COST ACCOUNTING AND FINANCIAL MANAGEMENT INTERMEDIATE - Icmai.in

General Purpose Cost StatementDefence Services employed at Kolkata. However, with the enactment of the Cost and Works Accountantsof India Act, 1959, the Institute of Cost and Works Accountants of India (Now called as Institute of CostAccountants of India) was established at Kolkata. The profession assumed further importance in 1968when the Government of India introduced Cost Audit under section 148 of the Companies Act, 2013.Many times we use Cost Accounting, Costing and Cost Accountancy interchangeably. But there aredifferences among these terms. As a professional, though we use interchangeably we must know themeaning of each term precisely.Cost Accounting : Cost Accounting may be defined as “Accounting for costs classification and analysisof expenditure as will enable the total cost of any particular unit of production to be ascertainedwith reasonable degree of accuracy and at the same time to disclose exactly how such total cost isconstituted”. Thus Cost Accounting is classifying, recording an appro priate allocation of expenditurefor the determination of the costs of pro ducts or services, and for the presentation of suitably arrangeddata for the purpose of control and guidance of management.Cost Accounting can explained as follows :Cost Accounting is the process of accounting for cost which begins with recording of income andexpenditure and ends with the preparation of statistical data.It is the formal mechanism by means of which cost of products or services are ascertained and controlled.Cost Accounting provides analysis and classification of expenditure as will enable the total cost of anyparticular unit of product / service to be ascertained with reasonable degree of accuracy and at thesame time to disclose exactly how such total cost is constituted. For example it is not sufficient to knowthat the cost of one pen is 25/- but the management is also inter ested to know the cost of materialused, the amount of labour and other expenses incurred so as to control and reduce its cost.It establishes budgets and standard costs and actual cost of operations, processes, departments orproducts and the analysis of variances, profitability and social use of funds.Thus Cost Account ing is a quantitative method that collects, classifies, summarises and interpretsinformation for product costing, operation planning and control and decision making.Costing : Costing is defined as the technique and process of ascertaining costs.The technique in costing consists of the body of principles and rules for ascertaining the costs of productsand services. The technique is dynamic and changes with the change of time. The process of costingis the day to day routine of ascertaining costs. It is popularly known as an arithmetic process and dailyroutine. For example If the cost of producing a product say 200/-, then we have to refer material,labour and expenses accounting and arrive the above cost as follows:Material 100Labour 40Expenses 60Total 200Finding out the breakup of the total cost from the recorded data is a daily process. That is why it is calleddaily routine. In this process we are classifying the recorded costs and summarizing at each elementand total is called technique.Cost Accountancy: Cost Accountancy is defined as ‘the application of Costing and Cost Accountingprinciples, methods and techniques to the science, art and practice of cost control and the ascertainmentof profitability’. It in cludes the presentation of information derived there from for the purposes ofmanagerial decision making. Thus, Cost Accountancy is the science, art and practice of a CostAccountant.1.2 I COST ACCOUNTING AND FINANCIAL MANAGEMENT

(a) It is science because it is a systematic body of knowledge having certain principles which a costaccountant should possess for proper discharge of his responsibilities.(b) It is an art as it requires the ability and skill with which a Cost Accountant is able to apply the principlesof Cost Accountancy to various managerial problems.(c) Practice includes the continuous efforts of a Cost Accountant in the field of Cost Accountancy.Such efforts of a Cost Accountant also include the presentation of infor mation for the purpose ofmanagerial decision making and keeping statis tical records.Objectives of Cost AccountingThe following are the main objectives of Cost Accounting :(a) To ascertain the Costs under different situations using different techniques and systems of costing(b) To determine the selling prices under different circumstances(c) To determine and control efficiency by setting standards for Materials, Labour and Overheads(d) To determine the value of closing inventory for preparing financial statements of the concern(e) To provide a basis for operating policies which may be determination of Cost Volume relationship,whether to close or operate at a loss, whether to manufacture or buy from market, whetherto continue the existing method of production or to replace it by a more improved method ofproduction.etcScope of Cost AccountancyThe scope of Cost Accountancy is very wide and includes the following:(a) Cost Ascertainment: The main objective of Cost Accounting is to find out the Cost of product /services rendered with reasonable degree of accuracy.(b) Cost Accounting: It is the process of Accounting for Cost which begins with recording of expenditureand ends with preparation of statistical data.(c) Cost Control: It is the process of regulating the action so as to keep the element of cost within theset parameters.(d) Cost Reports: This is the ultimate function of Cost Accounting. These reports are primarily prepared foruse by the management at different levels. Cost reports helps in planning and control, performanceappraisal and managerial decision making.(e) Cost Audit: Cost Audit is the verification of correctness of Cost Accounts and check on theadherence to the Cost Accounting plan. Its purpose is not only to ensure the arithmetic accuracyof cost records but also to see the principles and rules have been applied correctly.To appreciate fully the objectives and scope of Cost Accounting, it would be useful to examine theposition of Cost Accounting in the broader field of general accounting and other sciences. i.e FinancialAccounting , Management Accounting, Engineering and Service Industry.Cost Accounting and Financial Accounting: Financial Accounting is primarily concerned with thepreparation of financial statements, which summarise the results of operations for selected periodof time and show the financial position of the company at particular dates. In other words FinancialAccounting reports on the resources available (Balance Sheet) and what has been accomplished withthese resources (Profit and Loss Account). Financial Accounting is mainly concerned with requirementsof creditors, shareholders, government, prospective investors and persons outside the management.Financial Accounting is mostly concerned with external report ing.Cost Accounting, as the name implies, is primarily concerned with determination of cost of something,which may be a product, service, a process or an operation according to costing objective ofCOST ACCOUNTING AND FINANCIAL MANAGEMENT I 1.3

