CITY OF HAMILTON
CITY WIDEIMPLICATIONSCITY OF HAMILTONCORPORATE SERVICES DEPARTMENTFinancial Services DivisionReport to: Mayor and MembersCommittee of the WholeSubmitted by: Joseph L. Rinaldo,General ManagerDate:July 28, 2005Prepared by:SUBJECT:Accounts Receivable Write-Offs (FCS05084) (City Wide)Janie Hartwell ext. 2208RECOMMENDATION:a)That the General Manager, Finance & Corporate Services, be authorized towrite-off uncollectible accounts receivable in the amount of 242,040.33 asoutlined in Appendix “A” to Report FSC05084; andb)That the schedule of accounts receivable write-offs (under 1,000) as set out inAppendix “B” to FCS05084 be received for information.Joseph L. Rinaldo, General ManagerFinance and Corporate ServicesEXECUTIVE SUMMARY:In accordance with Council policy, a listing of uncollectible accounts receivable accountsgreater than 1,000 and totalling 242,040.33 is attached for Council approval. Uponapproval, the Accounts Receivable section will remove the accounts from the Aged TrialBalance and prepare necessary accounting entries.In accordance with Council policy, 112 accounts totalling 33,975.86 and valued at lessthan 1,000 each have been written off during 2005.BACKGROUND:This report is being brought forward in accordance with the Accounts Receivable WriteOff Policy approved by City Council on February 9, 2005, Council Report #05-003, Item4.
SUBJECT:Accounts Receivable Write-Offs (FCS05084) (City Wide) Page 2 of 2The Write-Off Policy sets the following authorization levels for account write-offs: Up to 500.00Director, Financial Services or designateBetween 500 and 1,000 General Manager, Finance & Corporate Services ordesignateGreater than 1,000City Council ApprovalANALYSIS OF ALTERNATIVES:All avenues of collection in regards to the receivables being recommended for write-offhave been exhausted.Collection procedures include but are not limited to: Mailing written non-payment reminders such as statements, demand letters, etc. Verbal requests by telephone or in person where applicable Negotiating revised payment terms Cross referencing against the Accounts Payable System Drawing on securities held such as Letters of Credit, Bonds, etc., if applicable Recovery through the tax system by transferring uncollectible items as permittedin our By-Laws Legal action Use of a Collection AgencyFINANCIAL/STAFFING/LEGAL IMPLICATIONS:These receivables have been allowed for 100% in the 2004 year end allowance fordoubtful accounts. Therefore, the write-off of these receivables will not be reflected inthe 2005 actual expenditures.POLICIES AFFECTING PROPOSAL:Accounts Receivable Write-Off Policy.CONSULTATION WITH RELEVANTDEPARTMENTS/AGENCIES:Originating departments have been advised of the accounts that will be written off asthey pertain to their department’s operations.CITY STRATEGIC COMMITMENT:Effective management of Accounts Receivable reduces costs to the City. This supportsthe following core value: Fiscal Accountability: to increase the efficiency of our city government throughfiscal responsibility and prudence.
Appendix A to FCS05084Write Offs over 1000CUSTOMER NAMETotalDESCRIPTIONBankrupt - Balance Uncollectible 47,419.43Group TelecomPavement Cuts - 1999 20,030.66Battaglia ConstructionPavement Cuts - 2001 Serbula ConstructionPavement Cuts - 2000 31,534.39Linc UtilitiesPavement Cuts - 2001 13,165.36Blue Cres ExcavatingPavement Cuts - 1999 StelwireOverstrengthAgreement - Jan 1to 28, 20054,717.831,998.04Insufficient Back up to Substantiate Disputed Claim 4,258.68Bell CanadaPavement Cuts - 2002 7,625.21Waste Management of Canada Public Works Work Order 1,171.00Ministry Of Attorney GeneralBus Passes 1,689.82Joe Buttinsky'sRestaurant Clean up 20,114.26Jomar DevPavement Cuts - 2002 2,320.32Sweet GreekMarket Rent 5,000.00Gourley Park CommunityContributions Towards ParkUnable to Locate/no Longer in Business 12,483.55J.B. Underground ServicesPavement Cuts - 2002 10,294.91A & E EnterprisesRoad Closure - 1999 13,168.91Bay Area InfrastructureDevelopment Charges 2,142.17Joe MurphyInternet Charges 2,514.93Bill StonerWater Hauler 5,431.49John HulmeRent For 559 Burlington EastStatute of Limitations Expired 4,404.63CGU Group Canada Ltd.Accident Claim 1,356.07Grzegroz DrausAccident ClaimDeceased, No Estate/No Funds 1,965.09Elsie EyreMaintenance Charges - Lodges 3,959.99Roy GrimesMaintenance Charges - Lodges 6,064.98Ray SmithMaintenance Charges - LodgesPartial Recovery Received and AcceptedPage 1 of 2
