REQUEST FOR PROPOSAL [Reference No RFP -S&P 2021 001 .

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United Nations Children’s Fund State office for RajasthanB-9 Bhawani Singh Lane,Opp.Nehru Shakar Bhawan, C-Scheme, Jaipur- 302001Telephone: ( 91141) 409-0500 Facsimile: ( 91141) 222-1510 www.unicef.inREQUEST FOR PROPOSALReference number:[Reference No RFP-S&P-2021-001-9164313]Date of issue:[31.12.2020]Subject:[Procurement of services for Design, Layout and Artwork]Dear Sir/Madam,United Nations Children’s Fund (UNICEF) in Jaipur, Rajasthan, India is soliciting offers for theabove mentioned services through a competitive bidding process. In this respect, UNICEF wouldlike to invite your organization to submit technical and financial proposals as outlined in thisrequest and the terms and conditions contained herein.Request for informationAny questions concerning this invitation, must be forwarded in writing by email atjaipur.consultants@unicef.org, with specific reference to this RFP number prior to 2 days of thedue date of submission of the proposal. No request for information will be entertained after this.The question and its response will be circulated to all the bidders, after deleting the name of thebidder who requested for the information.Pre-bid meetingA pre-bid meeting through virtual platform will be held in [12.01.2021] as per date and timementioned below. Bidders are encouraged to seek clarifications during the pre-bid meeting andall queries will be addressed at this meeting. Written responses will also be submitted to allbidders within 2 working days of the meeting.Date: [12.01.2021]Time: 1200 HRSBidders are requested to share their email address at jaipur.consultants@unicef.org, ifinterested to join in pre-bid meeting. The pre bid meeting will be conducted on a virtualplatform , either on MS Teams or on Zoom, bidders will receive the link of this pre bidmeeting via email ID provided by them.Due date and time for submission of the proposalsEMAILED BIDS must be sent exclusively to jaipur.consultants@unicef.org, in a non-editableformat (i.e. PDF), clearly marked with the tender number (RFP-S&P-2021-001-9164313) in thesubject line and emailed to arrive NO LATER than the (20 January 2021, Wednesday – 12:00midnight). No other recipient should be "Cc" or "Bcc" in the e-mail submission. Bids received inany other manner will be INVALIDATED.PLEASE NOTE: email should not exceed 10MB. If bid response is larger than 10MB, please zipthe files or divide response into separate files and send in multiple emails instead.RFP-Procurement of Services for Design Work, UNICEF , Rajasthan1

United Nations Children’s Fund State office for RajasthanB-9 Bhawani Singh Lane,Opp.Nehru Shakar Bhawan, C-Scheme, Jaipur- 302001Telephone: ( 91141) 409-0500 Facsimile: ( 91141) 222-1510 www.unicef.inBidders must submit their proposal, ensuring separate emails for the Technical Proposal and theFinancial Proposal. Each email should indicate the Tender Number and Technical or PriceProposal in the subject line. The Financial Proposal must be submitted in an email separate fromthe rest of the proposal. NO PRICE INFORMATION SHOULD BE CONTAINED IN THETECHNICAL PROPOSAL. Prices or rates shall not appear in any other part of the proposal.Supplier will submit the proposals electronically to Bids at jaipur.consultants@unicef.org in thefollowing manner: Technical Proposal file clearly named as “Technical Proposal- RFP-S&P-2021-0019164313” Financial Proposal file clearly named as “Financial Proposal- RFP-S&P-2021-001-9164313”which should be password protected (password would be asked later).FORECAST SCHEDULEStep DateProcess/Milestone descriptionst131December2020, RFP released by UNICEF to the biddersThursday212thJanuary 2021, Pre-bid meeting to be held electronically at 12:00HrsTuesday313thJanuary 2021, UNICEF to send responses to bidders by Closure of BusinessWednesday420thJanuary2021, Bidders to submit technical & financial proposal to UNICEFWednesdayby 12:00 p.m.The planned schedule of the bidding process is as follows:RFP-Procurement of Services for Design Work, UNICEF , Rajasthan2

United Nations Children’s Fund State office for RajasthanB-9 Bhawani Singh Lane,Opp.Nehru Shakar Bhawan, C-Scheme, Jaipur- 302001Telephone: ( 91141) 409-0500 Facsimile: ( 91141) 222-1510 www.unicef.inTABLE OF CONTENTSRequest for Proposal (RFP) invitation letter . . . 1-2Table of content . . . 3Instruction to bidders . . . . 4-6Specific terms and conditions . . . 7-8General terms and conditions . . .9-12Annex-A:Declaration form . .13Annex-B:Technical proposal – Content & Format . . .14Annex-C:Contractor’s experience – format . . 15Annex-D:Financial proposal . . .16Annex-E:Evaluation criteria . . 17Annex-F:Terms of Reference . . .18-22RFP-Procurement of Services for Design Work, UNICEF , Rajasthan3

