Fairfield County Probate Court Local Rules Of Practice

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FAIRFIELD COUNTYPROBATE COURTLOCAL RULES OFPRACTICEAmended Effective May 14, 2018TERRE L. VANDERVOORTProbate Judge224 E. Main Street, Lancaster, Ohio 43130Phone: (740) 652-7464 Fax: (740) 687-0942Website: www.fairfieldcountyprobate.comPC Local Rules Eff. 05-14-18Edit 7-28-21

INTRODUCTIONTOFAIRFIELD COUNTY PROBATECOURT LOCAL RULES OFPRACTICEFairfield County Probate Court adopted these Local Rules of Practice to facilitate theprompt disposition of cases in our Court. The Rules create uniform policies and procedures to aidthe Court in handling each case in a fair, impartial, and efficient manner. The Rules should alsohelp minimize mistakes, delays, and misunderstandings by clearly describing Court requirements.These Rules supplement the Rules of Superintendence for the Courts of Ohio. It isimportant to understand that our Local Rules do not replace any statutory requirements, case lawor other procedural rules relating to probate cases. These Local Rules reflect our Court’s methodof achieving legal compliance in a practical, effective way that enables the Court to fulfill itsobligation to oversee probate proceedings.Each Local Rule has two components. The first component is the actual Rule, numberedto generally correspond to the appropriate Rule of Superintendence. The second component is a“Best Practice” section, which provides practical guidance on how to comply with the Rule. Theactual Rules are mandatory. The Best Practice is merely a suggestion.Throughout these Rules you will find parenthetical references to specific local formsrelating to the particular subject. In the electronic version of the Rules, the form references arehyperlinked to the actual form – clicking on the form reference will pull up the actual form. AllSupreme Court forms and local forms are on our Court’s website. These Rules do not referenceevery available form, so always check our website to confirm that you are using the appropriateforms.IMPORTANTTHESE RULES APPLY EQUALLY TO EVERY PERSON INVOLVED IN A PROCEEDING IN FAIRFIELDCOUNTY PROBATE COURT, REGARDLESS OF WHETHER THE PERSON IS OR IS NOT REPRESENTEDBY AN ATTORNEY. THERE ARE NO SPECIAL EXCEPTIONS OR MORE LENIENT STANDARDS FORPERSONS WHO REPRESENT THEMSELVES WITHOUT THE ASSISTANCE OF LEGAL COUNSEL.PC Local Rules Eff. 05-14-18Edit 7-28-21

Table of ContentsSuperintendence Rule 2Definitions .Local Rule 2.1Special TermsLocal Rule 2.2Statutory DefinitionsLocal Rule 2.3Meaning of Certain PhrasesSuperintendence Rule 5Local Rules of Court . 3Local Rule 5.1Adoption of Local RulesLocal Rule 5.2Effective Date and ApplicationLocal Rule 5.3AmendmentLocal Rule 5.4Court DiscretionSuperintendence Rule 8Court Appointments . 4Local Rule 8.1Appointment ProcessLocal Rule 8.2Master ListsLocal Rule 8.3CompensationSuperintendence Rule 9Court Security Plans .Local Rule 9.1AdoptionLocal Rule 9.2ApplicationSuperintendence Rule 11RecordLocal Rule 11.2TranscriptsLocal Rule 26.15Recording of Proceedings . 6Local Rule 11.1Superintendence Rule 261Court Records Management and Retention . 8ScheduleSuperintendence Rule 51Standard Probate Forms . 9Local Rule 51.1Ohio Supreme Court FormsLocal Rule 51.2Fairfield County Prescribed FormsPC Local Rules Eff. 05-14-18Edit 7-28-21

