"Contribution Portal" User Manual Guide For Online User

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12/24/2018Punjab EmployeesSocial SecurityInstitution“Contribution Portal” UserManual Guide for Online UserUser Manual Guide Punjab Information Technology Board

“Contribution Portal” User Manual Guide[Document Control Page]DescriptionVersion 1.0, Release 1.0: Initial ReleaseDateDecember 24, 2018Note: The above table shows a detailed history of the latest revision of the document.1 Page

“Contribution Portal” User Manual GuideContents[Document Control Page] . 1OVERVIEW. 3OBJECTIVES . 3ROLES . 3i.Online User . 3ii.Local Directorate . 3iii.Admin PESSI . 4Online User . 51.Login . 52.Forgot your password? . 63.Change Password . 64.Business Entity . 74.15.Profile . 7POC Profile . 85.16.Profile . 8Employee . 96.1Profile for Contribution . 96.1.1 Employee Profile . 107.Monthly Contribution . 107.1Submit . 10Create Contribution Manually . 11Import MS Excel . 127.2Payment Receipt . 137.3F-4 . 137.4F-5 . 148.Report . 158.1Employee Summary . 152 Page

“Contribution Portal” User Manual GuideOVERVIEWIn order to improve PESSI Contribution system and citizen facilitation, Punjab Employees Social Security(PESSI) is launching an “Online Contribution Portal”. Contribution Portal presents a practical opportunityto invigorate contribution amount by providing the facility to public for online submission of contributionsand maintaining database for the government.OBJECTIVESIT based mechanism, having the following goals: Simplify the procedures to submit monthly contribution To eliminate processing delays To avoid users from visiting PESSI for contributionROLESThere are three main users of the system:i.Online Useri.ii.ii.User can add/ view / edit following entities on the portal:a.POC Profileb.Employee Profilec.DependentsUser can submit monthly contribution by two methods:a.Create Contribution Manuallyb.Import MS Exceliii.User can view / print Contribution Payment Receiptiv.User can view / print F-4v.User can view Business Entity and employees’ detailLocal Directoratei.User has administrative rights of the systemii.There are Six different types of users and respective logins:a.Contribution Assistantb.SSO-Cc.Deputy Directord.Directore.Cashierf.Accountant3 Page

“Contribution Portal” User Manual Guideiii.iii.User can add/ edit / active Business Entity Profileiv.User can approve / reject the contribution requestv.User can view the individual Business Entity and employees detailAdmin PESSIi.User has administrative rights of the systemii.User can add / setup following entities:a.Userb.Wage Contribution Ratec.Wage Ceilingd.Health Facility Typee.Health Facilityiii.User can view Business Entity Profileiv.User can view following contribution pprovedv.User can view the individual Business Entity details and employeesvi.User can view / print following:a.Declaration formb.C1 Schedulec.Payment Receiptvii.User can view / print F-4viii.User can view / print F-5ix.User can view any Business Entity and Employee profile4 Page

“Contribution Portal” User Manual GuideOnline User1. Logini.First connect to the Internet, Double click on any Internet Browser (Internet Explorer, GoogleChrome, Mozilla Firefox etc.).ii.Type the http://www.ehrmis.pessi.gop.pk/Employer Login at the Address bar of the Browserand press Enter button on your keyboard. The home page of “Contribution Portal’s’ OnlineRegistration System” will be open as shown in figure 1.1Figure 1.1: Home Pagea.Enter a valid PESSI Registration Number that is received by focal person via Email.b.Enter Password received by focal person via Email, password is case-sensitive.c.Press Login button, if the information provided is valid you will have access to dashboard /main page of the System as shown in figure 1.2Figure 1.2: Dashboard5 Page

“Contribution Portal” User Manual Guide2. Forgot your password?a. Click “forgot password” text on home page of Contribution Portalb. Enter Email Address in the respective text box.c. Pressbutton, if the information provided is valid then password will besent at entered email address.Figure 2.1: Forgot Password3. Change Passwordi.The change password screen is as follows:a. Enter “Old password”b. Then enter “New Password” and re-enter again to “Confirm Password”, as shown in thefollowing screen.c. Press the “Save” button to apply changes.Figure 3.1: Change Password6 Page

“Contribution Portal” User Manual Guide4. Business Entity4.1i.ii.ProfileClick on the Profile tab under the heading of “Business Entity” from the navigation barFollowing details will be displayed:a. Business Entity Profileb. Owner Profilec. Focal Person Profiled. Health Facility DetailFigure 4.1.1: Business Entity Profile7 Page

“Contribution Portal” User Manual Guide5. POC Profile5.1Profilei.Click on the Profile tab under the heading of “POC Profile” from the navigation barii.List of all focal persons will be displayed with detailsa. You can edit employee’s profile by clickingbuttonFigure 5.1.1: POC Profile Detailsiii.You can add new POC Profile by clicking on the “Add New POC Profile” button.a. Enter Full Name in the respective text boxb. Enter Mobile Number in the respective text boxc. Enter Email Address in the respective text boxd. Click on thebutton to save the respective data.Figure 5.1.2: Add new POC Profile8 Page

