Bid No. CoGTA (T) 16/2020 Bid Description APPOINTMENT OF A PANEL OF .

5.2Pricing must be stipulated INCLUSIVE OF VALUE ADDED TAX5.3It is an express requirement of this invitation to bid that the bidders provide some transparency in respectto their pricing approach. In this regard, bidders must indicate the basis on which they have calculated theirpricing by completing all aspects of the Pricing Schedule form Part 4 – Schedule C6.DECLARATION OF INTERESTThe bidder should submit a duly completed and signed declaration of interest (SBD 4) together with the bid.The declaration of interest is attached as Part 4 – Schedule D.7.PREFERENTIAL POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENTREGULATIONS OF 2017.The bidder must complete the preferential points claim form (SBD 6.1) and sign accordingly to submit withthe bid. The preferential points claim form is attached as Part 4 – Schedule E.8.DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICESThe bidder must complete the declaration and sign accordingly to submit with the bid. The declaration ofbidder’s past supply chain management practices (SBD 8) is attached as Part 4 – Schedule F9.CERTIFICATE OF INDEPENDENT BID DETERMINATIONThe bidder must complete the certificate of independent bid determination and sign accordingly to submitwith the bid. The certificate of independent bid determination (SBD 9) is attached as Part 4 – Schedule G10.PARTNERSHIPS AND LEGAL ENTITIESIn the case of the bidder being a partnership all certificates reflecting the names, identity numbers andaddress of the partners, members or directors (as the case may be) must be submitted with the bid.11.CONSORTIUM / JOINT VENTURE11.1It is recognized that bidders may wish to form consortia to provide the Services.11.2A bid in response to this invitation to bid by a consortium shall comply with the followingrequirements: 11.2.1 It shall be signed so as to be legally binding on all consortium members;11.2.2 One of the members shall be nominated by the others as authorized to be the lead member andthis authorization shall be included in the agreement entered into between the consortium members;11.2.3 The lead member shall be the only authorized party to make legal statements, communicate withthe DCoG and receive instructions for and on behalf of any and all the members of the consortium;11.2.4 A copy of the agreement entered into by the consortium members shall be submitted with the bid.Page 6 of 54

11.2.5 The lead member must comply with all the requirements of the bid.11.2.6 Preference points will be only awarded when a consolidated BBBEE Certificate is submitted12.VALIDITYBid documentation submitted by the bidder will be valid and open for acceptance for a period of (90) calendardays from the closing date and time stipulated on the front cover of this invitation to bid.13.ACCEPTANCE OF BIDSThe DCoG does not bind itself to accept either the lowest or any other bid and reserves the right to acceptthe bid which it deems to be in the best interest of the Department.14.NO RIGHTS OR CLAIMS14.1Receipt of the invitation to bid does not confer any right on any party in respect of the Services or in respectof or against the DCoG. The DCoG reserves the right, in its sole discretion, to withdraw by notice to biddersany Services or combination of Services from the bid process, to terminate any party’s participation in thebid process or to accept or reject any response to this invitation to bid on notice to the bidders without liabilityto any party. Accordingly, parties have no rights, expressed or implied, with respect to any of the Servicesas a result of their participation in the bid process.14.2The DCoG, nor any of their respective directors, officers, employees, agents, representatives or advisorswill assume any obligations for any costs or expenses incurred by any party in or associated with anyappraisal and/or investigation relating to this invitation to bid or the subsequent submission of a bid inresponse to this invitation to bid in respect of the Services or any other costs, expenses or liabilities ofwhatsoever nature and howsoever incurred by bidders in connection with or arising out of the bid process.15.NON DISCLOSURE, CONFIDENTIALITY AND SECURITY15.1The invitation to bid and its contents are made available on condition that they are used in connection withthe bid process set out in the invitation to bid and for no other purpose. All information pertaining to thisinvitation to bid and its contents shall be regarded as restricted and divulged on a “need to know” basis withthe approval of the DCoG.15.2In the event that the bidder is appointed pursuant to this invitation to bid such bidder may be subject tosecurity clearance prior to commencement of the Services.16.ACCURACY OF INFORMATION16.1The information contained in the invitation to bid has been prepared in good faith. The DCoG nor any oftheir respective directors, advisors, officers, employees, agents, representatives make any representationor warranty or give any undertaking express or implied, or accept any responsibility or liability whatsoever,as to the contents, accuracy or completeness of the information contained in the invitation to bid, or anyother written or oral information made available in connection with the bid and nothing contained herein is,or shall be relied upon as a promise or representation, whether as to the past or the future.Page 7 of 54