Superintendence Rule 52Specifications for Printing Probate Forms .Local Rule 52.1Standard Prescribed FormsLocal Rule 52.2Acceptance for FilingSuperintendence Rule 53Hours of Court . 11Local Rule 53.1Normal Court HoursLocal Rule 53.2Marriage License Bureau HoursLocal Rule 53.3Hearing ScheduleSuperintendence Rule 54Conduct in Court . 12Local Rule 54.1ExpectationsLocal Rule 54.2RecordingSuperintendence Rule 55Examination of Probate Records .Local Rule 55.1Public RecordsLocal Rule 55.2Confidential RecordsSuperintendence Rule 56Extensions in Non-Litigation MattersLocal Rule 56.2Continuances in Litigation MattersLocal Rule 56.3Who Must SignFilings and Judgment Entries Local Rule 57.1GeneralLocal Rule 57.2Content of FilingsLocal Rule 57.3Special Filing RequirementsLocal Rule 57.4Method of FilingLocal Rule 57.5Judgment EntriesSuperintendence Rule 58Local Rule 58.113Continuances 14Local Rule 56.1Superintendence Rule 5710Deposit for Court Costs .1621Court CostsPC Local Rules Eff. 05-14-18Edit 7-28-21

Local Rule 58.2Form of PaymentSuperintendence Rule 59Wills .Local Rule 59.1Safekeeping of WillLocal Rule 59.2Probate of WillLocal Rule 59.3Filing for Record OnlySuperintendence Rule 60Application for Authority to Administer .Local Rule 60.1Special Administrator for Estate InvestigationLocal Rule 60.2Application for Authority to AdministerLocal Rule 60.3Nonresident FiduciarySuperintendence Rule 61Appraisers Local Rule 61.1Appointment of AppraiserLocal Rule 61.2Alternative Valuation MethodLocal Rule 61.3Appraiser CompensationSuperintendence Rule 62Claims Against Estate .Local Rule 62.1GeneralLocal Rule 62.2Summary InsolvencyLocal Rule 62.3Full Insolvency Proceeding22243032Superintendence Rule 63Application to Sell Personal Property .34Superintendence Rule 64Accounts .35Local Rule 64.1GeneralLocal Rule 64.2Accounts in Decedent’s EstatesLocal Rule 64.3Accounts in Guardianships and ConservatorshipsLocal Rule 64.4Accounts in Testamentary Trusts and Other FiduciariesSuperintendence Rule 65Local Rule 65.1Land Sales 42Title IssuesPC Local Rules Eff. 05-14-18Edit 7-28-21

Local Rule 65.2Additional RequirementsLocal Rule 65.3Contested Land SalesSuperintendence Rule 66Guardianships . 44Local Rule 66.1GeneralLocal Rule 66.2Guardianship of MinorsLocal Rule 66.3Guardianship of Mentally Incompetent AdultLocal Rule 66.4Emergency Guardianship ProcedureLocal Rule 66.5ConservatorshipsSuperintendence Rule 67Estates of Minors .Local Rule 67.1GeneralLocal Rule 67.2WithdrawalsSuperintendence Rule 68Settlement of Injury Claims of Minors .Local Rule 68.1GeneralLocal Rule 68.2Structured SettlementLocal Rule 68.3Attorney FeesLocal Rule 68.4Withdrawal or Hypothecation5153Superintendence Rule 69Settlement of Claims of or Against Adult Wards .55Superintendence Rule 70Settlement of Wrongful Death and Survival Claims .56Local Rule 70.1GeneralLocal Rule 70.2Wrongful Death TrustsLocal Rule 70.3Attorney FeesSuperintendence Rule 71Counsel Fees . 58Local Rule 71.1GeneralLocal Rule 71.2Attorney Fees in Decedent’s EstatesLocal Rule 71.3Attorney Fees in GuardianshipsPC Local Rules Eff. 05-14-18Edit 7-28-21

