U.S. Army Soldier Support Institute Training Development Directorate (TDD)

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U.S. Army Soldier Support InstituteTraining Development Directorate (TDD)BlackboardStanding Operating ProcedureJuly 2021*This SOP supersedes USASSI Blackboard SOP dated July 2017

SUMMARY of CHANGEThis revision, dated July 2021o Adds Policy Memorandum 16, USASSI Blackboard Policy as the authoritativedocument that designates the Director, Training Development Directorate (TDD) withresponsibility to oversee the management and administration of the SSI Bb Program.o Adds the Instructor-Certificate Manager Role to paragraph 3.6 and renumberssubsequent paragraphs.o Updates para 3.8 to include Leader Training Bde as an Hierarchical sub-domain.o Changes CTETD to CTED in paragraph 4.1.o Changes paragraph 4.3.2 to require course creation assistance requests be submittedNLT 45 days from class start date.o Adds paragraph 4.4.3 and sub-paragraphs requiring course manager/developers toprovide a way to inform instructors of latest courseware changes.o Adds paragraphs and regardingo Updates paragraph 4.5.5 requiring course creation assistance requests be submittedNLT 45 days from class start date.o Changes paragraph 4.5.8 requiring developers to make course available to instructorsNLT 45 days from class start date.o Adds to paragraph 4.6.1 that instructors must have taken Phases 1 and 2 Blackboardtraining to be a certified Bb instructor.o Adds a note to paragraph 4.6.6 informing instructors that they cannot add otherinstructors to their course.o Adds paragraph 5 and sub-paragraph 5.1 through 5.7 pertaining to Blackboardtraining.o Paragraph 5.2 adds the requirement for all Bb course managers and trainingdevelopers to take the Blackboard 201 course.o Add paragraph 7 and sub-paragraphs pertaining to Course Design.

o Adds to paragraph 11.2 that a complex password consists of eight or more alphanumeric characters.o Changes paragraph 11.3 to require instructors to make the test link unavailableimmediately after the first student submits his/her test.o Updates Job Aid 02, Administration and Proctoring of Electronic Tests, with revisedTest Proctor Checklist procedures.o Updates Job Aid 06, Course Naming Convention by removing school 3447,Grafenwoehr, Germany because this location no longer teaches our courses.o Adds Job Aid 08, Blackboard Exemplary Course Rubric.

Table of Content1. PURPOSE. 12. POLICY. 13. USER ROLES. 1Student – 1Course Builder – 1Grader – 2Teaching Assistant – 2Instructor – 2Instructor-Certificate Manager – 2Course Administrator – 2Hierarchical Domain Administrator – 2Domain Administrator – 24. RESPONSIBILITY. 2Director, TDD – 2Education Technology Branch – 3Course Administrator – 3TDD Bb Course Manager – 5TDD Training Developer – 6Instructors – 7Students – 85. BLACKBOARD TRAINING. 9Blackboard for Instructors Training – 9Blackboard 201 – 9Certificate Management – 9ATRRS-Bb Interface – 10Course Administrator – 10Institutional Hierarchical Administrator – 10Domain Administrator – 106. STANDARD COURSE ID AND NAMING CONVENTION. 10ATRRS Courses – 10Course Title – 11

Non-ATRRS Courses – 11Course ID Length – 11Special Characters – 11Course Master – 127. COURSE DESIGN. 12Template Branding– 12Template Minimum Requirements– 12Navigation and Links – 13Visual Design to Avoid in your Courses – 138. COURSE SITE ADMINISTRATION. 14Joint Responsibility – 14Domain Administrator Responsibility – 14Media Content – 14Optimization of Course Size – 15File Attachments – 15Embeded/Linked Files – 159. DEVELOPMENT OF ELECTRONIC TESTS. 16Creating Tests – 16Test Naming Convention – 16Numbering Test Questions – 16Test Instructions Content – 16External Website Links – 16Disabling Printing and Copying/Pasting – 16Copying and Pasting from Microsoft Word Document – 1710. ADMINISTRATION OF ELECTRONIC TESTS. 17Deployment of Tests – 17Test Navigation – 17Entering the Test – 17Question Completion Status – 18Presenting Test Questions – 18Changing Test Answers – 18Issues while Taking a Test – 18Resizing, Minimizing or Refreshing the Browser – 19

