Chapter President Resource Manual 2017 - Gogreek.utk.edu

Standards of Fraternal Excellence & Relationship StatementPurpose:The Office of Sorority and Fraternity Life supports the journey of the University of Tennessee,Knoxville, in its efforts to become a Top 25 Research University. In order to best contribute to thatprocess, the Office of Sorority and Fraternity Life, in conjunction with students, staff, faculty, andfraternal umbrella associations, the Standards of Fraternal Excellence and Relationship Statementhave been created.The University of Tennessee recognizes that sororities and fraternities are an integral part of thecampus community. These organizations have a positive impact for members, non-members,alumni, and the local and national community. To achieve mutual success for the institution andthe sorority and fraternity organizations, there must be trust and shared responsibility. Thisdocument outlines the commitments of the University, the Division of Student Life, the Office ofSorority and Fraternity Life, sorority and fraternity organizations, national/internationalorganizations, sorority and fraternity volunteers, and student members.The Office of Sorority and Fraternity Life will provide assistance and resources for all fraternalorganizations to meet the Standards of Fraternal Excellence requirements. Sororities andFraternities at the University of Tennessee are expected to reach the minimum expectations setforth in this document. Organizations not achieving minimum expectations will work inconjunction with the Office of Sorority and Fraternity Life to create plans for improvement andfuture success. Sororities and Fraternities recognized by the Office of Sorority and Fraternity Lifewill be required to achieve these standards in order to maintain their registration status and theirrelationship with the University. Sororities and Fraternities will experience requirements aboveand beyond those of other registered student organizations. All organizations will be given amplesupport in order to maintain compliance with these standards. The Office of Sorority andFraternity Life will coordinate a mid-year check in during December or January to assist theorganization president and their advisors in determining their progress to becoming a Standards ofFraternal Excellence organization.Organizations meeting all expectations outlined in this document will be formally recognized as aStandards of Fraternal Excellence organization on the Office of Sorority and Fraternity Life websiteand publications. Fraternal organizations achieving above and beyond these minimum standardscan be publically recognized for their achievements and awarded annually at the Greek AwardsBanquet.The Standards of Fraternal Excellence will be comprised of four categories: ScholasticAchievement, Civic Engagement, Member Development, and Administration.11 P a g e

Standards of Fraternal Excellence Review SheetThis list does not contain the relationship statement piece. For the full Standards of FraternalExcellence and Relationship Statement, please contact the Office of Sorority and Fraternity Life.1. Maintain a 2.5 semester average G.P.A. for the fall and spring academic term2. Maintain a 2.5 semester average G.P.A. for the newest members during their first semester in theorganization3. Provide a written document that outlines a comprehensive scholarship program. Program shoulddescribe individual member academic requirements, incentives, programs, and academic goals.Inter/national scholarship programs used by organizations may serve as this documentation.4. Complete an average of 10 hours of community service per member in the organization eachacademic year5. Coordinate one fundraiser or philanthropy event each year6. Have a representative at the annual Greek Leadership Summit7. Have a representative at a headquarters sponsored (regional or national level) leadership/skillbased meeting or training8. Coordinate one alcohol free program or event per academic year with a fraternity or sorority fromanother council9. Coordinate one alcohol free program or event per academic year with another registered studentorganization or a campus department10. Coordinate or attend a risk management program once per academic year11. Coordinate or attend a program which focuses on diversity once per academic year12. Update VolLink campus student organization registration by the stated deadline13. Turn in an accurate chapter roster each semester by the stated deadline14. Submit the change of officer/ advisor form by the stated deadline12 P a g e

Program Reporting FormOrganization:Submission Date:Name of program or event:Date and location of program or event:Description of program or event:Check at least one type of event:Risk Management ProgramDiversity ProgramProgram with sorority or fraternity from another councilProgram with other student organization (not a sorority or fraternity fromone of our four Greek councils)Program with a campus departmentOfficer in Charge of the Event’s Name:Officer in Charge of the Event’s Position:13 P a g e

Philanthropy/ Fundraiser Reporting FormOrganization:Submission Date:Name of philanthropy or fundraising event:Date and location of philanthropy or fundraising event (if applicable):Description of philanthropy or fundraising event:Benefiting Organization(s):Benefiting Organization(s) contact name:Benefiting Organization(s) contact phone number:Check at least one type of event:Philanthropy (Fundraising)Money Raised:Money Donated (minus expenses):Indirect Support (Food Drives, Clothing Drives, Book Drive, etc.)Goods Donated:Officer in Charge of the Event’s Name:Officer in Charge of the Event’s Position:14 P a g e