Local Rule 71.4Attorney Fees in TrustsLocal Rule 71.5Attorney Fees in Wrongful Death and Minor’s SettlementsLocal Rule 71.6Attorney Fees in Other Probate MattersSuperintendence Rule 72Executor’s and Administrator’s Commissions .Local Rule 72.1Determination of FeesLocal Rule 72.2LimitationsSuperintendence Rule 73Guardian’s Compensation . 69Local Rule 73.1Determination of Compensation (Non-Indigent)Local Rule 73.2Determination of Compensation (Indigent)Local Rule 73.2LimitationsSuperintendence Rule 74Trustee’s Compensation .Local Rule 74.1Determination of CompensationLocal Rule 74.2LimitationsSuperintendence Rule 75Self-RepresentationLocal Rule 75.2Fiduciary BondsLocal Rule 75.3Contact InformationLocal Rule 75.4Disabilities AccommodationsException to Rules .Local Rule 76.1Exceptions by CourtLocal Rule 76.2Exceptions by PartySuperintendence Rule 7772Local Rules . 74Local Rule 75.1Superintendence Rule 7667Compliance .Local Rule 77.1GeneralLocal Rule 77.2Citation ProcessLocal Rule 77.3Citation Hearing7980PC Local Rules Eff. 05-14-18Edit 7-28-21

Local Rule 77.4SanctionsSuperintendence Rule 78Case Management .Local Rule 78.1GeneralLocal Rule 78.2Decedent’s EstatesLocal Rule 78.3Guardianships and ConservatorshipsLocal Rule 78.4TrustsLocal Rule 78.5AdoptionsLocal Rule 78.6Name Change ProceedingLocal Rule 78.7Mental Illness CasesLocal Rule 78.8Withdrawal or Removal of FiduciaryLocal Rule 78.9Withdrawal or Removal of Counsel84Local Rule 78.10 Civil LitigationPC Local Rules Eff. 05-14-18Edit 7-28-21

Superintendence Rule 2DefinitionsLocal Rule 2.1Special TermsFor purposes of these Rules, the following words, phrases and abbreviations beginning with capitalletters are defined terms with the specific meanings stated below.A.Calendar DaysThe phrase “Calendar Days” means every day, including weekends and holidays.B.CourtThe word “Court” means the Probate Division of Fairfield County Court of Common Pleas.C.Court DaysThe phrase “Court Days” means Monday through Friday, except legal holidays andemergency closings. Legal holidays are set by the Fairfield County Commissioners.Emergency closings are those days, or portions of days, in which the Fairfield CountyCommissioners have delayed or closed all County offices.D.FiduciaryThe word “Fiduciary” means all types of fiduciaries subject to jurisdiction of the Court, asdefined in R.C. §2109.01. The word includes, without limitation, an administrator, specialadministrator, administrator with the will annexed, executor, commissioner, guardian,conservator and testamentary trustee.E.FC FormThe phrase “FC Form” means the forms the Court prescribes for use in proceedings inFairfield County Probate Court, all of which are available on the Court’s website.F.R.C.The abbreviation “R.C.” means the Ohio Revised Code.G.RulesThe word “Rules” means these Fairfield County Probate Local Rules of Practice.H.SC FormThe phrase “SC Form” means the standard forms the Ohio Supreme Court prescribes for usein probate proceedings.I.Sup. R.J.The abbreviation “Sup. R.” means the Rules of Superintendence for the Courts of Ohio.HearingWhen used without additional qualifiers, the term “hearing” means either an oral hearing,where parties provide oral testimony in front of a judicial officer, or a non-oral hearing wherethe judicial officer reviews all filed documents without causing any party to appear before theCourt. Unless the Ohio Revised Code or the Rules of Superintendence provide for a specifictype of hearing, the Court may utilize its discretion in individual cases to determine the typeof hearing is set.1

