District E-Book - Lions Clubs International

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District E-Book

District E-BookOctober 5, 2018TABLE OF CONTENTSPreparing and Planning for the Year. 4Where Do I Find Essential Information? . 5MYLCI . 5Membership Reports . 5Technical Support and Troubleshooting . 5The District Cabinet . 6Officers recorded by International Headquarters. 6District Officers. 6Zone and Region Chairpersons. 6District Chairpersons . 8District Coordinators . 9Ordering Items through LCI Club Supplies . 10Grants . 11LCI Grant Funding Available . 11LCIF Grants . 11Time Management – Planning Your Schedule for the Year . 12International Events . 12District-wide Events . 12Club Visits . 12Events or Training. 12Constitutional Area-wide Events . 13District Convention, Elections and Vacancy Filling . 14District Conventions . 14District Elections. 14Filling Vacancies . 14Club Support . 15Preparing for a Club Visit. 15What to Take to each Club Visit . 15Completing the Club Visit . 15Club Services Activities . 15Club Quality Resources . 16Resources to Strengthen Struggling Clubs . 16Recognition/Awards . 17Reporting concerns to LCI and support from LCI . 17Back to Table of Contents2

District E-BookOctober 5, 2018Promoting Harmony among Chartered Clubs . 18Preventing and Resolving Disputes . 18DG Budget and Travel Expense Reimbursement . 19Leadership Development . 20Global Leadership Team . 20Institutes and Seminars . 20District Governors-Elect Training . 21Locally Delivered Leadership Development Programs. 21Independent Study Courses for Officers . 21Lions Learning Center Courses . 22Leadership Development Webinars . 22Additional Leadership Development Resources . 22Membership Development . 24Membership Board Policies . 24Global Membership Team . 24New Club Development . 24Membership Categories and Programs. 24New Members . 25Grants and Symposiums . 25Public Relations and Communications. 26International President’s Theme and Centennial Celebration . 29Lions Clubs International Centennial Programs . 29Resources and References . 30Governing Documents. 30Manuals . 30Legalities and Technicalities . 30Lions Clubs International Foundation . 32Lions Clubs International Foundation . 32LCIF Coordinators . 32INTERNATIONAL HEADQUARTERS. 33Contact Us . 33Back to Table of Contents3

District E-BookOctober 5, 2018Preparing and Planning for the YearPrior to your term as District Governor, you will spend a good portion of your time preparing to serve. Byreviewing the various parts of this e-Book, you are accomplishing an important first step in your preparation!In addition, a large team of leaders (both close to home and from other parts of the world) will guide youthrough different parts of a comprehensive orientation program. Learning materials are revised each year sothat you receive the best, most accurate information. Generally, your orientation will include classroomseminars and online assignments throughout the year and, of course, the District Governors-elect (DGE)Seminar. Your best sources for information are two web pages:DGE Seminar – This webpage provides detailed instructions for all of the logistics of DGEregistration, including hotel and travel. It is posted each year in late October for the upcominginternational convention.Leadership Materials/DGE Seminar – This webpage provides program details about theDistrict Governors-elect Seminar. It is an intensive training seminar designed to equip DGE’swith the knowledge, vision, and skills necessary to strengthen and build Lions ClubsInternational.In addition, the following web pages provide information about other components of the comprehensiveprogram:DGE Assignments – Online assignments of independent guided training for first vice districtgovernors/district governor-elects.DGE Area Training - The DGE Area Training provides an opportunity for first vice districtgovernors in a Global Action Team area to come together and share ideas, challenges, bestpractices and successes with each other.Finally, you will be contacted in October by your DGE Seminar Group Leader. The Group Leaders are assignedto accompany and mentor DGEs during the months leading up to the DGE Seminar. Your Group Leader is alsoyour classroom facilitator at the Seminar.Back to Table of Contents4

District E-BookOctober 5, 2018Where Do I Find Essential Information?MYLCI - When you Log on to MyLCI, you have access to essential information about your clubs, district andmultiple district which can help to streamline your administrative tasks as well as keep abreast of your clubs. Introduction, Basic Features - This short video provides a brief overview of the features of MyLCI. Registration and Logon - Information for both new and existing users. First vice district governorsobtain district governor-elect access in mid-May to report district cabinet members, chairpersonsand create zones and regions. District Guest Passwords - A district governor or council chairperson may assign guest administratoraccess up to five additional Lions for administrative support. Who has access - Make sure your district team also has full knowledge of how to use MyLCI as a keyinformation resource. Member Contact Data Downloads - Use this key feature of MyLCI to create mailing address, emailaddress and phone lists for easier communication.Membership Reports - This information is obtainable without first logging into MyLCI. Membership Register Report - Shows club list and status, membership count and last membershipreporting date. Missing Club Officers - Lists missing club officers’ positions for each club. Summary of Membership - Summary of membership types and gender by club. Cumulative Reports - Cumulative membership and club summary report fiscal year-to-date. Club Health Assessment Report - Shows all key information on club status, membership count andreporting history for all clubs in the district.Technical Support and Troubleshooting - Email: HelpDesk@lionsclubs.org or call: 630-468-6900.Back to Table of Contents5

