Utility Accommodation Policy And Standards 2016

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DIVISION OF OPERATIONSOFFICE OF UTILITIESUtility Accommodation Policy andStandards2016Utility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018Atlanta, Georgia

This Page Intentionally Left BlankUtility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018

TABLE OF CONTENTSAddendums/Revision Summary Sheet . ii-iPreface . iii-iFederal Highway Administration (FHWA) Approval LetterOrder of the Commissioner, Department of Transportation, State of GeorgiaCHAPTER 1: DEFINITIONS AND TERMS. Pages 1-1 to 1-18CHAPTER 2: AUTHORITY, PURPOSE,AND SCOPE OF REGULATIONS . Pages 2-1 to 2-212.1 AUTHORITY TO REGULATE . 2-1 to 2-22.1.A. Public Road Encroachment Prohibited2.1.B. Department Regulation Authorized2.1.C. Basis for Policies and Standards2.2 AUTHORITY TO REIMBURSE . 2-2 to 2-32.2.A. Publicly-Owned Facilities2.2.B. Reimbursement for the Public Interest2.2.B.1. Utility Facilities Holding a Property Interest2.3 PURPOSE OF MANUAL . 2-3 to 2-42.3.A. Policies and Standards2.3.B. Certification Acceptance2.3.C. Revision of Published Policies and Standards2.4 SCOPE OF APPLICATION . 2-4 to 2-52.4.A. State Highway System2.4.B. Local Roads and Streets2.4.B.1. Utility Accommodations2.4.B.2. Active Projects2.4.B.3. Other Projects2.5 LIMITATIONS ON RIGHT-OF-WAY OCCUPANCY . 2-5 to 2-102.5.A. Protection of Roadway2.5.A.1. Existing Utility Pole Obstacles2.5.B. Highway with Access Control2.5.B.1. Interstate2.5.B.2. Limited Access Highways2.5.B.2.a. Highways Built on New Location with Limited Access2.5.B.2.b. Existing Highways Converted to Limited Access2.5.B.2.c. Crossing of Highways with Access Control2.5.C. Written Authorization RequiredUtility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-i

TABLE OF ance with Department Policies, Standards, and SpecificationsCompliance with Federal Laws and RegulationsUtility DrivewaysPrivate LinesService LinesAbandoned Facilities2.5.I.1. Hazardous Facilities to be Abandoned2.5.J. Public Telephone2.6 INSTALLATIONS TO SERVE A HIGHWAY PURPOSE .2-102.7 UTILITY OPERATION AND MAINTENANCE ACTIVITIES .2-102.7.A. Authorization for Work on Right-of-Way2.8 POLICY ON RELOCATION . 2-11 to 2-162.8.A.Authority to Order Removal and Relocation2.8.A.1. Compensation for Relocation2.8.A.2. Site for New Installation2.8.B. Retention of Existing Underground Facilities on Highway Construction andAccess Permits2.8.B.1. Review Factors for Retention Requests2.8.B.2. Assurances Required for Retention Requests2.8.B.3. Retention Requirements to Support Highway Loads2.8.C. Notifications, Failure to Begin or Complete Work2.8.C.1. Work Found Necessary after Project Letting Date2.8.D. Failure to Comply2.8.D.1. Mediation2.8.D.2. Removal by Department2.8.D.3. Reimbursement by Utility2.9 POLICY ON TRAFFIC PROTECTION . 2-17 to 2-192.9.A. Traffic Control2.9.A.1. General2.9.A.2. Flagger2.9.B. Restriction Against Interference with Traffic2.9.C. Restrictions on Access2.10 UNDERGROUNDING OF POLE LINES . 2-19 to 2-202.10.A. Highway Safety Determination2.10.B. Aesthetics Determination2.10.C. Reduced Network Outages Determination2.11 WORK TIME RESTRICTIONS OR MORATORIUMS. 2-20 to 2-21Utility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-ii