Local Rule 2.2Statutory DefinitionsDefined words and phrases in statutes or other legal rules or regulations have the same meaningfor purposes of these Rules.Local Rule 2.3Meaning of Certain PhrasesThe following phrases, although not capitalized, have the meanings described below for purposesof these Rules.A.Applicable LawThe phrase “applicable law” means all statutes, case law, rules, regulations, codes and everyother form of legal authority that directly or indirectly relates to the issue or matter.B.Exceptional CircumstancesThe phrase “exceptional circumstances” is a higher standard than reasonable cause, andmeans events that were completely unanticipated and not reasonably foreseeable such that itwas highly improbable in the exercise of diligence and attention that the situation could havebeen avoided. Examples of exceptional circumstances include death, physical or mentaldisability, prolonged serious illness or injury, act of God, and similar unavoidable events.C.Reasonable CauseThe phrase “reasonable cause” is a lower standard than exceptional circumstances, andmeans a genuine, plausible and justifiable excuse for an act or omission that, althoughpossibly anticipated or foreseeable, could not be avoided with normal diligence and attentionto the matter.D.Timely MannerThe phrase “timely manner” means that an act was performed before expiration of the timerequired for that act to be completed under applicable law or under these Rules.Best PracticeLocal Rule 2.1Be careful to check whether a particular time requirement in these Rules is tied to “Calendar Days” or “Court Days.”“Calendar Days” includes every day, regardless of whether the Court is open that day or not. “Court Days” are onlythose days that the Court is open. If a Rule is silent, assume that it means “Calendar Days.”Local Rule 2.2Statutes often have their own defined terms. Be sure to check the statute to see if there are special terms that applyto your situation. Remember that statutes have priority over these Rules. There should not be any conflicts betweenthe defined terms in these Rules and those in statutes, but if there is, the statutes control.Local Rule 2.3It is important to understand the difference between “Exceptional Circumstances” and “Reasonable Cause.” In yourfilings, be sure to explain in clear, concise terms why the facts of your situation fit the required standard. Vague orincomplete explanations will not help your cause, and may result in the Court denying your request. Help the Courtunderstand your request by providing legitimate and understandable reasons.2

Superintendence Rule 5Local Rules of CourtLocal Rule 5.1Adoption of Local RulesUnder the authority of R.C. §2101.04 and Sup. R. 5, the Court adopts these Rules as the local rulesof practice for Fairfield County Probate Court. These Rules supplement applicable statutes,Rules of Superintendence, Ohio Rules of Civil Procedure and other law pertaining to probateproceedings.Local Rule 5.2Effective Date and ApplicationThese Rules are effective beginning July 1, 2017. These Rules apply to all cases on or afterthat date, regardless of whether the case is pending, reopened or newly filed.Local Rule 5.3AmendmentThe Court may amend these Rules if the Court determines that the amendments would bebeneficial or necessary to comply with changes in the law.Local Rule 5.4Court DiscretionThe Court may modify or waive the application of any of these Rules if the Court determines, inits sole discretion, that the particular circumstances warrant it. Modification or waiver in onecircumstance does not create a precedent that the Court will grant a modification or waiver insimilar or different circumstances.Best PracticeLocal Rule 5.1It is always important to verify what an applicable statute requires in a particular situation first because statuteshave priority over these Rules. Likewise, the Rules of Superintendence and Civil Rules have priority over these Rules.The Local Rules are intended to provide guidance in how to carry out the statutory requirements, but they do notreplace or overrule any statutes or superior rules.Local Rule 5.2These Rules go into effect on July 1, 2017. They apply to all cases that are pending on that date, and to new casesthat are started on or after that date. It would be nearly impossible to apply old rules to pending cases and new rulesto new cases. Therefore, these Rules apply to all cases after the effective date.After the effective date of these Rules, please do not use any of the local forms or other local procedures thatpreviously applied. The Court’s website contains all of the new forms you should use, including checklists for eachtype of probate procedure. These Local Rules explain the acceptable procedures that apply after the effective date.Local Rule 5.4Obviously, there will be situations that are unique and do not fit squarely within the requirements in these Rules. Inthose unusual situations, the Court will work with you to be sure these Rules do not result in unfair treatment ofyour case. Lack of diligence in addressing unusual problems will likely not be sufficient to convince the Court to waiveor modify a particular Rule.If you anticipate problems, bring them to the attention of the Court as early as possible so we can work throughsolutions together. Waiting until the last minute to raise issues with the application of a particular Rule will likelydelay your case and may make the situation worse.3