Miscellaneous Office of Sorority & Fraternity Life InformationNavigating the Office Websitegogreek.utk.edu is the official website for the Office of Sorority & Fraternity Life. Most informationincluded in this manual as well as many additional resources can be found on our website. Thefollowing information can be found under each section; Main Home Page – Links to 4 council’sAbout – Mission, Vision & Values, Staff, Community Statistics, Programs, and ProgramReview TrackerCouncils & Chapters – Each council tab includes contact information, chapter conductstatus, and council documents & formsUpcoming Events – Upcoming semester eventsHow to Join – Each council tab includes information on how to joinHilltopics Code of Conduct and additional policies, Sorority & Fraternity Life Resources,Standards of Fraternal Excellence Documents, Housing Policies & FormsForms & Resources – OSFL Forms & Resources (UT Policies/Resources, Grade Reports)Greek Awards, Housing, Order of Omega, SOFE,Publications – Greek Connect, Greek TorchPlease utilize our website as a resource to obtain information, policies, and forms.RostersIt is vital to keep a running roster of the names, emails, student ID numbers, and phone numbers ofthe members in your organization. This roster is helpful in case of emergency and it also allows usto submit your members’ information to obtain semester grades. Please ensure your rosters areaccurate and updated as often as needed. Your respective Assistant Director will notify you whenrosters are due each semester. Typically they are completed at the beginning and at the end of eachsemesterChapter Officer & Advisor Contact UpdatesEvery year you will be asked to provide the Office of Sorority & Fraternity Life with updatedchapter officer and advisor contact information. If at any point throughout the year you have achange in your chapter leadership or with your advisors, please notify us immediately so that wecan continue to communicate with the correct people.Greek ConnectThe Greek Connect is a monthly newsletter distributed electronically to all members and advisors.The Greek Connect is a way to inform all of our members of everything going on in the communityand provide updates on things going on within our councils and chapters. If you have somethingthat you would like to be included in the Greek Connect and get distributed to the entirecommunity, please contact Adam Kowalski at akowls2@utk.edu.15 P a g e

Philanthropy and/or Program DatesIn an effort to help avoid over-programming and multiple events happening on the same day, theOffice of Sorority & Fraternity Life will collect date requests from organizations each semester andthen inform organizations of the best available date to hold their event the following semester. TheAssistant Director overseeing the scheduling of philanthropy dates (IFC and Panhellenicorganizations) and/or program dates (mainly NPHC and MGC organizations) will notify eachorganization when information is to be submitted.Order of OmegaThe Kappa Epsilon chapter of Order of Omega is a leadership honor society for members ofFraternity & Sorority organizations.Order of Omega recognizes juniors and seniors who have exemplified high standards in the areas ofscholarship, leadership, involvement within their respective organization and within theFraternity/Sorority, campus, and local community.Members are selected from the top 3% of students at each institution. To date, over 500 chaptershave been chartered throughout North America, each sharing the common goal of recognizing themany outstanding student leaders at their institution.The organization typically recruits members in the fall semester.Members receive honor cords to wear as designation of membership in the prestigious HonorSociety during graduation.Social MediaOur office wants to connect with you online!University of Tennessee Sorority and Fraternity Life@govolsgogreekUTK Greek Life16 P a g e

Hilltopics Student Code of ConductStudents at the University of Tennessee at Knoxville are members of both the Universitycommunity and the larger community of which the University is a part.Accordingly, students are responsible for conducting themselves in a lawful manner and incompliance with University rules and policies. The University has established the following rules inorder to advance the mission of the University by maintaining a safe and secure learningenvironment; protecting the rights and privileges of all members of the University community;providing a basis for orderly conduct of the affairs of the University; promoting a positiverelationship between the University and its surrounding community; preserving institutionalintegrity and property; encouraging students to engage in conduct that brings credit to themselvesand the University; and ensuring that each student who matriculates at the University graduatesready to contribute to society as an ethical and law-abiding citizen.The University of Tennessee is committed to respecting students’ constitutional rights. Nothing inthis chapter is intended or shall be interpreted to restrict students’ constitutional rights, including,but not limited to, rights of freedom of speech and assembly. Students are responsible for beingfully acquainted and for complying with the University catalog, handbook, and other rules andpolicies relating to students.Failure or refusal to comply with the rules and policies established by the University may subject astudent to disciplinary action up to and including permanent dismissal from the University.Standards of Conduct:A student or student organization may be disciplined for the following types of misconduct:(1) Cheating, plagiarism, or any other act of academic dishonesty, including, but not limited to, anact in violation of the Honor Statement.(2) Providing false information to a University official.(3) Falsifying, distorting, misrepresenting, or withholding information in connection with aUniversity investigation or hearing.(4) Forging, altering, destroying, falsifying, or misusing records, identification, or documents,whether in print or electronic form.(5) Causing physical harm to any person (including oneself); endangering the health or safety ofany person (including oneself); engaging in conduct that causes a reasonable person to fear harm tohis/her health or safety; or making an oral or written statement (including electronically) that anobjectively reasonable person hearing or reading the statement would interpret as a seriousexpression of an intent to commit an act of unlawful violence to a particular individual or group of17 P a g e

