PBCMCA Election Training

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PBCMCA Election TrainingOctober 27, 20179:00 a.m. to 4:00 p.m.David B. Farber Training Center1050 B Royal Palm Beach Boulevard,Royal Palm Beach, FLA special thank you to theVillage of Royal Palm Beachfor being our host!1

Today we will venture into -* Where do I begin?* How does this whole election thing work?* What is your role?* Election Process Overview* Election Calendar* Legal Notices* Candidate Packet* Polling Locations* Poll Workers2

Yes, there is more!* Agreement with PBC SOE* Candidate Filing and Qualifying* Poll Watchers* Campaign Financing* Political Advertising* What to expect on Election Day* Canvassing Board Responsibilities* Determining Voter’s Choice on a Ballot andRecount Procedures* Q&A3

First, know thatyou can do this!Second, if you have election questions,please contact aPalm Beach County municipal clerk withelection experience and/orthe Florida Division of Elections.Please do not contact theCounty Supervisor of Elections or her/his staffbefore reaching out to a local clerkWITH ELECTION EXPERIENCE.4

Finally, you must know the contents of yourmunicipal Charter and Code as it relates to yourelection, to include, but not limited to: When shall your election be held? When is your qualifying period? Do either address advertising requirements? What other elements of the election process isgoverned by your Code of Ordinances that may bedifferent from Florida Election Laws?5

Advance preparation is key Start working on your election four to five months,or more, out from the date of your electionTake your time in preparing everythingIf you have questions, use your resources to findthe answers! Call an experienced municipal clerk!!NOT THE COUNTY SOE!6

Serve as Supervisor of Elections and FilingOfficer for your municipality Performs ministerial function in reviewingqualifying papers Shall NOT determine whether the contents ofqualifying papers are accurate Review qualifying papers for completeness7Chapter 1

Process in BriefProcess in BriefContinued* Campaign Reporting* Canvass L&A* Poll WatcherVerification* Election Day Activities* Canvass vote by mailand provisional ballots* Post-Election Audit* Run-off* Election Close-Out* Finalize County SOEAgreement and composition ofyour Canvassing Board early inthe process* Formulate your ElectionDates/Calendar* Coordinate your PollingLocations* Prepare Legal Notices* Coordinate your Poll Workers* Prepare Candidate Packets* Qualify Candidates8Chapter 2

Success FactorsContinued:Success Factors:* Accuracy* Timeliness* Compliance with all* Locate reliable, wellsuited (ADA) pollinglocations early in theprocesslaws* Expertise, skill and* Communications (internalknowledge ofresponsibilities& external)* Remain neutral at all* IT Systems: Stable,timesaccurate, consistentaccess* What you do for one, dofor all* Recruit & train,reliable poll workers9Chapter 2

CYA (Cover Your Assets) in the event of a law suit, assuch:* Document Everything* Keep a “Candidate Contact Information Sheet”* Have Candidate acknowledge receipt of CandidatePackage, with appropriate disclaimers, andimplement a “Candidate Check List” (include allqualifying documents required, fees due, due datesof Treasurer’s Report, etc.)* Date and time stamp everything you receive from aCandidate10Chapter 2

Time Line:There are primarily three phases to the election timeline:* Pre-election* Election Day* Post-ElectionThere would be an additional time line should you havea Run-off election.11Chapter 2

Pre-Election:Start preparing at least 120 days prior to the date of yourelection by preparing:* Your election calendar* Legal Notices* Documents necessary to accompany SOE agreement* Polling location agreement(s)* Candidate Packets* Poll WorkersAdditional details will be discussedlater during this session.12Chapter 2

Run-off Election:If you have a run-off election be prepared to addressthe following:* Notify Poll Workers* Notify Polling Locations* Advertise Sample Ballot* Contact Canvassing Board13Chapter 2