Superintendence Rule 8Court AppointmentsLocal Rule 8.1Appointment ProcessThe Court will make appointments from its appointment lists in a manner that will best assure theequitable distribution of appointments among the qualified appointees. The Court’s selectionprocess will take into account the type, complexity and special requirements of the particular case,as well as the skill, experience and current caseload of the available appointees. To the extent thatall other factors are equal, the Court will make appointments on a rotating basis.Local Rule 8.2Master ListsThe Court will create a separate master lists of persons who are eligible for appointment asattorney, guardian ad litem, commissioner, Fiduciary, trustee, or other capacity. Prospectiveappointees may request the Court to add them to one or more list upon demonstrating to theCourt that they possess the necessary skills, experience and licensure Ohio law or the Courtrequires for the position. The Court may periodically review its appointment lists to assure thatall eligible appointees continue to meet the Court’s qualification criteria and the Court has theauthority to remove any attorney from the list if the attorney does not meet the Court’s criteria.Local Rule 8.3.CompensationPersons whom the Court appoints to serve in any capacity are entitled to reasonable compensationas the Court determines. The Court may create standard compensation rates for different types ofappointments, which the Court will provide to all available appointees and persons who request tobe included on the appointment lists.Best PracticeCourt appointments are a good way for newer attorneys and those transitioning into probate practice to gainvaluable experience handling probate cases. It is also a way for experienced probate attorneys to occasionally sharetheir expertise in more complex cases.Compensation in court-appointed cases normally is not as high as in private cases, but usually the Court is able toprovide some compensation to the appointed attorney. It is best to discuss the scope of the case and thecompensation with the Court before accepting the appointment.4

Superintendence Rule 9Court Security PlansLocal Rule 9.1AdoptionThe Court has adopted and implemented a plan for court security which is not treated as publicrecord.Local Rule 9.2ApplicationAll persons entering the Fairfield County Courthouse for any reason are subject to the securityplan, including the security screening procedures upon entering the building.Best PracticeKeep in mind that everyone entering the Fairfield County Hall of Justice must first go through security. While thatis usually a fast process, it is always best to arrive at least 10 minutes early for any hearing or appointment incase there are delays at the security station.5

Superintendence Rule 11Recording of ProceedingsLocal Rule 11.1RecordThis Rule describes the circumstances under and the means by which the Court will recordproceedings.A.Contested MattersThe Court digitally records all hearings and trials in contested matters, and in all proceedingsin which the law requires recording of the proceeding. The Court’s recording is the officialrecord of the proceeding.B.Other ProceedingsIn non-contested matters, the Court may record the proceeding at its discretion. Any party orthe party’s attorney may request that the Court record a proceeding in a non-contested matter.The request may be made orally or in writing, but must be made before the proceedingbegins.C.Alternative MethodsIf a party, other person with an interest in the matter, or their respective attorney desires arecord of a proceeding by means other than digital recording, whether by stenographic, videoor other recording method, the requesting person must obtain the Court’s permission at leastthree Court Days in advance of the proceeding. If granted, the requesting person isresponsible for making all arrangements and for paying all costs associated with thealternative recording. Alternative recording methods are in addition to, and not inreplacement of, the Court’s digital recording. The Court’s recording will be the officialrecord of the proceeding.D.ProhibitionNo person, including media representatives, are permitted to make, or cause to be made, anyother audio or visual recording of any proceeding in our Court without the Court’s priorpermission.Local Rule 11.2TranscriptsThis Rule describes the means by which a person may obtain a transcript of the recording of anyproceeding in this Court.A.Retention of RecordingsThe Court maintains its digital recordings of proceedings for at least two years pursuant tothe Court’s record retention policy. Any person desiring to maintain the recording longerthan that may do so by obtaining a copy of the recording from the Court in the mannerdescribed in this Rule before expiration of the two-year period.B.Who May Request CopyAny person may request a copy of the recording or transcript of any proceeding, except incases that are confidential by law or by Court order. Only a party or a party’s attorney mayrequest a copy of the recording or transcript of a proceeding that is confidential by law or byCourt order.6