District E-BookOctober 5, 2018The District CabinetThe Model District Structure provides an organizational chart for an effective district cabinet. It includes thedistrict officers, district chairpersons/coordinators and district committees. When building the districtcabinet, see your own district constitution and by-laws for additional cabinet positions that it may include.The International Constitution and By-Laws provides for these positions:Officers recorded by International Headquarters Immediate Past District Governor - Resources for Past District Governor to help a past districtgovernor stay informed, stay involved and polish leadership skills.Please send the Convention Report immediately following the district convention to report the results of theofficer elections for the incoming: District Governor - complete and attach the District Governor Biography form. First Vice District Governor/DGE - complete and attach the First Vice District Governor Biographyform. Second Vice District Governor - complete and attach the Second Vice District Governor Biographyform.District Officers – you may report these officers in MyLCI as First Vice District Governor/DGE after May 15each year: Cabinet Secretary/Treasurer, Cabinet Secretary and Cabinet Treasurer - Cabinet Secretary &Treasurer Manual If you are unable to complete this task in MyLCI, report District Cabinet Officers Using a WritablePDF.Zone and Region ChairpersonsAs District Governor-elect, you may report Zone and Region Chairpersons in MyLCI while creating the zoneand region structure. This task should be completed as soon as you obtain district governor-elect access inMyLCI. This task may only be completed in MyLCI. Instructions to set up the zones and regions in the district include: Create zone and region structure and assign chairpersonsAssign clubs to zones, maintaining zones, assigning new clubs or removing dropped clubsGet a report of zones and regionsBack to Table of Contents6

District E-Book October 5, 2018Resources for Zone and Region Chairpersons - The Region and Zone Chairperson Center makes iteasy to access information that is relevant to zone and region chairpersons.Back to Table of Contents7

District E-BookOctober 5, 2018District Operations CommitteesLions Clubs International officially recognizes these operations committees. Report district chairpersonsUsing MyLCI or by a writable PDF form. Terms are for one year unless otherwise designated. Convention - The Convention Chairperson works on behalf of the District Governor to execute asuccessful convention for the Lions members of the district. Honorary Committee - This webpage supports past district governors to stay involved in supportingthe clubs in the district. Information Technology - This chairperson assists district and club leaders with social media, eDistrict House and e-Clubhouse tools. Diabetes - This Lion organizes effective service projects to help fight diabetes in their communities inthe district. Environment - This Lion provides clubs with the assistance they need to organize environmentalservice projects in their district. International Relations - The district international relations chairperson is appointed by the districtgovernor to provide clubs with the assistance they need to organize international relations serviceprojects in their district. Leo Club - Leo club chairpersons contribute to the success of their districts through the promotion,development and continual support of Leo clubs. Either one-year or three- year appointments areavailable. Peace Poster Contest Chairperson – This chairperson assists the district governor with the PeacePoster Contest in the district. Public Relations and Lions Information (Marketing Communications) - This webpage contains ideasand resources for ideas for the Public Relations Chairperson. Reading Action Program - The role of the District or Multiple District RAP Chairperson is to plan,coordinate and promote local literacy activities and to serve as the liaison between Lions ClubsInternational, the district governor/council chairperson, and clubs regarding program activities. Sight Preservation, Awareness and Action - This chairperson organizes vision service projects in thedistrict and motivates Lions to undertake service projects.Back to Table of Contents8

District E-BookOctober 5, 2018 Youth (Lions Opportunities for Youth) - requires completion of the Annual District Youth Camp andExchange Report Form Lions Quest - This is LCIF’s most comprehensive Youth Program which provides youth with positivelife skills.District Global Action Team CoordinatorsWrite a paragraph about the Global Action Team District GLT Coordinator - serves for one year subject to annual confirmation.District GMT Coordinator - serves for one year appointed by the district governor as per the districtconstitution and by-laws. District GST Coordinator – serves one year term as per the district constitution and by-laws. District LCIF Coordinator - If you want to know who your LCIF District Coordinator is, please e-mailLCIF Development staff.Back to Table of Contents9

District E-BookOctober 5, 2018Ordering Items through LCI Club SuppliesDistrict Governors obtain access to their district accounts on July 1st each year.Here are some quick links to the most frequently requested items: District Officer Name Badges - This badge is used for all district officers other than district governoror past district governor. New Member Kit - This kit is for new members in already existing clubs. Each district governorreceives 25 at the beginning of the fiscal year. Charter club new member kits are handleddifferently and are not available through Club Supplies. Peace Poster Kit - Kits are available for purchase January 15 through October 1 each year. Awards and Medals - Browse this department for various medals and certificate holders. Plaques, Awards and Recognition - This section contains a wide variety of products to help yourecognize outstanding Lions Clubs. Past District Governor Lapel Pin -This pin is available for purchase.If you have further questions regarding club supplies, please email clubsupplies@lionsclubs.org.Back to Table of Contents10

District E-BookOctober 5, 2018Grants LCI Grant Funding Available - Grants are available for several association programs designed to increasemembership, promote club activities and develop youth leadership. Centennial PR Grant - Funds to enhance local centennial plans and celebrations. Children's Symposium Program - Symposium or conference that promotes activities supportive ofLions’ health and education services for children in need. Family and Women Symposium Grant - This grant is for clubs to identify relevant serviceopport

District E-Book October 5, 2018 . HelpDesk@lionsclubs.org or call: 630-468-6900. District E-Book October 5, 2018 Back to Table of Contents 6 The District Cabinet The Model District Structure provides an organizational chart for an effective district cabinet. It includes the

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