SC-CC-33 - Submission Of Advance Import Payments .

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Effective 26 January 2022CUSTOMSEXTERNALGUIDESUBMISSION OF ADVANCE IMPORTPAYMENTS

Effective 26 January 2022TABLE OF gislationCross ReferencesQuality RecordsDEFINITIONS AND ACRONYMSBACKGROUNDGOVERNING LEGISLATIONADVANCE PAYMENT NOTIFICATIONSubmit New Advance Payment NotificationAmend or Cancel Advance Payment NotificationSARS Correspondence on eFilingDOCUMENT MANAGEMENTSubmission of Advance Import Payments –External GuideSC-CC-333333333444101422Revision: 1Page 2 of 22

Effective 26 January 2022a)The purpose of this guide is to assist importers to:i)ii)iii)iv)b)Submit new Advance Payment Notifications (APNs) to Customs;Amend or cancel previously submitted APNs;View SARS correspondence; andUpload supporting documents.This process is applicable to advance import payments of R50 000.00 and above.2.1 LegislationTYPE OF REFERENCELegislation and Rulesadministered by SARS:Other oms and Excise Act No. 91 of 1964: Sections 4(3)(ivC), 4(3A)(i), 10, 38,39, 40, 41, 59A and 120(1)(mC)Customs and Excise Rules: Rules 38, 39, 40, 41; 59A.03(1), 59A.03, 120.10,120.11, and 120.13Tax Administration Laws Amendment Act No. 33 of 2019:Sections 12 and 18Value -Added Tax Act No. 89 of 1991: Sections 7(1)(b), 13Promotion of Administrative Justice Act No. 3 of 2000:Sections 3 and 5Currency and Exchange Tax Act No. 9 of 1933: Section 9None2.2 Cross ReferencesDOCUMENT ENT TITLERegistration, Licensing and Designation External PolicyClearance Declaration External PolicyThe Completion of Declarations External AnnexRLA Customs Trader Portal External GuideInternational Mail External Policy2.3 Quality RecordsNUMBERSAD 500SAD 501SAD 504eFiling dataTITLECustoms Declaration FormCustoms Declaration Form (Continuation Sheet)SAD: Voucher of Correction (direct)Advance Payment NotificationAPNCCDSARBAdvance Payment NotificationCustoms Clearance DeclarationSouth African Reserve Banka)The South African Reserve Bank (SARB) authorises dealers in currency and foreign exchange.Authorised dealers may make advance foreign exchange payments to foreign suppliers therebysecuring the supply of goods and enabling the subsequent importation thereof into South Africa.When applying for foreign exchange payments clients will be requested to submit documents forexample a pro-forma invoice from the foreign supplier detailing the intended supply of goods to theirclient.Submission of Advance Import Payments External GuideSC-CC-33Revision: 1Page 3 of 22

Effective 26 January 2022ii)g)SARS eFiling uploads the selected supporting document.If the supporting document has been uploaded:i)Successfully, SARS eFiling will display next to the uploaded document a:A)View icon; andB)Remove icon.ii)Unsuccessfully, SARS eFiling informs the importer that there was an error in uploading thedocument. The importer continues to upload the supporting documents as prescribed inparagraphs d) to f) above until all the documents are successfully uploaded.Submission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 20 of 22

Effective 26 January 2022h)The importer submits the supporting documents to SARS. If all the documents:i)Have not been uploaded successfully, SARS eFiling requests the importer to upload all thesupporting documents. The importer:A)Clicks on the OK button to return to the Upload Document page to confirm whatsupporting document(s) must still be uploaded; andB)Repeats the process prescribed in paragraphs d to f) above until all the document areuploaded.Submission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 21 of 22

Effective 26 January 2022ii)Have been uploaded successfully, SARS eFiling requests the importer to confirm that all thedocuments have been uploaded. If the importer is:A)Not sure he/she clicks on the Cancel button. Once submitted the importer will not be ableto add more documents unless SARS forwards a new request for supporting documents.B)Sure he/she clicks on the Confirm button.supporting documents for processing.Business OwnerDocument OwnerAuthorDetail of change fromprevious revisionTemplate number andrevisionSARS eFiling forwards the uploadedDirector: Customs: Border Operations, Ports of Entry & Customs ComplianceSenior Manager: Policy and Procedure (Customs)Y. ElsChanged the wording in paragraph 5, Governing Legislation, to align with thewording of Rule 120.13.05GC-TM-07 - Rev 9Submission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 22 of 22

importerselects the:i)Advance Payment Notification menu item; andSubmission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 4 of 22

Effective 26 January 2022ii)c)If the importer is not registered with Customs:i)ii)d)Submit New Advance Payment Notification menu option.SARS eFiling requests him/her to register with Customs as an importer before submitting anAdvance Payment Notification to SARS.The importer:A)Clicks on the OK button to go back to the Customs menu; andB)Registers as an importer with Customs as prescribed in SC-CF-19.If the importer is registered with Customs and the Customs client number is valid:i)SARS eFiling:A)Displays the Notice of Intention for Advance Import Payment Prior to Import Declarationbeing lodged page; andSubmission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 5 of 22

