TARC BOARD OF DIRECTORS MEETING Meeting Notice

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TARC BOARD OF DIRECTORS MEETINGMeeting Notice:Due to the COVID-19 pandemic, state of emergency and Governor Beshear’s Executive Orders regardingsocial distancing, this meeting of the TARC Board of Directors will be held via video-teleconference pursuant toSenate 150 (as signed by the Governor on March 30, 2020) and Attorney General Opinion 20-05, and inaccordance with KRS 61.826, because it was not feasible to offer a primary physical location for the meeting.Pursuant to KRS 96.A, the TARC Board of Directors is to meet monthly. The next meeting will be:Tuesday, March 23 at 1:30 p.m.Pursuant to KRS 61.810, the Board may enter into Closed Session, but shall not take any action in a ClosedSession.Pursuant to the Americans with Disabilities Act, persons with a disability may request a reasonableaccommodation for assistance with the meeting or meeting materials. Please contact Ashlie Woods at502.561.5108. Requests made as early as possible will allow time to arrange accommodation.Meeting Instructions:Broadcast via Facebook Live at: facebook.com/ridetarcAudience and/or TARC staff can join via Facebook Live, public comments will be accepted via FacebookMessenger, by calling 502-585-1234 or at www.ridetarc.orgJoin Zoom Meeting:https://zoom.us/j/95127612828Meeting ID: 951 2761 2828One tap mobile: 13017158592,,95127612828#

TARC BOARD OF DIRECTORS MEETINGAgenda - March 23, 2021I. Quorum Call / Call to OrderMary Morrow1:30II. Approval of February Meeting MinutesBoard of Directors1:35 - 1:40III. Staff Reports1. February Performance Report2. February Financial Statements3. Presentation of Draft Fiscal Year 2022 TARC BudgetIV. Action Items1. Resolution 2021 – 05Service and Parts for Hybrid Bus Batteries2. Resolution 2021 – 06Agency Safety Plan3. Resolution 2021-07Dispatch Office Renovation ContractTonya CarterCarrie Butler,Tonya CarterChris Ward1:40 - 2:052:05 – 2:30Lorri LeeGeoffrey HobinV. Old BusinessVI. New BusinessVII. Chair’s ReportMary Morrow2:30 - 2:35VIII. Public CommentPat Mulvihill2:35 - 2:40Carrie Butler2:40 - 2:45IX. Proposed Agenda Items1. Fiscal Year 2022 TARC Budget2. Banking and Financial Services3. Bus Starter and Other Related Components4. Bus Electrical Assembly and Other RelatedComponents5. Bus Engine and Other Related Components6. Bus Transmissions and Other Related Components7. HDR presentation on TARC’s ComprehensiveOperations Analysis ‘LINC’X. Closed SessionXI. Adjournment2:50

TARC BOARD OF DIRECTORS MEETINGFebruary 2021 Board Meeting MinutesThe Board of Directors of Transit Authority of River City (TARC) met on Tuesday, February 23,2021 at 1:30 P.M. via Zoom conference due to the governmental social distancing constraints,pursuant to electronic notice to all Board Members.Board Members PresentMary MorrowCharles RogersCarla DearingJohn LauniusJ.C StitesTed SmithAlice HoustonGary Dryden Jr.Quorum CallChair Morrow called the meeting to order at 1:35 P.M.Adoption of MinutesThe motion was duly moved for the January 2021 Board Meeting minutes by Alice Houston andseconded by Chuck Rogers. Board of Directors unanimously accepted the January 2021 BoardMeeting minutes.Staff ReportsFinancial SummaryPresented By: Tonya CarterJanuary 2021 Passenger Fares are under budget 317,062 mainly due to budget projection onCOVID-19 impact. Paratransit Fares are under budget 71,075 mainly due to budget projection onCOVID-19 impact. Federal Reimbursement Funds - FTA is over budget 6,307,256 mainly due to usingCARES funds. Federal Reimbursement Funds - FTA Cap is under budget 3,030,003 mainly due totiming of spending funds for capital projects. Direct labor is over budget 335,199 and total labor is over budget 240,779. Fringe & Benefits are over budget 28,965 mainly due to pension.

