Advanced Salary Determination - California State Controller

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1Advanced Salary Determination: Introduction to the CALHR RulesPgSlideContent1.Welcome to the State Controller’s Office trainingAdvanced Salary Determination:Introduction to the CalHR Rules2.Training course materials are the exclusive property of the StateController's Office (SCO). Unauthorized copying and use ofSCO's training materials, without the expressed writtenpermission of the Personnel/Payroll Services Division'sStatewide Training Unit, is prohibited.Please do not use training course materials in lieu of theappropriate legal and regulatory references. Memorandums ofUnderstanding (MOU) shall supersede the government codesand laws/rules covered in eLearning and classroom training. Allexamples and scenarios are fictional. Any similarities betweencharacters and agencies are purely coincidentalThis eLearning is a prerequisite for the Advanced SalaryDetermination classroom course. Please do not use thiseLearning as a replacement for departmental or classroomtraining.It is recommended that you view the eLearnings on CCR599.608, 599.609, 599.682 and 599.685 prior to viewing thiseLearning.To advance through the course, click the "Next" button on eachslide. To return to the pervious slide, click the “Back” button. Ifyou are using a screen reader press Shift to continue andControl to return.3.Should you have problems viewing or playing this course, pleasecontact the Personnel/Payroll Training Services Unit atppsdtraining@sco.ca.gov to request assistance.Objectives Identify the seven different CCR salary rules Determine which rule applies to various situations

2Advanced Salary Determination: Introduction to the CALHR RulesPg4.SlideContentThe purpose of this eLearning is to introduce the CaliforniaDepartment of Human Resources (CalHR) salary rules that youwill practice following the Advanced Salary Determinationclassroom training. Completion of this eLearning is requiredprior to attending the ASD class.Please read each salary rule carefully, try to remember the CCRcodes; there will be a quiz at the end of this course. There areflowcharts on the slides following each CalHR rule to helpvisualize what each is stating. All flowcharts will be provided inthe Advanced Salary Determination training guide when youattend the classroom training.Many of the salary rules are decisions made by the Departmentof Personnel Administration (DPA). However, that departmentwas eliminated and replaced by CalHR and State PersonnelBoard. For this course, we will be referring to CalHR in thesalary rules.Let’s begin!5.CCR 599.666The Pay PlanThe pay plan for state civil service consists of the salary rangesand steps established by the CalHR and the rules contained inthis article.As used in this article, terms are defined as follows:(a) “salary range” is the minimum and maximum ratecurrently authorized for the class;(b) “step” is the difference between two salary rates onefull salary range number apart;(c) “rate” is any one of the salary rates in the resolution bythe CalHR which establishes the salary ranges and stepsof the Pay Plan;(d) “range differential” is the difference established byresolution of the between two consecutive salaryranges of the Pay Plan;

3Advanced Salary Determination: Introduction to the CALHR RulesPg6.SlideContentCCR 599.66 continued(e) “substantially the same salary range” is a salary rangewith the maximum salary rate the same as or less thantwo steps higher or lower than the maximum salaryrate of another salary range;(f) “higher salary range” is a salary with the maximumsalary rate at least two steps higher than the maximumsalary rate of another salary range;(g) “lower salary range” is a salary range with themaximum salary rate at least two steps lower than themaximum salary rate of another salary range. Any ratefalling within the salary range for a class may be used toaccomplish appropriate step differentials in movementsbetween classes and salary ranges.Note: Authority cited - Sections 19815.4(d) and 19816, GovernmentCodeReference: Section 19829 Government Code7.What does it mean?CCR 599.666 is a resource for all the definitions of terms usedthroughout the remaining salary rules. Should you becomeconfused by one or more of the terms, simply refer back to thisrule.Since 10% is equivalent to two steps, “substantially the same”refers to any move that is 9.9% higher or -9.9% lower thantheir current salary range.8.CCR 599.673The Entrance RateThe minimum limit in the salary range for each class is theentrance rate except as otherwise provided in the act or inthese rules. When there is more than one salary range for aclass, the CalHR shall provide criteria to determine:(a) The range to which a position shall be assigned or therange which an employee shall receive,(b) Which step in the range shall be received uponmovement between ranges in the class, and(c) The conditions under which movement may be madefrom one range to another

