Data Collection Tool - Province Of Manitoba

FIXED-LENGTH LAYOUT8. Student MarksEIS Default Name: xxxxmrk.ascWhere xxxx is the school/division number.Record Type DescriptionHMarks Header RecordIIdentifier RecordDDetail Record (follows identifier record)1 record per file1 record per student1 record per courseFieldRecord Type Value 'H' (Header)File Type Value 'M' (Marks)Reporting Date (DDMMYYYY)Division NumberAcademic Year (YYYY)EIS VersionFillerType Length Position Required forChar 11Char 12Char 83-10#Char 411-14#Char 415-18Import/ExportChar 519-23#Char 17724-200 #Record Type Value 'I' (Identifier)School NumberMET Student NumberSurnameGiven Name(s)Birth Date (DDMMYYYY)GenderEnrolment Date (DDMMYYYY)Previous SurnamePostal CodeGradeSchool Student NumberResident DivisionYear End StatusLeave Date (DDMMYYYY)Indigenous Identity (1)Indigenous Identity (2)Indigenous Identity (3)Indigenous Other ust tExport rtExportExportExportExportExport12 of 23

FIXED-LENGTH LAYOUTRecord Type Value 'D' (Course Detail)Subject CodeSubject DescriptionSubject LevelCreditLanguage of InstructionFinal MarkSemesterExam Mark IncludedCredit FlagDelivery ModeFiller#*August xportExportExportExportDepartment use onlyValidated only if a value is present13 of 23

FIXED-LENGTH LAYOUT9. Student METEIS Default Name: xxxxmet.ascWhere xxxx is the school/division number.Record Type DescriptionHMET Header RecordIIdentifier Record1 record per file1 record per studentFieldType Length Position Required forRecord Type Value 'H' (Header)File Type Value 'T' (MET)Reporting Date (DDMMYYYY)Division NumberAcademic Year (YYYY)EIS 123-1011-1415-1819-2324-200Record Type Value 'I' (Identifier)School AttendedMET Student NumberSurnameGiven Name(s)Birth Date (DDMMYYYY)GenderSchool Student August t/ExportImport/ExportExportDepartment use only14 of 23

FIXED-LENGTH LAYOUT10. Student Missing MET#EIS Default Name: xxxxmmn.ascWhere xxxx is the school/division number.Record Type DescriptionHMissing MET Header RecordIIdentifier Record1 record per file1 record per studentFieldType Length Position Required forRecord Type Value 'H' (Header)File Type Value 'N'Reporting Date (DDMMYYYY)Division NumberAcademic Year (YYYY)EIS 123-1011-1415-1819-2324-200Record Type Value 'I' (Identifier)School AttendedFillerSurnameGiven Name(s)Birth Date (DDMMYYYY)GenderSchool Student August t/ExportImport/ExportExportDepartment use only15 of 23

FIXED-LENGTH LAYOUT11.TPP ActivitiesEIS Default Name: xxxxact.asc*August 2020Where xxxx is the school/division number.This file is no longer collected by the Department.16 of 23

FIXED-LENGTH LAYOUT12.TPP ExperienceEIS Default Name: xxxxexp.ascWhere xxxx is the school/division number.Record Type DescriptionHExperience Header RecordIIdentifier RecordDDescription Record1 record per file1 record per teacher / school1 record per schoolFieldType Length Position Required forRecord Type Value 'H' (Header)File Type Value 'F' (Full Days Taught)Reporting Date (DDMMYYYY)Division NumberAcademic Year (YYYY)EIS VersionLocal Division 10167123-1011-1415-1819-2324-3334-200Record Type Value 'I' (Identifier)School EmployedLocal School NumberPSP NumberSurnameGiven 12812-56-1516-2122-4647-7172-200ExportImport ***Import/ExportImport/ExportImport/ExportRecord Type Value ‘D’ (Description)Full Days TaughtAdjustment t *Department use onlyMay be the same as the Department Division/School Number value or can be nullNumber is read as 999.99. Multiply the value by one hundred to remove thedecimal (Example 196.00 19600, 145.5 14550).May be the same as the School Employed (Department School Number) value orcan be nullNote: Regarding the Local Division Number and the Local School Number fields, these fields onlyneed to be populated in circumstances where your software cannot provide the MET assignedDivision and School Numbers. Only under these circumstances will you populate the Local Divisionand Local School Number fields with the unique identifying information used within your software.You will also have to provide MET with information that will allow us to identify which LocalSchool number belongs to which School. This information should be provided to MET well inadvance of submitting the data to MET.August 202017 of 23

