ROUTINE FACILITY MAINTENANCE SERVICES - USEmbassy.gov

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ROUTINE FACILITY MAINTENANCE SERVICESU.S. Embassy GaboroneDate: October 13, 2017To: Prospective OfferorsSubject: Solicitation number 19BC4018R0003Enclosed is a Request for Proposals (RFQ) for routine facility maintenance services. Ifyou would like to submit a proposal, follow the instructions in Section L of thesolicitation, complete the required portions of the attached document, and submit it to theaddress shown on the Standard Form 1449 that follows this letter.The U.S. Government intends to award a contract to the responsible company submittingan acceptable offer at the lowest price. We intend to award a contract based on initialproposals, without holding discussions, although we may hold discussions withcompanies in the competitive range if there is a need to do so.An organized site visit has been schedule for Wednesday October 25, 2017 at 10:00 AM.All interested participants are requested to submit the names of their representativeslimited to two per vendor to Gabprocurement@state.gov on or before October 23, 2017at 4:00 PM and for further clarification vendors are also welcome to contact TshepisoMalabola at 267-373-2292Proposals are due on Monday November 6, 2017 at 12:00 Noon local time.Sincerely,Polly A EmerickContracting OfficerEnclosure2

1. REQUISITION NUMBERSOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS2. CONTRACT NO.3. AWARD/EFFECTIVE4. ORDER NUMBER5. SOLICITATION NUMBER19BC4018R0003a. NAME7. FOR SOLICITATIONINFORMATION CALLb. TELEPHONE NUMBER(No collectLeonard – Contracting Officer9. ISSUED BYCODEPAGE 1 OF60PR6686302OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30calls)6. SOLICITATION ISSUE DATEOctober 13, 20178. OFFER DUE DATE/LOCAL TIME 267-373-235611/06/2017 – 12:00 noon10. THIS ACQUISITION ISAmerican Embassy,P O Box 90Gaborone BotswanaXUNRESTRICTEDSET ASIDE:% FORSMALL BUSINESSEMERGING SMALL BUSINESSHUBZONE SMALL BUSINESS SMALL BUSINESSSERVICE-DISABLED VETERAN OWNED8(A)NAICS:SIZE STD:11. DELIVERY FOR FOBDESTINATION UNLESS BLOCK IS MARKEDX12. DISCOUNTTERMS13a. THIS CONTRACT IS A RATED ORDERUNDER DPAS (15 CFR 700)13b. RATINGSEE SCHEDULE14. METHOD OF SOLICITATIONRFQ15. DELIVER TO:GSO - ProcurementAmerican EmbassyGovernment Enclave Embassy DriveGaborone, Botswana17.a. CONTRACTOR/OFFERORCODECodeIFBRFP16. Administered by:FACILITY CODE18a. PAYMENT WILL BE MADE BYTELEPHONE NO:17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS INOFFER19.ITEM NO.118b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESSBLOCK BELOW IS CHECKEDSEE ADDENDUM20.SCHEDULE OF SUPPLIES/SERVICES21.QUANTITY22.UNIT23.UNIT PRICE24.AMOUNTROUTINE FACILITY MAINTENANCESERVICES(Use Reverse and/or Attach Additional Sheets as Necessary)25. ACCOUNTING AND APPROPRIATION DATAXXX26. TOTAL AWARD AMOUNT (For Govt. Use Only)27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDAARE27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDAARE NOT ATTACHED.28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURNCOPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVERALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANYADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIEDHEREIN.30a. SIGNATURE OF OFFEROR/CONTRACTOR30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)AREARE NOT ATTACHED.29. AWARD OF CONTRACT: RFP. OFFERDATED . YOUR OFFER ON SOLICITATION(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICHARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)30c. DATE SIGNED31b. NAME OF CONTRACTING OFFICER (Type or Print)331c. DATE SIGNED

SOLICITATION NUMBER 19BC4018R0003SECTION BB.1SCOPE OF SERVICESThe Contractor shall provide personnel, supplies and equipment, as identified inthis solicitation, for all building maintenance services at Gaborone West Embassy facilityHead Office Plot 14818 Gaborone West Phase 1 as described in the Statement of WorkB.2TYPE OF CONTRACTThis is a fixed price type contract for scheduled maintenance services as definedin the Facility Maintenance Plan. The fixed price will include all work, includingfurnishing all labor, materials, equipment and services, overhead (including cost ofWorkers’ Compensation, which shall not be a direct reimbursement) and profit, unlessotherwise specified. The Government will issue a funded 12 month Task Order with anoption to sign, at the USG discretion, of 12 additional months. The scheduled work ordersshall identify the listed system/equipment or other description, machine number, location,task description, for the Contractor to perform the maintenance services specified.4