4Advanced Salary Determination: Introduction to the CALHR RulesPgSlideContent9.The Entrance Rate: CCR 599.673 FlowchartPath 1:1.2.3.Path 2:1.2.3.All employees are entitled to the minimumCalHR shall provide the criteria to determine(a) Alternate Range PlacementAll employees are entitled to the minimumCalHR shall provide the criteria to determine(b) Salary Movement of Alternate Ranges (from onerange to another range, within the same class)Path 3:1. All employees are entitled to the minimum2. CalHR shall provide the criteria to determine3. (c) Condition under which movement may be madeNote: If the regulation does not move the employee (EE) to theminimum of the Alternate Range, the entrance rate (599.673)supersedes and the EE is entitled to receive the minimum of theclass (or range).10.What does it mean?The Entrance Rate states that an employee is entitled to receiveat least the minimum of the class they are being appointed to.In the case of a promotion or transfer, if the increase theemployee is given does not meet the minimum of the newsalary range, then the employee is given the minimum of thenew salary range.For example, an employee who is currently a Staff ServicesAnalyst (Range C) is earning 4,136, and accepts a promotion toan Associate Governmental Program Analyst. The rangedifferential between the two classes is a 20.3%. This leads usto CCR 599.676, which states that the employee shall receive aone-step increase, or 5%. 4136 x 1.05 (5%) 4343. However,the minimum of the AGPA range A is 4,975. Per CCR 599.673,the employee is entitled to the minimum of the new class( 4,975) upon appointment.11.CCR 599.674Rate on Movement Between Classes with Substantially theSame Salary RangeSuch movement may be in the same or to another departmentand by transfer, appointment from an employment list,temporary appointment, or reinstatement other thanmandatory and, in addition, under Paragraph (c), by eithervoluntary or disciplinary demotion. The provisions of thissection do not apply to demotion in lieu or layoff or demotionunder Section 19253.5 after medical examination.

5Advanced Salary Determination: Introduction to the CALHR RulesPg12.13.SlideContentExcept as provided in Section 599.690 for trade rate classes thesalary rate payable to a permanent or probationary employeeupon movement without a break in service between classeswith substantially the same salary range shall be established asfollows:(a) When moving to a class with the same salary range or arange not to exceed one-step higher at the maximum,the employee may, as recommended by the appointingpower, receive any rate in the salary range not toexceed the total of the range differential between themaximum salary rates.CCR 599.674 continued(b) When moving, other than from a promotionalemployment list, to a class with a salary range morethan one-step higher at the maximum, the employeemay, as recommended by the appointing power,receive any rate in the salary range not to exceed onestep above the rate last received. When moving to thisclass by an appointment from a promotionalemployment list, the employee shall be entitled to therate in the salary range one-step above the rate lastreceived.(c) In all other instances the employee may, asrecommended by the appointing power, receive anyrate in the salary range not above the last received.If the employee receives an increase, a new salary adjustmentanniversary date is established subject to the provisions ofSections 599.683 and 599.685; otherwise, the salary adjustmentanniversary date is retained.Rate on Movement to Class with Substantially the Same SalaryRange: CCR 599.674 FlowchartPermanent or Probationary?NO – Cannot use this regulationYES – Without a break in serviceNO – Cannot use this regulationYES – Class with substantially the same salary rangeIf YES Path 1:1. 674(a) Same Salary Range ( 0.0% to 5.0%) RangeDifferential2. Promo list appointment shall receive the rangedifferential3. If any increase is given, establish a new anniversarydate (possibly accelerate)4. If no increase is given, EE retains their currentanniversary datePath 2:1. 674(a) Same Salary Range ( 0.0% to 5.0%) RangeDifferential

6Advanced Salary Determination: Introduction to the CALHR RulesPgSlideContent2. All other appointments may receive the rangedifferential3. If any increase is given, establish a new anniversarydate (possibly accelerate)4. If no increase is given, EE retains their currentanniversary datePath 3:1. 674(b) More than one-step higher ( 5.1% to 9.9%)Range Differential2. Promo list appointment shall receive a one-stepincrease3. With any increase, establish a new anniversary date4. If no increase is given, EE retains their currentanniversary date.Path 4:1. 674(b) More than one-step higher ( 5.1% to 9.9%)Range Differential2. All other appointments may receive a one-step increase3. With any increase, establish a new anniversary date4. If no increase is given, EE retains their currentanniversary date.Path 5:1. 674(c) All other instances (-0.1% to -9.9%) RangeDifferential2. EE may retain current salary3. If EE retains current salary, EE retains currentanniversary date4. If EE is given max of the class, the anniversary date ismaxPath 6:1. 674(c) All other instances (-0.1% to -9.9%) RangeDifferential2. If EE’s current salary is above the max of the new class,EE receives the max of new class3. If EE retains current salary, EE retains currentanniversary date4. If EE is given max of the class, the anniversary date ismaxPer CCR 599.666(e), The Pay Plan, “substantially the same salaryrange” is a salary range with the maximum salary rate the sameas or less than two steps higher or lower than the maximumsalary rate of another class.