TABLE OF CONTENTS2.12 CONTROL OF SOIL, EROSION, AND SEDIMENTATION .2-212.13 ENVIRONMENTALLY SENSITIVE AREAS.2-21CHAPTER 3: RULES FOR ISSUINGUTILITY PERMITS. Pages 3-1 to 3-263.0 QUALIFICATIONS .3-13.1 REQUIREMENTS FOR PERMITS . 3-1 to 3-33.1.A. Types of Permits3.1.A.1. General Encroachment Permit3.1.A.2. Blasting Permit3.1.A.3. Public Telephone Permit3.1.A.4. Vegetation Management Permit3.1.B. Terms and Conditions of Permit3.2 PERMIT APPLICATION AND APPROVAL PROCEDURE . 3-3 to 3-73.2.A. Where to Apply3.2.B. Authority to Approve3.2.B.1. Structures3.2.B.2. Blasting3.2.B.3. Active Projects3.2.B.4. Interstates3.2.B.5. Utility Driveways3.2.C. Approval of Other Agencies3.3 ALLOCATION OF COSTS . 3-8 to 3-93.3.A. Permit Fee3.3.B. Installation Costs3.3.C. Reimbursement of Department Expense3.3.D. Materials within the Right-of-Way3.4 LIABILITY AND CONTROL . 3-9 to 3-133.4.A. Damages Resulting from Installation3.4.B. Injury or Damage to Utilities3.4.C. Right-of-Way Restoration and Liability3.4.D. Protection of Public3.4.E. Inspection of Facilities3.4.F. Work by Utility Contractors3.4.G. Final Permit Authority3.4.H. Utility Stop Work OrderUtility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-iii

TABLE OF CONTENTS3.4.H.1. When to Use a Stop Work Order3.4.H.2. Return to Work3.5 INSURANCE AND BOND . 3-13 to 3-163.5.A. Requirement for Insurance3.5.B. Policy Provisions3.5.C. Insurance Coverages3.5.C.1. Workers’ Compensation3.5.C.2. Employers’ Liability Insurance3.5.C.3. Commercial General Liability Insurance3.5.C.4. Commercial Umbrella Liability Insurance3.5.D. Termination of Obligation to Insure3.5.E. Failure of Insurers3.5.F. Requirement for Performance Bond, Letter of Credit, or Letter of Escrow3.6 INSTALLATION DETAILS . 3-17 to 3-193.6.A. Plans to Accompany Permit3.6.B. Construction and Work Requirements3.6.B.1. Compliance with Plans3.6.B.2. Work Standards3.6.B.3. Notice of Work Beginning3.6.B.4. Notice of Work Completion3.7 TRAFFIC PROTECTION . 3-19 to 3-213.7.A. General3.7.B. Interstate and Limited Access Highways3.7.C. All Other Routes3.7.D. Worksite Traffic Control Supervisor (WTCS)3.7.E. Notice of Work Beginning3.8 MAINTENANCE . 3-21 to 3-223.8.A. General Restrictions3.8.B. Maintenance Activities3.8.B.1. Replacement of any Component Parts3.8.B.2. Installation of Lateral Service3.8.B.3. Installation of Additional Appurtenance3.8.B.4. Routine Inspection3.9 EMERGENCIES . 3-22 to 3-233.9.A. General3.9.B. NotificationUtility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-iv

TABLE OF CONTENTS3.10 ADDITIONAL APPROVAL ANDNOTICE OF OTHER AGENCIES. 3-23 to 3-243.10.A. Additional Permit or License3.10.B. New Utility Installations on Projects under Construction3.10.C. Notice to Others3.11 EFFECTIVE PERIOD OF PERMIT . 3-24 to 3-253.11.A. Term of Permit3.11.B. Cancellation for Cause3.11.C. Assignment or Transfer3.11.D. Time Limit on Beginning Work3.11.E. Changes Subsequent to Permit Approval3.11.F. Large Projects3.12 IDENTIFICATIONS .3-253.12.A. Worksite Identification3.12.B. Vehicle and Equipment Identification3.13 COORDINATION OF REQUIREMENTS . 3-25 to 3-26CHAPTER 4: UTILITY ACCOMMODATION,RELOCATIONS, ANDADJUSTMENTS ON PROJECTS . Pages 4-1 to 4-554.0 GENERAL PROVISIONS . 4-1 to 4-84.0.A. Roles and Responsibilities4.0.A.1. State Utilities Office4.0.A.2. District Utilities Office4.0.A.3. Utility4.0.B. Project Related Dispute Resolution4.0.B.1. General Description4.0.C. Overhead/Subsurface Utility Engineering (SUE) Investigations4.0.C.1. General Description4.0.C.2. Implementation of SUE4.1 UTILITY PROJECT DEVELOPMENT PROCESS. 4-8 to 4-244.1.A. Planning/Concept Phase4.1.A.1. Quarterly District Utilities Coordination Meetings4.1.A.2. Project Concept Development4.1.B. Public Information Meetings and Reviews4.1.C. Project Design PhaseUtility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-v

