If the Bid Proposal Form contains more thanon sheet, the bidders are required to affix the company name and address on each interveningsheet.HCESC will not consider any bid on which there is any alteration to, or departure from, the bidspecifications. Bidders are not to make any changes on the Bid Proposal Form, or qualify theirbid with conditions differing from those defined in the contract documents. If bidders do makechanges, on the Bid Proposal Form, except as noted above for initialed clerical mistakes, itshall be cause to disqualify that particular bid as non-responsive. N.J.S.A. 18A:18A-2(y).A5.1 LaborBidders shall submit a price for labor based on the awarded hourly rate to be charged tothe Co-op Member for all labor required to accomplish the work. The hourly rate shallapply to all workers, without regard to title or worker classification. The hourly rate isnot a payroll rate. The bidder’s responsibility to pay prevailing wages is not affected bybidding a single hourly rate. The hourly rate includes all necessary tools, vehicles,equipment, payroll, taxes, fringe benefits, overhead and profit.A5.2 Parts/MaterialsBidders shall submit a markup percentage to Contractor’s actual cost for parts and/ormaterials required to perform the work. Supplier invoices may be required at thediscretion of the Co-op Member, as well as product/price breakdown.A6. ContractsA6.1 Award of Contract, Rejection of Bid(s)A Contract award, if made, will be made by county to the lowest responsible bidder meetingHCESC’s specifications.HVAC Services #SER-10ASystem Identifier 34HUNCCPPage 11

A response to this bid acknowledges that new Co-op Members will be offered the same termsand conditions, as well as the pricing current Co-op Members receive.HCESC reserves the right to reject any or all bids pursuant to law and waive any informalitiesand to take such alternates that HCESC feels are in the best interests of the Co-op Members.The bid document and notice of award shall be considered incorporated as part of the formalcontract.HCESC requests that bidders only respond if they are able to offer prices lower than what theyordinarily offer on separate, single school district contracts.A6.2 Equal PricesPursuant to N.J.S.A. 18A:18A-37(d) when two or more bidders submit equal prices and theprices are the lowest responsible bids, HCESC may award the contract to the vendor whoseresponse, in the discretion of HCESC, is most advantageous, price and other factorsconsidered.A6.3 Return of Contracts and Related Contract Documents (when required)Upon notification of award of contract by HCESC, the successful respondent shall sign andexecute a formal contract agreement between HCESC and the respondent, when required.If a formal contract is not required by HCESC, these bid documents, the bidder’s proposal andthe Notice of Award issued by the HCESC shall constitute the contract between the HCESCand the successful bidder. Additionally, any approved and signed Co-op Member PurchaseOrder will constitute as a contractual agreement between the vendor and the Co-op Member.When a formal contract is required the successful respondent shall sign and execute saidcontracts and return said contracts along with the following;1. Performance Bond in the total amount of the contract (not required)2. Insurance Certificate with HCESC as an additional insured.3. Other required documents as may be outlined in the bid specification.The executed contracts and related documents must be returned to;Doreen Pirozzi, Purchasing ManagerHunterdon County Educational Services Commission37 Hoffmans Crossing RoadCalifon, NJ 07830within seven (7) days of receipt of notification. Failure to execute the contract and returnsaid contract and related documents within the prescribed time may be cause for a delay inpayment for services rendered or products received or the annulment of award by HCESC withthe bid security becoming property of HCESC. HCESC reserves the right to accept the bid ofthe next lowest responsible respondent.A6.4 Term of ContractThe duration of the contract will be for one (1) year, effective 11/2/16 through 11/1/17 with theoption of up to two (2) one-year renewals, if elected and mutually agreed to by the awardedvendor(s) and HCESC pursuant to N.J.S.A. 18A:18A-42. Continuation of the terms of theHVAC Services #SER-10ASystem Identifier 34HUNCCPPage 12