7Advanced Salary Determination: Introduction to the CALHR RulesPgSlideContent14.What does it mean?15.This rule refers to determining salary rates and anniversarydates for an employee who moves to a class with “substantiallythe same salary range” as their current salary range. This ruleapplies to employees that are permanent or probationarystatus and have not had a break in service. This rule breaksdown into 3 subsets.(a) This refers to movement to a class that is less than onestep higher than the class they are currently in ( 0% to 5%). Per this rule, the employee may receive the rangedifferential. With a new salary, the employee receives anew anniversary date. Depending on the percentage ofthe increase, the anniversary date might beaccelerated.What does it mean continued(b) Refers to movement to a class that is more than onestep higher, 5.1% to 9.9%. If this is a list appointmentthe employee SHALL receive a one-step increase and anew anniversary date. In all other types ofappointments the employee may receive a one-stepincrease. In both circumstances, the employee wouldreceive a new anniversary date.(c) Refers to movement to a class with a lower salary rangeor a negative differential, -1% to -9.9%. In this case, theemployee cannot receive an increase of any kind. Theemployee may retain their current salary if the salary isa valid salary for the new class. With no increase insalary, the anniversary date is retained.16.CCR 599.675Rate on Movement to Class with Lower Salary RangeExcept as provided in Section 599.690 for trade rate classes, apermanent or probationary employee who without a break inservice moves to a class with a lower salary range may receive,if recommended by the appointing power, and approved by theDirector of the CalHR, a rate above the minimum provided itdoes not exceed the rate the employee last received.Such movement may be in the same or to another departmentand may be by appointment from an employment list,temporary appointment, voluntary demotion, disciplinarydemotion, or reinstatement under Government Code Section19140. The provisions of this section do not apply to demotionin lieu of layoff or demotion under Section 19253.5 aftermedical examination.

8Advanced Salary Determination: Introduction to the CALHR RulesPg17.SlideContentRate on Movement to a Class with a Lower Salary Range: CCR599.675 FlowchartPermanent or Probationary?NO – Cannot use this regulationYES – Without a break in service?NO – Cannot use this regulationYES – Class with a lower salary rangeYES – May receive a rate not abovetheir current rateYES – Not to exceed the maxof the lower class (or range)Per CCR 599.666(g), The Pay Plan, “lower salary range” is asalary range with the maximum salary rate of at least two stepslower than the maximum salary rate of another class.18.What does it mean?Rule 599.675 is in reference to moving to a class where thesalary is more than two steps lower than the maximum of thecurrent salary range, -10%, or worse.If the employee is permanent or on probationary status, has nothad a break in service, and the class is lower in salary range,then they will fall under this rule. This rule states that they mayreceive a rate not above their current salary, which cannotexceed the maximum of the salary in the lower class.For example, this rule would apply if movement to a class gavethe employee a range differential of -13.2%. The employee’scurrent salary is 3,420. The new class has a maximum salary of 3,540. Per this rule, the employee could retain their currentsalary because their current salary is a valid salary in the newclass. According to this rule, if the employee retains theircurrent salary, the employee also retains their currentanniversary date.19.CCR 599.676Rate on Movement to Class with Higher Salary RangeSuch movement may be in the same or to another departmentand by appointment from an employment list, by temporaryappointment, or by reinstatement.Except as provided in Section 599.690 for trade rate classes, apermanent or probationary employee who without a break inservice, moves to another class with a higher salary range shallbe entitled to the rate in the salary range one step above therate last received. If the movement is between two classes, oneof which has an established rate of compensation other than amonthly rate, and the increase resulting from such adjustment