United Nations Children’s Fund State office for RajasthanB-9 Bhawani Singh Lane,Opp.Nehru Shakar Bhawan, C-Scheme, Jaipur- 302001Telephone: ( 91141) 409-0500 Facsimile: ( 91141) 222-1510 www.unicef.inINSTRUCTIONS TO BIDDERSUNICEF will select a contractor and enter into a contractual agreement to provide the servicesoutlined in the terms of reference, the general & specific terms and conditions and in accordancewith the method of selection specified in this RFP. Bidders are therefore invited to submit theirtechnical and financial proposals for this assignment. Bidders shall bear all costs associated withthe preparation and submission of proposals, and UNICEF shall not be responsible for thesecosts, irrespective of the outcome of the bidding process.1.Format and content of the proposals1.1 The Declaration Form must be signed and submitted together with the Proposal. The Formshould be signed by the duly authorized representative of the submitting company in the formatattached as Annex A.1.2 Bidders are required to submit technical proposals in the format attached as Annex B.1.3 Bidders are required to submit financial proposals in the format attached as Annex D.1.4 All activities and items described in the technical proposal must be priced in the financialproposal separately. Activities and items described in the technical proposal but not priced, shallbe assumed to be included in the price of other activities.1.5 Submission of the wrong format for either the technical or the financial Proposal may resultin the proposal being deemed non responsive.1.6 Bidders are expected to examine all the schedules and all instructions pertaining to the RFP.Failure to do so will be at bidders own risk and responsibility.2. How the proposals should be marked, packaged and submitted2.1 E-mail bids shall be submitted in English in PDF format to ind.bids@unicef.org Pleaseensure that you mention the RFP reference in the subject line. The Financial Proposal submittedshould be password protected. The technically qualified bidders will be contacted for thepassword to provide the password after the technical evaluation is completed.2.2 UNGM RegistrationUNICEF is part of the United Nations Global Marketplace (UNGM). Accordingly, all biddersmust register themselves at the UNGM website www.ungm.org. Bidders are required to registerat Basic level only.UNGM registration requirements at Basic Level are:a. Fill the form containing General Information (name of company, license number/Corporate Identity Number from Certificate of Incorporation, address, telephone, details ofcontact persons, etc.).b. Information on countries in which you do business.c. Classification of your goods and services from the UNSPSC codes. The attached document“UNICEF ICO Category Codes” is a suggested guide for selecting appropriate codes.However, bidders are encouraged to review and select all codes relevant to their line ofbusiness.The link for registration is ess. Guidancenote to assist in the registration process is also attached. In case of any problem, please use the“Help” section on the UNGM site.RFP-Procurement of Services for Design Work, UNICEF , Rajasthan4

United Nations Children’s Fund State office for RajasthanB-9 Bhawani Singh Lane,Opp.Nehru Shakar Bhawan, C-Scheme, Jaipur- 302001Telephone: ( 91141) 409-0500 Facsimile: ( 91141) 222-1510 www.unicef.inThose agencies registered earlier with UNICEF India Country office on Grapeforms(previous registration portal) are also required to register themselves in UNGM.NOTE:a. New bidders who are not registered in UNGM: On completion of registration in UNGM andreceipt of registration number, please complete and share the attached “MDM template forVendor Registration” with vgupta@unicef.org (email id of Procurement Associate).b.Bidders already registered in UNGM: Please share the UNGM number withvgupta@unicef.org (email id of Procurement Associate).c.Bidders already registered in UNGM but forgot password: In case you have previouslyregistered in UNGM but forgotten your password, please use the option to re-set yourpassword. For assistance, use the “Help” section on the UNGM siteUpon receipt of UNGM number, share the UNGM number with vgupta@unicef.org (email idof Procurement Associate).Unless bidders complete the UNGM registration they will not be considered for the biddingprocess.Attachments for UNGM registration:1. UNICEF ICO Category Codes2. Guidance Note on UNGM registration3. MDM Template3. Receipt of the proposals on the closing date & time3.1 The proposals must be sent to the e-mail address not later than the closing time and datementioned in the first page of this RFP.3.2. UNICEF will accept no responsibility for the premature opening of the financial proposalwhich is not properly addressed or identified or password protected.3.3 Proposals received prior to the stated closing time and date will be kept unopened. Proposalswill be opened at the date and time specified in the RFP documents, and no Proposals receivedthereafter will be considered.4. Correction, modification and withdrawal4.1 Erasures or other corrections in the Proposal must be explained and must be signed by thebidder alongside.4.2 All changes to a proposal must be received prior to the closing time and date. It must beclearly indicated that it is a modification and supersedes the earlier Proposal, or state the changesfrom the original proposal.4.3 Proposals may be withdrawn by the bidders through a letter or through a fax prior to theopening time and date specified in the page-1 of RFP. Negligence on the part of the bidderconfers no right for the withdrawal of the proposal after it has been opened.5. Validity of the proposals5.1 Proposals should be valid for a period of not less than 90 days from the bid opening date.RFP-Procurement of Services for Design Work, UNICEF , Rajasthan5