“Contribution Portal” User Manual Guide6. Employee6.1Profile for Contributioni.Click on the Profile for Contribution tab under the heading of “Employee” from the navigation barii.List of all employees will be displayed with detailsa. You can view employee’s profile by clickingbuttonb. You can edit employee’s profile by clickingbuttonc. You can promote employee by clickingbutton and then edit detailsd. You can separate employee from Company by clickingbutton and then edit detailsFigure 6.1.1: Employees Profile for Contributioniii.You can add new employee by clicking on the “Add New Employee for Contribution” button.a. CNIC Verification popup will appear, enter CNIC Number and click onbutton asshown in figure 6.1.2Figure 6.1.2: Employee CNIC Verification9 Page

“Contribution Portal” User Manual Guide6.1.1i.Employee ProfileYou can add employee’s “Personal Info” by filling the following mandatory fields:a. Enter Full Name in the respective text boxb. Enter Father Name in the respective text boxc. Click on respective radio button for Genderd. Enter CNIC Number in the respective text boxii.You can add employee’s “Employment Detail ” by filling the following mandatory fields:a. Enter Designation in the respective text boxb. Select Skill Level from drop-down listc. Select Employment Type from drop-down listd. Click on respective radio button for Wage Typee. Click on respective radio button for Payment Frequencyf.v.Enter Wage Rate in the respective text boxClick on thebutton to save the data.7. Monthly Contribution7.1i.SubmitClick on the Submit tab under the heading of “Monthly Contribution” from the navigation barFigure 7.1.1: Submit Contributionii.There are two ways to create monthly contribution, you can choose any of these which are asfollows: Create Contribution ManuallyImport MS Excel10 P a g e

“Contribution Portal” User Manual Guidei.Create Contribution ManuallyIf your firm has limited number of employees and you can upload each employee’s detailmanually then Click on theCreate Contribution buttonFigure 7.1.1.1: Create Contribution Manuallyii.Click on thebutton and total contribution amount with employees salarydetail will be display at bottom as shown in figure 7.1.1.2iii.Click on thebutton, contribution request will be submittedFigure 7.1.1.2: Monthly Contribution Calculation11 P a g e

“Contribution Portal” User Manual GuideImport MS Exceli.If your firm has large number of employees and it is difficult to upload each employee’s detailmanually then Click on theImport MS Excel buttonii.You can download the PESSI monthly contribution sample file by clicking on Click here textiii.Upload Contribution file (File Format: XLS/ XLSX/ XLTX) by clicking onbutton andthen select your file from the systemiv.Click on thebutton and total contribution amount with employees salarydetail will be display at bottom as shown in figure 7.2.1.1v.You can remove attached file by clickingbutton before submission, then you canupload new contribution file.vi.Click on thebutton, contribution request will be submittedFigure 7.1.2.1: MS Excel Import Monthly Contribution12 P a g e

“Contribution Portal” User Manual Guide7.2 Payment Receipti.Once Contribution has been created then PESSI officers will review and approve the request incase of valid/correct details.ii.Click on the Payment Receipt tab under the heading of “Monthly Contribution” from thenavigation bar to get vouchera. You can view Declaration form by clicking respectiveb. You can view C1 schedule by clicking respectivec. You can print Voucher by clickingbuttonbuttonbuttoniii.You can pay Contribution Amount in any branch of Bank of Punjabiv.Payment status will be changed from Unpaid to Paid after paying Contribution AmountFigure 7.2.1: Payment Receipt7.3 F-4i.Once Contribution amount has been submitted in Bank of Punjab then you can get F-4 paymentvoucherii.Click on the F-4 tab under the heading of “Monthly Contribution” from the navigation bar to getF-4 vouchera. You can view Declaration form by clicking respectiveb. You can view C1 schedule by clicking respectivec. You can print Voucher by clickingbuttonbuttonbutton13 P a g e

“Contribution Portal” User Manual GuideFigure 7.3.1: F-4 Payment Voucher7.4 F-5ii.Once Contribution amount has been submitted in Bank of Punjab then you can get F-5 paymentvoucheriii.Click on the F-5 tab under the heading of “Monthly Contribution” from the navigation bar to getF-5 vouchera. You can print Voucher by clickingbuttonFigure 7.4.1: F-5 Payment Voucher14 P a g e

“Contribution Portal” User Manual Guide8. Report8.1i.Employee SummaryClick on the Employee Summary tab under the heading of “Report” from the navigation bara. You can view or search details of any employee using filtersb. You can download excel file of employees’ detail by clickingbuttonFigure 8.1.1: Employees Summary15 P a g e

"Contribution Portal" User Manual Guide 4 P a g e iii. User can add/ edit / active Business Entity Profile iv. User can approve / reject the contribution request v. User can view the individual Business Entity and employees detail iii. Admin PESSI i. User has administrative rights of the system ii. User can add / setup following entities .

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