B.3PRICES/COSTSB.3.1Value Added TaxVALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate chargeon the Invoice and as a separate line item in Section B.B.3.2 All prices shall be submitted in BWPB.3.3 BASE PERIOD PRICESB.3.4 Scheduled Maintenance Services. The fixed-price for the first year(starting on the date stated in the Notice to Proceed and continuing for a period of 12months) for maintenance services as defined in this service description is:Per month x 12 per yearB.3.5 FIRST OPTION YEAR PRICESB.3.5.1 Scheduled Maintenance Services. The fixed-price for the second year forscheduled maintenance services as defined in this service description is:Per month x 12 per yearGRAND TOTALBase Year Total:First Option Year Total:GRAND TOTAL:5

BUILDING MAINTENANCEREPAIR & SERVICES CONTRACTDESCRIPTION OF SERVICESThe Contractor will provide all management, supervision, labor, materials, supplies, repairs,maintenance, parts, tools and equipment and will plan, schedule, coordinate and ensurecompletion of all contract requirements specified herein at the United States Government(USG) Gaborone West facility at the following location: Plot 14818, Lebatlane Road, Gaborone.This office complex consists of three buildings and a security area in an enclosed compound inthe Gaborone West section of Gaborone City.Specific facility equipment and building systems included in this contract are listed in “TechnicalExhibit, Facility Components and Equipment” provided as Attachment 1. The Contractor will befully responsible for the operation, repairs, scheduled preventive maintenance and equipmentcertifications necessary to effectively operate and maintain all building equipment and systemsas listed in this contract. The Contractor will be responsible to provide all labor, supplies andmaterials required to maintain the buildings located on the grounds of the plotaforementioned.The Contractor will be available for emergency repair services as directed by the ContractingOfficer Representative (COR) 24 hours a day; 7 days a week for the duration of the contract. TheContractor will possess strong knowledge of how host government utilities operate e.g.Electricity Company, Water Corporation, and other Botswanan utility-related agencies forurgent resolution.The Contractor will be required to operate the facilities covered by this contract during allemergency situations such as fires, spills, accident and rescue operations, strikes, civildisturbances, natural disasters and the like.DEFINITIONS"Appliances" include air conditioning units, microwave ovens, water dispensers andrefrigerators.“Supplies” include all materials and goods needed to successfully carry out scope of work. Thiswould include a wide assortment of products including but not limited to “cleaning supplies”(mops, brooms, sponges, cloths, bleach, detergents, refuse bags) “contractor supplies” (gloves,protective clothing, eye protection) “expendable bathroom supplies “ (paper towels, toilettissue, hand soap, air freshener) and “maintenance supplies” (hammers, nails, screws, boltswrenches, light bulbs, paint, calk, tape, air conditioner gas). Any supply needed to carry out thisscope of work will be provided at no additional charge to the USG by the contractor. All supplieswill need to be of high quality to be determined at the sole discretion of the COR. All chemical6

and germicidal materials must have a Material Data Safety Sheet (MSDS) indicating the makeupof the cleaning products and the safety procedures for these cleaning products."Standard Operating Procedures (SOP)" is submitted by the Contractor and defines the methodsand disciplines used to carry out the maintenance plan."General Instructions" mean those instructions, directives and guidelines that apply to allemployee maintenance personnel."PM" means Preventive Maintenance."Routine Maintenance and Repair" includes the preservation in a sound state of real propertyand might include day-to -day maintenance work, and the purchase of maintenance stock."Scheduled Maintenance Services" includes all routine maintenance functions per timelines asagreed upon and documented in the SOP."Unscheduled Maintenance and Repair Services" includes minor maintenance and repairservices which are not pre-identified. The contractor will carry adequate inventory of smallsupplies, materials, expendables, replacement parts, etc. needed to provide effective facilitiesmaintenance support services at all times.BASIC SERVICESThe basic services portion of this requirement is intended to encompass performance of allservices to: Operate the facility Perform all service calls and repairs initiated by the US Government as service calls Perform Preventive maintenanceFACILITY OPERATIONSThe Contractor will provide all services to operate the facilities as described below. Should areplacement part be needed that is above 1,000 Pula, the USG will supply the equipment andthe Contractor will install it as part of the regular/routine work of this contract. USG will replaceall faulty Appliances (as defined above), when needed, regardless of cost.BUILDING OPERATIONS PLAN (BOP)The Contractor will prepare and successfully implement a Building Operating Plan (BOP) basedon the building equipment inventory. The BOP will be furnished to the COR no later than 30days from contract award. The Contractor will review these plans at least annually (within thefirst 30 days of each option period) or when directed by the COR and will revise the plans asnecessary. All revised plans will be submitted to the COR for approval prior to implementing therevised BOP. The COR will provide written acceptance or rejection of the plan within 30 days.STANDARD OPERATING PROCEDURES (SOP)7

