A GUIDE TO - Ovpr.research.cornell.edu

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A GUIDE TOResearch Administration Support

CORNELL RESEARCHThese statements define Cornell’s world-class research, andyou are at the heart of it all. As you establish your researchprogram at Cornell, Research Administration Support (RAS)offers tools and services throughout the research managementprocess to assist you.

RESOURCESDepartmentalYour department chair, faculty mentor, andcolleagues in your department or field areessential in advising you on where and howLIMITED SUBMISSIONSto identify potential funding sources. Somedepartments provide customized searchesfor their faculty, and some colleges haveSometimes federal agencies and privatestaff to help you identify potential industryfoundations limit the number of proposalscollaborators.for funding opportunities from an institution.Whenever this occurs, the Office of the ViceFederalProvost for Research coordinates Cornell’sLinks to federal and foundation funding data-proposal selection.bases are located on the Office of SponsoredPrograms (OSP) website, www.research.You can find a list of the most common limitedcornell.edu/Funding.submissions and a discussion of how to submityour proposal to the internal selection processat www.research.cornell.edu/Funding/limitedsubs.htm. You can also subscribe to the OSPlistserv, www.osp.cornell.edu/eRA/listserv.html,to receive e-mail announcements aboutupcoming limited-submission opportunities.3

PROPOSALSWhen planning your proposals, begin withyour department or college research administration staff. They help you with the proposalAgreements (NDAs) for material and datadevelopment, approval, and submissioncoming to Cornell for your work. If you need toprocess.send Cornell-owned material or Cornell proprietary information to your external collaborators,College of Agriculture and LifeSciences (CALS)staff from Cornell’s Center for TechnologyLicensing (ctl.cornell.edu) can assist ontracts-mousIf you are in CALS, submit your proposals throughthe CALS Research Office.SIGNING PROPOSALS245 Roberts Hall / 607.255.8057College of ly grant and contract officers in theIf you are in the College of Engineering, submit yourCollege of Agriculture and Life Sciences,proposals to the Research Administration ServiceCollege of Veterinary Medicine, or OSPCenter.can sign your proposals.220–221 Carpenter Hall / 607.255.0976/ rasc@cornell.eduCollege of Veterinary egeResearchOffice.cfmIf you are in the College of Veterinary Medicine,S3024 Schurman Hall / 607.253.3758Your department and GCOresources can help you:Office of Sponsored Programs (OSP)csubmit your proposals here.www.osp.cornell.edu/ProposalPrepFind your GCO, www.osp.cornell.edu/Contacts/whoismygco.htmlIf you are in Cornell’s other colleges, submit yourproposals through OSP, the university’s central office.cPrepare your research budgetGrant and Contract Officers, known as GCOs, reviewrequests for proposal requirements and advise you oncFind Cornell’s rates, such as F & Aany unusual terms or conditions.(facilities and administrative), fringeEast Hill Plaza, 373 Pine Tree Road / 607.255.5014benefits, stipend, per diems, and/ osp-help@cornell.eduannual inflationSharing Materials andProprietary InformationcIdentify steps for obtaining approvalfor specific types of researchSharing materials and proprietary informationcRoute your proposal for approval (Form 10)between Cornell and external collaboratorscis important for advancing Cornell research.Learn about sub-awards and working withresearchers from other organizationsOSP negotiates and signs Material TransferAgreements (MTAs) and Non-DisclosurecLearn how to register and submitproposals electronically through federaland non-federal submission systems.5

NOTIFICATIONMost sponsors issue an award notification toSIGNING AWARDSthe Office of Sponsored Programs when yourproposal has been chosen for funding. If youreceive notification of an award directly froma sponsor, let your OSP GCO know.and sign awards, contracts, incoming materialtransfer agreements, and nondisclosureAn award is notaccepted until OSPcOnly OSP GCOs are authorized to negotiateagreements for Cornell-sponsored projects.Reviews and negotiates, whennecessary, the terms and conditionsPROTECTINGof the awardcConfirms that the terms and conditionsAcademic Freedom and Rightscomply with university policy andregulatory requirementsccOSP negotiates acceptable terms of awardsConfirms that required approvalsfor Cornell. Sometimes, although rare, awardsare completecannot be accepted.Signs the agreement.Such cases could occur whena sponsorOSP posts updates on review and negotiationactivity in the Sponsored Projects PortalcDoes not allow faculty and students the(https://portal.research.cornell.edu), contactsacademic freedom to publish researchyou to review problematic terms, if any, andresults without the sponsor’s approvalnotifies you and your department administratorcwhen the award is signed. As a principalinvestigator (PI), you have access to yourcImposes undue delay on publicationMakes unacceptable demands regardingaward information through the OVPR PIthe licensing or ownership of intellectualDashboard. This Release One of the dashboardproperty (IP) resulting from the research.provides financial status, spending rates,See www.osp.cornell.edu/Policies/transaction details, and project documentsStd Agmt Terms.html for informationfor research projects. It is available atregarding IP and other terms Cornellpidash.cornell.edu.accepts from corporate sponsors.Cornell does not accept awards for classifiedresearch that require security clearance or theconfidentiality of the sponsor, nature of research,or research results.7