General Purpose Cost Statementmanagement. A Cost Accountant is primarily charged with the responsibility of providing cost data forwhatever purposes they may be required for.The main differences between Financial and Cost Accounting are as follows:Financial AccountingCost Accounting(a) It provides the information about the business (a) It provides information to the managementin a general way. i.e Profit and Loss Account,for proper planning, operation, control andBalance Sheet of the business to owners anddecision making.other outside partners.(b) It classifies, records and analyses the (b) It records the expenditure in an objectivetransactions in a subjective manner, i.emanner, i.e according to the purpose foraccording to the nature of expense.which the costs are incurred.(c) It lays emphasis on recording aspect without (c) it provides a detailed system of control forattaching any importance to control.materials, labour and overhead costs withthe help of standard costing and budgetarycontrol.(d) It reports operating results and financial (d) It gives information through cost reports toposition usually at the end of the year.management as and when desired.(e) Financial Accounts are accounts of the whole (e) Cost Accounting is only a part of the financialbusiness. They are independent in nature.accounts and discloses profit or loss of eachproduct, job or service.(f) Financial Accounts records all the commercial (f) Cost Accounting relates to transactionstransactions of the business and include allconnected with Manufacturing of goods andexpenses i.e Manufacturing, Office, Sellingservices, means expenses which enter intoetc.production.(g) Financial Accounts are concerned with (g) Cost Accounts are concerned with internalexternal transactions i.e transactions betweentransactions, which do not involve any cashbusiness concern and third party.payment or receipt.(h) Only transactions which can be measured in (h) Non-Monetary information like No of Units /monetary terms are recorded.Hours etc are used.(i) Financial Accounting deals with actual figures (i) Cost Accounting deals with partly facts andand facts only.figures and partly estimates / standards.(j) Financial Accounting do not provide (j) Cost Accounts provide valuable informationinformation on efficiencies of various workerson the efficiencies of employees and Plant &/ Plant & Machinery.Machinery.(k) Stocks are valued at Cost or Market price (k) Stocks are valued at Cost only.whichever is lower.(l) Financial Accounting is a positive science as (l) Cost Accounting is not only positive scienceit is subject to legal rigidity with regarding tobut also normative because it includespreparation of financial statements.techniques of budgetary control andstandard costing.(m) These accounts are kept in such away to (m) Generally Cost Accounts are kept voluntarilymeet the requirements of Companies Act asto meet the requirements of the management,per Sec 128 & Income Tax Act Sec 44AA.only in some industries Cost Accountingrecords are kept as per the Companies Act.1.4 I COST ACCOUNTING AND FINANCIAL MANAGEMENT

Cost Accounting and Management Accounting:Management Accounting is primarily concerned with management. It involves application of appropriatetechniques and concepts, which help management in establishing a plan for reasonable economicobjective. It helps in making rational decisions for accomplishment of these objectives. Any workableconcept or techniques whether it is drawn from Cost Accounting, Financial Ac counting, Economics,Mathematics and Statistics, can be used in Management Accountancy. The data used in ManagementAccountancy should satisfy only one broad test. It should serve the purpose that it is intended for. AManagement Accountant accumulates, summarizes and analysis the available data and presentsit in relation to specific problems, decisions and day-to-day task of management. A ManagementAccountant reviews all the decisions and analysis from management’s point of view to determine howthese decisions and analysis contribute to overall organizational objec tives. A Management Accountantjudges the relevance and adequacy of avail able data from management’s point of view.The scope of Management Accounting is broader than the scope of Cost Accountancy. In CostAccounting, primary emphasis is on cost and it deals with its collection analysis relevance interpretationand presentation for various problems of management. Management Accountancy utilizes the principlesand practices of Financial Accounting and Cost Accounting in addition to other management techniquesfor efficient operations of a company. It widely uses different techniques from various branches ofknowledge like Statistics, Mathematics, Economics, Laws and Psychology to assist the management inits task of maximising profits or minimising losses. The main thrust in Management Accountancy is to wardsdetermining policy and formulating plans to achieve desired objective of management. ManagementAccountancy makes corporate planning and strate gy effective.From the above discussion we may conclude that the Cost Accounting and Management Accountingare interdependent, greatly related and inseparable.Advantages of Cost AccountingCost Accounting has manifold advan tages, a summary of which is given below. It is not suggested thathaving installed a system of Cost Accounting, a concern will expect to derive all the benefits statedhere. The nature and the extent of the advantages obtained will depend upon the type, adequacyand efficiency of the cost system installed and the extent to which the various levels of managementare prepared to accept and act upon the advice rendered by the cost system.The Cost Accounting System has the following advantages :(i)A cost system reveals unprofitable activities, losses or inefficiencies occurring in any form such as(a) Wastage of man power, idle time and lost time.(b) Wastage of material in the form of spoilage, excessive scrap etc., and(c) Wastage of resources, e.g. inadequate utilization of plant, machinery and other facilities.(ii)Cost Accounting locates the exact causes for decrease or increase in the profit or loss of thebusiness. It identifies the unprofitable products or product lines so that these may be eliminated oralternative measures may be taken.(iii) Cost Accounts furnish suitable data and information to the management to serve as guides inmaking decisions involving financial considera tions.(iv) Cost Accounting is useful for price fixation purposes. Although sale price is generally related moreto economic conditions prevailing in the market than to cost, the latter serves as a guide to testthe adequacy of selling prices.(v) With the application of Standard Costing and Budgetary Control methods, the optimum level ofefficiency is set.(vi) Cost comparison helps in cost control. Comparison may be period to period, of the figures in respectof the same unit or factory or of several units in an industry by employing Uniform Costs and InterFirm Comparison methods. Comparison may be made in respect of cost of jobs, process or costcentres.COST ACCOUNTING AND FINANCIAL MANAGEMENT I 1.5