Post Election / Wrap-up* Prepare Oath of Office for elected officials* Remind Candidates/Newly Elected Officials to filetheir appropriate Form 1 or Form 1F, which everis applicable* Plan an Orientation for newly elected officials* Provide Ethics training information* Arrange for photos, business cards14Chapter 2

Post Election / Wrap-up Continued* Arrange for newly elected officials to meetwith Human Resources to complete requireddocuments* Newly elected official may wish to tourmunicipal facilities or meet with DepartmentHeads15Chapter 2

Post Election / Wrap-up Continued* Maintain an Election file consisting of alldocuments relating to the election,consisting of, but not limited to:* File on each candidate containing all theirdocuments, communications, checklist,etc.* Legal Publications* Election Results* Evidence of payment for services, legalpublication, etc.16Chapter 2

Calculating Dates:Which can easily be calculated with assistance of thePBCMCA Election Manual (Chapter 3), and using anon-line tool to add/subtract dates hapter 3

Getting Started:In order to build your election calendar you mustknow two things that is governed by your individualmunicipality:* The date your municipality’s election will beheld; and* Your municipality’s qualifying periodNot every municipality holds their elections andqualifying periods at the same time!18Chapter 3

Your election calendar should also include dates forthe following:* Notice of Election, when to publish* Resign-To-Run Deadline* Qualifying Period* Ballot Question Deadline* Sample Ballot Publication* Voter Registration Closing* Campaign Treasurer’s Reporting* Contribution Deadline19Chapter 3

As well as:* Expenditure Deadline* State Assessment Fee Deadline* Poll Watchers Deadline* Miscellaneous Important Dates/Deadlines* Notification of annexations subsequent to your last election* L&A Testing for the General and Run-off Elections* Delivery/Pickup of election equipment to/from pollinglocations* Pick up of Precinct Clerk bags* Post Election Audit for the General and Run-off Elections20Chapter 3

Language Requirements:* Federal Law governs legal notices to be in bothEnglish and SpanishNotice of Qualifying and Election:* State Law governs legal notice for qualifying andelection dates shall be published, in a newspaper ofgeneral circulation in each county, twice within 30days prior to beginning of qualifyingSample Ballot:* State Law governs Sample Ballot shall be publishedin a newspaper of general circulation in the county,prior to the day of election21Chapter 4

Special Election or Referendums:* State Law governs Special Election or Referendumsbe published at least twice, one in the 5th weekprior to the election and again in the 3rd week priorto the electionVERY SPECIFIC, MUST PAY CLOSE ATTENTIONTO PUBLICATION DATES!22Chapter 4

** ATTENTION **All candidate and campaign forms referred to asa DS‐DE (Department of State ‐ Division ofElections) form referenced in this presentationcan be downloaded from the State Division ofElections website ml23Chapter 5

What to include in your candidate packets:A compilation of documents that the candidate willneed to further their candidacy and understandapplicable laws Required information should include:* DS-DE 9; Appointment of Campaign Treasurer andDesignation of Campaign Depository forCandidates* DS-DE 84; Statement of Candidate (file within 10days of filing DS-DE 9)* DS-DE25; Candidate Oath - Nonpartisan Office* Form 1; Statement of Financial Interests (thisform can be downloaded from the FloridaCommission on Ethics)24Chapter 5

And there is more: Required information should include continued:* Campaign Treasurer's Reporting Schedule* Campaign Treasurer's Reporting Forms:* DS-DE 12; Report Summary* DS-DE 13; Itemized Contributions* DS-DE 14; Itemized Expenditures* DS-DE 87; Waiver of Report* DS-DE 2; Contributions Returned* DS-DE 86; Request for Return of Contributions* DS-DE 125; Designation of Poll Watchers25Chapter 5

Suggested additional information:* Candidate and Campaign Treasurer HandbookAffidavit of Undue Burden (if applicable)* Acknowledgement of Certification of L&A* Canvassing Board Meetings, Schedule* List of Precincts and Polling Locations* Polling Location Rules* Florida and Municipal Laws governing CampaignSigns* Compilation of Election Laws26Chapter 5