United Nations Children’s Fund State office for RajasthanB-9 Bhawani Singh Lane,Opp.Nehru Shakar Bhawan, C-Scheme, Jaipur- 302001Telephone: ( 91141) 409-0500 Facsimile: ( 91141) 222-1510 www.unicef.inBidders are requested to specify the validity period of their proposal. UNICEF may also requestthe validity period to be extended. UNICEF may award additional contracts against the lowestacceptable proposal if requests for identical services are received during the Proposal validityperiod.6. Evaluation of proposals6.1 Following closure of the RFP, proposals will be evaluated by a UNICEF evaluation team toassess its merits. The evaluation will be restricted to the contents of the proposals, bidder profile,relevant experience, client list, financial status and price proposal. The adjudication will be donebased on the Quality and Cost Based Selection (QCBS) methodology.6.2 A 2 stage procedure will be followed in evaluating proposals, with evaluation of the technicalproposal being completed prior to any evaluation of the financial proposal. Evaluators of thetechnical proposals shall have no access to the financial Proposals until the technical evaluationis completed.6.3 Technical Proposals will be evaluated on the basis of their responsiveness to the terms ofreference, applying the evaluation criteria and the point system specified in Annex-E. It isimportant to note that UNICEF actively welcomes innovative proposals and original solutions tothe stated services need. Each Technical Proposal will be given a technical score. TechnicalProposals receiving the minimum qualifying points or higher, will be considered technicallyresponsive. After the completion of the technical evaluation, the financial proposal will beopened. Proposals which are considered non-technically compliant and non responsive, will notbe given further consideration.6.4 The financial scores will be arrived at based on the formula specified in para-6.5, wherebythe lowest evaluated Financial Proposal (Fm) will be given the maximum financial score (Sf) of20 points. The financial scores of the other proposals will be in inverse proportion to the lowestprice.6.5 The evaluation formula is outlined as follows:Sf 20 x Fm/F, in which Sf is the financial score, Fm is the lowest price and F the price of theproposal under consideration.6.6 Proposals will be ranked according to their combined technical and financial scores using theweights given to technical and financial proposals. The bidder achieving the highest combinedtechnical and financial scores may be invited for negotiations.6.7 From the time the proposals are opened to the time the contract is awarded, bidders shall notcontact UNICEF on any matter and any attempt to influence UNICEF in its evaluation of theproposals and award recommendation, may result in rejection of the proposal.7.0 RFP terms, conditions and rights of UNICEF7.1 This RFP and any responses thereto, shall be the property of UNICEF. In submitting aproposal, the bidder acknowledges that UNICEF reserves the right to:(a)Visit and inspect the bidder’s premises;(b)Contact any clients of the bidder/referees provided;(c)Request additional supporting or supplementary information;RFP-Procurement of Services for Design Work, UNICEF , Rajasthan6

United Nations Children’s Fund State office for RajasthanB-9 Bhawani Singh Lane,Opp.Nehru Shakar Bhawan, C-Scheme, Jaipur- 302001Telephone: ( 91141) 409-0500 Facsimile: ( 91141) 222-1510 www.unicef.in(d)(e)(f)(g)(h)(i)(j)Arrange interviews with the proposed project team/contractors;Request clarification on proposals;Request for technical presentation of the proposals;Reject any/all of the proposals submitted;Accept any proposals in whole or in part;Negotiate with the most favourable bidder;Award contracts to more than 1 bidder, as UNICEF considers to be in its bestinterests.7.2 UNICEF reserves the right to invalidate any proposal for reasons mentioned above, and,unless otherwise specified by UNICEF or by the Bidder, to accept any item in the Proposal.7.3 UNICEF reserves the right to invalidate any Proposal received from a Bidder who, in theopinion of UNICEF, is not in a position to perform the contract.RFP-Procurement of Services for Design Work, UNICEF , Rajasthan7

