Dayco Products, LLC. North America Aftermarket Division
EDI Implementation GuideDayco Products, LLC.North America Aftermarket DivisionVersion: 1.0Publication: 11/19/2013
Table of ContentsContentsChange Control . 3Overview . 4Standard and Version. 4EDI Documents . 4Communication Options for Exchanging EDI Data . 4Dayco’s Technical Environment . 5Additional Information. 5Supplier Notifications and Changes. 5Contacts . 6EDI Document Flow . 7Supplier EDI Certification Procedure . 8Supplier Trading Partner Information Sheet . 11EDI Implementation Overview Guide – Dayco AM2November 19th, 2013
Change ControlVersionID2013001Date ofUpdated By:Update11/19/2013 Evan MeyerEDI Implementation Overview Guide – Dayco AMDescription of Version and ChangeInitial Deployment of this document.3November 19th, 2013
OverviewThis Implementation Overview document provides the necessary information needed toexchange trading partner information for establishing EDI Documents with our DaycoAftermarket Division in North America.Standard and VersionStandard:Document Version:Interchange Version:ANSI X1200401000401EDI DocumentsThe documents that Dayco N.A. Aftermarket will be transmitting are:850 – Purchase Order860 – Purchase Order Change824 – Application Advice997 – Functional AcknowledgementThe documents you will be required to return to Dayco N.A. Aftermarket are:856 – Advance Ship Notice810 – Invoice997 – Functional AcknowledgmentCommunication Options for Exchanging EDI DataValue-Added Networks (VAN) - Dayco’s primary VAN is GXS/Inovis. If you are using anotherVAN, an inter-connect must be established.Contact GXS Global Support Services Center—available 24 hours a day, seven days a week.Email them at support@gxs.com or Call 1 800-334-2255Direct AS2 – As an alternate to using a VAN, Dayco offers direct AS2 communications. Daycowill work with those individual suppliers that have this capability. This document does notinclude AS2 information parameters.EDI Implementation Overview Guide – Dayco AM4November 19th, 2013
Dayco’s Technical EnvironmentInterchange IDs:ISA ID (Production):ISA ID (Test):ISA Qualifier:GS ID:150148617150148617T01150148617Data Separators:Segment Terminator:Element Separator:Subelement Separator: * EDI TransmissionOutbound to Suppliers:Inbound from VAN:Hex A1Hex 5CHex 6EPurchase Orders as needed between 7:00-18:00 Mon-FriAcknowledgements & Application Advice – within 30 minutesDayco pulls from Inovis every 5 Minutes 24 x 7Additional InformationEDI Specs: All EDI Specifications are available on the Supplier Portal at website:http://daycosupplier.com. Within the “North America / Aftermarket” section, you’ll find a separatedocument for each transaction set being exchanged.Example: Dayco Aftermarket 810 4010 SpecsCodes: All acceptable codes required to implement the 810 invoice and other transaction sets,have been consolidated into an appendix document and are available on the Supplier Portal atwebsite: http://daycosupplier.com. Within the “North America / Aftermarket” Section, click ondocument: Dayco Aftermarket EDI Code AppendixOther Information: Additional information is available on the Supplier Portal at website:http://daycosupplier.com within the “North America / Aftermarket” Section.Supplier Notifications and ChangesDayco will communicate spec change notifications or bulletins periodically. Messages will betransmitted to trading partners via e-mail, therefore it’s important to provide up to date contactinformation.Dayco will give trading partners a minimum of four weeks’ notice before implementing EDISpecs changes.EDI Implementation Overview Guide – Dayco AM5November 19th, 2013
ContactsEDI Certification:Dayco EDI Support Team – edisupport@dayco.comEDI Post Implementation Support:Dayco NA Helpdesk (866-844-1150) or helpdesk@dayco.comBusiness Relations:Dayco Aftermarket - DaycoEDI@dayco.comEDI Implementation Overview Guide – Dayco AM6November 19th, 2013
EDI Document FlowThe following illustrates the basic flow of the EDI Documents being )DAYCOSUPPLIER856OR856997Direct AS2Connect997824824810810997997824824EDI Implementation Overview Guide – Dayco AM7November 19th, 2013
