How To Insert Endnotes And Remove The Endnotes Separator

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How to Insert Endnotes and Remove the Endnotes Separator LineEndnotes are explanations, comments, or references that are used instead of footnotes when theexplanations, etc. are too lengthy or numerous to be inserted as footnotes within the body of themanuscript. For FSU manuscripts, endnotes are listed in the main section ENDNOTES, whichimmediately proceeds the main section REFERENCES.Word places endnotes at the “end of document” by default, and it interprets this very strictly.However, you must have a main section of ENDNOTES prior to the REFERENCES section forFSU manuscripts; therefore, you must change the settings to move the endnotes there. Also, FSUdoes not allow the endnote line at the top of each page that Word automatically inserts. Thisdocument shows the steps required to adhere to FSU’s formatting policies concerning endnotes.The procedure in this document only applies to manuscripts in which 1) all endnotes occurafter the abstract, and 2) there is only one section break at the start of this procedure, thatsection break being the one that separates the front matter from the body of the manuscript. 1For manuscripts that have more than one section break because one or more pages areoriented landscape, please see "Putting Your Index after Your Endnotes" athttp://wordribbon.tips.net/T007912 Putting Your Index after Your Endnotes.htmInserting Endnotes in the Main Section ENDNOTESWhen adding endnotes using Insert Endnote under the References tab, endnotes will appear atthe end of the manuscript by default as shown below.1A section break is needed between the abstract and the remainder of the manuscript to allow page numbers in the frontmatter to be lower case Roman numerals, with page numbers in the remainder of the manuscript being Arabic numerals.

To have all endnotes appear under the main section ENDNOTES:1. Create a main section heading ENDNOTES immediately preceding the main sectionREFERENCES (or whatever the main section is called where the references are listed).Make sure the ENDNOTES heading is at the top of a new page by using the Page Breakfunction. When Show Formatting is enabled, the pages should appear as shown below.Click on the pilcrow toenable Show Formatting.To hide formatting marks,re-click the pilcrow.2. Change the location of endnotes from the default location of End of document to End ofsection as follows:a. On the ribbon at the top of the page, click on the References tab to access the Referencesoptions.b. Click on the arrow icon to the right of the word Footnotes, which accesses the Footnoteand Endnote options (see next page).2

c. Default Endnote options are shown in the screen shot on the left. Re-set Endnoteoptions as shown on the right. Click Apply.3. With Show Formatting enabled, place the cursor immediately before the pilcrow and inserta Next Page section break (see next page).3

a. To insert a Next Page section break, click on the Page Layout tab. On the Breaksdropdown menu, click Next Page. That will shift the endnotes from the end of thedocument to the main section ENDNOTES as shown on the next page.4

Instructions for deleting theseseparator lines begin on page 6.5

Removing the Endnotes Separator Lines1. Place the cursor anywhere in the text on the ENDNOTES page2. Select the View tab; then click on Draft.6

3. While in the Draft view, click on the References tab. Then click on Show Notes to accessthe Endnotes separator options at the bottom of the page.7

4. In the All Endnotes dropdown menu:a. Select Endnote Separator, highlight the line, and press Delete.b. Then select Endnote Continuation Separator, highlight the line, and press Delete.5. On the ribbon at the top of the page, click on the View tab, and then click Print Layout.Voila!! See next page.8

9

Word places endnotes at the “end of document” by default, and it interprets this very strictly. However, you must have a main section of ENDNOTES prior to the REFERENCES section for FSU manuscripts; therefore, you

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