Suggested additional information continued:* Florida Commission on Ethics Guide to theSunshine Amendment and Code of Ethics forPublic Officers and Employees* Gifts Law* Palm Beach County Code of Ethics and EthicsPledge* Municipal Charter and Code governingElections* Municipal Charter and Code governingresponsibilities of elected officials27Chapter 5

Suggested additional information continued:* How to file a complaint of alleged violation ofElection Laws* Petition process, include form DS-DE 104,Candidate Petition* How to obtain an EIN28Chapter 5

* Election Calendar* Legal Notices* Candidate Packets29

* Mustbe ADA (Americans with DisabilitiesAccessibility Implementation Act) compliant* Secure Polling Location Agreements well in advance,to include a possible run-off* Ensure access before and after election* Collect emergency contact information* No solicitation inside and not closer than 100 feet* Exception - exit polling, which media or others mayconduct, may approach voters only after voters leavethe polling place30Chapters 6

* Maintain order at the polling place* Responsibility of municipal SOE and Precinct Clerk* Confirm delivery of voting equipment prior toelection day* Restrictive access during voting hours* Allowed* Poll Workers* SOE* Voters* A person assisting a voter* Approved Poll Watchers* Unrestrictive access before and after polls close31Chapters 6

* Prohibited Persons or Activities in Polling Room* Candidates, except to vote* Media, except to vote* Law enforcement officers/Emergency servicepersonnel, except to vote* Unless permitted by precinct clerk or majorityof Election Board* Photography32Chapters 6

If the polling room is in a location commonly used bythe public or in an area traditionally used as publicarea for discussion, there may be other peopletraveling through the polling area. However, careshould be taken that these people do not interferewith the voting process.33Chapters 6

* Positions:* Clerk* Assistant Clerk* Inspector* Deputy (not a law enforcement officer)* Must be a registered voter* Required to have specialized training* Provided by County SOE staff34Chapters 7

* Municipal SOE must:* Contact and Contract with Poll Workers* Coordinate training classes* Pay - Recommend using County SOE rates* Secure standbys for all positions* Provide written notice for the purpose ofcollecting social security number35Chapters 7

The Department of State, Division of Elections, hasdeveloped a guide for election officials and pollworkers in the proper implementation of electionprocedures and laws. Form DS-DE 11 (effective1/2012), entitled “Polling Place Procedures Manual” isavailable O Ref-00946which is a good resource to review and to be familiarwith.36Chapters 7

* Defines responsibilities of each party* Outlines associated costs* Must accompany an Ordinance or Resolution* Must contain:* Authority for SOE to conduct the municipalelection* Define members of your canvassing boardDo not anticipate receipt of the agreement untilNovember or December of each year37Chapter 8

Prepare forCandidate Qualifying38Chapter 9

Prepare a checklist to include:* Candidate’s selected seat/position* Required forms* Required Fees* Proof of Residency/Registered Voter Card (ifapplicable)* At close of qualifying, submit list of qualifiedcandidates to SOE* Process State Assessment Fee39Chapter 9

* Appointed by candidate onform DS-DE 125* Must be a registered voterof the County in whichthey are a poll watcher* Each candidate is allowedto have one watcher ateach polling place at anyone time* Poll watchers must beapproved by the SOE atleast 7 days prior to theelection* Deadline to submit to FO1No later than noon of the2nd Tuesday before theelection1FO40stands for Filing OfficerChapter 10

CAMPAIGNCRAP!!!41

Bank Check mustcontain: Name of candidateand office sought Account Number Name of Bank Exact expenditureamount Signature ofCampaignTreasurer Purpose ofexpenditure Name of Payee Signed only by designatedtreasurer(s) Unlawful for Candidate to signunless designated as treasureror deputy treasurer42Chapter 11