TABLE OF 1.C.6.4.1.C.7.Utility Plan DevelopmentDetermination of Method of PerformancePolicy on Including Utilities in Project ContractsWork Plan ApprovalDetermination of Utility Right-of-Way and EasementMethod of AcquisitionInterest to be Acquired4.2 REIMBURSEMENT FOR UTILITYRELOCATIONS AND ADJUSTMENTS. 4-24 to 4-404.2.A. Conditions Governing Reimbursement4.2.A.1. Participation in Utility Costs by Political Subdivisions4.2.A.2. Reimbursement Classifications4.2.A.3. Non-Reimbursement Cases for Facilities in Conflict4.2.B. Determination of Eligibility for Reimbursement4.2.B.1. Certificate of Eligibility and Supporting Data4.2.B.2. Partial Eligibility4.2.B.3. Crossings4.2.B.4. Longitudinal4.2.B.5. Other Methods4.2.C. Eligible Costs to be Reimbursed4.2.D. Reimbursement of Consultant and Contractor Services4.2.D.1. Consultant Services4.2.D.1.a. Selection of Consultant4.2.D.1.b. Proposal Requirements4.2.D.1.c. Department Approval4.2.D.1.d. Certification of Consultant4.2.D.2. Contractor Services for Utility Construction4.2.D.2.a. Solicitation or Advertisement of Bids4.2.D.2.b. Continuing Contracts4.2.E. Preparation of Cost Estimates4.2.E.1. Estimate Requirements4.2.E.1.a. Itemized Detail, Actual Cost, or Lump Sum4.2.E.1.b. Additional Requirements for Lump Sum Estimates4.2.E.1.c. Work by Consultants4.2.E.1.d. Work by Contract4.2.E.1.e. Certificate of Eligible4.2.E.2. Estimate Submittal Deadlines4.2.E.3. Review by Department4.2.F. Agreements4.2.F.1. Requirements of Agreements4.2.F.2. Preparation of Agreements4.2.F.3. Departmental Reviews and Approval4.2.F.4. FHWA ApprovalUtility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-vi

TABLE OF CONTENTS4.2.F.5. Agreement Change Orders, Modifications, Allotment Requests4.2.F.5.a. Utility Responsibility4.2.F.5.b. Department Responsibility4.3 AUTHORIZATION & CERTIFICATION PHASE . 4-40 to 4-414.3.A. Authorization to Incur Costs4.3.A.1. Requirement for Written Authorization4.3.A.2. FHWA Approval4.4 CONSTRUCTION PHASE . 4-41 to 4-484.4.A. Construction Notification and Coordination4.4.A.1. Notice of Project Contract Advertisement4.4.A.2. Notice of Project Contract Award4.4.A.3. Preconstruction Conference4.4.A.4. Notice to Department by Utility4.4.A.5. Traffic Control4.4.B. Revised Work Plan Approval4.4.C. Procedures for Utility Damages or Delay Costs4.5 BILLING & PAYMENT PHASE . 4-48 to 4-504.5.A. Basis of Reimbursement4.5.A.1. Reimbursement to Represent Actual Cost4.5.A.2. Basis of Payment4.5.B. Progress Bills4.5.B.1. Frequency4.5.B.2. Method of Billing4.5.B.3. Payment4.5.C. Final Bills4.5.D. Certification of Final Costs4.5.E. Audit by Department4.5.F. Documentation of Costs4.5.F.1. Detailed Records Required4.5.F.2. Retention of Records4.6 LOCAL GOVERNMENT PROJECTS . 4-50 to 4-514.6.A. Lighting Projects4.7 JOINT USE OF UTILITY FACILITIES . 4-51 to 4-544.7.A. Attachment to Joint-Use Poles4.7.B. Preconstruction Procedures4.7. B.1. Overhead/Subsurface Utility Engineering (SUE) Projects4.7. B.2. Non-SUE Projects/New InstallationsUtility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-vii

