Miami-Dade Transit Facilities Maintenance Division Equipment .
Miami-Dade TransitFacilities Maintenance DivisionEquipment & Maintenance PlanRoosevelt BradleyDirectorJune 2005
Table of ContentsIntroduction .1I. Overview of MDT Facilities Maintenance Division .2Miami-Dade Transit .2Brief History .3Mission .4Purpose/Philosophy.4Objectives .5Span of Control.5Maintenance of Facilities and Fixed Equipment.5Property Value .28Contract Services .30Elevators/Escalators.30Janitorial Service .31Extermination Services.37Walk Off Mats and Dust Control Products.37Landscaping & Lawn Maintenance Services.38Chemical Portable Toilets .40Waste Collection Services.41Organization .42General Superintendent, Power, Facilities and Control Systems Maintenance.42Chief, Facilities Maintenance .43Rail/Mover and Bus Facilities Maintenance .44Rail/Mover Facilities Maintenance.45Bus Facilities Maintenance.47MDT Contracts & Maintenance.49Planning/Scheduling .51Table of Organization.53II. Current Operating Practices.54Facilities & Equipment .54Facilities Division Maintenance Program Policy.54Preventive Maintenance .55Elevators & Escalators .60Contract Services Oversight.61Work Orders Generated .62Work Orders Closed.66Rehabilitation, Renovation and Replacement .67III. Demand .69Facilities & Equipment .69Inventory by Type and Service Life.70Roll-up of PM Activities by Facility .71Roll-up of PM Activities by Trade.73Routine Maintenance .76
Replacement and Rehabilitation Projects Programmed/Needs .86Potential Future Projects.89IV. Maintenance Requirements.91Preventive Maintenance .91Unscheduled Corrective Maintenance .93Contractor Maintenance .96V. Warranty Recovery .97Identification .97Recovery .97Enforcement .97VI. Facilities Division Maintenance Plan .99Implementation Monitoring .101Appendices .102
List of MDSTSTEATFMCCTOSWLFAmerican Society of Mechanical EngineersCentral Bus FacilityCitizen’s Independent Transportation TrustCenter for Urban Transportation ResearchCoral Way FacilityDepartment of Business and Professional RegulationDepartment of Procurement ManagementEnterprise Asset Management SystemFlorida Public Transportation AssociationFederal Transit AdministrationFiscal YearGeographic Information SystemsGeneral Services AdministrationMiami-Dade TransitMetromoverMetrorailMaintenance Request FormMaryland Transit AdministrationNational Association of Elevator Safety AuthoritiesNortheast FacilityOccupational Safety and Health AdministrationPreventative MaintenancePark & RidePeople’s Transportation PlanQuality Elevator InspectionRegional Transportation AuthorityRegional Transportation DistrictSouth Dade BuswaySouth Florida Water Maintenance DivisionSpecial Transportation ServicesTransit Equipment InventoryTransit Facilities Maintenance Control ClerksTransit Operating SystemWilliam Lehman Facility
Facilities Equipment & Maintenance PlanJune 2005Miami-Dade TransitFacilities Maintenance DivisionEquipment & Maintenance PlanIntroductionThis document is a statement of the processes and practices by which MiamiDade Transit (MDT) establishes proper maintenance of facilities, machinery, andequipment through the Facilities Maintenance Division.It describes theorganization of the Facilities Maintenance Division, details the assignment ofresponsibility for facility and equipment maintenance, outlines inspections androutine maintenance actions designed to ensure the proper care and maximumuseful service life of facilities and equipment, and presents the record-keepingsystem used to maintain permanent records of maintenance and inspectionactivity for buildings and equipment.Facilities Maintenance Division processes and practices, as outlined in this plan,comply with Federal Transit Administration (FTA) Circular 5010.1C, Chapter II,3e(5) and Circular 9030, Chapter V 5e.This plan is a living document based on current realities and assumptions and is,therefore, subject to future revision. This plan is updated on a regular basis toassist in the planning and operation of MDT Facilities Maintenance Division.The Facilities & Equipment Maintenance Plan is structured to present an overviewof MDT Facilities Maintenance Division followed by a discussion of currentoperating practices for facilities and equipment in terms of preventivemaintenance, rehabilitation and renovation, and replacement in Section Two.Section Three of the plan identifies facilities and equipment inventories andestimates current and future demands for preventive maintenance and repairs.Section IV translates the identified demands into maintenance manpowerrequirements. Warranty recovery maintenance plan requirements, includingidentification, recovery, and enforcement, are presented in Section V. Themaintenance plan is summarized in Section VI.Page 1 of 102