The SOP will consist of a checklist of duties to be carried out, scheduled timelines for each task,administration of a safety program and a procedure/template to document Contractor effortsin writing. It will also include names and position titles for the supervisory staff employed by theContractor qualified to act as Contractor liaison and serve as the Contractor's Project Manager.A copy of the SOP will be provided to the COR. Any changes to the SOP must be agreed upon bythe COR and modified in writing. The detailed work requirements and instructions includingemergency works will be provided by the COR to the Contractor's Project Manager who willsupervise, schedule, and manage the performance of the assignments based on timelines laidout in the SOP.JANITORIALThe Contractor shall ensure that its staff carry out thorough cleaning of all office spaces,kitchen, dining, corridors/passages, storeroom, conference spaces and toilets. The spaces shallbe cleaned along with all interior furnishing, fixtures and finishes mentioned below. Blinds shall be cleaned with a vacuum cleaner using tools designed for cleaning blinds.Standard blinds shall be free of dust and give an overall clean appearance. Chrome surfacesrequires the removal of surface spots, fingerprints, smudges, etc., with the appropriatechrome polish. Surfaces will present a clean uniform shining appearance free of all soil,marks, smudges, streaks. Damp mopping requires the use of cotton or similar yarn type string mops (i.e. 24 oz.)that have been mechanically wrung/squeezed to remove excess solution for purposes ofremoving light soil, dirt, liquid or other foreign material from a floor that does not requirethe complete mopping of the area or when the area is not soiled sufficiently to require wetmopping. A damp mopped floor shall be free of all dirt, debris soil, liquids or other foreignmaterial. All splash marks/spots on walls and furniture/fixtures shall be removed beforecompletion of the damp mopping task. All items moved to accomplish this task shall bereturned to their original positions. Disinfecting is the application of a germicidal solution to surfaces to kill or neutralize99% of the material containing or supporting the growth of bacterial/viral organisms.Surfaces should remain “wet” for a minimum of 10 minutes or per manufacturer’srecommendation. Surfaces shall be as free of material containing living bacteria, viruses, orother contaminations that are capable of causing infections. Dispenser cleaning/service requires damp wiping dispensers with a disinfectant,checking/refilling of all towel, toilet tissue, seat covers, soap, or any other dispensers whichmay be identified by the COR. Dispensers will be disinfected, present a clean uniformshining appearance free of all soil, marks, smudges, streaks and will have an adequatesupply of the applicable dispensed products. Dusting. Normal or low dusting includes all levels up to six (6) feet in height. All highdusting will be above six (6) feet high. Items shall be free of any laden airborne materials,streaks, smudges, and cobwebs. Laden airborne matter shall be removed by eithermechanical, chemical, or manual means. Devices, which merely displace or re-distribute the8