Supplier EDI Certification ProcedureThe following table outlines a step-by-step procedure for the Set up, Testing, and Validation ofeach EDI Document being implemented. In some cases, Dayco may be working directly withthe Suppliers 3rd Party software provider.Supplier EDI Certification ProcedureDayco Products, LLCAftermarket DivisionSupplier1Email “EDI Implementation Guide” toSupplier2Complete and return “Supplier TradingPartner Information Sheet”3Prepare all Set up and IDs for Testing4Get Additional information (Specs, Code list,etc.) from Website. Provide to 3rd PartySoftware provider if applicable5Establish Connectivity thru VAN InterConnect or AS2 Direct Connect7Reply to Email request and provide anapproximate date/time that their testdocuments will be available6Request (via Email) test 850 and 860transaction set8Send (via EDI) Test 850 and 860 UsingTest IDs (if available)9Confirm (via Email) receipt of Testdocuments10Translate and Process Test 85011Send (via EDI) 99712Notify (via Email) Dayco Contact that 997 hasbeen sent14Translate and Process Test 86015Send (via EDI) 99716Notify (via Email) Dayco Contact that 997 hasbeen sent1317Confirm (via Email) receipt of 997Confirm (via Email) receipt of 997EDI Implementation Overview Guide – Dayco AM8November 19th, 2013
Supplier EDI Certification ProcedureDayco Products, LLCAftermarket Division18SupplierCertify both 997s and notify Supplier (viaEmail) of results23Confirm (via Email) receipt of 85624Translate and Process Test 856 againstPurchase Order and EDI Specifications25If Errors are Serious, call or EmailSupplier Contact to resolve then re-test.26Return (via EDI) 99727Return (via EDI or Email) 82428Notify (via Email) Supplier Contact thatthe 997 and 824 have been sentEDI Implementation Overview Guide – Dayco AM919Resolve any Certification issues with the 997before moving on. Re-Test if needed.20Create Test 856 based on Test 850/860received21Send (via EDI) Test 85622Notify (via Email) Dayco Contact that 856 hasbeen sent29Confirm (via Email) receipt of 997 and 82430Translate and Process 824 (if via EDI) ORReview 824 Report received via Email.31Resolve all 856 and 824 issues beforemoving forward. Re-test if needed32Create Test 810 based on Test 850/860received and Test 856 that was sent33Send (via EDI) Test 81034Notify (via Email) Dayco Contact that 810 hasbeen sentNovember 19th, 2013
Supplier EDI Certification ProcedureDayco Products, LLCAftermarket DivisionSupplier35Translate and Process Test 810 againstPurchase Order, ASN, and EDISpecifications36If Errors are Serious, call or EmailSupplier Contact to resolve then re-test.37Return (via EDI) 99738Return (via EDI or Email) 82439Notify (via Email) Supplier Contact thatthe 997 and 824 have been sent43444640Confirm (via Email) receipt of 997 and 82441Translate and Process 824 (if via EDI) ORReview 824 Report received via Email.42Resolve all 810 and 824 issues beforemoving forward. Re-test if neededSchedule a GO-Live Date and notify all parties involvedPrepare all Set up and IDs for Production 45Prepare all Set up and IDs for ProductionMonitor activity during start-up phase and resolve all issuesEDI Implementation Overview Guide – Dayco AM10November 19th, 2013
SUPPLIER TRADING PARTNER INFORMATION SHEETPlease complete the following form and email to edisupport@dayco.comNo EDI testing can begin until this form has been received.COMPANY INFORMATIONCompany name:Company (Plant) Address:Are you a Customer,Supplier or Both?EDI INFORMATIONWhat is your value-addednetwork (VAN):Are you capable of doing adirect AS2 Connection?EDI software package:ProductionTestYour ISA ID Qual:Your ISA ID Qual:Your ISA ID:Your ISA ID:Your GS ID:Your GS ID:EDI CONTACTS (Please provide at least one EDI contact)Name:Name:Phone:Phone:Email:Email:PLANT CONTACTS (Please provide at least one Plant contact)Name:Name:Phone:Phone:Email:Email:EDI Implementation Overview Guide – Dayco AM11November 19th, 2013
Standard and Version Standard: ANSI X12 Document Version: 004010 Interchange Version: 00401 EDI Documents The documents that Dayco N.A. Aftermarket will be transmitting are: 850 – Purchase Order 860 – Purchase Order Change 824 – Application Advice 997 – Functional Acknowledgement
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