GETTING APPROVALSIf you plan to use animals, human participants, hazardous materials,or controlled substances in your research, you may need sponsorand university review and approval as well as permits or licenses.In some cases, you need these before you submit a proposal, signan award, or begin your research.

RESOURCESOffice of Research Integrityand Assurance (ORIA)www.oria.cornell.eduORIA provides guidance and helps you completethe necessary submissions to obtain the requiredBiohazardous Materialsapprovals.www.ibc.cornell.eduEast Hill Office Building, 395 Pine Tree Road,The Institutional Biosafety Committee (IBC) needs toSuite 320 / 607.255.6439approve your research if you use biohazardous agents(for example, infectious agents and biological toxins)Conflict of Interest (COI)or recombinant or synthetic nucleic acid molecules.www.oria.cornell.edu/COIContact the IBC staff for help with the requirementsUniversity policy and federal regulations require alland the application process.faculty to submit an annual disclosure of external607.255.7219 / cu ibc@cornell.educommitments and personal financial interests thatmight be related to Cornell research activities. ARadiation and Radioactive Materialssponsor may also require an update at the time ofa proposal or an award. Contact the COI staff nfurther information and to complete a disclosure.The Radiation Safety Group (RSG) regulates the use607.255.2214 / 607.254.8878 / coi@cornell.eduof radiation and radioactive materials in research,including nonionizing radiation sources, such as lasersVertebrate Animalsand magnets. Supported by Environmental Healthwww.iacuc.cornell.eduand Safety (EH&S), RSG ensures that radiation sourcesThe Institutional Animal Care and Use Committeeare used safely, securely, and in full compliance with(IACUC) needs to approve your animal-use protocolapplicable regulations and laws. If you want to usebefore you can order or use animals in your researchradiation in your research, contact RSG.and teaching. The veterinarians in the CARE and607.255.8200 / askEHS@cornell.eduIACUC office staff can help you with youranimal-use protocol.Controlled Substances607.255.5398 / iacuc@cornell.edu / /research-safety/constrolled-substances/ care@cornell.eduWhen using controlled substances, you need to complyHuman Participantswith state and federal regulations. Environmentalwww.irb.cornell.eduHealth and Safety provides guidance on your respon-The Institutional Review Board for Humansibilities for obtaining and using these substances.Participants (IRB) needs to approve research that607.255.8200 / askEHS@cornell.eduuses human participants before the research canbegin. The IRB staff can assist you with theResponsible Conduct of Research (RCR)requirements and your protocol.www.oria.cornell.edu/rcr/607.255.6182 / irbhp@cornell.eduThe National Science Foundation, National Institutesof Health, and USDA’s National Institute of Food andAgriculture require specific training on the responsibleconduct of research for PIs, postdocs, and studentssupported by sponsored funds from these agencies.Educational resources for RCR are also available.607.254.5162 / rcr@cornell.edu9

VERTEBRATE ANIMALSUsing Animals in Researchand TeachingCenter for Animal Resources andEducation at Cornell (CARE)ras.research.cornell.edu/careCARE is responsible for the care and use of all animalsused in teaching, research, and testing. CARE overseesall aspects of animal well-being, including clinicalcare and housing. The CARE staff provides you withconsultations and training on animal use, includingexperimental design and protocol development.care@cornell.edu / 607.253.4378Animal Care and Use s are already prepared for you to use as yourCARE can help youcLearn about specialized facilities andservices for your animal researchcObtain training for you and yourgroup memberscConduct specialized surgicalprocedures.standard operating procedures.Animal Users Health and SafetyProgram (AUHSP)www.oria.cornell.edu/AUHSPAUHSP helps to identify health risks for you and yourstaff when using animals in research and teaching. Allanimal users are automatically enrolled in AUHSP andneed to complete AUHSP requirements before accessto facilities and animals is granted.607.255.6439 / auhsp-mailbox@cornell.edu/ www.research.cornell.edu/care/OHS.html