General Purpose Cost Statement(vii) A cost system provides ready figures for use by the Government, wage tribunals and boards, andlabour and trade unions.(viii) When a concern is not working to full capacity due to various reasons such as shortage of demandsor bottlenecks in production, the cost of idle capacity can readily worked out and repealed to themanagement.(ix) Introduction of a cost reduction programme combined with operations research and value analysistechniques leads to economy.(x) Marginal Costing is employed for suggesting courses of action to be taken. It is a useful tool for themanagement for making decisions.(xi) Determination of cost centres or responsibility centres to meet the needs of a Cost Accountingsystem, ensures that the organizational structure of the concern has been properly laid responsibilitycan be properly defined and fixed on individuals.(xii) Perpetual inventory system which includes a procedure for continuous stock taking is an essentialfeature of a cost system.(xiii) The operation of a system of cost audit in the organization prevents manipulation and fraud andassists in furnishing correct and reliable cost data to the management as well as to outside partieslike share holders, the consumers and the Government.Limitations of Cost Accounting systemLike any other system of accounting, Cost Accountancy is not an exact science but an art which hasdeveloped through theories and accounting practices based on reasoning and commonsense. Manyof the theories cannot be proved nor can they be disproved. They grownup in course of time to becomeconventions and accepted principles of Cost Accounting. These principles are by no means static,they are changing from day to day and what is correct today may not hold true in the circumstancestomorrow.Large number of Conventions, Estimates and Flexible factors: No cost can be said to be exact as theyincorporate a large number of conventions, estimations and flexible factors such as :(i) Classification of costs into its elements.(ii) Materials issue pricing based on average or standard costs.(iii) Apportionment of overhead expenses and their allocation to cost units/centres.(iv) Arbitrary allocation of joint costs.(v) Division of overheads into fixed and variable.Cost Accounting lacks the uniform procedures and formats in preparing the cost information of a product/service. Keeping in view this limitation, all Cost Accounting results can be taken as mere estimates.Installation of Cost System or Cost Accounting SystemFrom what has been stated in the preceding sections, it will be seen that there cannot be a readymadecost system suitable for a business. Such system has to be specially designed for an undertaking tomeet its specific needs. Before installing a cost system proper care should be taken to study and takeninto account all the aspects involved as otherwise the system will be a misfit and full advantages willnot be realized from it. The following points should be looked into and the prerequisites satisfied beforein stalling a cost system:(i)(ii)The nature, method and stages of production, the number of varieties and the quantity of eachproduct and such other technical aspects should be examined. It is to be seen how complex orhow simple the production methods are and what is the degree of control exercised over them.The size, layout and organisation of the factory should be studied.1.6 I COST ACCOUNTING AND FINANCIAL MANAGEMENT

(iii) The methods of purchase, receipt, storage and issue of materials should be examined and modifiedwherever considered necessary.(iv) The wage payment methods should be studied.(v) The requirements of the management and the policy adopted by them towards cost control shouldbe kept in view.(vi) The cost of the system to be installed should be considered. It is needless to emphasize that theinstallation and operation of system should be economic.(vii) The system should be simple

SECTION - B : FINANCIAL MANAGEMENT Study Note 3 : Overview of Financial Management 3.1 Objective of Financial Management 3.1 3.2 Key Decisions of Financial Management 3.5 3.3 Planing Environment 3.6 3.4 Functions of Financial Management 3.7 3.5 Sources of Finance 3.9 3.6 International Sources 3.13 3.7 Emerging Role of Finance Manager 3.23