BIA National Aviation Plan
DEPARTMENT OF THE INTERIORBureau of Indian Affairs (BIA)NationalAviation PlanBIA National Aviation Office2017
National Aviation Plan – 2017Bureau of Indian Affairs,Division of Forestry and Wildland Management,Branch of Wildland Fire Management, Aviation and SafetyNational Aviation Office208-387-5371National Interagency Fire Center3833 South Development Ave.Boise, ID, 83705This plan has been:Approved By:
Contents1.02.03.0Aviation Plan.11.1Purpose .11.2Mission Statement .11.3Philosophy .11.4National Aircraft Management Strategy.21.5Authority .21.6Policy .21.7References .3National Aviation Organization.42.1NAO Roles and Responsibilities .42.2NAO Is Responsible for the Following .62.3Regional Directors, Agency Superintendents, Field Office Managers, First LineSupervisors, Aviation User(s), and BIA Pilots Are Responsible for the Following . 62.4Regional Office .62.5RAM.62.6Agency.72.7Agency/Unit Aviation Manager (AAM/UAM) .82.8Aircraft Dispatcher .92.9Pilot.92.10Aircraft Manager .102.11Flight Manager .10Administration .113.1General .113.2Budget .123.3Aircraft Flight Service Ordering .133.4Aircraft Contracts .163.5On-Call/CWN Aircraft Contracts .183.6DOI Aircraft Rental Agreements, Non-Fire – (ARA). 193.7Contractor Evaluations .203.8End Product Contracts .213.9BIA Supplemental Fire Aircraft Acquisition .243.10Cooperator Aircraft.253.11Non-Federally Approved Aircraft .263.12Senior Executive Service (SES) Flights .263.13BIA Law Enforcement Flights .263.14Search and Rescue (SAR) Flights (see also BIA NAP, 5.6 and 5.16). 27i
4.05.03.15United States Military and National Guard Aircraft Flights . 273.16Unmanned Aircraft Systems (UAS) Flights (see also BIA NAP, 5.26) . 283.17Documentation Requirements .293.18Issue Resolution .303.19Aviation Program Reviews .30BIA Aviation Training .304.1General .304.2Fire Training and Qualifications.304.3Aviation Training for Non-Fire Flight Activities and Positions . 314.4Resource Helicopter Manager.314.5Aerial Ignition Position Training, Qualifications and Experienced Requirements 314.6Management Responsibility .324.7NWCG to IAT Functional Crosswalk .34Aviation Operations .345.1General .345.2Policy, Operational Guides and Handbooks .345.3Public/Civil Aircraft Operations .345.4BIA Employees on Non-BIA Aircraft .345.5Passengers .355.6Emergency Exception to Policy .365.7Categories of Flight .375.8Flight Planning (See also 351 DM, 1.4 and National Interagency MobilizationGuide, Chapter 50) .375.9Flight Following (See also National Interagency Mobilization Guide, Chapter 50and Interagency Standards for Fire and Fire Aviation Operations, Chapter 16) . 385.10Radio Frequency Management/Communications .405.11Overdue, Missing or Downed Aircraft .405.12Mishap Response .415.13Transportation of Hazardous Materials .415.14Invasive Species Control.415.15Fire Chemicals and Aerial Application Policy near Waterways . 425.16SAR (See also BIA NAP, 3.14) .425.17Large Airtanker (LAT), Very Large Airtanker (VLAT) and CL-215/415 (Scoopers)Operations .425.18Airtanker Base Operations .435.19SEAT Operations .435.20Air Attack, ASM and Leadplane Operations .43ii
6.07.05.21Helicopter Operations .445.22Aerial Ignition Operations .475.23ACETA.475.24Light Fixed-Wing Operations .475.25Law Enforcement (LE) Operations .485.26UAS .495.27Cooperator (Non-Federally Approved) Aircraft .505.28Snow Operations .50Aviation Safety .516.1General .516.2SMS .516.3Policy .516.4Aviation Life Support Equipment (ALSE).526.5PASP .526.6Aircraft Accident Investigation Process .546.7Risk Management .556.8Assurance .586.9Aviation Safety Assistance Team (ASAT) .586.10Aviation Safety Communiqué (SAFECOM) .596.11Program Evaluations, Readiness Reviews, Site Visits . 596.12Promotion .606.13Lessons Learned .606.14Aviation Safety Awards Program.606.15Prescribed Fire Project Planning .61Airspace Coordination .617.1Interagency Airspace Coordination .617.2Flight Planning, Hazards and Obstructions .617.3Fire Traffic Area (FTA) .627.4Temporary Flight Restriction (TFR) .627.5National Firefighting Aircraft Transponder Code (1255) . 627.6Airspace Boundary Plan.627.7Airspace Deconfliction .637.8Airspace Conflicts .637.9Operations Along Foreign Borders .637.10Airspace Agreements – Memorandums of Understanding . 637.11Emergency Security Control of Air Traffic (ESCAT) . 64iii