Contributions – What are they?Anything of valueGifts, subscriptions, conveyance, deposit, loan,payment or distribution of money or anything ofvalue made for the purpose of influencing the resultsof an election or making an electioneeringcommunication. These include contributions in-kind,having an attributable monetary value in any form;[106.011(5)(a)]43Chapter 11

Exceptions are: Services provided without compensation byindividuals volunteering a portion or all of theirtime on behalf of a candidate including, but notlimited to, legal and accounting services; and Editorial endorsements [106.011(5)].Contributions are considered received when receivedby the candidate, the campaign or deputy treasurer oran agent of the campaign. Not when mailedNot the date of checkNot the date deposited44Chapter 11

Contribution Limits: 50.00 cash or cashier’s check [F.S. 106.09(1)(b)] No limit on amounts contributed by the candidateto his/her own campaign. [F.S. 106.08(1)(b)] 1,000.00 by check, money order, credit card, ordebit card [F.S. 106.08(1)(a)2]Unauthorized: When received on the day of that election or lessthan five days prior to the day of the election Any contribution received after the date at whichthe candidate becomes unopposed, withdraws, isdefeated, or elected to office45Chapter 11

Unauthorized Solicitation of Contributions: Religious, charitable, civic, or other causes ororganizations established primarily for the publicgood, and candidates may not make contributions,in exchange for political support, to theseorganizations. Any contribution received after thedate at which the candidate becomes unopposed,withdraws, is defeated, or elected to office Within a building owned by a governmental entity Unless the governmental facility is rented forthe purpose of a campaign fund raiser46Chapter 11

Anonymous Contributions: Must be reported Letter explaining the circumstances must be filedwith the Filing Officer Cannot be spent Shall be donated in accordance to §106.141, F.S.Foreign Contributions: Prohibited - Unless contributor has a green card47Chapter 11

In-Kind Contributions: Anything of value can be combined with a monetary contribution Cannot exceed the 1,000 per person Value established by contributor48Chapter 11

Cash/Cashier’s Check Contributions: Limit 50 Must be reportedMoney Orders: All reported as a “check”Credit Cards are not allowed for municipalcandidates49Chapter 11

Fundraisers: Proceeds must be used for campaign Proceeds and Expenditures subject to allreporting and limit requirements Tickets subject to political disclaimers50Chapter 11

Deposit Contributions: Prior to the end of the 5th business dayfollowing receipt thereof Does not include Saturdays, Sundays, andlegal holidaysBank deposit slip shall contain name andamount made by each contributorContribution Deadlines: Becoming Unopposed Less than five days prior to the election51Chapter 11

Expenditures – What are they? Purchases, payments, distributions, loans,advances, or gifts of money or anything ofvalue Paid by campaign check Except for petty cash Qualifying fees by campaign check only!52Chapter 11

Allowable Expenses: Providing there are sufficient fundsPublic utilities for campaign quartersReimbursementsTransportation, meals and lodgingUnallowable Expenses: Normal living expenses53Chapter 11

Petty Cash: Established by using campaign check Cannot exceed purchases of 100Used only for office supplies, transportationexpenses, and other necessitiesLimits 500 per calendar quarter up until the lastday of qualifying 100 per week up until unopposed,elected, or defeated54Chapter 11

Reporting Requirements/Due Dates/Report Types: File all reports to the Qualifying Officer no later than5:00 p.m. of the due date Report all contributions/expenditures made duringthe reporting period Timely file monthly reports by the 10th day followingthe end of each calendar month Reporting period covers all financial activitiesmade during the entire month Report type code is M plus the numeral month(examples: M1 January; and M12 December)55Chapter 11

Reporting Requirements/Due Dates/Report TypesContinued: Timely file reports due on the 25th and 11th daysimmediately preceding the general election Reporting period covers all financial activitiesmade as of the preceding Friday Report type codes are G1 and G2, respectivelyTimely file report due on the 4th day immediatelypreceding the general election Reporting period covers all financial activitiesmade as of the day preceding this designateddue dateReport type code is G356Chapter 11