individuals, although the speaker need not mean to carry out the act of unlawful violence in orderto constitute a violation of this rule.(6) Harassment, which is defined as unwelcome conduct that is so severe or pervasive, andobjectively offensive, that it substantially interferes with the ability of a person to work, learn, live,or participate in or benefit from the services, activities, or privileges provided by the University. Inno event shall this rule be construed to discipline a student for speech protected by the FirstAmendment to the United States Constitution (e.g., mere insulting or offensive speech).(7) Engaging in Sexual Misconduct, Relationship Violence, and/or Retaliation. The terms “SexualMisconduct,” “Relationship Violence,” and “Retaliation” are defined in the University policy titled,“Sexual Misconduct and Relationship Violence: Interim Policy, Procedures, Resources, andPrograms,” a copy of which can be found at http://sexualassualt.utk.edu.(8) Invasion of another person’s privacy when that person has a reasonable expectation of privacy,including, but not limited to, using electronic or other means to make a video or photographicrecord of any person in a location in which the person has a reasonable expectation of privacy,without the person’s knowledge or consent. This includes, but is not limited to, making a video orphotographic record of a person in shower/locker rooms or restrooms. The storing, sharing, and/ordistributing of such unauthorized recordings by any means is also prohibited.(9) Theft, misappropriation, unauthorized possession, or unauthorized sale of private or publicproperty, including but not limited to University-controlled property.(10) Vandalizing, destroying, damaging, engaging in conduct that reasonably could cause damageto, or misusing private or public property, including but not limited to University-controlledproperty.(11) Participating in hazing. “Hazing” is defined as any intentional or reckless act, on or offUniversity controlled property, by one (1) student, acting alone or with others, which is directedagainst any other student, which endangers the mental or physical health or safety of that student,or which induces or coerces a student to endanger his or her mental or physical health or safety.”Hazing” does not include customary athletic events or similar contests or competitions and islimited to those actions taken and situations created in connection with initiation into or affiliationwith any organization.(12) Engaging in disorderly, lewd, indecent, or obscene conduct. “Disorderly” conduct meansfighting or other physically violent or threatening conduct; creating a hazardous or physicallyoffensive condition by any act that serves no legitimate purpose; making noise that couldunreasonably disturb others who are carrying on lawful activities; or conduct that breaches thepeace. “Lewd, indecent, or obscene” conduct includes, but is not limited to, public exposure of one’ssexual organs, public urinating, and public sexual acts.(13) Engaging in speech, either orally or in writing, that is directed to inciting or producingimminent lawless action and is likely to incite or produce such action.18 P a g e

(14) Any act of arson; falsely reporting a fire, the presence of an explosive or incendiary device, orother emergency; setting off a false fire alarm; or tampering with, removing, or damaging firealarms, fire extinguishers or any other safety or emergency equipment from its proper locationexcept when removed in a situation in which there is a reasonable belief of the need for suchequipment.(15) Possessing, using, or duplicating University keys, access cards, or identification cards withoutauthorization; possessing, using, or entering University controlled property without authorization.(16) Theft, misuse, or unauthorized use of information technology facilities, resources, or accesscodes, including, but not limited to: unauthorized entry into or transfer of a file; using anotherperson’s identification and/or password without that person’s consent; using informationtechnology facilities or resources to interfere with the work of another student, faculty member,staff member, or other member of the University community; using information technologyfacilities or resources to interfere with normal operation of a University information technologysystem or network; circumventing University information t

Iota Phi Theta Trevor Bass tbass3@vols.utk.edu Kappa Alpha Psi Cordarius Duncan cdunca18@vols.utk.edu Omega Psi Phi Jakob Johnson jjohn320@vols.utk.edu Phi Beta Sigma RJ Little rlittl1@vols.utk.edu Sigma Gamma Rho Jamesha Westfield hfh825@vols.utk.edu Zeta Phi Beta Maya Johnson mjohn203@vols.utk.edu