TARC BOARD OF DIRECTORS MEETING Casualty & Liability is under budget 410,662 mainly due to closing of oneclaim and decreasing another. YTD Purchased Transportation is under budget 2,432,666 mainly due to budgetprojection on COVID-19 impact. Overall we had a 80,437 unfavorable balance for the current month on the Statementof Revenues – Expenses. This brings the favorable year-to-date balance of 96,784. January MTTF budget projection for revenue deposits is over budget 3,736,428 yearto-date. We currently have a favorable balance before capital year-to-date of 3,833,212 due to the MTTF revenue deposits and CARES reimbursement funds forrevenue shortfalls. MTTF net profit fees are up 3,198,133 and employee withholdings are down 258,939year to date compared to last year. Total Capital Contributions is under budget 1,600,849 for the current month and underbudget 3,829,637 year-to-date mainly due to the timing of spending grant funds. Total Capital Expenses are under budget 123,677 for the current month and underbudget 420,330 year-to-date. Bringing the year-to-date balance after capital items areapplied to an unfavorable balance of 5,466,852 mainly due to capital contributionsbeing less than depreciation expenses.TARC Monthly Performance ReportPresented by: Carrie Butler & Randy FrantzSee Powerpoint presentationSocial Media UpdatePresented by: Eric King, Director of MarketingSee Powerpoint presentationBoard ResolutionsResolution 2021-03 Ellipse Hosting and Support Agreement (Add-Ons)Presented by: Dwight MaddoxA resolution authorizing the Executive Director to renew the Annual Support Agreement withAddOns for Ellipse Hosting and Support Services. Total price for 2021 is 256,862.The motion was duly moved by Carla Dearing and seconded by Charles Rogers and approved.

TARC BOARD OF DIRECTORS MEETINGResolution 2021-04 Purchase of Ultra Low Sulfur Diesel #2 FuelPresented by: Maria HarrisA resolution authorizing the Executive Director to enter into a contract with Colonial OilIndustries for a period of up to twenty four (24) months, commencing on August 1, 2021 and notto exceed amount of 7,512,000.The motion was duly moved by Charles Rogers and seconded by Gary Dryden and approved.New BusinessPresented by: David BurtonKIPDA – Kentuckiana Planning and Development Agency presentation on ConnectingKentuckiana 2040 Metropolitan Transportation Plan (MTP)AdjournmentMeeting adjourned at 2:34 P.M.Mary MorrowChairDate

MARCH BOARD OF DIRECTORSUPDATE MARCH 23, 20211

HIGHLIGHTSSINCE THE LAST BOARD MEETING .Finalized First Draft of FY22 budgetContinuing on Windows10 rolloutProcess Improvement meeting with MVDirector of Human Resources hiringCOVID-19 response and transportation to vaccine sitesWrapping up the Comprehensive Operations Analysis COA2

MISSION STATEMENTDelivertransportationservices thatenhance theGreater Louisvillecommunity3

MISSION STATEMENT & SUCCESS FACTORSDELIVER TRANSPORTATION SERVICES THAT ENHANCE THE GREATER LOUISVILLE COMMUNITY1Deliver Quality Services4Support the Community’s Well Being2Focus on Rider Needs5Engage an Effective Team3Maintain Adequate Financial Resources6Explore Visionary Opportunities4

MISSION STATEMENT & SUCCESS FACTORSDELIVER TRANSPORTATION SERVICES THAT ENHANCE THE GREATER LOUISVILLE COMMUNITY1Deliver Quality Services- Safe- Accessible4- Sustainable2Focus on Rider Needs- Voice of the Customer- Dependability3- MTTF, Revenue, Expenses- Fund Capital Needs- Prudent Contractual Management- Program Involvement- Workforce & Economic Development- Outreach5- Frequent, Fast, & DirectMaintain Adequate Financial ResourcesSupport the Community’s Well BeingEngage an Effective Team- Promote Transparency- Training & Development- Opportunities for Growth6Explore Visionary Opportunities- Long Range Planning- Transformative Technology- Multimodal Trends5

RIDERSHIPFIXED ROUTEMonthly309KYTD-10%VLM-61% VLY2.9MR5W V% Pre-COVID-57% VLY-56% 2 Pts VP5WPARATRANSITYTDMonthly20.4K-13% VLM-45% VLY188KR5W V% Pre-COVID-49% VLY-47% 4 Pts VP5W6

ON-TIME PERFORMANCEFIXED ROUTEMonthly82%YTD-1 Pts VLM 1 Pts VLY79%-2 Pts VLY-Monitor end of line performanceNew Ops Road Supervisor 2/8Understand route and operator data 10 Pts VLY-120 total operators, VLM9% early arrivalNew class (4) Feb 9PARATRANSITYTDMonthly84%-1 Pts VLM 12 Pts VLY85%7

SAFETYSAFETY PREVENTABLE ACCIDENTSMonthly3YTD-62%VLM-62% VLY86-27% VLYSAFETY ACCIDENTS TOTALYTDMonthly20FLAT VLM-49% VLY205-23% VLYPREVENTABLE ACCIDENTS / 100K RIDERSYTDMonthly0.6-60%VLM-54% VLY2.1-13% VLY8