16.1.1This invitation to bid may not contain all the information that may be required to evaluate a possible submissionof a response to this invitation to bid. The bidder should conduct its own independent analysis of theoperations to the extent required to enable it to respond to this bid.17. COMPETITION17.1Bidders and their respective officers, employees and agents are prohibited from engaging in any collusiveaction with respect to the bidding process which serves to limit competition amongst bidders.17.1.1In general, the attention of bidders is drawn to Section 4(1) (iii) of the Competition Act1998 (Act No. 89 of1998) (the Competition Act) that prohibits collusive bidding.17.1.2If bidders have reason to believe that competition issues may arise from any submission of a response to thisbid invitation they are encouraged to discuss their position with the competition authorities before submittinga response.17.1.3Any correspondence or process of any kind between bidders and the competition authorities must bedocumented in the responses to this invitation to bid.18.18.1RESERVATION OF RIGHTSWithout limitation to any other rights of the DCoG (whether otherwise reserved in this invitation to bid or underlaw), the DCoG expressly reserves the right to: -18.1.1Request clarification on any aspect of a response to this invitation to bid received from the bidder, suchrequests and the responses to be in writing;18.1.2Amend the bidding process, including the timetables, closing date and any other date at its sole discretion;18.1.3Reject all responses submitted by bidders and to embark on a new bid process;18.1.4The Department may request the shortlisted bidders to present their proposals to the Bid Committee;18.1.5To verify information provided for references to claim points;18.1.6To disqualify any tender/bidder who misrepresented information to claim points and18.1.7The Department reserve a right to award this tender to more than one bidder.Page 8 of 54

PART 2SPECIAL INSTRUCTIONS AND NOTICES TO BIDDERS REGARDING THECOMPLETION OF BIDDING FORMSPLEASE NOTE THAT THIS BID IS SUBJECT TO TREASURY REGULATIONS 16A ISSUED IN TERMS OF THEPUBLIC FINANCE MANAGEMENT ACT, 1999, THE COGTA SUPPLY CHAIN MANAGEMENT POLICY 2017,PREFERENTIAL PROCUREMENT REGUALTIONS 2017 AND THE GENERAL CONDITIONS OF less inconsistent with or expressly indicated otherwise by the context, the singular shall include the pluraland visa versa and with words importing the masculine gender shall include the feminine and the neuter.Under no circumstances whatsoever may the bid forms be retyped or redrafted. Photocopies of the original biddocumentation may be used, but an original signature must appear on such photocopies.The bidder is advised to check the number of pages and to satisfy himself that none are missing or duplicated.Bids submitted must be complete in all respects.Bids shall be lodged at the address indicated not later than the closing time specified for their receipt, and inaccordance with the directives in the bid documents.Each bid shall be addressed in accordance with the directives in the bid documents and shall be lodged in aseparate sealed envelope, with the name and address of the bidder, the bid number and closing date indicatedon the envelope. The envelope shall not contain documents relating to any bid other than that shown on theenvelope. If this provision is not complied with, such bids may be rejected as being invalid.All bids received in sealed envelopes with the relevant bid numbers on the envelopes are kept unopened in safecustody until the closing time of the bids. Where, however, a bid is received open, it shall be sealed. If it isreceived without a bid number on the envelope, it shall be opened, the bid number ascertained, the envelopesealed and the bid number written on the envelope.A specific box is provided for the receipt of bids, and no bid found in any other box or elsewhere subsequent tothe closing date and time of bid will be considered.No bid sent through the post will be considered if it is received after the closing date and time stipulated in thebid documentation, and proof of posting will not be accepted as proof of delivery.No bid submitted by telefax, telegraphic or other electronic means will be considered.Bidding documents must not be included in packages containing samples. Such bids may be rejected as beinginvalid.Any alteration made by the bidder must be initialled.Use of correcting fluid is prohibited.Bids will be opened in public as soon as practicable after the closing time of bid.Where practical, prices are made public at the time of opening bids.If it is desired to make more than one offer against any individual item, such offers should be given on aphotocopy of the page in question. Clear indication thereof must be stated on the schedules attached.FAILURE TO COMPLY WITH THE FOLLOWING ABOVE2,4,5,6,9,10,11,12,13 MAY LEAD TO YOU BID BEING REJECTEDPage 9 of 54MENTIONEDINSTRUCTIONS

AUTHORITY TO SIGN A BIDA. COMPANIESIf a Bidder is a company, a certified copy of the resolution by the board of directors, personally signed by thechairperson of the board, authorising the person who signs this bid to do so, as well as to sign any contract resultingfrom this bid and any other documents and correspondence in connection with this bid and/or contract on behalf ofthe company must be submitted with this bid, that is before the closing time and date of the bidAUTHORITY BY BOARD OF DIRECTORSBy resolution passed by the Board of Directors on . 20.Mr/Mrs (whose signature appears below) has been duly authorised to sign all documents in connection with this bid onbehalf of(NameofCompany) .IN HIS/HER CAPACITY AS: .SIGNED ON BEHALF OF COMPANY: .(PRINT NAME)SIGNATURE OF SIGNATORY: .DATE: .WITNESSES:1.DATE: 2.DATE: B. SOLE PROPRIETOR (ONE - PERSON BUSINESS)I, the undersigned. hereby confirm that I am the sole owner of thebusiness trading as .SIGNATURE .DATE .Page 10 of 54