Facilities Equipment & Maintenance PlanJune 2005I. Overview of MDT Facilities Maintenance DivisionMiami-Dade TransitThe Facilities Maintenance Division is responsible for the maintenance of facilities,machinery, and equipment for Miami-Dade Transit (MDT), the transit departmentwithin Miami-Dade County government. MDT, which is the 16th largest publictransit system in the country and the largest transit agency in Florida, isresponsible for marketing and providing all public transit services in the County.The Miami-Dade County integrated public transportation system consists of fourmajor components: Metrobus fleet, providing service 24 hours per day and connecting mostareas of Miami-Dade County; Metrorail, an electrically powered, elevated rapid transit system thatoperates 20 hours per day stretching over 22 miles, from Dadeland throughHialeah to the Palmetto Expressway in Medley; Metromover, a 4.4-mile elevated people mover system, operating 20 hoursper day, that serves Miami's downtown Central Business District, includingOmni and Brickell; and, Paratransit, which provides two services: Medicaid Transportation andSpecial Transportation Services (STS).MDT’s annual operating budget is funded through direct operating revenues(passenger fares, passes, etc.), non-operating revenue that includes advertising,joint development leases, etc., the State of Florida's Department of Transportationand the Transportation Disadvantaged Trust Fund, and Miami-Dade Countygovernment. Funding for the capital budget falls into two categories: funds forrehabilitation or replacement of existing capital assets and funds spent foracquisition of new capital assets or expansion. A combination of federal, state,and local sources provide funding for these categories.On November 5, 2002, Miami-Dade County voters approved a one-half percentincrease in the sales tax to be used exclusively for improving transportation inMiami-Dade County and the creation of a Citizen’s Independent TransportationTrust (CITT) to implement the People’s Transportation Plan (PTP). PTPmandated service enhancements include free fares for all residents 65 or older orwho are Social Security beneficiaries; free Metromover for all passengers; 24-hourservice on Metrorail, Metromover, STS, and 11 Metrobus routes; and, morePage 2 of 102
Facilities Equipment & Maintenance PlanJune 2005frequent Metrorail and Metrobus service in peak and off-peak periods, Metrobusroute extensions, and other schedule adjustments to improve on-timeperformance.The significant growth that MDT has experienced over the years is expected tocontinue into the future. MDT’s unified transit system daily boardings of 270,000are projected to increase to 300,000 within the next three years as the Metrobusfleet expands from 760 to 1,190 buses in the next five years. A new maintenancefacility will be available next year; approximately 3,000 bus passenger solarenergized shelters will be installed; and, the South Miami-Dade Busway will beopened all the way to Florida City. Projected fiscal year (FY) 2004 increases inoperating miles for Metrobus, Metrorail, and Metromover are illustrated in thefollowing table:ModeMetrobusFY 2003 before PTPFY 2003 with PTPFY 2004 with PTPMetrorailFY 2003 before PTPFY 2003 with PTPFY 2004 with PTPMetromoverFY 2003 before PTPFY 2003 with PTPFY 2004 with 0,463167,8227.8%15.1%24.1%Brief HistoryFacilities Maintenance Division was organized in the late sixties when a smallgroup of maintenance personnel within bus maintenance was assignedresponsibility for maintenance of MDT’s Central bus facilities under the direction ofbus personnel. Facilities Maintenance Division was tasked with maintenanceoversight of the existing transit system. Initially, most maintenance work wascontracted-out, and Facilities Maintenance Division provided contract oversight toensure the quality of the contractors’ performance. In the early 1980s, significantgrowth occurred in the Miami-Dade Transit system. New bus garages andoperations centers were constructed at Coral Way and Northeast, and theMetrorail system opened in 1984. Eight Mechanics were hired to maintain the firstPage 3 of 102