Reporting Requirements/Due Dates/Report TypesContinued: Upon candidate withdrawing, becomingunopposed, eliminated, or elected, timely file finalreport within 90 days No longer accepts contributionsProperly dispose of remaining fundsReport type code is TR57Chapter 11

Reporting Forms:Campaign finance reports are submitted on Divisionof Elections forms. A typical report will consist of:* Form DS-DE 12, Campaign Treasurer’s ReportSummary* Form DS-DE 13, Campaign Treasurer’s Report –Itemized Contributions* Form DS-DE 14, Campaign Treasurer’s Report –Itemized Expenditures58Chapter 11

Reporting Forms Continued:Other reporting forms that may apply include: Form DS-DE 87, Waiver of Report Form DS-DE 86, Request for Return of Contribution Form DS-DE 2, Contributions Returned59Chapter 11

Reporting Forms Continued:DS-DE 12: Contains total sums of allloans, in-kindcontributions, and otherreceipts by or for suchcandidate, and total sumsof all expenditures madeby such candidate duringthe reporting period60Chapter 11

Reporting Forms Continued:DS-DE 13: Itemizes all loans, in-kindcontributions, and otherreceipts by or for thecandidate during thereporting period61Chapter 11

Reporting Forms Continued:DS-DE 14: Itemizes all expendituresmade by the candidateduring the reportingperiod62Chapter 11

Reporting Forms Continued:DS-DE 13 and 14require similar informationin items (1) through (7)63Chapter 11

Reporting Forms Continued:64Chapter 11

Reporting Forms Continued:65Chapter 11

Reporting Forms Continued:66Chapter 11

Reporting Forms Continued:67Chapter 11

Reporting Forms Continued:DS-DE 2:Special note:* Returning acontribution requirescompletion and filing ofDS-DE 2, ‘ContributionsReturned’.68Chapter 11

Reporting Forms Continued:69Chapter 11

Reporting Forms Continued:70Chapter 11

Reporting Forms Continued:71Chapter 11

Reporting Forms Continued:72Chapter 11

Reporting Forms Continued:73Chapter 11

Reporting Forms Continued:74Chapter 11

Reporting Forms Continued:75Chapter 11

Reporting Forms Continued:DS-DE 87: Used when noactivity on bankaccount Must be signed byCandidate andTreasurer76Chapter 11

Reporting Forms Continued:DS-DE 73 and 73A:If elected, candidatemust Report all loans,exceeding 500 invalue, madewithin twelvemonths precedingelection to office,to the FO. Be filed within tendays after beingelected to office77Chapter 11

Reporting Forms Continued:DS-DE 103: Should a candidatespend 5,000 inelectioneeringcommunications theymust file as anElectioneeringCommunicationsOrganization (ECO)78Chapter 11

Reporting Forms Continued:Electioneering Communication: Is any broadcast, cable or satellite communicationthat fulfills each of the following conditions: The communication refers to a clearlyidentified candidate; The communication is publicly distributed by atelevision station, radio station, cabletelevision system or satellite system for a fee;and The communication is distributed within 60days prior to a general election or 30 daysprior to a primary or special election79Chapter 11

Reporting Forms Continued:DS-DE 103: Shall be filed with FO within: 24 hours after the date the expenditureexceeds 5,000 providing the expenditure wasmade within 30 days before a primary orspecial primary election or 60 days before anyother election 24 hours after the 30th day before a primaryof special primary election, or within 24 hoursafter the 60th day before any other election,whichever is applicable.80Chapter 11

Reporting Forms Continued:DS-DE 41: Additionally, thisform must be filedalong with DS-DE 10381Chapter 11