Back Up Plan for Electronic Testing – 1911. TEST SECURITY. 19Safeguarding Electronig Tests – 19Password-Protecting Tests – 19Tests Link Availability – 20Absentee – 20Storage of Test Files – 20Deterring Test Compromise – 2012. CONTENT COLLECTION USAGE. 21Institution Content – 21Course Content – 21Organization Content – 21User Content – 2113. Annex A: Job Aid 01 – Grade Center Quick Guide for Instructors A-114. Annex B: Job Aid 02 – Administration and Proctoring of Electronic Tests B-115. Annex C: Job Aid 03 – User Management Quick Guide for Instructors C-116. Annex D: Job Aid 04 – Content Collection D-117. Annex E: Job Aid 05 – Assistance, Support, Troubleshooting and Error Resolution E-118. Annex F: Job Aid 06 – Course Naming Convention F-119. Annex G: Job Aid 07 – Copying Courses (for Course Adminstrators and HierarchicalDomain Administrators) G-120. Annex H: Job Aid 08 – Blackboard Exemplary Course Rubric H-1

United States Army Soldier Support InstituteBlackboard ProgramStanding Operating Procedure(July 2021 supersedes July 2017)1. PURPOSE.The purpose of this Standing Operating Procedure (SOP) is to establish roles,responsibilities and procedures for all Soldier Support Institute (SSI) organizations, toinclude Reserve Component units with the responsibility for developing, reviewing,revising, and executing training and electronic testing of online courses for blendedinstruction delivered using the Army Training Support Center (ATSC) Enterprise Lifelong Learning Center (ELLC) Blackboard (Bb) SSI domain. This SOP will facilitate theeffective and efficient use of the SSI Bb Program to provide the best possible trainingfor our Soldiers and Civilians.2. POLICY.Policy Memorandum 16, USASSI Blackboard Policy designates the Director, TrainingDevelopment Directorate (TDD) with responsibility to oversee the management andadministration of the SSI Bb Program. The TDD Training Developers are the onlypersonnel authorized to make adjustments to SSI courseware. Instructors/TeachingAssistants are not authorized, specifically prohibited from making any changes to thecourseware. Requests for courseware changes must be electronically submitted via theCourseware Change Request link found on Blackboard’s home page and in eachcourse menu. Instructors/Teaching Assistants are also not authorized to change thecourse layout and design. Changes to the course design must be submitted to theappropriate Course Developer. Use the SSI Blackboard Trouble Ticket, located on theSSI Blackboard main page for technical support. The trouble ticket link is also found ineach course menu and the SSI homepage website.3. USER ROLES.Note: At a minimum, all users must complete the appropriate Bb training prior toactive use of their course(s).Student –Has access to course content areas and tools enabled by the instructor.Course Builder –Has access to the control panel and allows adding or removing content to the course,but is restricted from accessing the Grade Center. Training Developers are assignedthis role when access to the Grade Center is not needed.1

Grader –Has full access to the Grade Center, but cannot add or remove content.Teaching Assistant –Secondary instructional role in the course. Has the same rights as instructors, butcannot add or remove instructors, and their names will not appear on Bb’s mastercourse catalog. Course Developers and Managers are given this role when full accessto the course is needed.Instructor –Primary instructional role in the course. Has full access to course areas, including thecontrol panel and grade center and can enroll students and Teaching Assistants.Instructor-Certificate Manager –Course-level role granted by the Domain Administrator to those individuals whosecourses award a training certificate to their students. Certificate Managers can view,create, delete, edit, export, import, set award criteria and manually award certificates.Course Administrator –Has access to all areas of the control panel and the admin tab with limited rights. Thisis an institutional role granted by ATSC ELLC and requires additional CourseAdministrator training provided by ATSC ELLC.Hierarchical Domain Administrator –Has full control of the Institutional Hierarchical Node under the SSI Domain. This is aninstitutional role granted by ATSC ELLC and requires additional Hierarchical DomainAdministrator training provided by ATSC ELLC. This role is limited to only twoindividuals per sub-domain. Currently, there are two hierarchical sub-domains: LeaderTraining BDE-LTB and 4th BDE-PS.Domain Administrator –Has full SSI Bb domain control. This is an institutional role granted by ATSC ELLC andrequires additional Domain Administrator training. This role is limited to only twoindividuals.4. RESPONSIBILITY.The following details the Bb users and their responsibilities. All users must receive Bbtraining before beginning active use of their courses. Technical support should not beused as a substitute for training.Director, TDD –Oversee the USASSI Blackboard (Bb) Program and designates USASSI BbAdministration to the Collective Training and Education Division (CTED), EducationTechnology Branch (ETB).2