Facilities Equipment & Maintenance PlanJune 2005ten miles of the new Metrorail system, and Facilities Maintenance, as a division,was assigned to Rail Operations.Since 1984, Facilities Maintenance Division has operated under the direction ofRail Operations, a consolidated Rail Operations/Bus Maintenance Department,Transit Engineering, and in 2003, Rail Services, where it resides today.Activities of the Facilities Maintenance Division are directed by the GeneralSuperintendent of Power, Facilities, and Control Systems Maintenance (pendingreclassification), who reports to the Assistant Director Rail Services. As MDT’stransit system gradually expanded, a greater percentage of work wasaccomplished in-house, and in FY 2004 the Division budget includes a total 113staff, functionally divided into 4 major operating areas: Rail/Mover Maintenance,Bus Maintenance, Contract Maintenance, each under the supervision of amanager, and Maintenance Scheduling.Present inventories indicate that Facilities Maintenance Division is responsible forthe maintenance of 123 buildings, stations and parking areas totaling 7.4 million sqft and occupying 343 acres in addition to over 5,100 individual pieces ofequipment.MissionIn 1996, key staff within MDT’s Facilities Maintenance Division developed thedivision’s mission statement for inclusion in the Rail Operations FacilitiesMaintenance Strategic Plan. The staff wanted the statement to reflect theDivision’s responsibilities (to avail facilities for use by customers and employees)and goals (safe and secure facilities).“To ensure the availability of safe, reliable, efficient andsecure facilities and equipment for MDT customers andemployees”Purpose/PhilosophyFacilities Maintenance Division provides safe and secure transit facilities andequipment for Metrobus, Metrorail, and Metromover customers and employees,while ensuring courtesy and convenience to customers at all times. Factors suchas safety considerations, time constraints, budget demands, and workloadconditions, are primary concerns in the prioritization, review, and scheduling of allmaintenance work processed by the Division.Page 4 of 102
Facilities Equipment & Maintenance PlanJune 2005Objectives Facility Availability – to ensure facilities, including stations, supportbuildings, maintenance shops, office and parking facilities are operationaland available to customers and employees Equipment Availability – to ensure that facility equipment, includingelevators, escalators, and station and shop equipment, is maintained formaximum availability Facility Appearance – to ensure that all facilities, including stations, supportfacilities, office and parking facilities, are clean and present a safe andcomfortable environment for customers and employees Facility Improvements – to modify or change existing facilities in support ofon-going operations within engineering and building code requirementsSpan of ControlThe Facilities Maintenance Division is responsible for a variety of in-house andcontracted services for Miami-Dade County properties. These services include butare not limited to:Items commons to most facilities identified below include: emergency generators,lighting, HVAC, and power distribution systems.Maintenance of Facilities and Fixed EquipmentCentral DivisionN.W. 32nd AvenueMiami, FL 3314227 acresAdministration3300 N.W. 32nd AvenueMiami, FL 33142 Administrative services, personnel, transit information, scheduling, servicemanagement, bus operations, and human resources0.40 acres30,000 sq ft315 parking spacesConstructed in 1969Emergency Generator (Maintained by GSA)Page 5 of 102