8.09.0Aviation Facilites .648.1General .648.2Aviation Facilities (Permanent and Temporary) .648.3Temporary Operations Bases .648.4Safety .648.5Permanent Facility Construction Planning/Funding and Maintenance . 658.6BIA Owned/Operated Airports/Airstrips .65Aviation Security .659.1Aviation Security Policy .659.2General Aviation Security Awareness Programs .679.3Cooperators Aircraft Security .679.4Aircraft Physical Security Requirements .679.5Aviation Facility Security Requirements .689.6Exceptions .709.7Transportation Security Administration (TSA) .70Appendixes .71Appendix 1 – National Aviation Organization Directory .73Appendix 2 – Acronyms .75Appendix 3 – ReservedBlank Page .79Appendix 4 – BIA SAFECOM Management Roles .81Appendix 5 – BIA Exclusive Use Helicopter Module Position Standards. 83Appendix 6 – BIA Aviation Forms .85Appendix 6a – BIA Aviation Enhancement Application Form . 85Appendix 6b – Flight Request Format .89Appendix 6c – Helitack Module Season Summary . 91Appendix 6d – BIA UAS Program Start-Up Outline. 95Appendix 7 – Latitude/Longitude Information .97Appendix 8 – SES Flight Scheduling Guide .99Appendix 9 – Website Directory (under development) . 101Appendix 10 – Office of Justice Services (OJS) (reserved). 103Appendix 11 – Bureau of Indian Education (BIE) (reserved) . 105Appendix 12 – Office of the Special Trustee (OST) (reserved) . 107Appendix 13 – DOI/OAS Regional Aviation Program Evaluation Schedule . 109Appendix 14 – Resource Helicopter Manager Task Book . 111Appendix 15 – Resource Helicopter Crewmember Task Book (under development) . 123iv
1.0 Aviation Plan1.1PurposeThis document supplements and does not replace the Indian Affairs Manual Part57, Aviation Management. The purpose is to detail the policy, organization,responsibilities and procedures for the BIA aviation program. The interaction andmutual requirements between the National Aviation Office (NAO) and theRegional Offices (ROs) are outlined.1.2Mission StatementThe NAO is responsible for supporting all BIA aviation programs through anactive and professional aviation organization that: 1.3Develops and coordinates efficient aviation policy and managementprocesses.Provides guidance for aviation programmatic and operational riskmanagement.Leads aviation safety assurance and promotion programs.Provides aircraft acquisition support as specified by Indian Affairsmanagement objectives.Develops and promotes a skilled aviation management workforce.Philosophy SAFETY: The priority in any aviation activity is personal safety through riskidentification, mitigating controls and accident prevention.Personnel performing aviation functions must meet all qualificationrequirements of the Department of the Interior (DOI) manual and publishedBIA standards. Aviation personnel need to be service oriented and exhibitprofessionalism and integrity.Individual development, employee wellness and workforce diversity will beemphasized at all levels of the BIA aviation program.The aviation management organization in every office will be developed andmaintained at the most efficient level, commensurate with BIA aviationoperations.Management is responsible for enhancing the aviation program with acommitment to aviation safety and efficiency. Region, agency, and fieldoffices are empowered to accomplish their mission without undue restriction,regulation or oversight.Region, agency, and field offices must not implement policy or proceduresless restrictive than national policy. The NAO must approve aviation policythat is more restrictive than the national policy. Request for exemption to DOIor Bureau policy or requests to implement more restrictive aviation policymust be requested in writing through the NAO.1
1.4National Aircraft Management StrategyThe BIA national aircraft management strategy requires that aviationmanagement provide oversight to all BIA aircraft acquisition and use. BIA agreesto the National Interagency Aviation Strategy document for management ofBureau fire aviation resources.National interagency aviation strategy considers BIA fire aircraft and assignedpersonnel as national resources available for assignment to areas of greatestneed as determined by BIA, National Multi-Agency Coordinating (NMAC) grouprepresentative with consultation of the NAO and in accordance with nationaland/or geographic mobilization guides.This national strategy will: Optimize overall aviation capability. Apply effective management controls to suppression costs. Ensure that aviation assets are assigned to areas of greatest risk and/orhighest probability of success. Maximize operational flexibility and mobility. Contribute to interagency suppression efforts.When aircraft are not being utilized or deemed available by a region, the regionwill inform the NAO and reassignment of the aircraft will be determined. Allreassignments across regional boundaries will be made at the discretion of theBIA NMAC Representative.The use of short-term or long-term severity funding for movement of aircraft musthave concurrence of the BIA, Deputy Director of Operations.1.5AuthorityThis plan fulfills the Departmental Manual (DM) requirements outlined in350 DM 1, Appendix 3, Operational Procedures Memorandum-06 and 57 IndianAffairs Manual (IAM). This plan has been developed to provide policystandardization for all BIA aviation programs during 2016.1.6PolicyBIA aviation management and operation will be conducted with policiescontained in the Federal Aviation Regulations (FAR), DOI 350-354 DMs,Operational Procedures Memorandums (OPM), Handbooks (HB) and 57 IAM.Exceptions: Exceptions to FAR and DOI regulations must be requested in writingto the BIA national aviation program manager (NAPM). Final approval will resideat the Office of Aviation Services (OAS) director level (reference 350 DM, 1.10).2