C. PARTNERSHIPThe following particulars in respect of every partner must be furnished and signed by every partner:Full name of partnerResidential addressSignature.We, the undersigned partners in the business trading as .hereby authorise .to sign this bid as well as any contract resulting fromthe bid and any other documents and correspondence in connection with this bid and /or contract on behalf of.SIGNATURE.DATE.SIGNATURESIGNATURE.DATEDATED. CLOSE CORPORATIONIn the case of a close corporation submitting a bid, a certified copy of the Founding Statement of such corporationshall be included with the bid, together with the resolution by its members authorising a member or other official ofthe corporation to sign the documents on their behalf.By resolution of members at a meeting on .20.at .Mr/Ms., whose signature appears below, has been authorisedto sign all documents in connection with this bid on behalf of(Name of Close Corporation) .SIGNED ON BEHALF OF CLOSE CORPORATION: .(PRINT NAME)IN HIS/HER CAPACITY AS . DATE: .Page 11 of 54

SIGNATURE OF SIGNATORY.DATE: .WITNESSES: 1 .DATE: 2.DATE: .E. CO-OPERATIVEA certified copy of the Constitution of the co-operative must be included with the bid, together with the resolutionby its members authoring a member or other official of the co-operative to sign the bid documents on their behalf.By resolution of members at a meeting on . 20.at . .Mr/Ms., whose signature appears below, has been authorisedto sign all documents in connection with this bid on behalf of (Name of cooperative).SIGNATURE OF AUTHORISED REPRESENTATIVE/SIGNATORY: .IN HIS/HER CAPACITY AS: . DATE: . .SIGNED ON BEHALF OF CO-OPERATIVE: .NAME IN BLOCK LETTERS .WITNESSES: 1.DATE: 2.DATE: .F. JOINT VENTUREIf a bidder is a joint venture, a certified copy of the resolution/agreement passed/reached signed by the dulyauthorised representatives of the enterprises, authorising the representatives who sign this bid to do so, as well asto sign any contract resulting from this bid and any other documents and correspondence in connection with this bidand/or contract on behalf of the joint venture must be submitted with this bid, before the closing time and date of thebid.Page 12 of 54

AUTHORITY TO SIGN ON BEHALF OF THE JOINT VENTUREBy resolution/agreement passed/reached by the joint venture partnerson 20 .Mr/Mrs ., Mr/Mrs .Mr/Mrs .andMr/Mrs .(whose signatures appear below) have been duly authorised to sign all documents in connection with this bid onbehalf of:(Name of JointVenture) IN HIS/HER CAPACITYAS: .SIGNED ON BEHALF OF (COMPANYNAME): .(PRINT NAME)SIGNATURE .DATE: .IN HIS/HER CAPACITYAS: .SIGNED ON BEHALF OF (COMPANYNAME): .(PRINT NAME)SIGNATURE: .DATE: IN HIS/HER CAPACITYAS: .SIGNED ON BEHALF OF (COMPANYNAME): .(PRINT NAME)SIGNATURE: .DATE: Page 13 of 54

IN HIS/HER CAPACITYAS: .SIGNED ON BEHALF OF (COMPANYNAME): .(PRINT NAME)SIGNATURE: .DATE: G. CONSORTIUMIf a bidder is a consortium, a certified copy of the resolution/agreement passed/reached signed by the dulyauthorised representatives of concerned enterprises, authorising the representatives who sign this bid to do so, aswell as to sign any contract resulting from this bid and any other documents and correspondence in connection withthis bid and/or contract on behalf of the consortium must be submitted with this bid, before the closing time and dateof the bid.AUTHORITY TO SIGN 0N BEHALF OF THE CONSORTIUMBy resolution/agreement passed/reached by the consortiumon .20 .Mr/Mrs . .(whose signature appear below) have been duly authorised to sign all documents in connectionwith this bid on behalf of:(Name ofConsortium)

PART 1 CONDITIONS OF BID 5-8 PART 2 SPECIAL INSTRUCTIONS AND NOTICES TO BIDDERS REGARDING THE COMPLETION OF BIDDING FORMS 9 AUTHORITY TO SIGN A BID AND PRE-QUALIFICATION . 2.2 All bids submitted in reply to this invitation to bid should incorporate all the forms, parts, certificates and other documentation forming part of this invitation to .