Office 365 Log Into Office 365 And Authenticating Your Account

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Office 365 – Log into Office 365 and authenticating your accountThis guidance is for logging into Office 365 on a PC/Laptop and authenticating youraccount.Before you start, you will need your username and password.STEP 1 – Logging inOpen Google Chrome.Copy the link and paste into Chrome’s address bar at the topof the screen, and hit enter.https://www.office.comYou will be taken to office.com homepageClick thebuttonYou will then be taken to a sign in window.a) Type the username you have received via email,for example Joan.smith@.nhs.scotb) Click ‘Next’c) Enter the password and click ‘sign in’.Office 365 Project TeamVersion V2Updated on: 13/11/2020Page 1 of 5

Office 365 – Log into Office 365 and authenticating your accountSTEP 2 – AuthenticationYou may be required to undertake an additional security stepto authenticate your account.A message stating that more information is required willappear.Click ‘Next’. You will then be taken to a screen for additionalsecurity verification there are two ways you can do this.Option one: Authenticator Appa. Select next and Install the MicrosoftAuthenticator App on your mobile phonethrough Google Play on Android or Appstoreonapple.b. Remain on the ‘Set up your account’ screenwhilst you set up the Microsoft AuthenticatorApp on your mobile device.c. Set up the Microsoft Authenticator app andthenselect ‘next’ on your computer screen.d. Return to the ‘Set up your account’ page onyour computer, and then select ‘next’. The‘Scan QR Code’ page will appear.Office 365 Project TeamVersion V2Updated on: 13/11/2020Page 2 of 5

Office 365 – Log into Office 365 and authenticating your accounte. On your mobile device, open the Microsoft Authenticator app,select to allow notifications if prompted, select add accountfrom the ‘customise and control icon’ on the upper right, andthen select ‘Work or school account’.(You might receive a prompt asking wether to allow the appaccess to your camera. You must select allow so the app cantake a picture of the QR code.)f. Scan the provided code with the MicrosoftAuthenticator app,however, if the QR reader can’t read the codeyou can select ‘Cant scan the QR image’ andmanually enter the code.g. Select ‘next’ on the ‘Scan QR code’ page onyour computer. A notification will be sent yourmobile device.h. Approve the notification in the MicrosoftAuthenticator app and then select ‘next’.i.Your security information is now updated to use theMicrosoft Authenticator app by default to verify yourIdentity when using the two-step verification orpassword reset. Select ‘next’.j.Select ‘done’.You have now authenticated your accountplease see Page 5 for further guidance andcontact information.Office 365 Project TeamVersion V2Updated on: 13/11/2020Page 3 of 5

Office 365 – Log into Office 365 and authenticating your accountOption two: Recieve a text message orphonecalla. Select ‘I want to set up a different method’b. Select ‘Phone’ from thedropdown box and click ‘Confirm’.c. Select ‘United Kingdom’d. Type your Mobile Number (work orpersonal).e. Select either ‘Text me a code’ or ‘Call me’f. Click ‘Next’Depending on whether you opted for phone or text, youwill receive a text message or phone call providingyou with a 6 digit code.Didn’t receive a code?If for any reason you do not receive the code you canpress F5 on your keyboard to have a new code resent.a. Enter this code into the text box provided.b. Click ‘Verify’.c. When asked about staying signed in select NO,this is required when using shared devices.Office 365 Project TeamVersion V2Updated on: 13/11/2020Page 4 of 5

Office 365 – Log into Office 365 and authenticating your accountSTEP 3 – Accessing Generic Mailboxa) Within your inbox click on your intials in thetop right hand corner of the screenb) Select the option open another mailboxc) In the pop up screen that appears type thegeneric mailbox address, for td) Click opene) Another window will open displayingthe generic mailbox inboxCongratulations! You are now setup to use Office 365!Further GuidanceFor further guidance on logging in, and using Outlook Online, please see the Office 365 pages onStaffLink.Contact usIf you have any questions, please do not hesitate to get in touch via the below options: Contact the IT Service Desk on 01592 648028Office365 login queries or other issues - email fife.office365@nhs.scot orfife.gmsfacilitators@nhs.scotOffice 365 Project TeamVersion V2Updated on: 13/11/2020Page 5 of 5

Office 365 – Log into Office 365 and authenticating your account Office 365 Project Team Version V2 Updated on: 13/11/2020 Page 3 of 5 e. On your mobile device, open the Microsoft Authenticator app, select to allow notifications if prompted, select add account from

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