1.7References Title 14 CFR DOI Manual, Parts 112, 350-354 Office of Aviation Services, OPMs IAM Part 57 Office of Management and Budget (OMB) Circulars A-76, A-123, A-126 GSA Federal Property Management Regulation (FPMR) 101-37 Interagency Aviation Operational Guides1.7.11.7.21.7.3Handbooks Aerial Capture, Eradication and Tagging of Animals (ACETA)Handbook Aviation Life Support Equipment (ALSE) Handbook Interagency Aviation Transport of Hazardous Materials Handbook Law Enforcement Short-Haul Policy Military Use HandbookPlans BIA National Aviation Plan BIA Regional Aviation Plans BIA Agency/Unit Aviation PlansGuides Interagency Aerial Ignition Guide (IAIG, PMS 501) Interagency Aerial Supervision Guide (IASG, PMS 505) Interagency Airspace Coordination Guide (IACG) Interagency Airtanker Base Operations Guide (IATBOG, PMS 508) Interagency Helicopter Operations Guide (IHOG, PMS 506) Interagency Helicopter Rappel Guide (IHRG) Interagency Single Engine Airtanker Operations Guide (ISOG,PMS 506) Interagency Smokejumper Pilots Operations Guide (ISPOG) Interagency Standards for Fire and Fire Aviation Operations(Redbook) Interagency Aviation Training (IAT) Guide3
2.0 National Aviation Organization2.1NAO Roles and Responsibilities2.1.12.1.22.1.3National Aviation Manager: Serves as principle aviation advisor to the director for the BIA fire andaviation office, and other staff, region and Department aviationprograms. Develops BIA aviation policies, methods and procedures. Is a member of the DOI Aviation Working Team, and NationalInteragency Aviation Council (NIAC). Provides program budget andprogram evaluations.Aviation Safety and Training Manager: Designs and implements aviation safety and accident preventionmeasures. Responds to aviation incident reports; serves as the BIA liaison toaccident investigation teams. Compiles BIA aviation safety statistics and analysis. Serves on DOI aviation accident board of reviews. Manages the BIA safety communiques (SAFECOM) program. Focal point for BIA aviation training. Provides aviation safety expertise to local, regional, and nationaloffices. Develops and/or coordinates aviation training in support of BIAaviation programs. Serves as a member of the IAT steering committee and otherinteragency training working groups.Inter-Regional Aviation Manager (I-RAM): Provides a full range of aviation technical expertise and support to theregion and agency aviation staff. Review, evaluate, and monitor BIA aviation operations and, uponrequest, tribal aviation programs. Conduct annual pre-work safety and operations briefing at thebeginning of each exclusive use contract with contract and Bureauoperations personnel. Conduct safety and operations briefing with contract and BIApersonnel, as soon as possible, when a call-when-needed (CWN) oron-call fire aircraft contract is activated. Participate in BIA aircraft accident and incident investigations and,upon request, tribal aviation accidents and incidents investigations.4
2.1.4 Participate in interagency projects and programs where BIA aviationinterests exist and, upon request, where tribal aviation interests exist. Conduct annual visit and review of all BIA aviation sites that supportan exclusive use aircraft contract. Conduct annual visit of all ROs where aviation operations occur withinthe region. Provide follow-up for SAFECOMs submitted by BIA personnel, whereBIA has operational control of aviation operations, and where BIAaviation resources are involved. If qualified, pilot aircraft in support of the BIA missions. If qualified, participates in interagency fire support operations.Inter-Regional Aviation Operations Specialists (I-AOS) Provides a full range of aviation operations technical expertise andsupport to the region and agency aviation staff. Review BIA aviation personnel for proper qualification in accordancewith BIA, Department, and interagency requirements. Upon request, participate in region aviation and fire readinessreviews. Review, evaluate, and monitor BIA aviation operations and, uponrequest, tribal aviation programs. Participate in BIA aircraft accident and incident investigations and,upon request, tribal aviation accidents and incidents investigations. Participate in interagency projects and programs where BIA aviationinterests exist and, upon request, where tribal aviation interests exist. Conduct annual visit and review of all BIA aviation sites that supportan exclusive use aircraft contract. Conduct annual visit of all ROs where aviation operations occur withinthe region. Provide follow-up for SAFECOMs submitted by BIA personnel whereBIA has operational control of aviation operations. If qualified, pilot aircraft in support of the BIA missions. If qualified, participates in interagency fire support operations.5