DATA MANAGEMENTSAFETYToday’s research involves the generation andEnvironmental Health and Safety(EH&S)use of massive data sets. In addition, federalsp.ehs.cornell.edusharing of data obtained during the courseEH&S offers programs, services, and expertise to assistof federally sponsored research.regulations require the maintenance andyou with the effective and safe use and disposal ofhazardous materials and other substances. EH&S hasstaff for the technical fields of biological safety, chemical safety, radiation safety, physical safety, controlledsubstances, occupational safety, industrial hygiene,indoor air quality, fire testing and inspections, firecompliance, environmental compliance, remediation,and hazardous and special waste management anddisposal. The office also includes emergency response,business continuity, and emergency management.Contact EH&S before you start your research andmake safety an integral part of your program.395 Pine Tree Road, Suite 210 / 607.255.8200Here are resources to help you understand thecurrent requirements and to plan and manageyour research project’s data.Research Data Management ServiceGroup (RDMSG)data.research.cornell.eduRDMSG offers comprehensive services for datamanagement and ves.cornell.eduGannett Health Services—Occupational MedicineAcademic Technologies offers this alGannett Health Services’ Occupational Medicine helpsyou plan ahead for safety when your animal use orElectronic Lab Notebook software for managinglaboratory data, information sharing, andcollaboration.human participant procedures or materials pose potential risks to human health. Occupational Medicine alsodetermines if your research will need special precautionsExternally Provided Dataor oversight.Cornell Restricted Access Data Center(CRADC)110 Ho Plaza / 607.255.5155ciser.cornell.edu/CRADC/computing system/GettingStartedonCRADC.shtmIf your research involves obtaining data from anexternal source, OSP negotiates and signs the agreement for obtaining and using that data. If there aresponsor requirements for data safety or restrictionson physical and technical access due to privacy lawsand regulations, your department IT staff and theteam in CRADC can assist you.cradc@cornell.edu/

RESOURCES FORADMINISTERINGYOUR RESEARCHPROGRAM

PROGRESS REPORTSUntil a future release of the OVPR PI Dashboard,OSP enters your progress report schedule inthe Sponsored Projects Portal (https://portal.research.cornell.edu) and sends you remindersMANAGINGof your final report due dates. Most facultysubmit their reports directly to the agency. YouAppointing Research Staff,Managing Finances, andReportingcan also enter your report submit dates in theSponsored Projects Portal.Begin with your department or college researchRESEARCH TEAMSadministration and finance staff. They willhelp you obtain an account, make purchasesand appointments, access systems, and monitorAppointing Your Research Teamwww.hr.cornell.edu/about/hr leaders.htmlyour finances. Sponsored Financial ServicesYour department human resources staff is the(SFS) sets up an account with your budget,best source of information for searching andand your department notifies you of thefor appointing people to your research team.account number.As PI, you will want to regularly monitor yourYour Department Director of Graduate Studiesand your graduate fields are the best resourcesexpenditures to ensure the best use of yourto help you learn about graduate studentfunds. You are responsible for spending research funds according to policies, regulations,admissions and to find students to work withyou. Your department human resources orand award terms and conditions, as well asgraduate field staff appoints graduate researchcompleting your progress reports and otherdeliverables on time. Your department man-assistants once you select them.ager and staff are responsible for assisting youSources listed below give you some backgroundand reducing the burden when possible.and starter information.You can monitor your expenditures using theOVPR PI Dashboard at pidash.cornell.edu.The Graduate StudentAssistantship mSponsored Financial Services (SFS)www.dfa.cornell.edu/sfsSFS is also a resource for the financial administration607.255.6837 / cornell-policy-office@cornell.eduof grants, contracts, and cooperative agreements. SFSrepresents you and the university in sponsor auditsUndergraduate Researchersand billing. Important information about settingwww.undergraduateresearch.cornell.eduup and managing your awards can be found dsEast Hill Plaza, 341 Pine Tree Road / 607.255.5805/ uco-sfa@cornell.edu13

