Job Aid For Summer Compensation FTE Faculty: Summer ECOM/Research Hire

University of South CarolinaHCM HR Contact ResourcesSummer Compensation FTE Faculty: Summer ECOM/Research HireHow to initiate a summer ECOM/Research hire action in HCM:This job aid outlines how to initiate a summer ECOM/Research hire action.Navigation: Employee Self Service My Homepage ePAF HomepageInformationScreenshotsThose with HR Initiator access cantake this action for all FTE Facultyacross the university system.Initiating a Summer Hire eForm forsummer ECOM/Research: To initiatea summer hire for one of youremployees, take the following steps:1. Click the Employee SelfService drop-down menubutton.2. Click the My Homepageoption in the drop-down.3. Click the ePAF Homepagetile.Summer Compensation FTE Faculty: Summer ECOM/Research Hire1March 2022

University of South CarolinaHCM HR Contact ResourcesSummer Compensation FTE Faculty: Summer ECOM/Research HireOn the ePAF homepage enter youremployee’s name or USC ID in theSearch for Person field, then clickthe Search button.The results that appear are referredto as Search Cards. Determine theappropriate Search Card byreviewing the EMPL ID (aka USC ID),EMPL record, Department, EMPLClass, and other data presented.On the appropriate Search Card, clickthe Related Actions Menu button.Summer Compensation FTE Faculty: Summer ECOM/Research Hire2March 2022

University of South CarolinaHCM HR Contact ResourcesSummer Compensation FTE Faculty: Summer ECOM/Research HireThe Related Actions Menu shows allthe actions/eForms which the userhas authority to initiate on thisspecific employee’s EMPL record.The Faculty Summer Hire eForm isused to hire FTE faculty into summerappointments for either Instructionor ECOM/Research. Note this optionwill only appear in the RelatedActions Menu for FTE faculty.From the Related Actions Menu, clickthe Faculty Summer Hire option.Summer Compensation FTE Faculty: Summer ECOM/Research Hire3March 2022

University of South CarolinaHCM HR Contact ResourcesSummer Compensation FTE Faculty: Summer ECOM/Research HireCompleting the Faculty SummerHire eForm:1. The Action of Additional Jobpre-populates and is the onlyoption.2. Click the Reason Code dropdown menu button andselect Summer Research.3. Enter the Effective Date andExpected Job End Dateassociated with thisECOM/Research hire.a. ECOM/Researchhires cannot startbefore 5/16/xxxxand cannot extendpast 8/15/xxxx.Summer Compensation FTE Faculty: Summer ECOM/Research Hire4March 2022

University of South CarolinaHCM HR Contact ResourcesSummer Compensation FTE Faculty: Summer ECOM/Research Hire4.Enter the applicable data pointsfor the below Job Info fields.You can type in the fieldsdirectly or use the Lookupbutton to search for theinformation.a. Business Unit (Campus)b. Location Codec. Supervisor IDd. Full/Part Timeindicatore. Department numberThere are several view-only fields in thissection. Last Hire Date/Basis Start Dateis the date that employeestarted their FTE position. Pay Group is based on theemployee’s FTE pay group. Forexample: If the FTE is paidcurrent in the FTE the summerhires will also be current. Base Salary is the employee’sbase salary as of the priorspring semester. This is thesalary for calculation of thesummer earnings cap. EMPL Record Selected lets youknow which record the summerhire will appear as once fullyexecuted in the system. TheSummer Hire eForm will reuseold/inactive EMPL Records. Pay Basis is the employee’s FTEbasis.Summer Compensation FTE Faculty: Summer ECOM/Research Hire5March 2022

University of South CarolinaHCM HR Contact ResourcesSummer Compensation FTE Faculty: Summer ECOM/Research Hire5.Enter the ECOM Hours/Daythat the employee will beperforming work associatedwith this hire.Enter the Salary the employeeshould receive for performingthis ECOM/Research.There are several view-only fields in thissection: Daily Rate is an automaticcalculation of the employee’sdaily maximum compensation. Hourly rate is an automaticcalculation of the employee’shourly rate for the max dailycompensation. Compensation Limit shows theemployee’s compensationearnings limit for the summer.This field displays 3 digits afterthe decimal but the eForm willautomatically drop any digitsafter the 2nd decimal place inthe Salary field. ECOM # of Days shows thenumber of workdays betweenthe effective and end-dates onthis eForm. Standard Hours are the hoursper week based on theFull/Part Time and ECOMHours/Day fields. If theemployee works 7.5 hours/daythe system will round this to 38.6.Summer Compensation FTE Faculty: Summer ECOM/Research Hire6March 2022

University of South CarolinaHCM HR Contact ResourcesSummer Compensation FTE Faculty: Summer ECOM/Research HireThere are two view-only sections: The Summer Compensationsection shows all approvedsummer hires and summerHire eForms in flight for thisemployee. Summer Total Compensationis the total salary amount forthis hire and all other summerhires.7. Click the Select Fundingbutton to add the applicablefunding source for thissummer hire.a. Note the Accountcode for SummerECOM/Research is51300.8. Enter the Budget Amount orPercent of Distribution. Clickthe Plus button to addadditional rows of funding ifapplicable.Summer Compensation FTE Faculty: Summer ECOM/Research Hire7March 2022

University of South CarolinaHCM HR Contact ResourcesSummer Compensation FTE Faculty: Summer ECOM/Research Hire9. Offer letters are required forall summer hires. Click theUpload button and followthe on-screen prompts toattach the document fromyour device.a. Summer hire actionssubmitted withoutan offer letter will berecycled to theinitiator which maydelay payment tothe employee.10. Review your work on theeForm, once you’veconfirmed the data click theSubmit button.Summer Compensation FTE Faculty: Summer ECOM/Research Hire8March 2022

University of South CarolinaHCM HR Contact ResourcesSummer Compensation FTE Faculty: Summer ECOM/Research Hire11. The eForm has successfullysubmitted! Always click theView Approval Route buttonto see the workflow steps forthe action.12. The Approval Route showsthe workflow steps for thespecific action yousubmitted. Summer HireeForms route to Approver 1and Approver 2 (internal toyour Department,College/Division, or Campus)and HR Operations.a. If a portion of thesummer hire is paidusing grant orsponsored projectfunds, the eForm willroute to GrantApprover prior to HROperations.13. Upon review of theworkflow, click the Donebutton.You have successfully initiated aSummer Hire eForm for summerECOM/Research!Summer Compensation FTE Faculty: Summer ECOM/Research Hire9March 2022

ECOM # of Days shows the number of workdays between the effective and end-dates on this eForm. Standard Hours are the hours per week based on the Full/Part Time and ECOM Hours/Day fields. If the employee works 7.5 hours/day the system will round this to 38. Summer Compensation FTE Faculty: Summer ECOM/Research Hire 6 March 2022