Facilities Equipment & Maintenance PlanJune 2005Transportation3300 N.W. 32nd AvenueMiami, FL 33142 Dispatch area, drivers’ room, locker area, Superintendent’s office, supervisors’rooms, secretarial space, conference room, and bus operator training area0.17 acres15,000 sq ftConstructed in 1985Emergency Generator (Maintained by GSA)Warehouse3331 N.W. 32nd AvenueMiami, FL 33142 Materials Management long-term storage holding area3,300 sq ftConstructed in 1983Paratransit Regulation and Services3000 N.W. 32nd AvenueMiami, FL 33142 Building houses Passenger Transportation Regulatory Department, theParatransit Technical Support Group, and Paratransit Services3,800 sq ftPurchased in 1980Operations & Inspection Garage3411 N.W. 31st StreetMiami, FL 33142 Bus maintenance facility that provides general repair, preventive maintenance,air conditioning repairs, dynamometer testing, front end alignment testing andrepair, body shop repair, and tire replacement/repair. Major equipmentincludes: Hydraulic and electric bus lifts Shop air compressors Overhead cranes Other shop equipment to support vehicle repair Fueling and cleaning systems that operate nightly to prepare for nextday operations Bus Wash Facility0.98 acres50,000 sq ft75 parking spacesConstructed in 1983Page 6 of 102
Facilities Equipment & Maintenance PlanJune 2005Central Major Overhaul Garage3295 N.W. 31st StreetMiami, FL 33142 Bus maintenance facility that provides body work, major overhaul, and partsrebuilding. Major equipment includes: Overhead cranes Steam cleaners Sheet metal benders Paint booth extractors Bus jacks A/C compressors Drill presses Fume extractors Welding machines Emergency Generator (Maintained by GSA)89,100 sq ft99 parking spacesOriginally constructed in 1969, remodeled in 1983Metrobus Maintenance Control3311 N.W. 31st StreetMiami, FL 33142 Offices for Metrobus Maintenance Control staff and Facilities Division staff0.25 acres5,900 sq ftConstructed in 1983Materials Management Warehouse3401 N.W. 31st StreetMiami, FL 33142 Main warehouse of parts for MDTHouses various building systems: Lighting HVAC Loading docks Power distribution37,000 sq ftConstructed in 1985Page 7 of 102
Facilities Equipment & Maintenance PlanJune 2005Coral Way Division2275 S.W. 74th AvenueMiami, FL 3314718 AcresTransportation Provides a dispatch area, drivers’ room, Superintendent’s offices, trainingroom, and offices for instructorsPublic services and access are provided by Special Transportation Services(STS), which is housed on the 2nd floor of the Transportation Building11,700 sq ftConstructed in 1981Maintenance Building & Service Area Bus maintenance facility for regular maintenance, repair, inspections, andminor bus painting that houses: Hydraulic and electric bus lifts Shop air compressors Oil and water separators Bus painting equipment Chassis dynamometer Optical wheel alignment machinery Other shop equipment to support vehicle repair Lunch room, and office space for superintendent, foreman, and clerks Two drive-thru bus washers Fuel facility to dispense diesel, gasoline, oil, water, and air Employee locker room Foreman’s office Cyclone vacuum system Steam cleaning facilities Cleaning tanks for small and large bus parts Steam cleaners for heavy grease removal Emergency generators, which are maintained by General ServicesAdministration (GSA) 78,900 sq ft 298 parking spaces Bus parking: 116 - 30 ft; 158 - 40 ft; and, 25 - 60 ft Opened July 19, 1981Page 8 of 102
Facilities Equipment & Maintenance PlanJune 2005Northeast Division360 N.W. 185th StreetMiami, FL 3317919.5 AcresTransportation Provides a dispatch area, drivers’ room, Superintendent’s offices, trainingroom, and offices for instructorsTransit Customers Services is housed in the Transportation Building12,000 sq ftOpened December 1985Maintenance Building & Service Area Bus maintenance facility for regular maintenance, repair, servicing,inspections, complete bus painting that houses:Inspection pits with hydraulic liftsBody repair and paint shopMetal and machine shopsMechanics training classroomParts Storage areaLunch room, and office space for superintendent, foreman, and clerksElectric bus liftsShop air compressorsOther shop equipment to support vehicle repairTwo drive-thru bus washersFuel facility to dispense diesel, gasoline, oil, water, and airEmployee locker room and foreman’s officeCyclone vacuum systemSteam cleaning facilitiesCleaning tanks for small and large bus partsSteam cleaners for heavy grease removalEmergency generators (maintained by GSA)79,000 sq ft287 parking spacesBus parking: 219 spacesOpened December 1985Page 9 of 102