TECHNOLOGYMaturing Your TechnologySo It’s Ready to MarketThe Cornell Technology Accelerationand Maturation (CTAM) Fundwww.ctl.cornell.edu/inventorsCTAM accelerates and matures select technologies tofacilitate their further development toward commer-DISCOVERIEScialization to benefit society. For more information,check here: ementation-Guide.pdf.Have You Discovered orInvented Something Unique?STARTUPSCenter for Technology Licensingat Cornell University (CTL)www.ctl.cornell.eduCTL receives disclosures of inventions and copy-If you are interested in starting a company basedrightable material, determines when to file for patenton the intellectual property (IP) you disclose toprotection for Cornell inventions, and markets andCTL, consultation with the licensing professionalslicenses Cornell technology and plant varieties towill guide you through the process at Cornellcorporate partners, including startup companies.and connect you to the resources for newCTL protects intellectual property rights and transfersCornell technology to business for development anduse for the public good.All appointees of the university must discloseinventions to CTL. It is a good practice to keep CTLstaff informed of your research and publicationventure creation.Kevin M. McGovern Family Centerfor Venture Development in the LifeSciences (McGovern Center)www.mcgoverncenter.cornell.eduThe McGovern Center helps to develop early-stagegoals so they can advise you on the process andevaluate your invention’s market potential, evenbefore you formally disclose your invention.startups, with a focus on accelerating the company’sresearch and development. The center offers businessplanning, space, facilities, and assistance for strength-395 Pine Tree Road, Suite 310 / 607.254.4698ening management teams./ ctl-connect@cornell.edu405 Weill Hall / 607.255.1421/ McGovernCenter@cornell.eduCornell University Center forAdvanced Technology (CAT)Institute of rtupsThe Cornell CAT supports biotechnology industriesin New York State by promoting technology transfer,economic development, entrepreneurial innovation,and research and development. The center offersfunding, training, and programs for Cornell lifescience researchers. The CAT can help you thinkthrough the commercialization potential of yourlife science ideas in biotechnology and provide anarray of business development assistance. The centerworks closely with CTL.402 Weill Hall / 607.254.6541 / biotech@cornell.edu15

RESEARCH FACILITIESCornell has extensive research facilities with animpressive array of high-tech instrumentation,unique services, programs, and staff expertiseBiotechnology Resource Center (BRC)to assist you with your research. Some ce-center-brcments and colleges maintain shared and coreresearch facilities. The largest and most widelyBRC provides advanced technologies, services, training,and education to life science researchers. Core facilitiesused ones are part of the Research Division/include genomics, proteomics and mass spectrometry,Office of the Vice Provost for Research. Someimaging, bioinformatics, bio-IT (information technology),research facilities are listed below.and advanced technology assessment.Center for AdvancedComputing (CAC)www.cac.cornell.edu/servicesCAC offers high-performance (HPC) and cloudcomputing services; assistance in accessing nationalHPC resources; storage services; and web, database,programming, and code improvement consultingservices.Cornell Center for MaterialsResearch (CCMR) Shared Facilitieswww.ccmr.cornell.edu/facilitiesCCMR provides world-class materials analysis andprocessing equipment, which expert instrumentmanagers oversee.

Cornell High Energy SynchrotronSource (CHESS)www.chess.cornell.eduCHESS is a high-intensity x-ray source supported bythe National Science Foundation. CHESS providesstate-of-the-art synchrotron radiation facilities forresearch in physics, chemistry, biology, materials,Nanobiotechnology Center (NBTC)environmental, and other fields.www.nbtc.cornell.eduThe NBTC offers instrumentation, capabilities, andCornell Institute for Socialand Economic Research (CISER)training for researchers to create new micro- andnanoscale devices to better understand life processes atwww.ciser.cornell.eduthe nanoscale, with specialties in nanoparticle analysis,CISER supports the computational and data needs ofsurface modification and characterization, AFM andsocial scientists and economists. CISER provides cost-optical imaging, microfluidics, and cell biology.effective access to statistical software packages,consulting services for accessing and using data sets,Stem Cell and Transgenic Core Facilityand a secure computing environment for confidential,transgenics.vertebrategen

data.research.cornell.edu RDMSG offers comprehensive services for data management and planning. rdmsg-help@cornell.edu LabArchives labarchives.cornell.edu Academic Technologies offers this cloud-based Electronic Lab Notebook software for managing laboratory data, informa

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