matter, such as feather dusters, will not be used, unless treated to attract and hold thematter. All items moved to accomplish this task shall be returned to their original position.Entrance Glass. Cleaning of glass is cleaning the inside and outside glass surfaces andthe surrounding boundary of the applicable entrance area and all window panes. Glass shallbe free of streaks, smudges, fingerprints, etc. Surfaces surrounding the entrance shall befree of dirt, dust, fingerprints, and have a clean appearance.Entrance Mats. Carpet mats shall be vacuumed with a commercial vacuum before spotcleaning. Entrance mats made of rubber or polyester shall be swept, shaken, vacuumed orwashed. Entrance mats shall be lifted, moved to remove soil and moisture underneath, andreplaced. There shall be no dirt left on surfaces.Fixtures. Cleaning of restroom & kitchen fixtures and fountains require the removal ofdust, dirt, debris, spots, stains, and smears from sinks, slop sinks, toilets, urinals, andfountains with a germicidal solution. Fixtures will be disinfected and there shall be no dust,dirt, spots or debris on the fixtures.Furniture. Cleaning of furniture and tables requires dusting and/or damp wiping.Surfaces are to be free of dirt, dust, debris, marks, and film.Glass and window cleaning requires the removal of dirt, soil, smudges, fingerprints, andother foreign material from glass window, doors, partitions, or any other items, which mayconsist in whole or part of a glass, or similar material including mirrors. Glass surfaces shallbe free of all dirt, soil, smudges, streaks, smears, film, or any other foreign substances. Allexcess spray/solution must be removed from any surrounding trim or surfaces andglass/window surfaces shall have a uniformly bright appearance. Any items moved toaccomplish this task must be returned to their original positions.Policing. Policing is picking up paper, trash, empty bottles, containers, and otherdiscarded materials; spillages, accidents, plumbing failures, and inclement weather. Area(s)being policed shall be free of debris. Area(s) shall present an overall clean appearance.Polishing requires the use of a high-speed floor machine and a clean pad designed forpolishing or buffing. The floor should have a “non-yellowed” high-gloss appearance.Receptacles. Cleaning and disinfecting receptacles is defined as wiping or washingcontainers with a germicidal solution and replacing plastic liners. Receptacles shall beconsidered properly cleaned when both the inside and outside are clean, free of stains,dried refuse and odors, and a plastic liner replaced, if necessary.Refrigerators require cleaning outside surfaces, especially the handles with a germicidaldetergent solution. Outside surfaces shall present an overall clean appearance.Restrooms. Cleaning of restrooms requires the removal of trash, cleaning of floors,fixtures, urinals, toilets, receptacles, faucets, handles, dispensers, walls, partition stalls, anddoors with a germicidal solution. All glass, chrome, and stainless steel surfaces shall becleaned and buffed to a shine. Restrooms shall be considered properly cleaned when floorsare mopped and fixtures, urinals, toilets, waste receptacles, wash basins, faucets, handles,dispensers, partition stalls, and doors are cleaned with a germicidal solution. All glass,9

chrome, and stainless steel surfaces shall be cleaned and buffed to a shine, wastereceptacles emptied, and dispensers refilled.Scrubbing. Machine scrubbing requires the use of mechanized scrubbing/vacuummachines to be more aggressive than wet mopping; this may include large areas such ashalls, lobbies, garages, ramps, or similar large areas which would otherwise requireextensive labor to complete in a reasonable time period. Machine scrubbing, to beconducted twice each year, shall be held to the same quality standard as wet mopping andshall remove all scuff marks.Bath/Shower Stalls. Cleaning of shower stalls is defined as the removal of soap scum,mold, stains, and odors from surfaces (including grout) and cleaning the entire enclosurewith a germicidal solution or steam cleaning. Walls, ceiling, enclosures, grout, and fixturesare cleaned with a germicidal solution and chrome is buffed to shine. There shall be nomold and/or odor remaining.Smoking Area. The facilities are designated as smoke-free facilities. Ash butt containersoutside any buildings shall be cleaned by Contractor’s employees once per week as well asthe designated area where smoking is allowed to be free from cigarette butts and debris.Smoking area is to be policed and free of cigarette butts and debris.Spot cleaning requires the removal of dirt, soil, debris, liquids, stains, or other foreignmaterials from carpeted areas which can be accomplished by cleaning only the immediatelyaffected area where cleaning the whole area would not be necessary. Spot cleaning may beaccomplished by any of the methods contained herein and as dictated by the circumstancesof the soiling. Carpet spots shall be removed immediately with an approved carpet cleaningsolution in such a manner, which will not leave rings or discoloration. Spot cleaning shallremove completely any evidence of the soiling which necessitated the cleaning, and returnthe finish of the area affected to its pre-soiled condition without evidence of occurrence orcleaning.Sweeping/dust mopping requires the removal of loose dirt, dust, debris, and otherforeign material through either manual or mechanized methods, as appropriate for thelocation and situation. A swept area shall be free of all loose dirt, grit, lint, dust, debris, orother foreign material with no build up in corners, crevices, under or around furniture parts.All items moved to remove dirt shall be returned to their original location.Trash/waste removal requires the collection of all materials, which have been placedinto appropriate containers, and taken to a specified site for disposal. This exercise shall beconducted once a day, preferably after lunch. All trash/waste and soiled liners shall beremoved from all trash/waste containers, and a new trash/waste liner shall be fitted into allsuch containers.Vacuuming requires the mechanical removal of loose dust, dirt, soil, debris, and otherforeign material from carpeted floors and other items (e.g. couches, chairs, walls,curtains/drapes), which require this method of cleaning. There shall be no evidence of anydust or dirt or any other loose foreign material. Materials shall be left in a lint free state. Allitems moved during this process shall be returned to their original positions.10

