Employee Health And Safety Handbook
EmployeeHealth and SafetyHandbookv.1-16
Table of ContentsPurpose . 1Environmental Health and Safety . 2Mission Statement . 2EHS at IUPUI . 2Responsibility and Accountability . 3Individual Responsibilities . 3Supervisor Responsibilities . 3Upper Management Responsibilities . 4President and Chancellor Responsibilities . 5Organization and Services . 6Environmental Management . 6Occupational Health & Safety . 6Asbestos Management . 7Laboratory Safety . 7Biological Safety . 7Radiation Safety . 7Allied Offices and Departments .8Office of Insurance, Loss Control, & Claims.8Office of Emergency Management & Continuity.8Police Department .8IUPUI Campus Facility Services .8Policies & Programs. 9Online and Classroom Training . 10Non-Discrimination against Reporting .11Work-Related Injuries and Illnesses. 12i
Emergent Medical Attention . 12Non-Emergent Medical Attention (Normal Hours) . 12Non-Emergent Medical Attention (After Hours) . 12Injury/Illness Reporting . 13Immediately After Medical Treatment . 14Return-To-Work Program . 14Environmental Management . 16Chemical Waste Disposal . 16Chemical Spill Reporting . 18Occupational Health & Safety. 19Occupational Safety . 19Incident Investigations. 19Hazard Communication . 20Construction Safety . 21Industrial Hygiene. 22Personal Exposure Monitoring . 22Respiratory Protection . 22Hearing Conservation . 23Indoor Air Quality (IAQ) . 23Vehicles near Buildings . 23Ergonomics . 24Ergonomic Risk Factors . 24Lifting Injuries . 25Preparing for a Lift . 26Planning for a Lift.27Lifting below the Waist .27ii
Carrying Heavy Objects .28Unloading Heavy Objects .28Carrying with One Hand .28Team Lifting . 29Mechanical Lifting Aids . 30Computer Workstation Setup . 30Stretching and Exercises . 32Asbestos Management. 33Asbestos Abatement . 33Asbestos Awareness Training . 34Laboratory Safety . 35Programs and Policies. 35Chemical Hygiene Plan . 36Laboratory Safety Inspections . 36Laboratory Safety Training . 37Laser Safety . 37Lab Notes .38Biological Safety . 39Biological and Infectious Waste Management . 40Infectious and Biological Waste Categories . 40Segregation, Storage, & Disposal of Waste . 41Suspicious Packages . 41Bloodborne Pathogens Training . 41Biological Safety Training . 42Air Shipment of Biological Materials Training. 42Special Training Sessions . 42iii
Radiation Safety . 43Fire Protection and Prevention . 45Emergency Procedures . 46Public Safety.47IUPUI Police .47IUPUI Safewalk Program .47Jump Start and Lock Service .47Sustainability . 50Waste Minimization and Recycling . 51Purchase Control . 51Inventory Control . 51Operational Control. 52Recycling. 52Additional Information. 54Seat Belt Policy . 54Food Safety Policy . 54Contact Information .55Emergency Numbers .55Contact Numbers.55EHS Email & Website.55iv
PurposeThe purpose of the IUPUI Employee Health and SafetyHandbook is provide an overview of employee responsibilitiesand Indiana University Environmental Health and Safety(IUEHS) services, programs, policies, procedures, and training.The contents of this handbook do not replace or supersederequirements specified within IUEHS programs or IndianaUniversity policies.1
Environmental Health and SafetyMission StatementIUEHS is dedicated to preserving the health and safety of theuniversity community and protecting the environment bypromoting a culture of safety and by demonstrating professionalexcellence. IUEHS is dedicated to providing professionalleadership in the evolution, development, implementation, andoperation of comprehensive environmental health and safetyprograms to prevent injuries and illnesses and protect theenvironment. This will be achieved through quality customerservice, research, application of best practices, technicalassistance, and education.EHS at IUPUIEHS provides training, technical assistance, and numerousenvironmental health and safety services to the IUPUIcommunity. EHS staff also functions as consultants to Deans,Directors, Chairpersons, and Administration.2
Responsibility and AccountabilityGood environmental health and safety practices are theresponsibility of each IUPUI faculty and staff member, student,and visitor. The following is a summary of these responsibilities.Individual ResponsibilitiesAll IUPUI faculty, staff, and students are responsible for: Participating in mandated training programs provided byEnvironmental Health & Safety (EHS), supervisors, and otherinstructors; Promptly reporting unsafe conditions, environmental healthhazards, and injuries and illnesses to their supervisor orprogram director; Considering their own safety and the safety of others whileperforming assigned tasks; and Strictly following federal, state, and university safetyrequirements and guidelines. Ignoring established policies andprocedures may result in disciplinary action, up to and includingtermination.Supervisor ResponsibilitiesSupervisors, faculty, principal investigators, and all otherpersons in authority are responsible for: Providing safe, healthy environments for those areas andpersonnel for whom they are responsible;Incorporating safety and health issues as an integral part ofall activities at the University;Being continuously aware of the safety and health needs oftheir co-workers and employees;Initiating and enforcing necessary preventive measures tocontrol hazards;3