CUSTOMER SERVICE CALL CENTERCUSTOMER SERVICE (585-1234)Call Volume30.5KHold time 3%VLM-32% VLY1.0Abandoned Rate 7%VLM-90% VLY5% 25% VLM-83% VLYPARATRANSIT RESERVATIONS (560-0333)Call Volume12.1KAbandoned RateHold Time-5%VLM1.6 7%VLM5%-1 Pts VLMPARATRANSIT WHERE’S MY RIDE (589-9879)Call Volume7.0KAbandoned RateHold Time 4%VLM0.4 30% VLM5%-1 Pts VLM9

CUSTOMER SERVICE COMPLAINTSFIXED ROUTEMonthly303YTD 2%VLM-57% VLY2.9K-31% VLYPARATRANSITYTDMonthly155 60%VLM-78% VLY1.1K-63% VLYCOMPLAINTS / 1,000 RIDERSYTDMonthly1.4 27%VLM 12% VLY1.4 40% VLY10

SHORT-TERM FOCUS- Vaccinations (#TARCHealthy)- Women’s History Month- Mobile Ticketing Pilot- Kroger Partnership- Design-a-Bus, Community Voting!LONG-TERM FOCUSIN THE NEWS- Corporate Partnership Strategy- Post-COVID Recovery Strategy - WOMEN’S HISTORY MONTH- Crisis Communications Plan- PASSENGER TRANSPORT- Focused MessagingCustomers & Riders- DESIGN-A-BUS WINNERS- TRANSIT DRIVERAPPRECIATION DAY (#TDAD)SOCIAL MEDIAKY MEDIA LIBRARY7,310, 21% VLY- STORY COUNT: 704,240, 2% VLY- AUDIENCE: T:419,0341,249, 11% VLY1,038, 23% VLY11

THANK YOU12

FEB BOARD OF DIRECTORS UPDATEMarch 23, 202113

TARC Board of DirectorsFinancial SummaryFebruary 2021, Fiscal Year 2021Current Month RevenuePassenger Fares are under budget 201,391 (pg. 2, line 1) and Paratransit Fares are underbudget 69,207 (pg. 2, line 2) both mainly due to budget projection on COVID-19 impact.MTTF Contributions – Federated is under budget 334,657 (pg. 2, line 11) due to cashflowneeds and the current month receipts.Year to Date RevenuePassengers Fares are under budget 1,519,539 (pg. 2, line 1) and Paratransit Fares areunder budget 491,512 (pg. 2, line 2) as stated above due to budget projection on COVID19 impact. MTTF Contributions – Federated is under budget 8,693,201 (pg. 2, line 11)due to applying CARES funds for operating expenses. Federal Reimbursement Funds –FTA is over budget 7,823,522 (pg. 2, line 13) mainly due to CARES reimbursement funds.Current Month ExpensesDirect Labor is over budget 23,339 (pg. 3, line 1) and Total Labor is under budget 35,070(pg.3, line 9) due to vacation projection. Fringe & Benefits are over budget 169,297 (pg.3, line 32) mainly due to workers compensation. Purchased Transportation is under budget 483,458 (pg. 2, line 38) mainly due to revenue hours.Year to Date ExpensesDirect Labor is over budget 665,009 (pg.3, line 1) and Total Labor is over budget 748,303 (pg.3, line 9). Fringe & Benefits are over budget 747,026 (pg. 3, line 32) mainlydue to Pension and Workers Compensation offset by Medical. Purchased Transportation isunder budget 2,916,123 (pg. 2, line 38) mainly due to budget projection on COVID-19.Depreciation Expense is under budget 808,123 (pg. 2, line 46) mainly due to capitalexpenditures not in line with budget projections.Operating SummaryOverall we had a 190,939 (pg.2, line 53) unfavorable balance for the current month on theStatement of Revenues – Expenses. This brings the unfavorable year-to-date balance to 94,156 (pg. 2, line 53). February MTTF budget projection for revenue deposits is overbudget 3,323,566 (pg. 7) year-to-date mainly due to July receipts. We currently have afavorable balance before capital year-to-date of 3,229,410 (pg. 8) due to the MTTFrevenue deposits. MTTF net profit fees are up 3,136,422 (pg. 7) and employeewithholdings are down 832,555 (pg. 7) year to date compared to last year.

