The Ohio State University

The Ohio State UniversityNew Employee EssentialsCongratulations on accepting yournew opportunity at Ohio State!Updated 1/3/2021TALENT EXCELLENCE1590 N. High Street, Suite 410 Columbus, OH 43201 614-292-1050

Welcome to Ohio StateOn your first day we want you to feel welcomed and excited to be a part of Ohio State and yourteam. This New Employee Essentials Guide includes high-level information about benefits andresources and a checklist with links to resources mentioned during orientation. Use the Workday Onboarding Portal to complete the onboarding tasks assigned to you.Workday is the university’s cloud-based finance and HR management system.Use the New Employee Website as a guide to your first weeks, months and year.In this unusual time, you may have questions about the university’s responseto the coronavirus pandemic. Please visit safeandhealthy.osu.edu for thelatest information. You are required to take “Together as Buckeyes” curriculumin BuckeyeLearn within your first week of employment. Daily health checks arecompleted at compass.osu.edu.ConversationsRegular ongoing conversations with your manager are essential to keep you informed, on trackand developing in your career journey at Ohio State. Initial conversations should include: Your start date and time, where and to whom to report on the first day; information on whatto bring the first day, parking and dress codeYour technology needs and requirementsAny activities that need to occur prior to your first day (e.g., obtain employee ID).Key people to meet. Your manager may assign you a task in Workday to set up thesemeetings.Required training and accessYour job description, including roles, responsibilities and expectationsYour probationary period (if applicable)Confirming your first week’s schedule and meetingsDigital Identity & ToolsLogin to my.osu.edu to set up your Ohio State digital identity, including emailaddress and BuckeyePass authentication after you receive confirmation that you are established inthe HR System. By establishing your digital identity, you will have access to your Workday Inbox,OSU Compass and other university websites.2

If you are an employee of Ohio State Wexner Medical Center, you have an Ohio State emailaddress and a medical center email address. At the medical center, it is a best practice to forwardyour Ohio State email address to your medical center email address using the following steps:1.2.3.4.5.Log in to my.osu.eduClick “Change Email Delivery”Click the button next to “Deliver my e-mail to”Enter your medical center email in the boxesClick SubmitBuckeyeLearn is our online learning management system. Once you login using your name.# ormedical center ID and password, you can navigate to your transcript to see your required trainingsand explore other professional development offerings.CarmenZoom is often used for audio and web conferencing. Ohio State is moving toward MicrosoftTeams for audio and web conferencing and other collaboration. Skype is also available in manyunits. Ask your manager what tools are used for communication and collaboration in your area.Technical assistance is available by contacting the IT Service Desk at 614-688-HELP (4357) orthrough self-service.Benefits and Important DeadlinesAs part of your total rewards package, Ohio State is proud to provide access to high-qualitybenefits to support your health and financial goals. Your Workday Onboarding Portal items includeBenefits Enrollment.As a newly eligible employee, use the Benefits Overview website to navigate benefits informationand the related enrollment deadlines. Be aware there is a 30-day deadline to enroll in many ofyour benefits, and you need to make decisions regarding mandatory retirement plans in your first120 days of hire or eligibility.Important: You can select benefits up to two weeks before your start date.However, your health benefits, if you choose to enroll in Ohio State’s plan, donot begin until your first day. Be aware of the benefits deadlines and benefitsresources available so you can make informed decisions.Watch videos about the robust package of total rewards that are a part of working at Ohio State.3

Attend these webinars to understand your health coverage and retirement benefit options:New Hire Retirement and Health & Welfare Benefits Webinar - Registration is not required.Join with this Zoom link.o Offered 12:30-3:00 PM the afternoon of orientationo Offered again from 8:00-10:30 AM on Thursday mornings of orientation week.o This is a combined version of the monthly webinars below.Health and Wellness Benefits Webinar - Offered monthly. Registration is recommended.Use this link to register in BuckeyeLearn.Retirement Choices Webinar - Offered monthly. Registration is recommended. Use this linkto register in BuckeyeLearn.Explore Your Plan for Health (YP4H), Ohio State’s employee wellness program with tools andresources for living a healthy life. Participants can earn rewards, including medical plan premiumcredit, Health Reimbursement Account (HRA) credits and PulseCash, through healthy behaviorssuch as completing a health assessment with biometrics, tracking physical activity and attendingwellness programs.Watch this video from Bern Melnyk, PhD, University Chief Wellness Officer, about all the wellnessopportunities at Ohio State.You can explore our Get Involved video here to learn of other advantages for employees.Onboarding Tasks in WorkdayBenefits enrollment is only one of the onboarding items assigned to you in Workday. You willreceive an email letting you know when you can access Workday. Additional onboarding itemsenable you to: Provide or update personal and contact informationSet up direct deposit (payment election). Note: Direct deposit is the only option at theuniversity. If you don’t sign up for direct deposit, you are automatically assigned a pay card.Set up tax withholdingSee and access your required trainingComplete other onboarding items assigned to you. Items assigned vary depending on if youare a new hire, rehire or transfer. Your college or business unit may have additionalonboarding items outside those assigned in Workday.Go to the Payroll Services website for details about direct deposit, paycheck, tax information, etc.4