FIELD DESCRIPTIONSReference Codes can be found in the EIS Code Tables document, only codes listed in this document are valid forthe associated field descriptor.Field DescriptorIndigenousIdentity (1,2,3)IndigenousOtherDescriptionAcademic YearAddressAddress ChangeDateAdjustment CodeCommentIndigenous Identity as declared by the student'sparent or guardian NOT the school or division. Amaximum of three identities can be entered.The description of Indigenous Identity ifIndigenous Identity field ” 400–Indigenous Other”Description should not be one of the items in thelist of Indigenous Identity codes.The school year from September to the followingAugust. The year is as of September.Home, Parent or Guardian AddressEffective Date of new AddressValidation Rules /Reference Codes /ListsIndigenous Identity listRequired if anyIndigenous Identitycode “400 –Indigenous Other”2 – Substitute99 – Annual SystemIncrementAge on Dec 31Age of Student on Dec 31 of the default Academic Can be calculated byYearEISBirth DateLegal Birth DateCare of CFSIndicates whether a student is under the care ofblank or YChild and Family Services.CityHome, Parent or Guardian CityDivision LeaveWhen a contract with the division is terminated,Dateenter the leave date in this field.Division LeaveThe reason the person has left the divisionTeacher Leave ReasonReasonlistContract PercentTotal amount of time teacher is working for theCan be calculated bydivisionEISDivision Start Date The date this individual began working for thedivisionCourse PSPPSP# of Teacher teaching the course. If there isNumbermore then one teacher, enter the lead teacher.Code to indicate the type of days being reportedCreditNumber is read as 99.9. Multiply the credit valueby ten to remove the decimal (Example 1.0 – 010, 0.5 – 005, 10.0 – 100). The credit mustbe in the allowable range for the subject as shownin the STH for the academic year being reportedCredit FlagIf Y then Credit was multiplied by 10 (instead of100) on exportblank or Y

FIELD DESCRIPTIONSField DescriptorDays/CycleDelivery ModeDoctor NameDoctor PhoneNumberEligible %Email AddressEnrolmentEnrolment DateExam MarkIncludedFather NameFather PhoneNumberFax NumberFemale EnrolmentFinal MarkFull Days TaughtGenderGiven Name(s)GradeHas DiplomaHigh GradeHome PhoneNumberHome RoomSchool EmployedAugust 2020CommentThe number of days in the school's weeklytimetableMethod of delivery for the courseName of the student's DoctorPhone number of the student's DoctorThe percentage of time a student is eligible forfunding. Note that there are different rules forpublic and independent schools.Teacher's Email AddressNote that there are different codes for public,independent and band operated schoolsThis is first day of the current academic year. Ifthe student enrols after September 30th, then it isthe date the student started school.Does Final Mark include Exam?Validation Rules /Reference Codes /Lists1 - 15Delivery Mode list1 - 100 or blankrounded to the nearest10 %Enrolment listY or NName of Student's male guardianPhone number of the student's male guardianFax number of teacherThe total number of females enrolled for thisSubject and Subject Level combination. ForActivity entry all classes should be addedtogether, for K-8 Classroom entry each HomeRoom should be entered separately.Student's Final Mark for CourseThe number of full days taught for the academicyear being reported.Number is read as 999.99. Multiply the value byone hundred to remove the decimal (Example196.00 19600, 145.5 14550).Legal GenderLegal Given Name(s)Current grade of student.Provincial Diploma already attained indicator.Highest grade of this sessionHome phone number0 - 999M or FGrade listblank or YGrade listRoom number of classroom where student reportsthe first day of school. This field corresponds tothe homeroom field in 'BEF K-8 Classroom ' andto the homeroom field in 'Student Enrolment'School or Division where person works19 of 23

