WG Sales Order Using Deposit Feature - RIMSS

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WG Sales OrderUsing Deposit FeatureRIMSS, Inc

The Deposit Feature can be used on a WG Sales Order to record a Deposit of Funds from a Customer:1. A Deposit can be taken on the WG Sales Order, which automatically creates and settles a WG Invoice for the funds. The settlement of the WG invoicewill apply the funds just as a regular WG Invoice does. The Deposit is credited into the Sales Order Deposit liability account.2. The WG Sales Order will show the amount of the Original Deposit, Deposit Applied and the Unused Deposit.3. When the Customer purchases the item(s) on the WG Sales Order, the order is converted to an Invoice and is settled as usual. The amount of theUnused Deposit is automatically applied to the settlement pop-up and will be used to settle the purchase (can be used with other payment methods ifnecessary). The Deposit is debited into the Sales Order Deposit liability account.4. If there is an “Unused Deposit” amount on a WG Sales Order, the remaining deposit amount can be “Returned” to the Customer using the “ReturnDeposit” button on the WG Sales Order.See example screen shots below.1

A Wholegood Sales Order with 1 WG unit for 15,000.00 non-taxable. You can use the “Create Deposit” feature to capture a Deposit.2

When you select the Create Deposit button, a pop-up allows you to record the Deposit amount. Select OK after you add the amount or Cancel to not create adeposit.3

Once you hit OK on the Deposit pop-up, a Settlement box will appear where you can settle the Deposit amount to a WG Invoice document. Add the amountbeing deposited to the appropriate payment method and select F8-Save and Print Receipt to settle. Hit Cancel to cancel the Deposit transaction.4

Here the Deposit is being tendered by check 1234567. Hit F8-Save and Print Receipt to continue.5

Here is the WG Invoice printout for the Deposit amount.6

Once the WG Invoice for the Deposit is finalized, the “Unused Deposit” amount will populate with the Deposited amount.7

Here is a copy of the WG Invoice that was created for the Deposit amount. The description references back to the original Sales Order number.8

Here is the Sales Order Deposit liability account showing the Deposit amount.9

Here is the Undeposited Funds register where you can see the Settled WG Invoice Deposit amount (note: Checks are settled to Undeposited Funds in thisCompany example).10

Here we have converted the WG Sales Order to a WG Invoice to actually record the Customers purchase. The Deposit details are available on the WG Invoice inthe Customer Deposit block.11

When we settle the WG Invoice, the Unused Deposit amount is automatically populated in the Sales Order Deposit field. You can apply less than the UnusedDeposit amount but not more (if you apply less than the full Unused Deposit amount, then an Unused Deposit amount will remain). To fully Settle the Invoice,you may need to add additional tender amounts to Cash, Check, Credit Card, etc.12

In this example, a check was accepted for 5,000.00 to fully settle the WG Invoice amount and the full Unused Deposit of 10,000.00 was also used. Hit F8-Saveand Print Receipt to settle the WG Invoice.13

Here is the WG Invoice print out showing payment by Check and Deposit.14

Here is the Sales Order Deposit liability account again showing the original Deposit credit amount and the Deposit debit amount (from the final settled WGInvoice).15

Here is the Undeposited Funds register again where you can see the initial WG Invoice Deposit amount and the final WG Invoice amount (note: Checks aresettled to Undeposited Funds in this Company example).** End **16

See example screen shots below. 2 A Wholegood Sales Order with 1 WG unit for 15,000.00 non-taxable. You can use the “Create Deposit” feature to capture a Deposit. . Here is the Undeposited Funds register where you can see the Settled WG Invoice Deposit amount (note: Checks are settled to Undepo

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