Wet mopping requires the removal of built up dirt, soil, liquids, or other foreignmaterials from a floor using clean cotton or similar yarn type string mops (24 oz.) andmechanically wrung out so as to have sufficient neutral detergent and water solution ordisinfecting detergent and water solution. This shall include rinsing if required or asrecommended by the detergent manufacturer. A wet mopped floor shall be free of all dirt,debris, soil, liquids, or other foreign material. It will present a uniform appearance free ofstreaks, smudges, heel marks, or any other marks, which can be reasonably removedthrough this cleaning method. All splash marks/spots on walls and furniture/fixtures shall beremoved before completion of the wet mopping task. All items moved to accomplish thistask shall be returned to their original positions.Shredding may be required on an as-needed basis but the removal of shredding paperfrom the machines and property should be incorporated as a daily/routine activity.Recycling will be promoted to the maximum extent possible. All recycled bins should beemptied routinely and disposed of appropriately.ELECTRICALThe Contractor will maintain, repair and install electrical system components to includedisconnect devices, cables, wires, raceways, regulators, grounding equipment, wall switches,conduits, receptacles, intrusion alarms, installed lighting fixtures, as well as the parts andaccessories necessary to distribute the electricity to the using equipment.Electrical materials and equipment utilized by the Contractor will comply with existing codes.The overall quality of any repair will comply with applicable U.S. or local specifications orindustry standards provided by the COR and will be made in such a manner as to assure a safeand reliable electrical system. Contractor's electrical work will include:(1)Install, maintain and repair electrical wiring systems and associated switches,distribution panels, light sockets and outlet boxes.(2)Locate, diagnose and repair trouble occurring in power circuits, controls, switches,rheostats, thermostats, flow meters and stop controls.(3)Install, maintain and repair a wide variety of electrical fixtures, tools and appliances.(4)Replace fluorescent, incandescent, and HID light bulbs; replace fluorescent and HIDballasts; and install light fixtures.(5)Install, test and repair security lighting and floodlight systems. Replace lamps in securityand floodlight systems.(6)Inspect, test, clean, repair, and adjust electrical buzzer and bell circuits, light sockets,light fixtures, fans, switches, office and heating appliances, clock systems, rheostats andthermostats.(7)Install, test, maintain and repair electrical motors to include rewinding.(8)Test circuits and equipment, trace electrical problems to their cause and restore tonormal operation.11

(9)Maintain and repair electrical controls consisting of thermostats, valve operators,damper operators, pressure reducing valves, selector switches, gradual switches, solenoidair valves, duct humidistat and pressure switches.(10)Maintain calibration of test equipment in accordance with manufacturers’ standards.(11)Troubleshooting electrical problems relating to power surges and circuit breakerfailures, as well as identifying potential electrical and safety hazards. The contractor willinspect and repair the general distribution panel, when necessary; determine load capacity;and correctly load circuits and phases. The contractor will also identify and repair electricalshort circuits in the internal power distribution lines or switches and/or power supply.(12)Replace circuit breakers, MCCB, ELCB, assortment of bulbs, fittings, switches and socketoutlets of various amperage, burnt wires and fuses.(13)Perform Electrical Preventive Maintenance once a year as described below.In an emergency, take all possible measures to prevent hazards, ensure safety and maintainproperty. Promptly report to the COR.The contractor will be required to perform an annual electrical preventive maintenance per aseparately listed SOW below.The electrical system for our office requires a thorough and informed upgrade be undertaken torehabilitate the condition of the electrical system.The contractor will begin with the three elements that make up the electrical layout. They are: The Service Entry Layout The Panel Board The Branch CircuitsThe Service Entry (PHCN):The contractor is required to start the rehabilitation at this point.Confirm that the cables are of adequate current carrying capacity and that the conductors areproperly secured to the wall with insulated anchors. The contractor would also ensure that thepoint of entry is free from the accumulation of moisture and that the terminals are terminatedwith approved procedure without abrasion. Any spliced connector at the service entry shouldbe well wrapped and any bare wire is forbidden. All electrical work must pass city code.The service entry conductor should be checked for the following: burns, splices, abrasion andfor insulation that is completely intact. The acceptable service entry conductor is armoredentries of about 25 - 50 mm.The main panel board:The contractor shall proceed to evaluate and if necessary, replace the existing panel board witha higher capacity panel to accommodate any new and/or expanded installations.12