Getting Around CampusGo to the CampusParc website for details on how to obtain your parking pass.The Campus Area Bus Service (CABS) is a free transit service provided by The Ohio StateUniversity Transportation and Traffic Management.Take a virtual tour of campus or try out the interactive campus map.Due to COVID-19, additional safety measures are in place for employees, including mandatorymasking while riding the Med Center Express. Staff should pick up a new mask from their unit or ascreening station before 11 p.m. If your shift ends after 11 p.m., please obtain a mask from yourunit. Non-clinical staff should reuse the mask until it is soiled. If you need a mask to ride the MedCenter Express prior to your first shift, please ask the driver for one when you enter the bus. Readmore about recent parking and transportation changes.Professional DevelopmentFamiliarize yourself with Gateway to Learning, a robust website that outlines opportunities forlearning and development. Training is one way to engage in learning; other professionaldevelopment opportunities include mentoring, on-the-job experiences, job shadowing andnetworking. Engage in workshops or browse the many resources on Gateway to Learning, includingarticles, videos, books, TEDTalks and online tools. Review Manage Your Performance resources including the Individual Development Plan.Talk with your manager about the plan and how you can learn through experience,exposure and education. Watch the Learning Journey Video The Office of University Compliance and Integrity works to promote a culture thatencourages ethical conduct and compliance. A series of five-minute videos on the topics ofconcern reporting, conflicts of interest, public records, workplace hazards, and exportcontrols is available. View the “Take 5 for Compliance and Integrity: Topics You ShouldKnow” series at os.html.BuckeyeLearnExplore BuckeyeLearn for training that aligns with your personal and professional goals andinterests and to complete training this is required or assigned by your manager. Your manager willshare which training is required and which is optional. You can search titles or keywords insideBuckeyeLearn. Offerings include:5

Introduction to BuckeyeLearn (online course)Protecting Institutional Data (online course)Report Support: Identifying and Responding to Sexual Misconduct (required online course– automatically assigned)Understanding the Sexual Misconduct Policy (online or instructor-led course – automaticallyassigned)Security AwarenessHazard CommunicationResponsible Conduct of Research (required to conduct research)Digital Accessibility PolicyResources for New Managers Starting Strong (instructor-led course, to be relaunched later in 2021) Workplace Violence for Supervisors (online course) Building Multigenerational Teams (online course) Supervising Student Employees (instructor-led course)Wexner Medical Center employees must complete all required courses within the first 60 days ofhire.Safety and SecurityOhio State is dedicated to providing a safe and healthy environment. The Department of PublicSafety includes police (OSUPD), emergency management, central campus security services,communications and security technology, and Wexner Medical Center security, all helping to keepBuckeyes safe. OSUPD’s non-emergency phone number is 614-292-2121.View the Department of Public Safety’s Surviving an Active Aggressor video.If you see something – say something! Visit Ohio State & Wexner Medical Center Anonymous Reporting Line or call 866-294-9350 Call the Compliance Office: 614-293-7802 or Call the HIPAA Helpline: 614-293-4477 Call the medical center Help Desk: 614-293-HELPCyber Security 6Cybersecurity 4 youSecurity Liaisons

Ohio State AppPut campus in your pocket with the Ohio State app. Easy access to everything Ohio State offersincluding real-time bus locator, news, events, athletics and more. Download it now.Diversity, Equity and InclusionOhio State strives to be a model for inclusive excellence. We value diversity, the range ofdifferences that make each of us unique. We foster inclusion, an environment in which allindividuals feel engaged, respected, valued and connected, and in which individuals feelcomfortable bringing their unique ideas, backgrounds and perspectives to their work in support ofOhio State’s mission.Visit our Diversity and Inclusion website and take our Diversity Basics and Understanding andInterrupting Implicit Bias FY21 online courses.To inquire about access or to request reasonable accommodation, contact Disability Benefits athr-inegrateddisabilith@osu.edu (614) 292-3439 or ADA-OSU@osu.edu (614) 292-7024University Staff Advisory Committee (USAC)The University Staff Advisory Committee (USAC) is an advisory body to university leadership.Comprised of members from across the university and medical center, its mission is to maintain anactive and participatory line of communication with the university community and to provide aforum through which university staff can raise, discuss, and make recommendations to support theuniversity’s mission. Staff are encouraged to reach out to USAC or submit feedback, and they willhappily address recommendations and provide follow-up.Employee Resource Groups (ERG’s)Employee Resource Groups are voluntary, employee-led groups that foster a diverse, inclusiveworkplace aligned with our mission, values and goals. Current groups include: Black Faculty and Staff Employee Resource Group Hispanic Latino Employee Resource Group Lesbian, Gay, Bisexual and Transgender Employee Resource Group Women of Color Employee Resource Group Young Professionals Resource Group New Veterans Employee Resource Group Diversity, Equity and Inclusion Resources7