Education Technology Branch –Administers the USASSI Bb Domain and serves as the focal point for interface betweenschools and ATSC ELLC.4.2.1. The ETB Bb Administrator is responsible for providing training to anyone,developing and delivering course materials, and managing academic records on SSIBb.4.2.2. The Bb Administrator may create course and/or copy content from a mastercourse, if so requested as part of the course copy process. Otherwise, copying contentfrom a course master is at the discretion of the TDD Bb Course Manager. When thecourse is created, it must be “associated” with SSI Domain (critical), with theappropriate TDD POC enrolled as TA for the course.Course Administrator –Creates exact copies of the course master based on ATRRS course ID and title, enrollInstructors, Teaching Assistants (Course Mangers), and Course Builders (TrainingDevelopers) and delete courses no longer in use. TDD Course Administrators arerequired to provide an exact copy of their course master to the 4th Bde HierarchicalAdministrator each time changes are made to the courseware.4.3.1. Course Administrators will create course iterations only for courses they support.As a general rule, courses will not be created more than 45 calendar days out. Newlycreated courses will contain the following information: General Information. This section must contain, as a minimum, the CourseName, Course ID, and Description. The course name must be the same as listed in ATRRS. Additionalinformation such as class iteration may be added after the official ATRRS name. The Course ID must conform to the naming convention listed in paragraph 6.Courses not in compliance will be removed from the course catalog by the BbAdministrator with no prior notification. Enter a brief description of the course. The course description may becopied from the course’s POI Course Scope. Availability. The availability must be set to “NO” and the duration must be setto “Select Dates.” The ATRRS “Start Date” and “End Date” must be entered and itsrespective checkbox checked. Instructors may change the “Start Date” to a differentdate to allow student’s access to the course content prior to class start date. Guest Availability. This option should be set to “NO.”3 Categories. Select the “SSI COURSES (SSI COURSES)” option from thedrop-down list. This is a critical entry. Courses not categorized will not be accessible.A new course with the same ID cannot be created until the non-categorized course isremoved from the course catalog by The ATSC ELLC Administrator. Banner. Leave blank. The course banner will be copied from the MasterCourse. Course Cartridge. Leave blank. This option is not used in the SSI Domain. Enrollment Options. Set this option to “Instructor/System Administrator”.Instructors will later change this option to “Self Enrollment” when they make the courseavailable to students. Language Pack and Menu Design. Leave the Language Pack as “SystemDefault” and set the Menu Design to “Text.” The Menu Design will be overwritten by theMaster Course.4.3.2. By exception, the Course Administrator may request course creation assistancefrom the domain administrator if they can’t perform the task. Such requests will besubmitted SSI Bb Trouble Ticket or email at rd@army.mil no later than 45 calendar days prior to course start date.4.3.3. All requests submitted to the SSI Bb Administrator must include an electronicATRRS class listing that will include the school code, course ID, class iteration, classstart/end dates, the AKO user ID for the appropriate TDD POC to be enrolled as TA andAKO user ID for instructors(s).4.3.4. Immediately after a course is created, Course Administrators will notify the TDDBb Course Manager/Training Developer and/or instructor(s) that their course(s) areavailable. Similarly, the Bb Administrator will notify Course Administrator/TDD BbCourse Manger/Training Developer and instructor(s) when course(s) are created.4.3.5. There will be no more than two individuals listed as instructors for any course. Ifneeded, additional instructors will be enrolled as Teaching Assistant (has the same rightas the instructor). As an exception to policy, more than two instructors may be added toa course on a case-by-case basis. Contact Bb Administrator for exceptions. NOTE: Donot enroll Bb Administrator in courses.4.3.6. Delete courses as soon as they are no longer needed. Courses should bedeleted from Bb no later than five working days after course completion. SSI BbAdministrator may assist in deleting courses by submitting course deletion requests viaan SSI Bb Trouble Ticket or email at rd@army.mil.4