C.Request for CopyAny person who is permitted by these Rules to obtain a copy of the Court’s recording of aproceeding may do so by filing with the Court a request for recording (FC Form 11.2-A) andproviding a new flash drive, which is still in the original packaging, with the request. TheCourt will upload the file onto the flash drive within five Court Days after receiving therequest.D.Transcription and CostAny person desiring to have a written transcript of the proceeding made from the Court’sdigital recording may do so from the copy obtained from the Court. The requesting person isresponsible for making all arrangements and paying all costs associated with preparing awritten transcript of a proceeding.Best PracticeLocal Rule 11.2It normally takes three to five days for the Court to obtain a copy of a recording of a proceeding. The Court mustreceive the completed written request form and a new flash drive before it begins the process.If you request a copy of a recording of a proceeding that is not confidential, you may either pick it up in person atthe Court or have the Court mail it to you. You need to provide a self-addressed bubble envelop with sufficientpostage if you want the Court to mail the copy to you. Otherwise, the Court will call you when the copy is availablefor pickup.Copies of confidential proceedings may only be picked up in person by the party or the party’s attorney. You willneed to provide the Court with proper photo identification when you pick up the copy.7

Superintendence Rule 26Court Records Management and RetentionLocal Rule 26.1MediumThe Court adopts the combined indexes, dockets and journals as defined in SuperintendenceRule 26 through 26.05. The indexes, dockets and journals shall be maintained in an electronicmedium. The records shall be permanently retained. Microfilm, digital imaging or electronic datashall be considered the permanent record. Traditional paper or bound book records may bedestroyed after having been transferred to such medium. Case files shall be maintained intraditional paper medium until after having been converted to digital imaging.Best PracticeIf you are searching for a probate record that is more than five years old, it is advisable to call the Court first todetermine whether the record is still maintained at the Court, or if it has been closed or sent to Fairfield CountyArchives. That will save you a wasted trip to the Court if the record is at archives. The County maintains its archivesat a different location.8

Superintendence Rule 51Standard Probate FormsLocal Rule 51.1Ohio Supreme Court FormsIn all instances in which the Ohio Supreme Court has prescribed forms for use in probateproceedings, the applicable Supreme Court forms must be used and will be provided by theFairfield County Probate Court. Our Court will not accept any other forms in place of SupremeCourt prescribed forms, even if the other forms purport to contain the same information.Local Rule 51.2Fairfield County FormsIn all instances in which our Court has prescribed forms to implement these Rules for use inprobate proceedings, the applicable Fairfield County Probate Court forms must be used. OurCourt may choose, in its discretion, whether or not to accept any other forms in place of ourprescribed forms, even if the other forms purport to contain the same information.Best PracticeLocal Rule 51.1The Rules of Superintendence require that you must use probate forms prescribed by the Ohio Supreme Court if aform is available for your particular purpose. This is mandatory. Please be sure you are using the most recent versionof the form, as they change periodically.Local Rule 51.2Fairfield County Probate Court also has numerous prescribed forms. Many of those forms are referenced in theseRules. Others may not be referenced in the Rules, but are available on the Court’s website. As with the SupremeCourt forms, if there is a local prescribed form for a particular purpose, its use is mandatory. The reason is thatuniformity of the forms for routine purposes makes it more efficient for the Court to review and process filings.Make sure you are using the correct form in its most recent version to save time and to avoid the embarrassment ofhaving to get the correct forms signed again.9