Facilities Equipment & Maintenance PlanJune 2005South Miami-Dade Busway 8.2-mile roadway for Metrobus running adjacent to US 1 extending fromDadeland South Metrorail Station to S.W. 200 Street30 Busway Stations totaling 40,000 sq ft are located along the BuswayEach Station location contains a shelter, benches, lighting, bus bay lanes,storm drainage, an approximately 10’ wide asphalt bike path, andapproximately 6’ wide concrete sidewalk, and an approximately 11’ wideconcrete station base.Detailed information an each Busway Station is presented below.South Miami-Dade Busway ceptaclesAtAtNameLengthLengthAt StationStationStationSW 104 SB60’255’211SW 104 NB60’250’211SW 112 SB40’250’111SW 112 NB40’250’111SW 117 SB40’200’110SW 117 NB40’200’111SW 124 SB40’250’111SW 124 NB40’250’111SW 128 SB40’240’111SW 128 NB40’240’111SW 136 SB80’330’221SW 136 NB60’330’221SW 144 SB80’300’221SW 144 NB80’300’221SW 152 SB80’380’221SW 152 NB80’340’221SW 160 SB40’250’111SW 160 NB40’210’111SW 168 SB40’275’111SW 168 NB40’250’111SW 173 SB60’270’211SW 173 NB60’270’211Indigo SB80’620’221Indigo NB80’610’221SW 184 SB60’260’211SW 184 NB60’290’211Marlin SB40’230’111Marlin NB40’285’111SW 200 SB80’300’221SW 200 NB80’310’22130 Stations1,700’8,795’464029Note: SB Southbound and NB Northbound; Electricity, water, janitorial orstorage rooms, and restrooms are not available at the StationsPage 10 of 102
Facilities Equipment & Maintenance PlanJune 2005Busway Phase IIBusway Phase II, an extension of the existing South Miami-Dade Busway, willcontinue the Busway south 11.48 miles beyond the existing Busway in CutlerRidge. The extension is part of the Florida Public Transportation Association(FPTA) Bus Rapid Transit effort.MDT is developing this project in two parts. Segment One extends the Busway 5miles to SW 264 Street; Segment Two, consisting of 6.48 miles, will reach SW 344Street.Construction plans include: 5 (five) bridges, which are maintained by South Florida Water ManagementDistrict (SFWMD)12 (twelve) additional bus stations replete with amenities, such astelephones and newspaper racksLandscaping the length of the project with plants native to FloridaContinuation of the South Florida Greenway, a bike path spanning thesouthern end of the stateThe total investment for construction of this transportation project is an estimated 43 million. Full responsibility for Busway Phase II is being undertaken by MDT,including engineering and construction of the 11-mile extension. The project isexpected to be completed in 2006.A map of the South Miami-Dade Busway, which highlights Phase I and Phase II,follows:Page 11 of 102
Facilities Equipment & Maintenance PlanJune 2005Phase IPhase IIPark & Ride LotsServing the South Miami-Dade Busway:Page 12 of 102
Facilities Equipment & Maintenance PlanJune 2005 Busway / S.W. 152 Street: 126 parking spaces30-year Memorandum of Understanding between MDT and Miami-Dade Parksin November 1999 for joint use of parking lot, which adjoins Palmetto GolfCourse; MDT prepaid rent for first 10 years to facilitate modifications, redesign, and lighting improvements, which increased parking spaces from 76 to126 for MDT and provide 264 spaces for Parks; Construction began in June2002 and was completed in February 2003Busway / S.W. 168 Street: 149 parking spacesSite, which is leased by MDT from a private landowner, opened on December16, 2002Busway / S.W. 244th Street: 100 parking spaces100-space Park & Ride Lot was recently constructed on the 0.96 acre site,which is leased by MDT from a private landowner, will be available for parkingwhen Busway construction reaches the locationServing Other Bus Routes: S.W. 152nd Street at Florida’s Turnpike: 125 parking spacesSince 1975, MDT has used the 2.5 acre Park & Ride Lot containing 125parking spaces; County may use the lot for transportation purposesKendall Hammocks Town Centre, S.W. 104th Street and 142nd Avenue: 50parking spacesPrivately owned lot leased by MDT for a nominal feeGolden Glades at State Road 7 & NW 163rd Street: 1,370 parking spacesFlorida Department of Transportation lot leased by MDT; oldest and mostheavily used Park & Ride facility in Miami-Dade CountyMiami-Dade College, S.W. 104th Street and 113th Avenue: 50 parking spacesLot located on Miami-Dade College campus leased by MDTPage 13 of 102