9Advanced Salary Determination: Introduction to the CALHR RulesPgSlideContentamounts to less than one step in the salary range for the higherclass, the employee shall be entitled to the next higher rate inthe salary range which provides a one-step increase.A new salary adjustment anniversary date is established subjectto the provisions of Sections 599.683 and 599.685.20.Rate on Movement to a class with a Higher Salary Range: CCR599.676 FlowchartMust be permanent or probationaryNO – Cannot use this regulationYES – Without a break in serviceNO – Cannot use this regulationYES – Class with a higher salary range ( 10% or higher)YES – EE shall receive one-step ( 5.0%) increase fromcurrent rate Establish a new anniversary date according to599.683/599.685If between two classes and one is not a monthly rate and ifincrease did not result in a one-step increase, the EE shallreceive the next higher rate resulting in a one-step increase.Establish a new anniversary date according to 599.683/599.685.21.What does it mean?This rule refers to movement to a class with a higher salaryrange ( 10% or higher). If an employee is permanent or onprobationary status, with no break in service moving to a classwith a higher salary range, this rule would apply. According tothis rule, the employee shall receive a one-step increase (5%),and a new anniversary date will be established.For example, if the range differential for an employee’smovement is 14.6%, and their current salary is 3,250, thenthey shall be given a one-step (5%) increase. 3250 x 5% 3,412. If 3,412 is a valid salary for the new class, theemployee will receive 3,412. With this increase, the employeewould receive a new anniversary date.22.CCR 599.681Movement Between Alternate RangesUnless otherwise authorized by the Director of the CalHR whenan employee qualifies under established criteria and movesfrom one alternate range to another alternate range of a class,the employee shall receive an increase or a decrease equivalentto the total of the range differential between the maximumsalary rates of the alternate ranges and shall retain the salaryadjustment anniversary date.

10Advanced Salary Determination: Introduction to the CALHR RulesPg23.SlideContent(Remember to use this rule in conjunction with ManagementMemo #90-11 dated January 31, 1991)Movement Between Alternate Ranges: CCR 599.681 (Use thisrule in conjunction with MM 90-11) Flowchart1. Alternate Range criteria does not cite a salary rule ormethod for alternate range movement – default to rule599.6812. Effective 01/31/91 to present – Employee receives thefull dollar amount between the alternate rangemaximums (refer to MM 90-11)3. Employee retains their current anniversary datePrior to 01/31/91 – Employee receives the full percentage ofthe range differential processed in one-step increments24.What does it mean?CCR 599.681 is a rule used when moving an employee from onesalary range to another salary range within the same class. Thistype of movement requires a salary rule from the AlternateRange Criteria that governs over the particular class. If theAlternate Range Criteria does not cite a rule or method formovement to the next salary range, CCR 599.681 shall apply.This rule is often referred to as “the Default Rule.”25.According to this rule, the employee receives the full dollardifference between the maximum salaries of the two ranges. Inaddition, this rule also allows the employee to retain theircurrent anniversary date.There is an employee moving from range A to range B of thesame class. Their current salary in range A is 3,856. The max ofrange A is 5,012. The max of B is 5,345. The full dollardifference between A and B is 333. ( 3,856 333 4,189.) 4,189 will be the employee’s new salary rate in range B andthe employee will retain their current anniversary date.This rule was modified on January 31, 1991. Prior to this date,the employee received the full range differential between thetwo ranges, not the full dollar difference. (See ManagementMemo #90-11 for more information.)

11Advanced Salary Determination: Introduction to the CALHR RulesPg26.SlideContentCCR 599.682Qualifying Service for Merit and Special In-Grade SalaryAdjustments27.28.Except as provided in Section 599.687, one month of qualifyingservice for merit and special in-grade salary adjustments shallbe counted for each monthly pay period which meets theconditions of Section 599.608 and has been:(a) In the state civil service or in an exempt appointment oroffice as provided in Government Code Section 19141;and(b) In the same class or in another class with substantiallythe same or higher salary range; andCCR 599.682 continued(c) Under any of the following types of appointments:(1) A permanent appointment(2) A Career Executive Assignment appointment(3) A temporary, emergency, or limited-termappointment preceding a mandatoryreinstatement.(4) At the discretion of the appointing authority, creditmay also be given for: a temporary appointment ina seasonal class; or, a temporary or special limitedterm, appointment when filling a permanentposition; or, a temporary, emergency or limitedterm appointment not covered by (3) above whenfollowed by a permanent appointment without abreak in continuity of service.**In depth eLearning regarding CCR 599.682 can be watchedhere**Qualifying Service for Merit & Special In-Grade SalaryAdjustments: CCR 599.682 FlowchartPath 1:1. Qualify Pay Period for MSA/SISA – Meets the conditionsof 599.608/599.6092. 599.608 Full/Part-Time 11 working days or more in apay period3. Time shall be counted toward MSA/SISA if theseconditions are meta. (a) Civil service or exempt appointmentb. (b) From class is the same, substantially thesame or a higher classc. (c) Any of the following types of appointmentsi. (1) Permanentii. (2) C.E.A.iii. (3) Temporary, emergency, or limitedterm preceding a mandatoryreinstatement