Ensuring that necessary support such as engineering andadministrative controls, personal protective equipmentand occupational medical examinations are in place andadequate for operations;Ensuring employees are aware of all workplace hazards;Ensuring employees are trained prior to beginning newtasks;Serving as a conduit for safety and health concerns;Reporting injuries and illnesses to IU Workers’Compensation;Reviewing injury and illness reports for their area(s); andImmediately notifying EHS when they become aware ofa violation of any university, state, or federalenvironmental health or occupational safety rule orregulation. They must also notify EHS regarding anycontact with the state and federal regulatory agencies.Upper Management ResponsibilitiesUniversity Administration, all Vice Presidents, Deans andChairpersons are responsible for: Ensuring that facilities and equipment meetrequirements for a safe work environment for activitiesbeing conducted; Ensuring individuals under their management have theauthority and support to implement environmentalhealth and safety policies, practices, and programs; Ensuring areas under their management comply withuniversity, state, and federal environmental health andsafety policies, practices, and programs; Establishing priorities and committing resources tocorrect environmental health and safety deficiencies;4
Establishing procedures to implement policies;Establishing procedures for dissemination of policiesand other safety-related information;Immediately notifying EHS when they become aware ofa violation of any university, state, or federalenvironmental health or occupational safety rule orregulation; andImmediately notifying EHS of related regulatory visitsand/or citations with state and/or federal regulatoryagencies (e.g. OSHA, EPA, IDEM, etc.).President and Chancellor ResponsibilitiesThe University President and Chancellor have the ultimateresponsibility of establishing and maintaining health and safetyprograms and establishing a system for assessing safetyperformance for the University.5
Organization and ServicesIUEHS is a unit within Public Safety and InstitutionalAssurance (PSIA). Duties and responsibilities within IUEHS atIUPUI are organized into six main operational groups:Environmental Management, Occupational Health & Safety,Asbestos Management, Laboratory Safety, Biological Safety,and Radiation Safety. A summary of the services and functionsperformed by each group are listed below. The following list isnot comprehensive.Environmental Management Air Pollution Control and Compliance Chemical WasteManagement and Disposal Community Right-to-Know Emergency Planning and Response for Hazardous MaterialIncidents Environmental Assessments for Property Transfers Environmental Health (including Food and Swimming PoolCompliance) Hazardous Materials Transportation Compliance Infectious Waste Management PCB Compliance StormwaterManagement Underground Storage Tank Compliance Wastewater Compliance Wellfield Protection TrainingOccupational Health & Safety Occupational Safety Industrial Hygiene Construction Safety Indoor Air Quality Ergonomics Odor Response WaterIntrusion Investigations OSHA Compliance Health & SafetyInspections Incident Investigations Hearing Conservation Building Plan Reviews Personal Exposure Monitoring Personal Protective Equipment Respiratory Protection andFit Testing First Aid, AED, and CPR Training AEDManagement Training6
Asbestos Management Air Monitoring for Asbestos Asbestos Project Management Asbestos Repair/Removal Building Surveys Mold MitigationLaboratory Safety Fume Hood Certifications Emergency Shower Certifications Building Plan Reviews Laser Safety IACUCC Reviews andInspections Laboratory Safety Inspections Lab NotesNewsletter TrainingBiological Safety Biosafety Biosecurity Biosafety Inspections Protocol Review Biohazard Compliance TrainingRadiation Safety Radiation Safety Inspections Radioactive Waste Disposal Leak Testing Calibration of Survey Instruments7
Allied Offices and DepartmentsOther allied offices and departments performEHS-related functions within IUPUI.Asummary of these allied entities and servicesare provided below. The following list is notcomprehensive.Office of Insurance, Loss Control, & Claims Life Safety and Building Code Enforcement Hot WorkInspections Fire Response Golf Carts and Off-Road Vehicles(ORVs) TrainingOffice of Emergency Management & Continuity Emergency Procedures Emergency Management EmergencyAction Plans (EAPs) TrainingPolice Department Public Safety Safewalk ProgramIUPUI Campus Facility Services Hot Work Permits Sprinkler & Alarm System MaintenanceIUPUI Office of Sustainability Recycling and Waste Reduction Initiatives Land, Air, andWater Management Initiatives Energy Conservation Initiatives Built Environment Initiatives8
