Annual Report 2013-2014 - Province Of Manitoba

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ManitobaCouncil on Post-Secondary EducationAnnual Report2013-2014Manitoba

His Honour the Honourable Phillip S. Lee, C.M., O.M.Lieutenant-Governor of Manitoba235 Legislative BuildingWinnipeg, Manitoba R3C 0V8Your Honour:I have the privilege of presenting for the information of Your Honour the Annual Report ofthe Council on Post-Secondary Education for the fiscal year ending March 31, 2014.Respectfully submitted,“Original signed by James Allum”James Allum

May 2, 2014Honourable James AllumMinister of Education and Advanced Learning162 Legislative BuildingWinnipeg, Manitoba R3C 0V8Dear Minister:With this transmittal letter, I am pleased to provide the final annual report of the Councilon Post Secondary Education.Your government has been in power for most of the life of the Council and our worktogether reflects the serious commitment that you and your colleagues have made tohigher education. This period has witnessed significant growth in terms of funding forpost-secondary education, enrolments and graduates, new and innovative programming,and the capital to support this expansion. Over this period, Manitoba’s economy hasexperienced significant growth and Government’s investment in post-secondaryeducation has been a major contributor to this progress.It is clear that this has been an exhilarating time for the post-secondary sector. Our postsecondary institutions are to be commended for the way in which they have risen to theoccasion. On behalf of Council members, both past and present, I would like to thank youfor giving us the opportunity to play a key role in such a pivotal period. We know that astrong vision continues and we are confident that you will continue to build a postsecondary system that allows all Manitobans to achieve their full potential.Respectfully submitted,“Original signed by Curtis Nordman”Curtis Nordman, D. Phil.Chair

Table of ContentsChapter I . 11.0 Department Plan – Education and Advanced Learning . 1Chapter II. 22.0 Activities of the Council on Post-Secondary Education . 22.1 Programs . 22.1.1 System Restructuring Envelope . 22.1.2 Other Council Administered Funding . 32.2 Policy Activities . 42.2.1 Post-Secondary Information Management. 52.3 Finance . 52.3.1 Operating Budgets . 52.3.2 Major Capital . 52.3.3 Projects . 62.4 Accountability. 72.4.1 Monitoring System Performance . 72.4.2 Public Reporting and Disclosure . 7Chapter III. 9Management’s Report . 10Independent Auditor’s Report . 11Chapter IV . 30Membership of the Council on Post-Secondary Education . 30Secretariat of the Council on Post-Secondary Education . 31Appendix A . 32Public Interest Disclosure (Whistleblower Protection) Act . 32Appendix B . 33Performance Reporting - Council on Post-Secondary Education . 33

Chapter I1.0 Department Plan – Education and Advanced LearningVisionThat learners have opportunities to develop their potential in a global knowledgesociety and contribute to the economic, social and cultural life of Manitoba.MissionTogether with our partners and stakeholders, Education and Advanced Learning’smission is to support learners by facilitating high quality, affordable, and accessiblelearning opportunities. To achieve this, we will: Develop, administer, monitor and evaluate government programming thatsupports post-secondary education and adult learning; Provide financial and other assistance to enable learners to access learning; Support seamless and coherent links across the education, learning andtraining systems; Monitor and evaluate, and conduct research and analysis about, postsecondary education and adult learning; Support increased adult literacy skills in the Province through an Adult LiteracyStrategy; Support internationalization in the Province through an International EducationStrategy; Ensure that information reported by the government about post-secondaryeducation and adult learning is accurate and timely; and Facilitate the contribution of education, learning and training systems toManitoba’s economic, cultural and social goals.The Council on Post-Secondary Education – Annual Report 2013 - 2014Page 1

Chapter II2.0 Activities of the Council on Post-Secondary EducationThe ongoing activities that comprise the work of the Council and staff Secretariat werestructured around the following .1 ProgramsCouncil approved several new programs and modifications to current programs in2013/14, which are listed below.InstitutionAssiniboine Community CollegeÉcole technique et professionnelle(Université de Saint-Boniface)Red River CollegeUniversity of ManitobaProgram NamePractical Nursing Diploma Program (ThirdRural Rotating Site)Workplace-Based Early ChildhoodEducationAdvanced Diploma in Sustainable FoodSystemsProgramme accéléré – Éducation de lajeune enfance (Early Childhood EducationWorkplace-Based Program)Diploma in Diagnostic MedicalSonography (Ultrasound)Bachelor of Arts (Honours) inAnthropology2.1.1 System Restructuring EnvelopeThe System Restructuring Envelope is designed to support projects that restructure someaspect of the post-secondary education system in Manitoba.In 2013/14 fiscal year, the Council approved 400,000 from the System Restructuringenvelope.All projects received one-time funding unless otherwise indicated.University of ManitobaSupport for Midwifery ProgramCouncil provided 50,000 in 2013/14 to support the midwifery education programpartnership process between University College of the North and the University ofManitoba.The Council on Post-Secondary Education – Annual Report 2013 - 2014Page 2