Appendix A to FCS05084Write Offs over 1000 Total4,201.09CUSTOMER NAMEOrder of AHEPADESCRIPTIONPatriarch Bartholemew Garden 3,072.61Personal Insurance CoAccident ClaimCollection Efforts Exhausted 1,070.00ECS & AssociatesPlanners Guide - TourismDomenic CarnicelliWatermain InstallationLegal Claim Unsuccessful 8,864.91 242,040.33Page 2 of 2
Appendix B to FCS05084Accounts Receivable Write-Offs under 1000CUSTOMER NAMETotalDESCRIPTIONStatute of Limitations Expired 98.21Co-Operators Insurance Co.Accident Claim 264.46Dominion of CanadaAccident Claim 461.58Andrew MussonAccident Claim 165.52Perth InsuranceAccident Claim 104.90Dominion of CanadaAccident Claim 89.83State Farm Insurance CoAccident Claim 191.90State Farm InsuranceAccident Claim 123.49Trafalgar Car Star(Trafalgar Ins)Accident Claim 216.18Andrew BramuAccident Claim 176.07RBC InsuranceAccident Claim 351.17RBC InsuranceAccident Claim 188.37RBC InsuranceAccident Claim 259.95Pilot InsuranceAccident Claim 182.16State FarmAccident Claim 178.70State Farm InsuranceAccident Claim 115.46PafcoAccident Claim 98.19Royal & SunnalianceAccident Claim 239.46Allianz InsuranceAccident Claim 298.93Traders General Insurance CoAccident Claim 768.01Kingsway General Insurance Co.Accident Claim 299.30Pembridge InsuranceAccident Claim 213.50Markham GeneralAccident Claim 165.56Ing Novex InsuranceAccident Claim 213.46Ing Novex InsuranceAccident Claim 237.47Ing Novex InsuranceAccident Claim 190.10Ing Novex InsuranceAccident Claim 246.74Kevin RennieAccident Claim 193.37Cumis General InsuranceAccident Claim 221.70Carol Ann BlazekAccident Claim 263.47Rosario MorinAccident Claim 385.63Dumitra OrjendoviciAccident Claim 187.11Rashid Al-SwitiAccident Claim 265.36Lynda Chapman-LoforteAccident Claim 340.90Jessica M. GremillionAccident Claim 278.48Robert W. SchmidtAccident ClaimPage 1 of 4
Appendix B to FCS05084Accounts Receivable Write-Offs under 1000CUSTOMER NAMETotalDESCRIPTION 581.21Joseph E. ThebeauAccident Claim 487.93Joseph E. ThebeauAccident Claim 176.24ING WellingtonAccident Claim 276.69Trevor McPhersonAccident Claim 688.60Ronald TidgwellAccident Claim 203.83Western AssuranceAccident Claim 61.43Michael TofanoAccident Claim 44.98CGU Insurance CoAccident Claim 225.28Gurnam Singh BassiAccident Claim 186.15Mario Ramirez/GlesiasAccident Claim 97.79Rose Ann JacobsAccident Claim 195.74Teresa A. LovegroveAccident Claim 132.69Christine Van NatterAccident Claim 237.67Kennie PereiraAccident Claim 204.22Dalia ChesireAccident Claim 714.92Diane H. MacBrideAccident Claim 188.52Peter WenkAccident Claim 69.31Robert E. WardAccident Claim 238.10Daniel HayesAccident Claim 270.74Benjamin GilesAccident ClaimBankrupt - Balance Uncollectible 190.61A Van Egmond ConstructionPavement Cuts 597.64Scott SilburnAccident ClaimDeceased No Estate/No Funds 609.81 71.19 195.62Marianne AndersonMaintenance Charges - LodgesDonna KinradeMaintenance Charges - LodgesMrs. Thelma DusankoMaintenance Charges - LodgesUnable to Locate/No Longer in Business 190.36Gyula LorinczAccident Claim 383.92Bradley BollardAccident Claim 394.57Jennifer RobertsonShawinigan Park 542.33Ian ElstubAccident Claim 211.40Lance UndernayAccident Claim 537.95Active WashWater Station Charges 380.11Little Brother Productions IncFilm Production 158.72David MillerWater Shut-OffPage 2 of 4
Appendix B to FCS05084Accounts Receivable Write-Offs under 1000CUSTOMER NAMETotalDESCRIPTION 486.36DCP Wrong Turn ProductionsFilm Production 825.09North Hollywood ProductionsFilm Production 29.92Van NguyenThermometer 29.92WT ConnorThermometer 173.21T NguyenA/P Recovery 793.85Fitzgerald ToursTour and Lunch at Dundurn 438.42David ZabolotneyBroken Window 336.47Northshore ContractingCrane Installation 584.72Boyce/Konstantinidis/DemedeirosMarket RentPartial Recovery Received and Accepted 276.80Dominion of CanadaAccident Claim 50.04State FarmAccident Claim 327.62State Farm InsuranceAccident Claim 50.61State Farm InsuranceAccident Claim 30.40PafcoAccident