Capital SummaryTotal Capital Contributions is under budget 780,373 (pg.2, line 25) for the current monthand under budget 4,610,010 (pg. 2, line 25) year-to-date mainly due to the timing ofspending grant funds. Total Capital Expenses are under budget 126,506 (pg. 2, line 48)for the current month and under budget 546,835 (pg. 2, line 48) year-to-date. Bringing theyear-to-date balance after capital items are applied to an unfavorable balance of 6,482,011 (pg.2, line 55) mainly due to Capital Contributions being less than DepreciationExpenses.

Statement of Revenue - Expenses - with Capital Contributionspage 2February 2021, Fiscal Year 2021Current MonthDescriptionFY21Total BudgetActualFiscal Year-to-dateOver budget(Under budget)BudgetActualBudgetOver budget(Under ting 587,688,759(2,159,201)52.42%MTTF Contributions- FederatedLocal Government Funds - MTTFFederal Reimbursement Funds - FTAState Government 2087,823,522(74,466)32.69%86.77%27.05%67.91%Total Non-Operating 334,657)52,851,36553,571,302(719,937)33.99%Total Revenues Before Cap 58,380,92261,260,061(2,879,138)36.32%Local Government Funds - MTTF, CapFederal Reimbursement Funds - FTA, CapState Goverenment Funds, CapOther Agencies Revenue, %0.00%Total Capital 8)47.02%LaborFringes & BenefitsServicesMaterialsUtilitiesCasualty & LiabilityPurchased TransportationInterest ExpenseOther ExpensesOperating 86%43.64%48.23%-80.94%70.01%36.22%Development Cost & Loss on DisposalDepreciation ExpensesLoss on Disposal of AssetsTotal Capital 1)182.39%Passenger FaresParatransit FaresSpecial Fare Revenues (UofL, UPS and etc)Comp SpecialsAdvertising RevenueOther Agency RevenuesTotal Recoveries-InsuranceTotal RevenuesExpensesTotal ExpensesRevenue / Expense Difference Before CapitalRevenue / Expense Difference After 24,681)

page 3Total LaborFebruary 2021, Fiscal Year 2021Current MonthDescription123456789FY21Total BudgetActualBudgetFiscal Year-to-dateOver budget(Under budget)ActualOver budget(Under budget)PercentageRemainingDirect LaborSick LeaveHolidayVacationOther Paid 27,897748,30332.01%(35,070)Difference compared to Budget748,303Current 272829303132BudgetFY21Total BudgetActualBudgetYear to DateOver budget(Under budget)ActualBudgetOver budget(Under budget)PercentageRemainingFICAPensionHospital Medical & SurgicalVision Care InsuranceDental PlansLife InsuranceDisability InsuranceKentucky UnemploymentWorker's CompensationUniform & Work Clothing AllowanceOther FringesTotal Fringe & 2%28.05%Sick LeaveHolidayVacationOther Paid AbsencesTotal Compensation 47,02627.79%Difference compared to Budget169,297747,026

page 4Balance SheetFebruary 2021, Fiscal Year 2021AssetsFY 21FY 20Current AssetsCash & Cash ItemsShort Term InvestmentsAccounts RecievableInterest RecievableDue From GrantMaterials & SuppliesTotal Current AssetsTotal Other AssetsFY 21FY 20Current ------------------198,670,372Other AssetsPrepaid Insurance & Dues & WIPLiabilities, Reserves & CapitalLong Term DebtShort Term DebtTrade PayablesAccrued Payroll LiabilitiesEstimated Workmans CompensationAccrued Tax LiabilitiesUnreedemed Tickets & TokensReserves - Injury & DamagesDue To OperationsUnearned Capital ContributionsOther Current Liabilities (Health Ins.)Total Current ---------69,948,595------------------139,129,485 -----------------104,322,659 Fixed AssetsEquityLandBuildingsCoachesOffice EquipmentOther EquipmentDevelopment CostsVehicle Exp - OperatingOther Equipment -OperatingTotal Fixed AssetsLess Accumulated DepreciationAccumulated Depr LandAccumulated Depr BuildingsAccumulated Depr CoachesAccumulated Depr Office EquipmentAccumulated Depr Other EquipmentAccumulated Depr Development CostAccumulated Depr Vehicle Exp - OprAccumulated Depr Other Equipment OpTotal DepreciationNet Fixed AssetsTotal ,129,485 095849,78899,462------------------

Pursuant to KRS 96.A, the TARC Board of Directors is to meet monthly. The next meeting will be: Tuesday, March 23 at 1:30 p.m. Pursuant to KRS 61.810, the Board may enter into Closed Session, but shall not take any action in a Closed Session. Pursuant to the Americans with Disabilities Act, persons with a disability may request a reasonable

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