University of WinnipegCultural SupportsCouncil approved the University of Winnipeg’s request for 45,000 in 2013/14 to addressprogram delivery costs related to indigenous cultural supports.Urban & Inner City StudiesCouncil approved 55,000 in 2013/14 in support of the Urban and Inner-City StudiesDepartment at the University of Winnipeg for community outreach and student support.University College of the NorthProgram AlignmentCouncil approved 75,000 in 2013/14 to support the restructuring of programming,arising from the University College of the North review, to achieve greater efficienciesand sustainability in program delivery.Campus ManitobaTransfer Credit DatabaseCouncil approved 175,000 in 2013/14 in support of Campus Manitoba’s development ofa publicly searchable database of transfer credit agreements between public postsecondary education institutions in Manitoba.2.1.2 Other Council Administered FundingOther funding administered by COPSE in 2013/14 included:Manitoba Early Learning and Child Care (Department of Family Services)Workplace-Based Early Childhood Education ProgramCOPSE administered 209,057 in 2013/14 in support of the Workplace-Based EarlyChildhood Education program at Assiniboine Community College.Workplace-Based Early Childhood Education ProgramCOPSE administered 211,000 in 2013/14 in support of the Workplace-Based EarlyChildhood Education program at École technique et professionnelle.Immigration and Multiculturalism (funding provided to Manitoba by HumanResources and Skills Development Canada)Qualification Recognition Supports and Post-Secondary Education BridgeProgramming for Internationally Educated Professionals and TradesPeopleCOPSE administered 670,525 in 2013/14 to support the Qualification RecognitionSupports and Post-Secondary Education Bridge Programming for InternationallyEducated Professionals and Trades People project. Funded pilot projects were: Assiniboine Community Collegeo Early Childhood Educatoro Heavy Duty Equipment Technicians & Truck Transport MechanicThe Council on Post-Secondary Education – Annual Report 2013 - 2014Page 3

Red River Collegeo Engineering TechnologistManitoba Student AidStudent Aid Tuition RebateCOPSE transferred 112,000 in 2013/14 to Manitoba Student Aid to support the NursePractitioner Tuition Rebate program.Entrepreneurship Training and TradeEngineer in ResidenceCOPSE administered 83,565 in 2013/14 in support of a faculty position within theFaculty of Engineering at the University of Manitoba, whose activities will be directlyrelated to preparation of future employees for employment related to engine testing andcoordination with external partners in the aero-engine testing industry.Mitacs Accelerate and Elevate ProgramsCOPSE administered 200,000 in 2013/14 to support the University of Manitoba’sparticipation in the Mitacs Accelerate internship and Mitacs Elevate fellowship programs.2.2 Policy ActivitiesUse of the term “University” under The Degree Granting ActIn December 2006, the Legislative Assembly of Manitoba passed The Degree GrantingAct. This Act included provisions that gave the Minister responsibility for approving theuse of the term “university” and “varsity” in a business undertaking or in advertising. In2007, consistent with the Act, the Minister delegated this authority to COPSE. In January2009, COPSE approved a policy that provides guidance when analyzing requests for theuse of the term “university” or “varsity” in a business undertaking or in advertising.Analysis is prepared and presented to COPSE to assist COPSE in coming to a decision.During this reporting year, COPSE applied the policy for the following request:1. «The University of Winnipeg Club Inc.» which was the previously named University ofWinnipeg Faculty and Staff Club Inc. applied to use the term “university” in its revisedname. COPSE approved the request based on established policy.Inter-Provincial Training AgreementsIn 2013/14, COPSE administered Inter-Provincial Training Agreements for VeterinaryMedicine with the University of Saskatchewan and the other western provinces for a totalof 60 seats, for Optometry with the University of Waterloo in Ontario for a total of 15seats, and for Nuclear Medicine with Southern Alberta Institute of Technology (SAIT) inAlberta for a total of 6 seats.The Council on Post-Secondary Education – Annual Report 2013 - 2014Page 4

2.2.1 Post-Secondary Information ManagementEducation and Advanced Learning Data StrategyIn 2013/14 COPSE became the lead agency on the implementation of a data strategy forthe post-secondary and adult education sectors in Manitoba. The data strategy isdesigned to increase efficiency in the collection of data, and strengthen accountabilityand reporting.2.3 FinanceEstimates Process2.3.1 Operating BudgetsThe annual Estimates process for the universities and colleges commenced in June2013. At that time, the Council requested that institutions review the financialrequirements for the following fiscal years 2014/15 to 2016/17 and submit an Estimatesrequest for the Council’s review. The Estimates information was requested in a formatthat allowed for comparative analysis of institutions. In this way, the Council could makeinformed judgments about the requirements of each institution when formulating itsrecommendations to Government.Institutions were requested to provide a base level budget with explanations for increasesand a detailed assessment of impacts, as well as information related to enrolment levelsand staffing, and status reports on previously funded new programs and SystemRestructuring grants.The budget submissions were received in September 2013, at which time the Councilreviewed the individual submissions and the analyses of the financial requirementsprepared by Council staff. Following this review, the Council members met with eachinstitution separately so that the institution could present its budget request and provideadditional information to the Council. The Council also met with faculty and studentrepresentatives.Following the meetings with the colleges and universities, the Council developed apresentation for the Minister of Education & Advanced Learning, recommending fundinglevels for the post-secondary education system. This was based on the informationprovided by the colleges and universities and the Council’s analysis of fundingrequirements. The Minister reviewed the presentation and then made recommendationsto Government. Final funding levels were determined and communicated following thebudget announcement in spring 2014. The Council then finalized its allocation ofavailable funds by institution and the colleges and universities were advised.2.3.2 Major CapitalThe annual Estimates process for Major Capital at the universities commenced June2013. At that time, the Council requested that institutions review their multi-year majorThe Council on Post-Secondary Education – Annual Report 2013 - 2014Page 5