Effective 26 January 2022B)ii)e)May pre-populate information obtained from other SARS systems.The importer verifies the pre-populated information (if any) where incorrect the importer amendsthe information.The importer captures the outstanding information on the APN as listed below:Field NameMandatory, Optional or ConditionalField LengthSARS allocated ableEditableAPN reference numberImporter Customs CodeImporter NameImporter’s Address:Street NumberStreet NameSuburbCityPostal CodeContact Editable10 Characters70 Characters70 Characters70 Characters70 Characters70 CharactersSubmission of Advance Import Payments –External GuideSC-CC-33Revision: 135 Characters8 Characters70 CharactersPage 6 of 22

Effective 26 January 2022Field NameMandatory, Optional or ditableField LengthContact TelephoneContact EmailSubsidiary or AlternatePayer, if applicableIdentifier TypeMMM (Checkbox)Editable3 CharactersEditableEditableEditableEditable13 Characters35 Characters35 Characters35 CharactersAuthorised DealerForeign Currency AmountC – If previous checkbox is selected(Dropdown)C – If SA ID Number is selected (174)C – If Tax Party ID is selected (167)C – If Passport Number is selected (53)C – If Business account number is selected(58)M (Dropdown)MEditableEditableForeign Currency CodeEstimated ZAR AmountM (Dropdown)MEditableEditableCountry of ExportM (Dropdown)EditableSupplier NameDescription ReasonRelated APN ReferenceNumber of Consignments,if unknown use 1BalanceofPaymentReportingEvidentiary Documents, atleast one (1) document isrequiredEvidentiaryDocumentType [Type, Date (CCCCMM-DD) and Referencenumber of document]MMC (Dropdown)MEditableEditableEditableEditable3 Characters17.2Characters3 Characters17.2Characters120Characters70 Characters70 Characters35 Characters5 CharactersO (Dropdown)EditableMEditableMDropdown options for type:Purchase OrderContractPro-forma Invoice326 - Partial Invoice380 -Commercial InvoiceZZZ - OtherC – If “Other” option is selected from theEvidentiary Document Type dropdown, forexample email correspondence withsupplier.MMEditable50 CharactersEditable35 CharactersEditableEditable10 Characters50 Other DetailDate (CCYY-MM-DD)Referencef)50 Characters50 Characters1 Character120CharactersAdd/RemoveButtonThe importer submits the completed APN to SARS.Submission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 7 of 22

Effective 26 January 2022g)SARS eFiling validates the captured information and if the importer has:i)Not completed all the fields on the APN correctly:A)SARS eFiling:I)Requests the importer to complete all the required fields; andII)Highlights the missing or invalid information.B)The importer clicks on the OK button.C)SARS eFiling returns to the Notice of Intention for Advance Import Payment; andD)The importer:I)Captures the required information on the APN; andII)Submits the APN to SARS.Submission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 8 of 22

Effective 26 January 2022ii)Completed all the fields on the APN correctly a unique APN reference number is assigned bySARS.h)The importer clicks on the Continue button.i)SARS eFiling moves the APN record to the Advance Payment Notification History page where theimporter can view the previous submitted APNs.Submission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 9 of 22

Effective 26 January 20226.2 Amend or Cancel Advance Payment Notificationa)In order to view a previously submitted APN the importer accesses the eFiling system as prescribed inSC-IT-03 and views the APN data in the Advance Payment Notification History option. The importerselects the:i)ii)iii)b)Customs menu on the eFiling ribbon at the top of the page;Advance Payment Notification menu item; andAdvance Payment Notification History menu option.The importer selects the View link next to the relevant APN reference number.Submission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 10 of 22

Effective 26 January 2022c)SARS eFiling displays the selected APN information. If the information is incorrect the APNinformation must be amended. The importer clicks Back to return to the Advance Payment NotificationHistory page.d)In order to amend or cancel an APN the importer verifies whether the advance import payment hasbeen paid to the foreign supplier by the authorised dealer.i)ii)If payment has been made the APN may not be amended or cancelled.If payment has not yet been made the importer selects the Amend/Cancel Advance Paymentmenu option.Submission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 11 of 22

Effective 26 January 2022A)A list of all the previously submitted APNs are displayed.B)The importer selects the View link next to the relevant APN.Submission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 12 of 22

Effective 26 January 2022C)e)The selected APN information is displayed.The importer may:i)Click on the Submit Cancelation Request button; orSubmission of Advance Import Payments –External GuideSC-CC-33Revision: 1Page 13 of 22

Effective 26 January 2022ii)f)Amend the APN by:A)Capturing the amended information, refer to paragraph 6.1(e) above for a list of editableAPN fields; andB)Clicking on the Submit Amendment buttonIn order to complete the submission of the amendment or cancelation request the importer must followthe process in paragraphs 6.1g) to 6.1i) above.6.3 SARS Correspondence on eFilinga)The importer can view the SARS correspondence or upload supporting documents on SARS eFilingby:i)ii)b)Accessing SARS eFiling as prescribed in SC-IT-03; andSelecting the Returns menu on the eFiling ribbon at the top of the page.SARS eFiling displays the SARS Correspondence menu item on the left hand side.i)The importer selects the:A)SARS Correspondence menu item; andSubmission of Advance Import Payments –External GuideSC-CC-33R

vi) Rule 120.13.06 – the communication through eFiling for purposes of advance payments. 6 ADVANCE PAYMENT NOTIFICATION 6.1 Submit New Advance Payment Notification a) In order to submit a new Advance Payment Notification the client (registered as an importer): i) Logs into

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