Step-By-Step Instructions: How To Run Cognos Reports

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Step-By-Step Instructions: How to Run Cognos ReportsOverviewThis guide contains instructions on how to access and run financial reports by categories (account rollups) in Cognos cloud applicationon an annual, quarterly, monthly, and five-year trend basis. Please note, financial information in Cognos is retrieved directly fromBanner into Cognos daily overnight. Access to financial information is restricted to your specified Banner Access Authorization.Reports UsageIn the following step-by-step instructions, you will learn how to run executive level reports to conduct the following type ofperformance analysis: Operations Analysis Budget Variance Analysis Year-Over-Year Analysis Vertical and Horizontal Analysis COGS Analysis Contribution Margin AnalysisAdditional AssistanceFor additional assistance or training please email fp&a@westernu.edu.Sections:1 Accessing Cognos Reports2 Running YTD Budget Vs Actual Performance Analysis3 Running YTD Budget Vs Actual Performance Analysis (Encumbrance)4 Running YTD Quarterly Performance Analysis5 Running Monthly Performance Analysis6 Running Five Year Trend7 Exporting Reports to PDF and Excel8 E‐mailing Report

Section 1: Accessing Cognos ReportsStep 1: Go to: http://demeter.westernu.edu/cognos10Step 2: Enter Banner User ID and Password. Click ‘OK’.Step 3: Click ‘IBM Cognos content’Step 4: Click ‘Financial Report’ folderPage 1

Section 2: Running YTD Budget Vs Actual Performance AnalysisStep 1: Click ‘YTD Budget Vs Actual Performance Analysis’Step 2: Select ‘Fiscal Year’ (2016-2021)Step 3: Select ‘Fiscal Period’ (1-14)Step 4: Select ‘Units’ (or Consolidated)Step 5: Select ‘Organization’ (Org(s))Step 6: Select ‘Fund’Step 7: Select ‘Include Parameter Page’ (This is an extra page that will list the parmeters selected)Step 8: Click ‘Finish’6123457Page 2

Section 2: Running YTD Budget Vs Actual Performance AnalysisStep 9: The report will display.Step 10: Navagate using the icons at the bottom of the pagePage 3

Section 3: Running YTD Budget Vs Actual Performance Analysis (With Encumbrances)Step 1: Click ‘YTD Budget Vs Actual Performance Analysis (Encumbrance)’Step 2: Select ‘Fiscal Year’ (2016-2021)Step 3: Select ‘Fiscal Period’ (1-14)Step 4: Select ‘Units’ (or Consolidated)Step 5: Select ‘Organization’ (Org(s))Step 6: Select ‘Fund’Step 7: Select ‘Include Parameter Page’ (This is an extra page that will list the parmeters selected)Step 8: Click ‘Finish’6123457Page 4

Section 3: Running YTD Budget Vs Actual Performance Analysis (With Encumbrances)Step 9: The report will display.Step 10: Navagate using the icons at the bottom of the pagePage 5

Step 1: Click ‘YTD Quarterly Performance Analysis’Step 2: Select ‘Fiscal Period’ (2016-2021)Step 3: Select ‘Fiscal Period’ (1-14)Step 4: Select ‘Units’ (or Consolidated)Step 5: Select ‘Organization’ (Org(s))Step 6: Select ‘Fund’Step 7: Select ‘Include Parameter Page’ (This is an extra page that will list the parmeters selected)Step 8: Click ‘Finish’Page 6

This guide contains instructions on how to access and run financial reports by categories (account rollups) in Cognos cloud application on an annual, quarterly, monthly, and five-year trend basis. Please note, financial information in Cognos is retrieved directly from Banner into Cognos daily overnight.

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