Policies & ProgramsIUEHS is responsible for the development, oversight, andmanagement of EHS programs that provide safe and healthyconditions for work and study, protect the environment, andcomply with applicable laws and regulations. IUEHS programsand policies can be found at protect.iu.edu/ehs/programspolicies. It is the responsibility of each employee to understandwhich policies apply to them. IUEHS programs include but arenot limited to the following: Hazard Communication and Chemical SafetyBiosafety ManualChemical Hygiene PlanHearing ConservationPersonal Protective EquipmentPortable Ladder SafetyPowered Industrial TrucksRespiratory ProtectionAnesthetic Gas SafetyIndoor Air QualityBiological Safety Inspection ProgramCompressed Gas Cylinder Safety9
Online and Classroom TrainingOnline and classroom training sessions are provided to staff,faculty, and students to ensure that persons working on theIUPUI campus are given the knowledge and skills needed toreduce the risk of injury while performing work tasks and tomeet regulatory requirements.EHS provides online training classes through the University ETraining system. E-Training is an online registration system forinstructor-led classroom training as well as a delivery system foronline training. To access E-Training through OneStart,perform the following steps:1. Login to One.IU.edu ;2. Search for E Training.3. Click on the E Training app.4. To choose a course, click on the Catalog box to see acomplete list of available courses.5. Click on the University-Wide folder.6. Click on the Environmental Health and Safety folder.7. Click on the IUPUI & IUPUC folder.8. From here, you may choose to register for a classroomtraining or enroll in an online course.10
Non-Discrimination against ReportingThis policy protects employees who report environmental,health, or safety problems to internal departments. It listsprocedures that must be followed if an employee believes his orher action may result in an unsafe practice, exposure tounhealthy conditions, or harms the environment by violating aUniversity policy or regulatory requirement.The policy states: An employee shall not be discharged, suspended, orotherwise discriminated against for failure or refusal toengage in unsafe practices or improper acts that adverselyaffect health, safety, or the environment. An employee shall not be discharged, suspended, orotherwise discriminated against for reporting safety, health,or environmental issues to the employee’s management orIUPUI departments having jurisdiction over the issue.11
Work-Related Injuries and IllnessesKnowing what to do and who to contact in the event of anaccident or injury can make it easier to get medical treatmentand help prevent similar accidents.Emergent Medical AttentionIf the injury is an emergency,employees should go to the ceisneeded,theemployee should be transported toMethodist Hospital.Non-Emergent Medical Attention (Normal Hours)Obtain medical attention from IUPUI Campus Health (1140West Michigan Street Coleman Hall, Room 101) during normalworking hours: M, T, W, F 7:30 a.m. - 5:00 p.m. Thursday 9:00 a.m. - 5:00 p.m.Non-Emergent Medical Attention (After Hours)Employees who are injured on the job during hours in whichIUPUI Campus Health is closed (evening between 5:00 p.m. and7:30 a.m., and weekends) have two options for non-emergentmedical treatment depending on the nature of the injury: Immediate Treatment - if the injury requires immediatemedical attention, employees are required to seek treatmentat the US Healthworks-Occupational Services Park Fletcherclinic located at 5603 West Raymond Street.12
Next Business Day - if the injury is minor and can betolerated until the next business day, employees are requiredto go to the IUPUI Campus Health located in Coleman Hall.Injury/Illness ReportingIf an employee sustains aninjury/illness while at work, thesupervisor must be notifiedimmediately. The supervisor mustcompleteanelectronicauthorization-to-treat form beforethe injured employee receivescare, unless treatment is urgent.The required form can be found athttp://hr.iu.edu/workers/index.html under EmployerNotification for Treatment Form.Injured employees must seek treatment at IUPUI CampusHealth, unless the injury requires an Emergency Room visit oroccurs after hours. Within twenty-four (24) hours, thesupervisor or designee from the department must fill out andsubmit an electronic Injury/Illness Form located ional Injury Illnes
The purpose of the IUPUI Employee Health and Safety Handbook is provide an overview of employee responsibilities and Indiana University Environmental Health and Safety (IUEHS) services, programs, policies, procedures, and training. The contents of this handbook do not replace or supersede requirements specified within IUEHS programs or Indiana
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