Task Management System Using Office 365 TAIR 2021
Task Management System using Office 365TAIR 2021Rohan PatilProgrammer Analyst 3Institutional ResearchTexas Tech UniversityMarch 2nd, 2021
Why Task management is important?Improve ProductivityImprove EfficiencyReduce StressPrioritization of TasksCentral location of all requests andprovided dataMinimize risks of losing requestsSource: ntSaves time
What is Microsoft Flow?Microsoft Flow is a process and task automationtool that helps connect different applications andservices together.“Microsoft itself defines Flow as a tool to “createautomated workflows between your favorite appsand services to get notifications, synchronizefiles, collect data and more”Source: oft-flow-and-how-can-i-use-it/
Microsoft Flow Home Screen
Task Management Flow Chart - DemoTask createdManuallyTask createdusing OutlookEmailTask createdby fillingFormAttachments are savedin SharePoint folderPower BiDashboard forOverview ofTasksPlanner TaskwithinformationfilledRequestorsfilling the formget notifiedwhen task iscreatedWhen Task iscompleted,Assignee getsEmail toApprove orReject itTask info isentered in anExcel online fileand Task numberis generatedCompletedTasks areentered aredocumentedinSharePointlist
FormsThe Form is first filled in and submittedand attachments are uploaded if anySharePointCreating Planner Taskusing FormsThe Submitted form data is sent toSharePoint file and attachments areuploaded in Forms folderPlannerOnce record gets created in SharePoint,a task is created and details along withattachment link are updated
Microsoft Forms to Planner DemoPlease use below link to see the demovideoForms to Planner Video
OutlookEmail with a specific key word insubject is sent to the people whomtask is to be assignedCreatingPlanner Tasksusing OutlookSharePointFolder with email subject is createdand attachments are savedPlannerTask with email subject is createdwith details and attachment links
Microsoft Outlook to Planner DemoPlease use below link to see the demovideoOutlook to Planner DemoVideo
Completion ofTasks,Approval(OutlookEmail) andsaving a logfilePlannerTask is completed by clicking thecomplete buttonOutlookApproval email goes to supervisorto approve/ reject the taskSharePointIf the task is approved, details oftask are saved in a SharePoint list
Completion of Tasks, Approval (Outlook Email) and saving a logfilePlease use below link to see the demovideoApproval, Sharepoint and Planner Demo
PlannerWhen a Task is created, made inprogress or completed an Excel sheetis updated automaticallyGettingPlanner tasksacross Teamsinto Power BiExcel OnlineThis Excel Sheet keeps track of theTask and provides unique TasknumberPower BIDataset is created using Excel onlineand is refreshed automatically
Getting Planner tasks across Teams into Power BiPlease use below link to see the demovideoPlanner to Power BI Demo
IR Task Management ArchitectureIR Recurring Tasks are importedfrom SP list and added to PlannerIR InternalTaskManagementFormOnline DataRequestExternalFormPower Bi DashboardsProvides Overview of alltasksTask Details arein Main SP listWeekly StatusReport is SentExternalRequest ListRequestorsfilling the formget notifiedwhen task iscreatedExternal RequestDashboardTasks whenCompleted arereviewed andmarkedcomplete
Dashboard –Not Started& InProgresstasks
Dashboard –CompletedTasks
Flow StatsTracker
Task Creation : Runs whenever form is submittedFlows whichrun behind thesceneTask Updates: Right now, each team has a flow runningevery hour to check for updates and update the tasks listexcelManual Task Creation: Runs when Task is createdmanually in planner, removes task content and sendsemail to the creator to use forms for task creationTask Completion: Runs when task is completed to updatecompleted by field, start and complete review process
Current FeaturesDrill throughcapability fromDashboard toPlanner taskAbility to filtertasks based onindividualWeekly StatusReport Email
Thank YouThank you for your time!Questions?
Task Updates: Right now, each team has a flow running every hour to check for updates and update the tasks list excel Manual Task Creation: Runs when Task is created manually in planner, removes task content and sends email to the creator to use forms for task creation Task Completion: Runs when task is completed to update
Registration Data Fusion Intelligent Controller Task 1.1 Task 1.3 Task 1.4 Task 1.5 Task 1.6 Task 1.2 Task 1.7 Data Fusion Function System Network DFRG Registration Task 14.1 Task 14.2 Task 14.3 Task 14.4 Task 14.5 Task 14.6 Task 14.7 . – vehicles, watercraft, aircraft, people, bats
WORKED EXAMPLES Task 1: Sum of the digits Task 2: Decimal number line Task 3: Rounding money Task 4: Rounding puzzles Task 5: Negatives on a number line Task 6: Number sequences Task 7: More, less, equal Task 8: Four number sentences Task 9: Subtraction number sentences Task 10: Missing digits addition Task 11: Missing digits subtraction
Task 3C: Long writing task: Composition Description 25 A description of your favourite place Task 4A: Short writing task: Proofreading and editing 26 Task 4B: Short writing task: Planning 28 Task 4C: Long writing task: Composition Recount 30 The most memorable day of your life Summer term: Task 5A: Short writing
2.1 Increment 2C Task Order Management Task order management covers the approach to managing a specific task order. It is the implementation and operation of the standard program management processes and tools in the context of a specific task order. Areas include Task Order Management and Quality Management. Task Order Management and Support
Nov 29, 2016 · Starting A New Committee, Task Force or Work Group. Once the recommendations of the task force have been received, the task force is foregone. RTC task forces include: Advising Policy Task Force Program Revisions Task Force . NOTE: In the future, work groups and task forces should u
1 In the Task tab, click the Gantt Chart button to select the Gantt Chart view. This view contains the Task Mode column. 2 Select the task mode from the drop-down list for the task. 3 Hover the pointer over the Task Mode icon to review the task mode. 4 Click the Task Mode drop-down list to change the task mode back to Manually Scheduled.
4.1 QlikView Document Types and Functions 32 4.2 Source Documents 33 Functions 33 Search Document, Task, or Template 33 Filter 33 Contents. AdministeringQlikView-QlikView12,12.00SR5 4 View Status 34 Add Task 34 Edit Task 34 Context Menu 34 Copy Task 35 Paste Task 35 Import Task 35 Run Task 35 Abort Task 35 .
Reading Comprehension - The Eating Habits of a Mosquito Reading Comprehension - Statue of Liberty Reading Comprehension - Animal Defenses Sequencing - Taking a Timed Test Sequencing - Answering Essay Questions Dictionary Skills - Finding Definitions Dictionary Skills - Alphabetical Order Using Reference Books Using an Encyclopedia Fact or Opinion Using Who and Whom Using Bring and Take .