Reporting Forms Continued:* Electioneering Communication Organization (ECO): Must comply with all laws applicable to a candidate Exception: The bank account for an ECO does nothave to be separate from other accounts of the ECO* For further details on an ECO* Visit the Florida Division of Election /* And locate their publication “ElectioneeringCommunications Organization Handbook”82Chapter 11

Incomplete Reports: Shall be accepted by the Filing Officer FO must notify treasurer, by certified mail, as towhy report is incomplete Treasurer has 7 days from date of receipt tocorrect reportFiling Officer (FO) required to check report forcompleteness and accuracy83Chapter 11

Amending Reporting Forms:Requires using the Report Summary form, and eitherthe Itemized Contribution or Expenditure form, orboth.To amend the Itemized Contribution form:To add a new (previously unreported) contributionfor the reporting period being amended, enter“ADD” in amendment type on a line with ALL of therequired data. The sequence number forcontributions with amendment type “ADD” will startat one plus the number of contributions in theoriginal report.84Chapter 11

Amending Reporting Forms Continued:To amend the Itemized Contribution form continued:To correct a previously submitted contribution use thefollowing drop/add procedure. Enter “DEL” in amendmenttype on a line with the sequence number of thecontribution to be corrected. In combination with thereport number being amended, this sequence number willidentify the contribution to be dropped from your activerecords.On the next line enter “ADD” in amendment type and ALLof the required data with the necessary corrections thusreplacing the dropped data. Assign the sequence numberas described above.85Chapter 11

Amending Reporting Forms Continued:To amend the Itemized Expenditure form:To add a new (previously unreported) expenditure forthe reporting period being amended, enter "ADD" inamendment type on a line with ALL of the requireddata.The sequence number for expenditures withamendment type "ADD" will start at one plus thenumber of expenditures in the original report.86Chapter 11

Amending Reporting Forms Continued:To amend the Itemized Expenditure form continued:To correct a previously submitted expenditure usethe following drop/add procedure. Enter "DEL" inamendment type on a line with the sequence numberof the expenditure to be corrected. In combinationwith the report number being amended, thissequence number will identify the expenditure to bedropped from your active records.On the next line enter "ADD" in amendment type andALL of the required data with the necessarycorrections thus replacing the dropped data. Assignthe sequence number as described above.87Chapter 11

Amending Reporting Forms Continued:To amend the Report Summary form:Summarize only contributions, expenditures, anddistributions being reported as additions and/ordeletions88Chapter 11

Late Report:Immediately notify candidate that report was nottimely filed and that a fine will be assessedFine shall be assessed by the filing officer and basedupon the earliest of the following: Date actually receivedDate of postmarkDate of certificate of mailingDate received by established courier company89Chapter 11

Late Report Continued: Fine shall be paid within 20 days after receipt ofnotice Fine paid from candidate’s personal fundsFine can be appealedFine funds deposited in municipality’s generalrevenue fund90Chapter 11

Late Report Continued:Unusual Circumstances may result in fine beingwaived, such as: Natural disaster Serious illness, disability, emergencysurgery of any of the above Unanticipated events that causedcomputer or equipment failure FO’s failure to send notice of late reportwithin 7 daysDeath of candidate, treasurer, orimmediate family member of either91Chapter 11

Penalty for Late Reports: 50 per day for the first three days lateThereafter, 500 per day for each late dayNot to exceed 25 percent of the total receipts orexpenditures, whichever is greater, for theperiod covered by the late report92Chapter 11

Penalty for Late Reports Continued: Exceptions Reports immediately preceding each primary,general, or special election the fine is 500per day for each late day, not to exceed 25percent of the total receipts or expenditures,whichever is greater, for the period coveredby the late report Termination report (TR), the fine is 50 perday for each late day, not to exceed 25percent of the total receipts or expenditures,whichever is greater for the period coveredby the late report93Chapter 11