2.22.3NAO Is Responsible for the Following Duties outlined in 350 DM 1, Appendix 3. Authority to provide oversight of funding and acquisition of all BIA fire aircraft. Prioritizes the national allocation/reallocation of BIA fire aircraft. Manage BIA aviation exclusive use contract budget. Coordinate all aircraft movement across regional boundaries.Regional Directors, Agency Superintendents, Field Office Managers, FirstLine Supervisors, Aviation User(s), and BIA Pilots Are Responsible for theFollowing 2.42.5Duties outlined in 350 DM 1, Appendix 3.Regional Office Responsible for providing oversight and approval of the acquisition and useof BIA aircraft within their region. Has the authority to prioritize the allocation, reallocation, pre-positioning andmovement of all aircraft assigned to the BIA within their region. Anymovement will be coordinated with NAO. Manage and provide oversight of all BIA aircraft assigned to the region. Coordinate with agencies, geographical coordination centers, NAO aircraftcoordinators on aviation resources assigned to their region. Ensure all region assigned aviation resources are effectively utilized asefficient BIA resources. Delegates or designates RAM ensures appropriate aviation roles andpositions are filled by qualified personnel. Ensure all aviation employees meet DOI and BIA training requirements. Ensure interagency agreement (IAA) between region and OAS AcquisitionServices Directorate (ASD) is valid and in force. Coordinate modifications toIAA as projects and missions dictate.RAMThe RAM serves as the focal point for the BIA aviation program in theirrespective region by providing the region technical and management expertiseregarding the use of aviation resources. The RAM serves as the focal point forregional aviation safety and training and has functional responsibility in thefollowing areas: Formally delegated role and responsibilities by regional director, letter ofdelegation signed and in force. Implements aviation program objectives and directives in support of regionand agency aviation programs.6
2.6 Maintains and oversees region’s IAA, initiates modifications as needed. Develops and implements the region wide aviation management plan, andestablishes aircraft safety and accident prevention measures. May serve as the contracting officer’s representative (COR) on BIA aviationexclusive use contracts assigned to the region. Nominates candidates to the contracting officer (CO) to appoint as alternateCORs or project inspector (PI) for all BIA aviation exclusive use contracts intheir region. At a minimum, candidates will consist of the primary aircraftmanager for each exclusive use contract and each AAM that has anexclusive use contract. The RAM ensures all aircraft ordering and dispatching occurs via a dispatchoffice and may delegate this responsibility in writing to the local AAM asappropriate. Provides aviation training support to the regional office, agency/field offices,and other cooperative agencies. Provides region wide statistical analysis andA-126 reporting. Responsible for reporting region wide aircraft use for all aircraft under theiroperational control to the NAO. Coordinates with the I-RAM and I-AOS regarding aviation issues. Coordinates with other interagency partners at geographic levels. RAM must maintain an up to date aviation reference library with all applicableaviation policy and procedural references.Agency Assures agency policy and procedure is documented in agency aviation plan. Responsible for hosting, supporting, providing daily management all BIAaircraft assigned to their unit. Ensures aviation dispatching needs are met appropriate to the level ofoperational complexity. Authorize through a line officer delegation the role and responsibility ofagency/unit aviation manager (AAM). When directed by the regional office, will mobilize BIA fire aircraft andassigned personnel as directed.7
2.7Agency/Unit Aviation Manager (AAM/UAM)The AAM/UAM manages the unit aviation program by providing technical andmanagement direction of aviation resources to support agency programs. TheAAM/UAM has functional responsibility in the following areas: The AAM/UAM is authorized to provide for daily management of all aviationresources. Ensures agency flight compliance with USDI/BIA/region and agency policiesand regulations. Develop and implement the agency/unit aviation management plan, as wellas specific operating plans for other aviation programs (e.g.; helitack, SEAT,and aerial supervision). Ensures completion of the project aviation safety plans (PASP), withappropriate approvals and plan briefing of line officer. Ensures that appropriate training is provided to aviation users andsupervisors. Monitors aviation
May 18, 2017 · BIA National Aviation Plan BIA Regional Aviation Plans BIA Agency/Unit Aviation Plans 1.7.3 Guides Interagency Aerial Ignition Guide (IAIG, PMS 501) Interagency Aerial Supervision Guide (IASG, PMS 505) Interagency Airspace Coordination Guide (IACG) Interagency Airtanker Base Operations Guide (IATBOG, PMS 508) File Size: 1MB
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