TABLE OF CONTENTS4.7.C. Construction Requirements4.7.C.1. Work by Local Government4.7.D. Maintenance4.7.E. Reimbursement Criteria4.8 INSTALLATIONS TO SERVE A HIGHWAY PURPOSE . 4-54 to 4-55CHAPTER 5: UTILITY ACCOMMODATIONCONTROLS AND STANDARDS. Pages 5-1 to 5-825.1 GENERAL CONSIDERATIONS . 5-1 to 5-95.1.A. Location of Facilities Within the Right-of-Way5.1.A.1. Longitudinal Installations5.1.A.2. Crossings5.1.A.2.a. Aerial Facilities Right-of-Way Crossings5.1.A.2.b. Aerial Facilities Roadway Crossings5.1.A.2.c. Underground Facilities Right-of-Way Crossings5.1.A.2.d. Underground Facilities Roadway Crossings5.1.A.3. Use of Drainage Culverts5.1.A.4. Clearances5.1.A.5. Preservation of Safety, Visual Quality, and Maintenance Efficiency5.1.B. Utility Facilities Installed Inside and Parallel to the Right-of-Way5.1.C. Utility Facilities Installed Outside and Parallel to the Right-of-Way5.1.D. Design of Utility Facilities5.1.D.1. Responsibility for Design5.1.D.2. Governing Codes5.1.D.3. Design Criteria for Pipelines5.1.D.4. Appearance Requirements5.1.D.5. Materials Requirements5.1.D.6. Provisions for Expansion5.1.E. Preservation, Restoration, and Cleanup5.1.E.1. Disturbed Areas5.1.E.2. Drainage5.1.F. Safety and Convenience of Traffic5.1.F.1. Traffic Control5.1.F.2. Closing of Trenches or Pits5.1.F.3. Storage of Materials5.1.F.4. Residential and Commercial Driveways5.1.G. Scenic Enhancement: Areas for Special Protection5.1.G.1. Underground Installations5.1.G.2. Overhead (Aerial) InstallationsUtility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-viii

TABLE OF CONTENTS5.2 UNDERGROUND UTILITY FACILITIES . 5-9 to 5-345.2.A. Location and Alignment5.2.A.1. Considerations5.2.A.2. Controls for Locating Underground Utility Facilities5.2.B. Cover (Depth)5.2.B.1. Considerations5.2.B.2. Controls for Cover5.2.C. Encasement5.2.C.1. Considerations5.2.C.2. Controls for Encasement5.2.C.3. Controls for Uncased Carriers5.2.D. Controls for Hazardous Transmittants5.2.D.1. Cathodic Protection5.2.D.2. Encasement5.2.D.3. Markers5.2.E. Controls for Appurtenances5.2.E.1. Vents5.2.E.2. Drains5.2.E.3. Markers5.2.E.4. Manholes, Vaults, and Hand Holes5.2.E.5. Fire Hydrants5.2.E.6. Shut-off Valves5.2.E.7. Gas Regulator Stations5.2.E.8. Power and Communication Facilities5.2.E.9. Pipeline Facilities5.2.F. Installation Methods and Controls5.2.F.1. Open Cut Construction5.2.F.1.a. Controls for Trenched Construction5.2.F.1.b. Controls for Plowing5.2.F.2. Pavement Cuts5.2.F.2.a. General Controls5.2.F.2.b. Surface Restoration5.2.F.2.c. Test Holes5.2.F.3. Trenchless Construction5.2.F.3.a. Techniques5.2.F.3.b. Controls for Trenchless Construction5.3 EXISTING FACILITIES RETAINED UNDER PAVEMENT .5-355.3.A. General Considerations5.3.B. Controls5.4 MANHOLES . 5-36 to 5-465.4.A. Widening Projects (Manholes Currently Outside Existing Pavement)5.4.B. Widening Projects (Manholes Currently in Existing Pavement Area)Utility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-ix

TABLE OF CONTENTS5.4.C. Resurfacing Only Projects5.4.D. Milling and Resurfacing Projects5.4.D.1. Case 1: Existing Concrete Manhole (Milling & Replacing SameGrade)5.4.D.2. Case II: Existing Concrete Manhole (Milling & ReplacingDifferent Depth Finish Grade)5.4.D.3. Case III: Existing Asphalt Manhole5.4.E. Reconstructing Manholes “Approved Manhole Method”5.4.E.1. Lowering the Manhole5.4.E.2. Raising the Manhole5.4.E.3. Lowering and Raising Ring Risers5.4.F. Abandoned Manholes5.5 UTILITY TUNNELS AND UTILITY BRIDGES .5-465.5.A. General Considerations5.5.B. Controls5.5.B.1. Tunneling Specifications5.5.B.2. Isolation of Hazardous Materials5.6 OVERHEAD POWER AND COMMUNICATION LINES . 5-47 to 5-625.6.A. General Considerations5.6.B. Controls for Overhead Facilities5.6.B.1. Types of Construction5.6.B.2. Horizontal, Vertical, and Radial Clearances5.6.B.3. Longitudinal Installations5.6.B.4. Highway Crossings5.6.B.5. Identification5.6.C. Communication Cables Crossings5.6.D. Power Transmission Lines5.7 INSTALLATION ON OR NEAR HIGHWAY STRUCTURES . 5-62 to 5-675.7.A. General Considerations5.7.B. Controls for Bridge Attachments5.7.B.1. Structural and Design Requirements5.7.B.2. Clearances5.7.B.3. Aesthetics5.7.B.4. Restoration5.7.B.5. Encasement5.7.B.6. Cathodic Protection5.7.B.7. Shut-off Valves5.7.C. Controls for Utilities Near Highway StructuresUtility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-x