12Advanced Salary Determination: Introduction to the CALHR RulesPgSlideContentiv. (4) Credit may be given for:1. Temporary appointment in aseasonal class2. Temporary or special L/T fillingpermanent position3. Temporary, emergency, or L/Tfollowed by a permanentappointment w/o a break inservicePath 2:1. Qualify Pay Period for MSA/SISA – Meets the conditionsof 599.608/599.6092. 599.609 Hourly/Daily Rate 160 hours per pay periodor accumulated pay periodsa. If a break in service, drop hours less than 1603. Time shall be counted toward MSA/SISA if theseconditions are met:a. (a) Civil service or exempt appointmentb. (b) From class is the same, substantially thesame or a higher classc. (c) Any of the following types of appointmentsi. (1) Permanentii. (2) C.E.A.iii. (3) Temporary, emergency, or limitedterm preceding a mandatoryreinstatementiv. (4) Credit may be given for:1. Temporary appointment in aseasonal class2. Temporary or special L/T fillingpermanent position3. Temporary, emergency, or L/Tfollowed by a permanentappointment without a break inservice29.What does it mean?This rule further defines what counts as a Qualifying Pay Periodtowards an MSA or SISA. It defines that if the conditions aremet, then the qualifying service shall count towards theMSA/SISA:(1) Civil service or Exempt Appointment,(2) Movement from a class that is substantially the same orhigher, or(3) Any of the following types of appointments;permanent/CEA/temporary or emergency, and limited termpreceding a mandatory reinstatement.

13Advanced Salary Determination: Introduction to the CALHR RulesPgSlideContentThis rule also defines that if the following conditions are metthen the qualifying service may be counted towards theMSA/SISA:(1) Temporary appointment in a seasonal class,(2) Temporary or special limited term that is filling a permanentposition, or(3) Temporary/emergency/limited term followed by apermanent appointment without a break in service.30.Quiz TimeNow that all the CCR’s have been introduced, let’s take a quiz toreview. See if you can identify which CCR codes match thefollowing definitions.Once you are ready to begin, click Next.31.Which CCR defines the salary rule for an employee who ismoving to a new class with a range differential of 0.0% to 5.0%?CCR 599.666CCR 599.673CCR 599.674CCR 599.675CCR 599.676CCR 599.681CCR 599.682Answer; CCR 599.67432.When moving between alternate ranges and no salary rule iscited, which CCR is the guideline?CCR 599.666CCR 599.673CCR 599.674CCR 599.675CCR 599.676CCR 599.681CCR 599.682Answer; CCR 599.681

14Advanced Salary Determination: Introduction to the CALHR RulesPg33.SlideContentThis salary rule states an employee is entitled to receive theminimum of the class they are being appointed to.CCR 599.666CCR 599.673CCR 599.674CCR 599.675CCR 599.676CCR 599.681CCR 599.682Answer; CCR 599.67334.This resource provides all of the definitions of terms usedthroughout the remaining salary rules.CCR 599.666CCR 599.673CCR 599.674CCR 599.675CCR 599.676CCR 599.681CCR 599.682Answer; CCR 599.66635.EvaluationWe appreciate your feedback. Please click for a quick courseevaluation.36.Thank YouCongratulations! You have completed the CalHR Laws and Rulescourse and are now ready to delve further into Advanced SalaryDetermination.Please open the certificate and type your name in the openfield. Then, print it out and bring it to your class so theinstructor knows you have completed this course.

3 Advanced Salary Determination: Introduction to the CALHR Rules Pg Slide Content 6. CCR 599.66 continued (e) "substantially the same salary range" is a salary range with the maximum salary rate the same as or less than two steps higher or lower than the maximum salary rate of another salary range;

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