Superintendence Rule 52Specifications for Printing Probate FormsLocal Rule 52.1Standard Prescribed FormsAll standard probate forms prescribed by the Ohio Supreme Court or Fairfield County ProbateCourt must comply with the following requirements.A.Compliance with Rules of SuperintendenceAll forms presented to our Court for filing must comply with all specifications andrequirements in Rule 52 of the Rules of Superintendence.B.Computer Generated FormsAll computer generated forms must be prepared and filed with the exact wording andformatting, including the retention of all blank lines whether filled-in or remaining blank, asthey appear in the prescribed forms. No alterations are permitted.C.Third Party SoftwareIf using third party software for form preparation, it is the preparer’s responsibility to checkthe Court’s website to assure that the most recent version of Supreme Court’s or this Court’sprescribed local forms are being used.D.Printing RequirementsAll forms and other documents presented to the Court for filing must be printed on only oneside of the paper and only on 8.5 by 11-inch size paper with no backing. The only exceptionis for original wills and other attachments that were prepared and signed previously that mustbe filed in their original format without alteration.E.Effect of SignatureThe signature of an applicant, Fiduciary or attorney on any prescribed form constitutes thatperson’s representation and warranty that the form is presented without alteration, andcomplies with all requirements in the Rules of Superintendence and with these Rules.Local Rule 52.2Acceptance for FilingThe Court may decline to accept any forms for filing that do not comply with this Rule and withthe requirements in Rule 57. The Court may also require that any forms be amended orsupplemental information provided prior to acting on any forms filed in the Court.Best PracticeLocal Rule 52.1Please note that our Court requires that documents be printed only on one side. Do not print two-sided. This isimportant for purposes of scanning for electronic storage and microfilming.If you use probate software from a third-party vendor, it is good practice to be sure your software is current to takeinto account changes in these Rules and the Court’s prescribed forms. You can do this by checking the forms on yoursoftware with the forms on the Court’s website.10

Superintendence Rule 53Hours of CourtLocal Rule 53.1Normal Court HoursFairfield County Probate Court is open every Court Day from 8:00 a.m. through 4:00 p.m.Local Rule 53.2Marriage License Bureau HoursThe Marriage License Bureau of Fairfield County Probate Court is open every Court Day from 8:00a.m. through 4:00 p.m.A.Application MaterialsInstructions for completing a marriage license application and a checklist of all necessarysupporting materials are available on the Court’s website or in the clerk’s office.Local Rule 53.3Hearing ScheduleOur Court conducts hearings Monday through Friday.A.Check-InAll participants in a hearing should normally check in at the Clerk’s Office no laterthan five minutes before the scheduled hearing time.Best PracticeLocal Rule 53.1The Court generally follows the same holiday and closure schedule as all Fairfield County offices. If there areadditional times that the Court will be closed, it will be posted on our website. However, there may be occasionalclosures due to weather or other emergencies that are not posted. Those closures will be announced through localmedia and on the Fairfield County general website. If in doubt, please call the Court in advance to verify that it isopen.Local Rule 53.2The Court has enhanced its website to enable submission of a marriage license application online. However, personalpresence at the Court is required for issuance of the license because it is necessary to sign the application underoath in the presence of a Deputy Clerk. It is very important to complete every detail of the application fully andaccurately. It is also important to review the checklist on the website for the documents and information that youmust bring to your appointment at the Court.11

Superintendence Rule 54Conduct in CourtLocal Rule 54.1ExpectationsAll persons present in the Court must conduct themselves in a respectful, dignified manner at alltimes.A.Dress CodeThe Court expects all persons having business with the Court to dress appropriately for theimportance of the occasion. Attorneys are expected to dress professionally in mostcircumstances.B.Treatment of OthersBefore, during and after any formal or informal proce

PC_Local Rules Eff. 05-14-18 Edit 7-28-21 FAIRFIELD COUNTY PROBATE COURT LOCAL RULES OF PRACTICE Amended Effective May 14, 2018 TERRE L. VANDERVOORT Probate Judge 224 E. Main Street, Lancaster, Ohio 43130 Phone: (740) 652-7464 Fax: (740) 687-0942 Website: www.fairfieldcountyprobate.com

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