capital requirements beginning in 2014/15 and submit them as part of the Estimatesrequest.The Council has responsibility for approving capital projects and distributing major capitalgrants at the universities only. In 2008/09, the Council hired an external consulting firm toconduct a comprehensive review of all the capital requests at the universities. Thoserequests were prioritized based on predetermined criteria. The capital ranking processthat was developed by the external consulting firm continues to be used to determine thedistribution of major capital grants.MIT has responsibility for funding Major Capital projects at the colleges and at UCN.College projects were considered by MIT concurrently with the requests from othergovernment departments. Funding decisions were communicated to the Council, thecolleges and to UCN when the budget was announced in spring 2014.2.3.3 ProjectsThe review of major capital projects has proven to be successful in identifying theprojects that require immediate attention and in accessing additional funds fromGovernment. Some of the major projects funded in 2013/14 included:Brandon University McMaster SkylightEducation Building North DoorsJeff Umphrey Building Exterior CaulkingFlooring ReplacementBrodie Building Roof ReplacementChemical StorageUniversity of Manitoba Asbestos AbatementFire Safety non-complianceSewer System Upgrades and Backflow PreventionWindow ReplacementBannatyne Electrical Distribution UpgradeUniversity of Winnipeg Power Distribution Duckworth CentreCooling TowerManitoba Hall Concrete ShadesFire Safety PlansFlooring UpgradesThe Council on Post-Secondary Education – Annual Report 2013 - 2014Page 6

2.4 AccountabilityCOPSE undertook the following work related to accountability this year.2.4.1 Monitoring System PerformanceIndicatorsPost-secondary institutions continued to report indicators of student success, includinginformation on retention, attrition and graduation rates at colleges and universities.These are published in the annual Statistical Compendium.Program CostingBeginning in 1997/98, institutions report program costs using a common methodology.This methodology employs common definitions, procedures and reporting formats toallow for better comparative analysis of financial data from public universities andcolleges in the province. Data is collected annually from public universities and colleges.2.4.2 Public Reporting and DisclosureAnnual ReportsAs required by The Council on Post-Secondary Education Act, COPSE prepares andsubmits to the Minister of Education and Advanced Learning an annual report of itsoperations, including the audited financial statements, within six months following the endof the fiscal year.The universities and colleges are required to prepare and submit an annual report ofoperations including the audited financial statements to COPSE and to the Minister ofEducation and Advanced Learning. These reports are required within six months for theuniversities and within four months for the colleges, following the end of each fiscal year.As required by The Colleges Act, the colleges must prepare an annual budget prior to thebeginning of each fiscal year. Colleges must also publish an annual academic report thatincludes student information on enrolment, attrition, graduation, and graduateemployment placement in accordance with the guidelines provided.These documents are analyzed throughout the year by COPSE and information is utilizedfor funding requests to Government and to report on the activities of the post-secondaryinstitutions in Manitoba.Statistical CompendiumIn fall 2013, COPSE released the eleventh edition of the annual Statistical Compendiumon its website for the 2011-2012 academic year. The Compendium, developed incooperation with the colleges and universities, contains data on student enrolments,graduates, programs, tuition fees, retention rates, etc. in the post-secondary educationsystem. The Compendium is available on COPSE’s website ( Council on Post-Secondary Education – Annual Report 2013 - 2014Page 7

Whistleblower ReportingThe Public Interest Disclosure (Whistleblower Protection) Act came into force in 2007,and included a requirement for annual reporting. In 2013/14, COPSE did not receive anydisclosures under the Act. This was the same as in 2012/13.Freedom of Information Requests In 2013/14, COPSE handled four requests forinformation under The Freedom of Information and Protection of Privacy Act (FIPPA).This is compared to six requests handled in 2012/13.The Council on Post-Secondary Education – Annual Report 2013 - 2014Page 8


Management’s ReportManagement’s Responsibility for the Council on Post-Secondary Education’sFinancial StatementsThe financial statements have been prepared by management in accordance withCanadian public sector accounting standards and the integrity and objectivity of thesestatements are management’s responsibility. Management is also responsible for all ofthe notes to the financia

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