4.3.7. Courses that have not been deleted within five work days after coursecompletion may be removed from Bb by the SSI Domain Administrator without priornotification.4.3.8. Courses two years or older (based on creation date) are known to effectdatabase performance. Therefore, these courses are removed from Bb by the SSIDomain Administrator or ATSC ELLC without prior notification. A new copy of coursessuch as “Master” courses or “Reach-back” courses should be made yearly to preventremoval from Bb.4.3.9. When providing a course master for use by the Reserve Component (RC), thecourse administrator must do the following (Refer to Job Aid (JA-07), Copying Courses): Create an exact copy. Ensure the RC course master is added to the 4th BDE-PS InstitutionalHierarchy Node.TDD Bb Course Manager –This person is usually multi-hatted. He/she may hold the Course Administrator role andmay also be the Training Developer. The TDD Blackboard Course Manager isresponsible for maintaining the Course Master for the course(s) they manage. BbCourse Managers are an authoritative source of course data. They must:4.4.1. Create and maintain an archive of the course master they manage. An archivemust be made as changes occur. The archive (zip file) must be stored on the shareddrive (drive S) and maintained IAW AR 25-50. The zip file must be immediately deletedfrom the course after it has been saved to the shared drive.4.4.2. Maintain and update course content. Approved changes provided throughproper channels must be applied promptly.4.4.3. Provide a way to inform instructors of recent courseware changes ̶ content thathave changed from the previous class iteration. Notification process must be part of the course menu and it must be availableonly to instructors. A link to a lesson change summary document is acceptable.4.4.4. Monitor courses they are responsible for in Bb to ensure unauthorized changeshave not been made and that they match the course master.5

4.4.5. Create and maintain an archive of completed courses, as applicable. Archivesmust be stored on the shared drive (drive S) and maintained IAW AR 25-50. Thearchive (zip file) must be immediately deleted from the course after it has been saved tothe shared drive.TDD Training Developer –Administers courseware, and assist the TDD Bb Course Manager in maintaining thecourse master and course iterations. This person is usually Training Developers aremulti-hatted. They may hold the Course Administrator role and may also be the BbCourse Manager.4.5.1. Training Developers are an authoritative source of course data and areresponsible for course playability.4.5.2. Periodically spot-check course iterations to ensure course content and designhas not been altered. Report irregularities to the Bb Course Manager.4.5.3. Make prompt updates to course content on both, the course master and courseiterations, and inform Bb Course Manager and instructor(s) of such changes. To ensurethat the latest courseware and exam are available, these should be updated/loadedanytime a test or content is updated while a course is in session.NOTE: Once a test has been administered it cannot be updated in the currentiteration. As a minimum, notification must be made as described in paragraph 4.4.3. – Providing a verbal or email notification does not satisfy this requirement.4.5.4. When multi-hatted, exact copies of courses may be created by the TrainingDeveloper or by exception, the Training Developer may request assistance from thedomain administrator if they can’t perform the task. Follow standard course ID namingconvention in paragraph Course creation requests should be submitted to the SSI Domain Administratorvia an SSI Bb Trouble Ticket or by email at rd@army.mil no later than 45 calendar days prior to the course start date.4.5.6. All requests must include an electronic ATRRS class listing that will include theschool code, course ID, class iteration, class start/end dates, the AKO user ID for theappropriate TDD POC to be enrolled as TA and the AKO user ID for instructor(s).6

4.5.7. The Training Developer will verify the information for the course, to include thecourse ID, as explained in paragraph 6, and the course title. Failure to followestablished ID and naming convention will result in the course being deleted withoutprior notification from the Domain Administrator.4.5.8. The Training Developer will ensure that courseware is available to theinstructor(s) no later than 45 calendar days prior to course start date and notifyinstructor(s) that the course is available.Instructors –4.6.1. Must be a graduate of an approved instructor training course; must have takenBlackboard 101 (Phase 1) DL training an Blackboard for Instructors (Phase 2) and faceto-face training, Must be designated, in writing, to be a Bb instructor. The SchoolDirector of Training (DOT) will verify selected instructors meet the aforementionedrequirements.4.6.2. Make the course “available” no later than course start date and then return to“unavailable” immediately when course ends. The course availability “Start Date” and “End Date” is set up by the CourseAdministrator when he/she creates the course. Instructors may change the “Start Date”to an earlier date to make the course and its content available to their students inadvance. Enter required information if “Start” and “End” dates are not set, thuseliminating the requirement of manually making the course available or unavailable.4.6.3. Enroll students and execute training in Bb. Enrollment can be performed anytime after ATRRS enrollment has closed, But no earlier than two weeks prior to coursestart date, or as soon as the course is made available to instructors. The preferred method to enroll students is to allow them to self-enroll. Instructor must set up the course to accept self-enrollments. Instructors whosend advanced welcome letters to their students must include specific and detailedinformation on how to self-enroll in the course. If no welcome letter is sent, selfenrollment may be done as a group on first day of class. All courses set up for self-enrollment must have an access code to preventunauthorized enrollments. After self-enrollment completion, The Instructor must change the enrollmentoption back to “Instructor/System Administrator.”7