TABLE OF CONTENTS5.8 SPECIAL CASE UTILITIES (IRRIGATION,DRAINAGE FACILITIES, AND CLAY PIPELINES . 5-67 to 5-705.8.A. Controls for Public Right-of-Way by Private Irrigation Lines5.8.A.1. Highway Crossings5.8.A.2. Longitudinal Installations5.8.A.3. Controls5.8.B. Controls for Clay Pipelines5.8.B.1. Highway Crossings5.8.B.2. Longitudinal Installations5.8.B.3. Controls5.9 PUBLIC TELEPHONES . 5-70 to 5-725.9.A. General Requirements and Controls5.9.B. Interstate and Limited Access Highways5.9.C. Highways in Rural Areas5.9.D. Urban Streets5.9.E. Signs5.10 LIGHTING PROCEDURES-LIGHTING BY PERMIT . 5-72 to 5-765.10.A. General Requirements and Controls5.10.B. Information to Accompany Permit5.10.C. Light Pole/Light Standard Locations5.10.C.1. Non-Breakaway Light Pole/Light Standards5.10.C.2. Breakaway Light Pole/Light Standards5.10.D. Wire Requirements5.10.E. Removal of Lighting Facilities5.11 WIRELESS FACILITIES 5-76 to 5-795.11.A. Guidelines5.11.B. Controls for Wireless Facility Installation5.11.B.1. Collocation on Non- Department Infrastructure5.11.B.2. Collocation on Department Infrastructure5.11.B.3. Wireless Support Structures5.11.C. PermitsCHAPTER 6: VEGETATION MANAGEMENT. Pages 6-1 to 6-86.0 GENERAL CONSIDERATIONS .6-1Utility Accommodation Policy and Standards Manual 2016Revised: 12/01/2018i-xi

TABLE OF CONTENTS6.1 ANNUAL SCHEDULE FOR VEGETATION MANAGEMENT . 6-1 to 6-26.1.A. Submittal Requirements and Procedures6.1.B. Alternative Compliance6.1.C. Emergency6.2 NEW UTILITY FACILITY ENCROACHMENT PERMITSON INTERSTATE/ LIMITED ACCESS . 6-2 to 6-46.2.A. Mitigation Plan for Utility Crossings6.2.B. Mitigation Plan for Parallel Utility6.2.C. General Mitigation Plan Requirements6.2.C.1. Required Plants6.2.C.2. Schedule6.2.C.3. Replacement6.2.C.4. Quality6.2.C.5. Seasonal Limitations6.3 NEW UTILITY FACILITY ENCROACHMENT PERMITSON NON-INTERSTATE/NON-LIMITED ACCESS ROUTES .6-56.4 MAINTENANCE REQUIREMENTSFOR EXISTING FACILITIES . 6-5 to 6-86.4.A. Notification6.4.B. Seasonal Limitations6.4.C. Pesticides6.4.D. Pruning and Removal6.4.E. Mechanical Mowing6.4.F. Erosion Control6.4.G. Debris Removal6.4.H. Unsatisfactory WorkCHAPTER 7: ACCOMMODATION OF UTILITIESON DEPARTMENT OWNEDRAILROAD RIGHT-OF-WAY . Pages 7-1 to 7-97.0 GENERAL .

Utility Accommodation Policy and Standards Manual 2016 Revised: 12/01/2018 i-vi TABLE OF CONTENTS 4.1.C.1. Utility Plan Development 4.1.C.2. Determination of Method of Performance 4.1.C.3. Policy on Including Utilities in Project Contracts 4.1.C.4. Work Plan Approval 4.1.C.5. Determination of Utility Right-of-Way and Easement 4.1.C.6.

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