contract beyond the fiscal year is contingent on the availability of funds in the following year’sbudget.The successful bidder will be required to hold prices awarded for the life of the contract.A6.5 Purchase Order Required; Notice to ProceedNo Contractor or vendor shall commence any project, provide any service or deliver any goodsuntil he is in receipt of an approved purchase order authorizing work to begin or goods to bedelivered.Purchase orders may be placed against the contract up to and including the end of businesson the last day of the contract, for delivery no more than 30 days after the contract expiration.Co-op Members purchasing through this cooperative bid will have the right to purchase fromthe successful bidder at the same award as submitted in the bid.A7. SubcontractingContractors, service providers, and all vendors with whom HCESC has awarded a contractmay not subcontract any part of work done or assign any part of the contract for goods ormaterials for HCESC without first receiving written permission from HCESC.Contractors, service providers, and vendors using subcontractors assume all responsibility forwork performed by subcontractors. HCESC may require the following non-exhaustive list ofdocuments to be secured from all approved subcontractors. Certificate as outlined in the bid specificationsAffirmative Action Evidence as outlined in the bid specificationsWritten certification that the subcontractor shall adhere to prevailingwages as provided through New Jersey State LawBusiness Registration CertificateIn cases of subcontracting, only the prime contractor shall be paid by HCESC or its Member. Itis the sole responsibility of the prime contractor to ensure that all subcontractors are paid.HCESC and/or its co-op member shall be held harmless against any or all claims generatedagainst prime contractors for nonpayment to subcontractors.Transportation carriers hired by the vendor to deliver goods and materials are not consideredto be subcontractors.A8. Bid SecurityThe following provision shall be applicable to this bid and be made part of the biddingdocuments.Performance BondA Performance Bond for one hundred percent (100%) of the estimated amount of thecontract MAY BE REQUESTED by any Co-op Member participating in the bid. Thecost of this bond will be the responsibility of the Co-op Member. A corporate suretylicensed to do business in the State of New Jersey and acceptable to the requestingCo-op Member must issue the executed Performance Bond. Indicate Bonding companyinformation as well as cost per thousand.HVAC Services #SER-10ASystem Identifier 34HUNCCPPage 13

A9. Reports and FeeThe total cost of HCESC’s program is funded through a two percent (2%) participation feerequired to be paid to HCESC by all successful Bidders/Contractors on a quarterly basis(“Participation Fee”).The Participation Fee is equal to two percent (2%) of the total dollar amount of all goods andservices sold/provided by the Contractor(s) to Co-op Members. All quotes/prices/bidssubmitted for this project shall be inclusive of the two percent (2%) Participation Fee.The Participation Fee shall not be printed as a line item or separate charge on any quotation,invoices or any other such documentation provided by the Contractor to Co-op Members. Theprice stated in your bid for this project shall be the price charged to the Co-op Member.The Participation Fee shall be due within 30 days of each respective quarter’s end with theexception of the last quarter of the contract. The Participation Fee for the final quarter of thecontract shall be due within ten (10) days following the contract expiration.The Participation Fee shall be made payable to the Hunterdon County Educational ServicesCommission and sent to the attention of the Purchasing Manager.All Contractors shall also be required to issue Quarterly Reports documenting all ORDERSRECEIVED from Co-op Members. Quarterly Reports are due within 30 days of eachrespective quarters end (March, June, September & December) with the exception of the lastquarter of the contract. The Quarterly Report for the final quarter of the contract shall be duewithin ten (10) days following the contract expiration. Quarterly Reports shall be emailed Each Quarterly Report must contain the following:Co-op MemberAddressBrief Description ofServiceLabor TotalPurchase OrderNumberParts TotalPurchase Order DateInvoice TotalEvery Contractor must provide the HCESC with a report for every quarter regardless as to theamount of sales made for the quarter and even if no sales were made.In addition to the Quarterly Reports, all Contractors shall provide HCESC with an annualsummary documenting all purchases made by Co-op Members for a period beginning with thedate of the award of the contract and ending on the next June 30th, with additional annualsummaries being provided for all consecutive annual periods for the term of the contract.Any Contractor who fails to timely submit required Participation Fee, Quarterly Report orannual summary or who fails to full and accurately disclose services provided/goods sold toCo-op Members shall be considered in default of the contract and such failure shall be groundsfor HCESC’s termination of the Agreement. The Contractor shall remain liable for any and allfees owed up to and including the time the Agreement has been terminated by HCESC.HVAC Services #SER-10ASystem Identifier 34HUNCCPPage 14

A10. InsuranceThe Contractor shall secure, pay the premiums for and keep in force until the contract expires,insurance of the types and amounts listed below;General Liability 2,000,000 1,000,000 1,000,000 1,000,000 5,000General AggregateProductsPersonal InjuryEach OccurrenceMedical ExpenseWithin seven (7) days of notice of intent to award, a Certificate of Insurance shall be submittednaming Hunterdon County Educational Services Commission as additional insured. Inaddition, the Contractor must present to the Co-op Member a Certificate of Insurance namingthe Co-op Member as ad

School Warren Hills Regional BOE . Byram Township BOE Fredon Township BOE High Point BOE Frankford Township BOE . HVAC Services #SER-10A System Identifier 34HUNCCP Page 5 Hunterdon County Educational Services Commission Members Morris . Matawan-

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