The amperage rating for the panel should be determined by the number and type of branchcircuits connected to it.Over current protect:The contractor would then determine the amperage for the fuses or circuit breaker and shouldnot exceed the current carrying capacity for the copper wire. The contractor shall bear in mindthat the following would also be present in the facility: Lighting Points.13 amps outlets.15 amp outlets.Water heaters.Air conditioning units.Refrigerators.Office equipment - Scanners, Copiers, PrintersThe contractor would, based on the load demand of these various elements determine theappropriate size for fuse rating for each of these: 5amps, 10amps, 15amps, 60amps etc. as thecase may be.The contractor shall also remember that for devices carrying a motor there is expected to be75% percent amperage allowance for starting current. The contractor shall also ensure that nocircuit has a fuse or circuit breaker with a high ampere rating than its wiring is designed to carry.The contractor shall be careful to ensure that the breakers are turned on and off repeatedly toensure, that in the event of an overload that the circuit shall indeed break.It is recommended that the air-conditioning circuit be isolated from the other electrical circuit.Branch Circuit:The contractor shall do the following with the branched circuits:The contractor shall replace all burned and charred cables. The contractor shall use between4mm and 6mm cables for the air conditioning units and run lighting points and outlets using2.5mm cables. The cables may be run on trays.The contractor shall mark the function of each branch circuit and it should be clearly and legiblymarked at the panel board(s).13

The contractor shall also ensure that each circuit is grounded at the circuit breaker/panelboards.AIR CONDITIONING(1)Perform air conditioning preventive maintenance. This will occur a minimum of twice ayear.(2)Install/replace air conditioning units, furnish gas, as needed;(3)Perform insulation tests, adjust relays, re-set circuit breakers, clean contact surfaces.(4)Inspect pumps for abnormal temperature, vibration, noise, and other troublesymptoms, and adjusting as necessary.(5)Inspect valves for restriction, leaks and other trouble symptoms, and adjusting asnecessary.(6)Perform periodic cleaning, washing and/or replacing of all air filters for cooling units, airhandling and fan coil units at all properties based on timelines recommended by theCOR. This will occur a minimum of once every (3) months. The terms "cleaning" means"dusting" where un-washable filters are used, "washing", where washable filters areused and "replacing" where un-washable/throwaway filters are used.(7)Inspect pipes and armaflex covering, ducts, valves, dampers, fittings, waste water andsewer lines, traps, catch basins, down-spouts, and gutters for clogging and loose joints,restrictions, leaks, and other faulty conditions; provide routine servicing such asretightening, caulking, lubricating, and performing first echelon maintenance.The contractor is required to perform AC preventive maintenance twice a year per a separatelylisted SOW below.The contractor will perform the following: The contractor will clean all evaporator and condenser coils on all the air-conditioningunits. The contractor will check refrigerant level for all air conditioners and adjust if necessary;the accepted pressure level for refrigerant is 60 PSI. The contractor will clean and adjust blower components using a high pressure blower oran appropriate tool to assure that the blower is free from any form of sludge. The contractor will inspect, clean or replace air filters as may be needed. The contractor will ensure that all water condensation lines are not clogged with dirt.The contractor will force high pressure air down through the waste pipe or using anappropriate means will ensure that the waste pipe is free from all forms of blockage. Thecontractor will upon reconnection of the waste pipe test to assure that the reconnectionwas done in a sufficiently acceptable manner to prevent the waste water for leaking intothe office. The contractor will ensure that each air conditioning unit has a functional breaker andthat the termination is intact, and free from charring and when such is discovered thec

and might include day-to -day maintenance work, and the purchase of maintenance stock. "Scheduled Maintenance Services" includes all routine maintenance functions per timelines as agreed upon and documented in the SOP. "Unscheduled Maintenance and Repair Services" includes minor maintenance and repair services which are not pre-identified.

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