United Nations Children’s Fund State office for RajasthanB-9 Bhawani Singh Lane,Opp.Nehru Shakar Bhawan, C-Scheme, Jaipur- 302001Telephone: ( 91141) 409-0500 Facsimile: ( 91141) 222-1510 www.unicef.inSPECIFIC TERMS AND CONDITIONS1.0 Late Delivery1.1 Without limiting any other rights or obligations of the parties hereunder, if the Contractorwill be unable to deliver the work or services by the delivery date stipulated in the Contract, theContractor shall (i) immediately consult with UNICEF to determine the most expeditious meansfor delivering the work or services and (ii) use an expedited means of delivery, at theContractor's cost, if reasonably so requested by UNICEF.1.2 No grant of time to the Contractor to cure a default hereunder, nor any delay or failure by theUnited Nations to exercise any other right or remedy available to the United Nations under thisContract, shall be deemed to prejudice any rights or remedies available to the United Nationsunder this Contract or constitute a waiver thereof.1.3 For late delivery of Services UNICEF reserves the right to claim liquidated damages from theContractor and deduct 0.5% of the total value of the contract per day of delay, up to a maximumof 10% of the value of the Contract. The payment or deduction of such liquidated damages, shallnot relieve the Contractor from any of its other obligations or liabilities pursuant to this Contract.2.0 Pre-PaymentPlease note that UN Financial Rules and Regulations do not permit prepayment such as COD orLC. The standard payment terms are net 30 days from the receipt of the invoice and proof ofdelivery/acceptance of deliverables.3.0. Unethical Behaviour3.1 UNICEF strictly enforces a policy of zero tolerance concerning unethical, unprofessional orfraudulent acts of UNICEF bidders. Accordingly, any registered bidder that is found to haveundertaken unethical, unprofessional or fraudulent activities will be suspended or forbidden fromcontinuing business relations with UNICEF.4.0 Corrupt and Fraudulent Practices4.1 UNICEF requires that all bidders associated with this Invitation to Bid / Request for Proposalobserve the highest standard of ethics during procurement and execution of the work. Inpursuance of this policy UNICEF(a) Defines for the purpose of this provision the terms set forth as follows:(i) Corrupt practice means the offering, giving, receiving or soliciting of any thing of value toinfluence the action of a public official in the procurement process or in the execution of acontract, and(ii) Fraudulent practice means a misrepresentation of facts in order to influence a procurementprocess or the execution of a contract to the detriment of the client, and includes collusivepractice among bidders (prior to or after bid submission) designed to establish bid prices atartificial non-competitive levels and to deprive the client of the benefits of free and opencompetition;(b) Will reject a proposal for award if it determines that the selected supplier / contractor haveengaged in any corrupt or fraudulent practices in competing for the contract in question;RFP-Procurement of Services for Design Work, UNICEF , Rajasthan8

United Nations Children’s Fund State office for RajasthanB-9 Bhawani Singh Lane,Opp.Nehru Shakar Bhawan, C-Scheme, Jaipur- 302001Telephone: ( 91141) 409-0500 Facsimile: ( 91141) 222-1510 www.unicef.in(c) Will declare a bidder ineligible, either indefinitely or for a stated period of time, to beawarded a UNICEF-financed contract if at any time it determines that it has engaged in anycorrupt or fraudulent practices in competing for, or in executing a UNICEF-financed contract.5. Guidelines on gifts and hospitality5.1 Bidders shall not offer gifts or hospitality to UNICEF staff members. Recreational trips tosporting or cultural events, theme parks or offers of holidays, transportation, or invitations toextravagant lunches or dinners are also prohibited.RFP-Procurement of Services for Design Work, UNICEF , Rajasthan9

United Nations Children’s Fund State office for RajasthanB-9 Bhawani Singh Lane,Opp.Nehru Shakar Bhawan, C-Scheme, Jaipur- 302001Telephone: ( 91141) 409-0500 Facsimile: ( 91141) 222-1510 www.unicef.inGENERAL TERMS AND CONDITIONS(SERVICES)1.DEFINITIONS AND UNICEF SUPPLY WEBSITE1.1In these General Terms and Conditions (Services), the following terms have the followingmeaning:(a) “Affiliates” means, with respect to the Contractor, any of its corporateaffiliates or associates, including parent entities, subsidiaries, and otherentities in which it owns a substantial interest.(b) “Confidential Information” means information or data that is designated asconfidential at the time of exchange between the Parties or promptlyidentified as confidential in writing when furnished in intangible form ordisclosed orally, and includes information,

jaipur.consultants@unicef.org, with specific reference to this RFP number prior to 2 days of the due date of submission of the proposal. No request for information will be entertained after this. The question and its response will be circulated to all the bidders, after deleting the name of the bidder who requested for the information. Pre-bid .

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