Penalty for Late Reports Continued: Fine calculation Can be complex if you don’t think the processthrough Best outlined in Election Manual, pages 49 5194Chapter 11

Repeated Late Filers: FO shall notifyFlorida ElectionsCommission (FEC) Also applies tofailure to payfineReport on FEC“Complaint Form”95Chapter 11

Surplus Funds:Disbursement Purchase ‘thank you’ advertising up to 75 daysPay for prior campaign obligationsDisposing Return pro rata to each contributorDonate funds to charity or 501(c)(3) organizationsGive funds to candidate’s political partyGive funds to the municipalityTransfer (up to 5,000 multiplied by the number ofyears in the term of office) funds to an officeaccount. [This option requires additional reportingrequirements.]96Chapter 11

* Candidates running for non-partisan officemay not state the candidate’s political partyaffiliation in the disclaimer, or in the body ofthe advertisement. Exception: The candidateis not prohibited from stating the candidate’spartisan related experience* Therefore, political ads paid for by acandidate shall state:“Political advertisement paid for andapproved by (name of candidate), for(office sought)” or “Paid by (name ofcandidate), for (office sought).”97Chapter 12

* Exceptions are many, below are two examples* Designed to be worn by a person and noveltyitems, i.e. clothing, buttons, pens/pencils,bumper sticker, etc.* Distributed as a text message or other messagevia Short Message Service, provided the messageis no more than 200 characters in length orrequires the recipient to sign up or opt in toreceive it98Chapter 12

* Other Forms of Advertising/Disclaimers* Advertisement Provided In-kind* Other Disclaimers* Endorsements in Political Advertisements* Independent Expenditures Disclaimers* Disclaimers for Other Than IndependentExpenditures99Chapter 12

Campaign SignsUsage and removal of political campaignadvertisements* Each candidate, whether for a federal, state,county, or district office, shall make a good faitheffort to remove all of his or her politicalcampaign advertisements within 30 days after:* (a)* (b)* (c)Withdrawal of his or her candidacy;Having been eliminated as a candidate; orBeing elected to office.100Chapter 12

Campaign Signs Continued:However, a candidate is not expected to removethose political campaign advertisements which are inthe form of signs used by an outdoor advertisingbusiness as provided in chapter 479. The provisionsherein do not apply to political campaignadvertisements placed on motor vehicles or tocampaign messages designed to be worn by persons.101Chapter 12

* Expect a long day – arrive early, before thepolls open. Expect to be extremely late, asyou are required to take certain electionmaterials to the Tabulation Center that sameevening* Have all contact information for your pollinglocations* Visit your polling locations several timesthroughout the day102Chapter 13

* Important – what happens outside the 100’zone is not your responsibility, but that oflaw enforcement* Equipment malfunction – report to CountySOE* Communicate with Canvassing Boardmembers to insure their attendance at theTabulation Center after the polls closeWhat to Expect on Election DayContinued103Chapter 13

What to Expect on Election DayContinued104Chapter 13

Responsibilities* Examine provisional ballots* Certify accuracy of tabulating equipment* Compare write-in votes* Conduct manual audits* Canvass vote by mail ballots* Participate in recountsNEVER TOUCH THE BALLOTS!105Chapter 14

FAC Rule IS-2.027 establishes standards todetermine whether the voter has clearly indicateda definite choice for purposes of counting a votecast on a ballot in a manual recount.These standards apply in all instances where acontest is not marked as specified in the ballotinstructions and a manual review of the voter’smarkings on a ballot is required to determinewhether there is a clear indication that the voterhas made a definite choice.106Chapter 15

This is one of the functions of your CanvassingBoard on election night. Additionally, should avoter’s signature not match that which is on filewith the County SOE, the Canvassing Board willdetermine the validity of the signature.107Chapter 15

The following are examples of dete

Special Election or Referendums: *State Law governs Special Election or Referendums be published at least twice, one in the 5th week prior to the election and again in the 3rd week prior to the

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