FIELD DESCRIPTIONSField DescriptorSchool PercentIs SchoolLanguage ofInstructionLeave DateLocal School /Division NumberCommentThe percentage of time a teacher is at theinstitutionIs workplace a School (Y or N)This is the language used to provide instructionfor the subject. It is generally the language thatthe teacher speaks most during classThe date the student leaves or the end of theschool year. Not required if the Year End Statusis 110-Continuing.This the identification number assigned to theschool or division by the software provider.Validation Rules /Reference Codes /Lists0 - 999Can be calculated byEISLanguage of Instruction(LOI) listIf this field is used the local number must beentered on the school and / or division informationscreenLow GradeLowest grade of this sessionGrade listMale EnrolmentThe total number of males enrolled for this0 - 999Subject and Subject Level combination. ForActivity entry all classes should be addedtogether, for K-8 Classroom entry each HomeRoom should be entered separately.Medical Conditions Any medical conditions for the studentMET NumberThe MET# assigned to the student by thedepartment. New students entering theeducational system in Manitoba will not have aMET#. Students keep the same MET# throughouttheir educational years in ManitobaMinutes per Cycle Instruction time in minutes received by the0 - 999students per cycleMother NameName of Student's female guardianMother PhonePhone number of the student's female guardianNumberName Change Date Effective Date of new NameNeeds Additional Whether newcomer needs additional Frenchblank or YFrench Language language support indicatorSupportNewcomerAssessment of newcomer EAL (English as anNewcomer AssessmentAdditional Language) studentsLevel listNumber of Classes The number of classes being taught for this0 - 999Subject and Subject Level combination. .Example: If the same subject code is being taughtat two different grade levels, it should be enteredtwice, one line for each gradeAugust 202020 of 23

FIELD DESCRIPTIONSField DescriptorCommentValidation Rules /Reference Codes /Lists1-10Number of Courses The number of Indigenous and(1,2)International Language courses a student istaking.Number of Early Number of students with 'Student Program' code Can be calculated byEntry Students110 (student started immersion between grades K- EIS3) in this homeroom grade/level combinationNumber of LateNumber of students with 'Student Program' code Can be calculated byEntry Students112 (student started immersion after grade 7) inEISthis homeroom grade/level combinationNumber of Middle Number of students with 'Student Program' code Can be calculated byEntry Students111 (student started immersion between grades 4- EIS6) in this homeroom grade/level combinationOffice PhoneOffice Phone NumberNumberPositionThe position of the teacherTeacher Position listPosition LeaveThe date the teacher left the positionDateReason the teacher left the positionPosition LeaveTeacher Leave ReasonReasonlistPosition PercentThe percentage of time the teacher is employed atthe position (over School)Position Start Date The date the teacher started the positionPostal CodeHome, Parent or Guardian's Postal CodePrevious GivenPrevious Given Name (Must be a legal change)NamePrevious Surname Previous Surname (Must be a legal change)Program TrackProgram Track of the course. This is particularly Program Track listimportant for dual track schools where a teachermay be teaching the same course to students indifferent programsPSP NumberThe PSP number (Professional School Personnelnumber assigned to the teacher upon certification.)of the teacher teaching the course. For classes withmore then one teacher use the senior or leadteacherResident Division The number assigned by the Department of theDivision listpublic division for the area in which the student'sparent or guardian residesSchool AttendedThe number assigned to the school by theSchool Listdepartment, where the enrolment is being reportedSchool EmployedAugust 2020The number assigned to the school by theDepartment, where the teacher is teachingSchool List21 of 23

FIELD DESCRIPTIONSField DescriptorSchool StudentNumberSchool TrackSectionSemesterSessionSpecial NeedsCommentUsed for local student numbers. As this field (ifentered) is used to match student information,please ensure that the student number used isunique within the school. If your school does notuse student numbers, leave this field blank.This field is particularly important for dual trackschools where a teacher may be teaching the samecourse for students in different tracks.Used to differentiate between different classes ofthe same subject taught by the same teacherNon semester courses should be entered as 0(zero).The session offered by the school.Special needs funding indicator (optional)Validation Rules /Reference Codes /ListsSchool Track listSemester listSchool Session listSpecial Needs listStudent Program(1, 2, 3, 4)Subject CodeA student is allowed up to 4 programs based onLanguages l

August 2020 8 of 23 5. Student Course Registration EIS Default Name: xxxxreg.asc Where xxxx is the school/division number. Record Type Description H Course Registration Header Record 1 record per file I Identifier Record 1 record per student D Course Detail Record (follows identifier record) 1 record per course