550 CPPM Consultant Invoice - AiM

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AiM CPPMConsultant InvoiceAiM Navigation ant InvoiceThe Consultant invoice screen enables the user to process invoices to be applied against the contract and project.Key Concepts Invoices can only be processed if contract is AwardedConsultant invoices are processed by contract line, which is associated to project componentWorkflows are helpful for managing routing process for consultant invoice approval1 Page

AiM CPPMConsultant InvoiceHow to enter a Consultant Invoice (Admin/VCCO):1) Click on ‘Accounts Payable’ from the WorkDesk menu.Click Here2) Click on ‘Consultant Invoice’ link from the Accounts Payable menu.Click Here3) Click on New icon4) Enter the Invoice header information:ABDCE2 Page

AiM CPPMConsultant Invoicea. Enter a detailed description of the Invoice in the Description fieldb. Click the Zoom iconselect the Capital Project or key it directly into the field and click Zoomc. Click the Zoom iconselect the Consultant Contract EP number or key it directly into the field andclick ZoomNote: The Contractor EP information will automatically populate only if one consultant EP isassociated to the Capital Project number.d. Key the following information Invoice Number – Invoice number from contractor invoice Invoice Date – Date of the Invoice Submitted Date – Date submitted to A/Pe. Click ‘Load Contract Line item’ link5) Place a check mark in the Contract Line item box; if there are multiple line items check the one(s) you would liketo apply to the invoice9) Click the blue Next icon10) Enter ‘Invoiced Amount’11) Click the green Flag iconto return to the Consultant Invoice screen, note that the line items have beenadded to the invoice with the correct invoiced amounts3 Page

AiM CPPMConsultant Invoice12) Click the Zoom iconto Change Status to Approved13) Click Save icon14) A Workflow will trigger the Consultant Invoice Release to the Finance group to process the Expense Allocationto the Project4 Page

AiM CPPMConsultant InvoiceHow to Release the Consultant Invoice payment (Finance):A Workflow will trigger the Consultant Invoice ReleaseNote: Workflow Count and/or Workflow channels need to be added to the WorkDesk1) Click the Workflow link2) Click on the Transaction, this will link you to the Consultant Invoice module3) Click the Edit icon4) Invoice information enter the “Date Paid”5) Click View/Select; Expense Allocation5 Page

AiM CPPMConsultant Invoice6) Enter the Remaining Expense amount to equal the invoice Remaining Expense to the Account(s) and FundingSource(s). Note: If no Account(s) is listed, click the Load Account(s) link to load the Account(s)7) Click Green Flag iconto return to the Consultant Invoice screen8) Change the Invoice status from Approved to ReleasedNote: Changing the status to “released” will expense the invoice amount to the project component line.9) Click Save icon10) A Soft Error may display. Click the yes Check Mark icon to continue after reviewing the message(s)6 Page

Consultant Invoice 2 Page How to enter a Consultant Invoice (Admin/VCCO): 1) Click on ‘Accounts Payable’ from the WorkDesk menu. 2) Click on ‘Consultant Invoice’ link from the Accounts Payable menu. 3) Click on New icon 4) Enter the Invoice

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