Claim 500.00Broughton West Park GroupCommunity ContributionCollection Agency Unsuccessful 436.03Rot-Mill ServicesWater Station Charges 982.64Joseph WalkerRent for 563 Burlington St. 109.46Bertram ParmaAccident Claim 260.10Emanuel BragaAccident ClaimInsufficient Back up to Substantiate Disputed Claim 199.37Sherwood's RoofingTransfer Station Fees 661.06Get Us Strategic ConsultingWedding At Dundurn 742.47Shop Of FlowersMarket Rent 30.84North Rock Group LtdContract Documents 44.08Hamilton LACACTable Rental 27.82Dr. Feng/LoewithThermometer 27.82Dr. GreenbaumThermometer 27.82Dr. MacFarlanceThermometer 27.82Dr. PotterThermometer 27.82Dr. RassaqueThermometer 496.72Accessories MachineryBroom Contracting Work 391.30TelecomService Line RepairLegal Does Not Recommend Court Action 385.80Ing WellingtonAccident ClaimPage 3 of 4
Appendix B to FCS05084Accounts Receivable Write-Offs under 1000CUSTOMER NAMETotalDESCRIPTION 192.09Steven J. JohnstonAccident Claim 213.65Tina MartinAccident ClaimCollection Efforts Exhausted 701.37Sundried TomatoesPlanners Guide 497.15Hamilton Bulldogs Hockey ClubTourism Awards 409.44La CostaTourism Awards 838.83Plainsman RestaurantPlanners Guide -Tourism 315.30Edward StauchTourism Awards 408.51Ing Novex InsuranceAccident Claim 193.39State Farm InsuranceAccident Claim 675.00J Myke/T AdamsAccident Claim 735.33Everett AylesMaintenance Charges 962.44Alderbrook IndustriesA/P Recovery 33,975.86Page 4 of 4
RBC Insurance Accident Claim351.17 RBC Insurance Accident Claim188.37 Pilot Insurance Accident Claim259.95 State Farm Accident Claim182.16 State Farm Insurance Accident Claim178.70 Pafco Accident Claim115.46 Royal & Sunnaliance Accident Claim98.19
--- Guttzeit, Lukas Levius 8 Hamilton X1:11.08--- Ali Abdel Moniem, Marwan 7 Hamilton X1:11.20--- Amin, Adam 8 Hamilton X1:13.55--- Bhambhani, Viraaj 8 Hamilton X1:13.67--- Othman, Adam 8 Hamilton X1:22.29--- Aboushadi, Karim 8 Hamilton XDQ Touch at the finish or turn was not made with both hands simultaneously/separated
Hamilton Hamilton County Court of Common Pleas, Domestic Relations Division Domestic Relations Hamilton Hamilton County Court of Common Pleas, Probate Division Probate Hamilton Hamilton County Municipal Court Municipal Hancock Hancock County Court of Common Pleas, General and Domestic Relations
--- Guttzeit, Lukas Levius 7 Hamilton Aquatics Dubai X1:12.34 --- Jebin Thomas, Jonathan 8 Hamilton Aquatics Dubai XDQ Arms not brought forward simultaneously over the water--- Boukadidi, Taha 8 Hamilton Aquatics Dubai XDQ Arms not brought forward simultaneously over the water--- Berthelot, Teo 8 Hamilton Aquatics Dubai XDQ
Hamilton Downtown Family YMCA The Arts & Entertainment Art Gallery of Hamilton Hamilton Conservatory for the Arts . West Harbour GO Centre St. Joseph’s Health Care Hamilton St. Joseph’s Health Care Hamilton St. Joseph’s . bedrooms including high-speed internet capabilities Smoke and carbon monoxide
HAMILTON COUNTY, OHIO General information, 513-946-4400. 138 E. Court Street, Cincinnati, OH, 45202. www.hamilton-co.org Go to website for email addresses of all Hamilton County officials. HAMILTON COUNTY COMMISSIONERS Four year staggered terms. 3 seats. Meet Mondays and Wednesdays at 11:00 a.m., Hamilton County Administration
HAMILTON ISLAND GOLF CLUB WEDDING RECEPTION PORTFOLIO 2020/2021. 1 HOURS OF OPERATION Dinner sole use 6.00pm - 11.00pm daily. 5.30pm is the first ferry from Hamilton Island to Hamilton Island Golf Club. If more than 50 guests attend two return ferries will be required and the second ferry will depart at 6.00pm. Returning to Hamilton Island .
Hamilton, Ohio with regard to the preparation of the report of the Planning Commission and the subsequent action of the City Council have been met; NOW, THEREFORE, be it ordained by the Council of the City of Hamilton, Ohio: 1102.00 TITLE AND PURPOSE 1102.10 HAMILTON ZONING ORDINANCE: This Ordinance shall be known and may be cited and
County Organization Name Adams Adams County Ohio Valley Local . Cuyahoga Orange City Cuyahoga Orchard Park Academy . Hamilton Cincinnati Waldorf High School Hamilton Cincinnati Waldorf School Hamilton Clifton Christian Academy Hamilton Corryville Catholic