4.6.4. User enrollment should not exceed 300 students per course. If user enrollmentis expected to exceed 300, the course should be broken into more than one course.Violation of this policy can have adverse effects on system performance for all users,which includes access to Grade Center, content playability and the ability to archive,copy or recycle courses for future use.4.6.5. Instructors are responsible for enrolling students who show up for the course butare not listed on their Bb course roster. Similarly, Instructors will disenroll students whodo not show up on the first day of the course (refer to Annex C).4.6.6. Instructors and Teaching Assistant’s enrollment will be performed primarily bythe Course Administrator. The Bb Course Manager/Training Developer and BbAdministrator may assist, as needed.NOTE: Blackboard does not allow instructors to enroll other instructors in theircourses.4.6.7. It is the responsibility of the respective instructor to ensure reporting studentshave an active AKO account and/or a CAC card prior to making Bb courses available tothem.4.6.8. Sister Service members without an AKO account, but required to use Bb, mustbe sponsored by the institution hosting the Bb course. Foreign students will besponsored by the Information Management Security Office (IMSO).4.6.9. The Instructor/Teaching Assistant is prohibited from modifying course content,copying, and recycling courses. Violators will be subject to disciplinary action and theloss of access to SSI Bb Domain.4.6.10. Record test grades in the Grade Center (within 24 hours of test completion) anddownload the Full Grade Center after each test. Save the downloaded Full GradeCenter (Excel file) to the shared drive and replace/delete the Excel file when the FullGrade Center for the following test is downloaded. Continue this process until all testsare completed and grades are submitted to the G3 Training Management. Ensure acopy of the grades is placed in the student’s folder.Students –Students may login using their Army Knowledge Online (AKO) user ID and password orCAC using their authentication certificate. Students will comply with Instructorsguidance during training. There are several tutorials available on the SSI Bb forstudents and Instructor use. Instructors are responsible for ensuring students’ haveaccess to their SSI Bb domain course and familiarizing them with the navigation andcontent of their Bb course.8

5. BLACKBOARD TRAINING.All users of the SSI Blackboard domain must receive formal training prior to beingassigned an institutional role or given access to a course. There are various types oftraining available to users: Blackboard for Instructors, Blackboard 201, CertificateManagement, ATRRS Interface, Course Administrator, Institutional HierarchicalAdministrator, and Domain Administrator.All training requests must be submitted via email board@army.mil and must include theBelow information (last three lines are pre-filled – need to add school after the slash (/)i.e., AGS, FCS, NCOA, 369TH AG BN, IPTA, TDD, etc., and change Course Requestingto required course):LAST NAME:FIRST NAME:AKO USER NAME:EMAIL:DOMAIN/SCHOOL: SSI/LEAD DOMAIN ADMIN: Nelson MoralesCOURSE REQUESTING: Bb 101 Basics DLBlackboard for Instructors Training –This training is mandated by SSI Policy Letter 16, SSI Blackboard Program. Thetraining consists of two phases. Phase 1 (Blackboard 101), is a self-paced distantlearning training provided by ATSC ELLC Blackboard personnel and covers Blackboardbasic functionality. Phase 2 is a one day face-to-face training provided by theEducational Technology Branch and it covers SSI’s Blackboard policies andprocedures: business practice, electronic testing, test proctoring procedures, and toolsnot covered in Phase 1. This training requires recertification after two years.Blackboard 201 –This is a required distant learning self-paced training for Course Managers and TrainingDevelopers. This training must be taken after completion of the Blackboard forInstructors training. This training allows attendees to gain an understanding of thecomplexity of designing an exemplary sample course, which includes resources such asthe Blackboard Exemplary Course Program (ECP) Rubric as a guide and the QualityMatters Rubric. The course provides both theoretical concepts and practical tools forCourse Administrators and Training Developers to recognize, organize, and build onlinecourses for both blended learners and online learners. This training is provided by theATSC ELLC Blackboard personnel.Certificate Management –This is a half ½ day training for personnel that provides a certificate of completion whenstudents meet all training requirements. ATSC ELLC Blackboard personnel provide thistraining.9

ATRRS-Bb Interface –This is a one day training conducted by the ATSC ELLC Blackboard Team. Thistraining is for individuals whose courses requires the ATRRS-Bb Interface. TheATRRS-Bb b

developing and delivering course materials, and managing academic records on SSI Bb. 4.2.2. The Bb Administrator may create course and/or copy content from a master course, if so requested as part of the course copy process. Otherwise, copying content from a course master is at the discretion of the TDD Bb Course Manager. When the

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