Facilities Equipment & Maintenance PlanJune 2005Bus TerminalsGovernment Center Bus Bay30 S.W. 1st Avenue (Flagler & S.W. 1st Street)Miami, FL 33130 LightingSignagePavingLandscaping163rd Street Mall1421 N.E. 163rd StreetMiami, FL 33162 LightingBus Stops 9,200 County-wide (as of December 2004) /-12 sheltersAll signage installation and maintenanceMiami-Dade Transit bus routes are identified on the following map of Miami-DadeCounty:Page 14 of 102
Facilities Equipment & Maintenance PlanJune 2005Miami-Dade Transit Bus RoutesPage 15 of 102
Facilities Equipment & Maintenance PlanJune 2005William Lehman Center6601 N.W. 72nd AvenueMiami, FL 33166Operations and Maintenance Building houses: Administrative officesClerical and records spaceMaintenance of Way servicing and staging areasMajor and small parts storageElectronics and major component repairInspection areas for vehicle maintenance and Maintenance of Way equipmentTrain ControlCommunications CenterBlowdown areaProduction shop facilities for heavy repairsTraction Power Substation, which supplies all power to the yard and otherbuildings on site and serves as the link-up between the yard and Florida Powerand Light CompanyThree Train Control and Communications satellite buildingsVehicle Wash Facility for cleaning trainsThree storage warehousesIrrigation SystemIndustrial Waste System, including two oil/water separators and twenty-sevenpitsSite storm drainageMajor equipment includes: Overhead cranes JIV cranes Wheel truing machine Wheel boring machine Wheel press Vehicle lifts Air compressors Mobile emergency generators A/C chillers, cooling towers, and units Water pumps Exhaust fans Halon systems Sprinkler pre-action systems81 acres228,873 sq ftConstructed in 1983Page 16 of 102
Facilities Equipment & Maintenance PlanJune 2005Metrorail Line & Tail Track 22.9-mile double track, single line, electrically powered elevated rapid transitsystemFacilities responsible for: Maintenance and removal of graffiti on support columns Maintenance of asphalt bike path Maintenance of bike path bridge All Metrorail signage installation and maintenance Liaison with Public Works for landscape maintenance functions Large debris removal Men’s and Ladies’ Restrooms Septic Tank and Drain field Power Distribution and Lighting A/C Systems Fire Sprinkler System Fire Suppression System (Halon) Exhaust FansMetrorail Stations 22 Stations stretching over 22 miles, from Dadeland South Station to thePalmetto Station in Medley Major equipment housed at all stations includes: Exhaust fans Sump pumps Storm drains Fire Suppression System (Halon) Deluge system Fire sprinkler system Plumbing fixtures Electrical distribution panels Lighting fixtures Station emergency lighting power system/power distribution fed fromTrain Control and Communications UPS Lightning protection systems Various components that provide passengers with access to theMetrorail system Operating support systems such as Train Control, Traction Power, aswell as Rest Room facilities Irrigation systems Water features Industrial waste system, including oil/water separator Septic Tank and Drain field Station Structural Inspections are performed by the Transit Bridge InspectionSection at prescribed intervals Repairs are completed by the Transit Track & Guideway DivisionPage 17 of 102
Facilities Equipment & Maintenance PlanJune 2005MetrorailStationDadeland South9090 So Dixie HwyDadeland South9150 Dadeland BlvdDadeland North8300 So Dixie HwySouth Miami5801 So Dixie HwyUniversity5500 Ponce de LeonDouglas Road3100 Douglas RdCoconut Grove2780 S.W. 27th AveVizcaya3205 S.W. 1st AveBrickell785 S.W. 1st AveGovernment Center138 N.W. 1st StOvert
Facilities Maintenance Division was organized in the late sixties when a small group of maintenance personnel within bus maintenance was assigned responsibility for maintenance of MDT's Central bus facilities under the direction of bus personnel. Facilities Maintenance Division was tasked with maintenance oversight of the existing transit system.
The Miami-Dade Aviation Department (MDAD) operates the Miami-Dade County Airport System which consists of Miami International Airport (the Airport or MIA) and four general aviation (GA) and training airports: Miami-Opa locka Executive Airport (OPF), Miami Executive Airport (TMB), Miami Homestead General Aviation Airport (X51), and Dade-Collier .
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